HomeMy WebLinkAbout024777 - Construction-Related - Contract - Dunaway and Associates, Inc..
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CITY OF FORT WORTH TEXAS CONTRACT NO, p� �� /�
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STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Dunaway and
Associates, Inc., (the "ENGINEER"), for a PROJECT generally described as: M-321 and M-423
Sanitary Sewer Mains.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to
reasonably substantiate the invoices.
(2) Monthly invoices will be issued by the ENGINEER for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days
of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so
contested will be withheld from payment, and the undisputed portion will
be paid. The CITY will exercise reasonableness in contesting any bill or
portion thereof. No interest will accrue on any contested portion of the
billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings
contested in good faith within 60 days of the amount due, the
ENGINEER may, after giving seven (7) days' written notice to CITY,
suspend services under this AGREEMENT until paid in full, including
interest. In the event of suspension of services, the ENGINEER shall
have no liability to CITY for delays or damages caused the CITY
because of such suspension of services.
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Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and
advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluattons, changed or
unanticipated underground conditions may occu� that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering D�awings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable for
the use of such drawings for any project other than the PROJECT described
herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other
entity of their obligations, duties, and responsibilities, including, but not
limited to, all construction methods, means, techniques, sequences, and
procedures necessary for coordinating and completing all portions of the
construction work in accordance with the Contract Documents and any
health or safety precautions required by such construction work. The
ENGINEER and its personnel have no authority to exercise any control
over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth
in Attachment A, the ENGINEER or its personnel shall have no
obligation or responsibility to visit the construction site to become familiar
with the progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in
a manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the
Contract Documents or the agreement between CtTY and ENGINEER
be construed as requiring ENGINEER to make exhaustive or continuous
on-site inspections to discover latent defects in the work or otherwise
check the quality or quantity of the work on the PROJECT. If, for any
reason, the ENGINEER should make an on-site observation(s), on the
basis of such on-site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
senrices set forth in the Scope of Services, the ENGINEER shall be
entitled to rely upon such certification to establish materials, systems or
equipment and performance crite�ia to be required in the Contract
Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial anafyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
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conditions; time or qualify of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actua! PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction contractor
has completed the work in exact accordance with the Contract Documents; that
the final work will be acceptable in all respects; that the ENGINEER has made
an examination to ascertain how or for what purpose the construction contractor
has used the moneys paid; that title to any of the work, materials, or equipment
has passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY
and the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible fo� any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 11923, as amended by
Ordinance 13471, the City has goals for the participation of minority business
enterprises and woman business enterprises in City contracts. Engineer
acknowledges the M/WBE goal established for this contract and its commitment
to meet that goal. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Engineer may result in
the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the
right to examine and photocopy any directly pertinent books, documents,
papers and records of the ENGINEER involving transactions relating to
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this contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. The CITY shall
give ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that
the CITY shall, until the expiration of three (3) years after final payment
under the subcontract, have access to and the right to examine and
photocopy any directly pertinent books, documents, papers and records
of such subconsultant, involving transactions to the subcontract, and
further, fhat the CITY shall have access during normal working hours to
all subconsultant facilities, and shall be provided adequate and
appropriate work space, in order to conduct audits in compliance with the
provisions of this article together with subsection (3)hereof. CITY shall
give subconsultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photo copy such documents as
may be requested by the CITY. The CITY agrees to reimburse
ENGINEER for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
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ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s)
policies of the following coverage at minimum limit
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
of insurance documenting
s which are to be in effect
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written
on a split limits basis). Coverage shall be on any vehicle used in the course of
the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim/annual aggregate
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
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required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance
coverages specified according to items section K.(1) and K.(2) of
this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal
or material change in coverage shall be provided to the CITY. A
ten (10) days notice shall be acceptable in the event of non-
payment of premium. Such terms shall be endorsed onto
ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth,
1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(� Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole
discretion; and, in lieu of traditional insurance, any alternative
coverage maintained through insurance pools or risk retention
groups must be also approved. Dedicated financial resources or
letters of credit may also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the
ENGINEER may be required to provide proof of insurance
premium payments.
(I) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the
CITY.
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(j) The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
two (2) year period subsequent to the term of the respective
PROJECT contract with the CITY unless such coverage is
provided the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(I) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis
in order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
insurance coverage is maintained by subconsultants, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest which develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the
ENGINEER will, if requested, assist the CITY in obtaining the services of
a qualified subcontractor to manage the remediation activities of the
PROJECT.
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O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise p{ans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER shall
notify the CITY of such changes and an adjustment in compensation will be
made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CfTY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
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required by the CITY in a timely manner in accordance with the project schedule
in Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing
of the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from
all claims, damages, losses, and costs, including, but not limited to,
attorney's fees and litigation expenses arising out of or relating to the
presence, discharge, release, or escape of hazardous substances,
contaminants, or asbestos on or from the PROJECT. Nothing contained
herein shall be construed to require the CITY to levy, assess or collect
any tax to fund this indemnification.
(2) The indemnification and release required above shal� not apply in the
event the discharge, release or escape of hazardous substances,
contaminants, or asbestos is a resutt of ENGINEER'S negligence or if
such hazardous substance, contaminant or asbestos is brought onto the
PROJECT by ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other
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entity or person regarding the PROJECT a provision that such entity or
person shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of
any right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is
maintained at the replacement cost value of the PROJECT. The CITY
may provide ENGINEER a copy of the policy or documentation of such
on a certificate of insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall
be comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt
of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT rs completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
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CITY of any such instruments of service without the written permission of the
ENGINEER will be at the CITY's sole risk. The final designs, drawings,
specifications and documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control
of the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience
on 30 days' written notice. This AGREEMENT may be terminated by
either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and does not
commence correction of such nonperformance with five (5) days of
written notice and diligently complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a) Cost of reproduction of pa�tial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or
services;
c) The time requirements for the ENGINEER'S personnel to
document the work underway at the time the CITY'S termination
for convenience so that the work effort is suitable for long time
storage.
(3) Prior to proceeding with termination services, the ENGINEER will
submit to the CITY an itemized statement of all termination expenses.
The CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the senrices of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's
compensation will be made.
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence for
indemnification. Parties means the CITY and the ENGINEER, and their officers,
employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or
ENGINEER hereunder, will be submitted to mediation. If inediation is
unsuccessful, the claim, dispute or other matter in question shall be
submitted to arbitration if both parties acting reasonably agree that the
amount of the dispute is likely to be less than $50,000, exclusive of
attorney's fees, costs and expenses. Arbitration shall be in accordance
with the Construction Industry Arbitration Rules of the American
Arbitration Association or other applicable rules of the Association then
in effect. Any award rendered by the arbitrators less than $50,000,
exclusive of attorney's fees, costs and expenses, will be final, judgment
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may be entered thereon in any court having jurisdiction, and will not be
subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10
and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The
award shall become final ninety (90) days from the date same is issued.
If litigation is filed by either party within said ninety (90) day period, the
award shall become null and void and shall not be used by either party
for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never
been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall
survive termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed
by a written amendment executed by both parties. The following attachments and schedules
are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
ATTEST:
���� .
Gloria Pearson
City Secretary
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APPROVED AS TO FORM
AND LEGALITY
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Assista�r"t'City Attorney
Contract Authorization
D���
CITY OF FORT WORTH
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�]/: A .r
l�Ilike roc�mer"
Assistant City Manager
APPROVED
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A. I�vuglas F�adem�k�r, P.E.
Director, Engineering Department
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Dunaway and Associates, Inc.
By: .�' ``�, '� •
Jam�s�F. De(��e, P.�: ` +�
'�'�'ic� Pr�sider�t
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additrons, clarifications, and/or
deletions set forth in fhe supplemenfal Scope of Services. In cases of conflict befween the
Supplemental Scope of Services and the General Scope of Servfces, the Supplemental Scope
of Servlces shall have precedence over the General Scope of Services. "
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnicallnvestigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination wifh the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the facilities made by the
permitting authority. If such changes are required, the Engineer shall notify the City and
-1-
an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
-�-
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineer's recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnrsh four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
-3-
17:L•F��]
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the quality of the executed work.
��
n
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
-5-
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATrACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
DESIGN SERVICES: SEWER PIPELINE REHABILITATION
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for sanitary sewer improvements
for the following:
An extension of approximately 20,500 linear feet of M-423 and an extension of
approximately 5,500 linear feet of M-321.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A - PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off ineeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the project.
ENGINEER will also identify and seek to obtain data for existing conditions that may
impact the project including; utilties, City Master Plans, property ownership as
available from the Tax Assessor's office.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities, including
utilities owned by the City, TxDOT and railroads. These entities shall also be
contacted if applicable, to determine plans for any proposed facilities or adjustment
to existing facilities within the project limits. The information obtained shall be shown
on the concept plans. The ENGINEER shall show the location of the proposed utility
lines, existing utility lines and any adjustments and/or relocation of the existing lines
9820700_ContractGuide_032299_JED.wpd EA1-1
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
within the project limits. ENGINEER shall complete all forms necessary for City to
obtain permit letters from TxDOT and railroads and submit such forms to the City.
City shall be responsible for forwarding the forms to the affected agencies for
execution.
2. Monthly Progress Report and Neighborhood Newsletter
a. The ENGINEER shall host, attend and participate in monthly progress meetings as
requested by the City. The ENGINEER shall submit a progress schedule after the
design contract is fully executed. The schedule shall be updated and submitted to
the CITY along with monthly progress report as required under Attachment B of the
contract.
b. ENGINEER will prepare a quarterly newsletter detailing the status of the project for
distribution to the affected Neighborhood Association. The newsletter will be
reviewed and approved by the City prior to distribution.
PART B- CONSTRUCTION PLANS AND SPECIFICATIONS
Conceptual Engineering
a. Surveys for Design
1) ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information which will be needed for use by the
ENGINEER in design and preparation of plans for the project. Information
gathered during the survey shall include topographic data, elevations of all
sanitary and adjacent storm sewers, rim/invert elevations, location and
burted utilities, structures, and other features relevant to the final plan
sheets. For sewer lines located in alleys or backyards, ENGINEER will
obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie improvements,
trees, fences, walls, etc., horizontally along rear lines in an approximately
20' wide strip. In addition, locate all rear house corners and building corners
in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-40' scale.
Obtain permission for surveying through private property. Locate horizontal
and vertical alignment of utility lines. The improvements, trees, fences,
9820700_ContractGuide_032299_JED.wpd EA1-2
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
walls, etc., horizontally along rear lot lines in an approximately 20' wide strip.
In addition, locate all rear house corners and building corners in backyards.
Compile base plan from field survey data at 1" = 40' horizontal and 1" = 4'
vertical scale.
2) Engineer Will Provide the Following Information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection and
computer aided design and drafting soffinrare currently in use by the CITY
Department of Engineering.. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, all
drawing files shall be provided in Autocad (DWG or DXF) format (currently
Release 12), or as otherwise approved in writing by the CITY, and all data
collected and generated during the course of the project shall become the
property of the CITY.
The minimum information to be provided in the plans shall include the
following:
a) A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
b) The following information about each Control Point;
(1) Identified (Existing City Monument #8901, PK Nail, 5/8" Iron
Rod )
(2) X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum
only.
(3} Descriptive Location (Ex. Set in the centerline of the inlet in
the South curb line of North Side Drive at the East end of
radius at the Southeast corner of North Side Drive and North
Main Street).
c) Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the
same coordinate system, as the Control.
d) No less than two horizontal control points, per line or location.
e) Bearings given on all proposed centerlines, or baselines.
9820700_ContractGuide_032299_JED.wpd EA1-3
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
f) Station equations relating utilities to paving, when appropriate.
3) Public Notification
Prior to conducting design survey, ENGINEER will notify affected residents
of the project in writing. The notification letter shall be on company
letterhead and shall include the following: project name, limits, DOE project
no., ConsultanYs project manager and phone no., scope of survey work and
design survey schedule. The letter will be reviewed and approved by the
City prior to distribution.
4) Conceptual Engineering Plan Submittal
a) Conceptual plans shall be submited to City 45 days after Notice to
Proceed Letter is issued.
b) The ENGINEER shall perform conceptual design of the proposed
improvements and furnish four (4) copies of the concept engineering
plans which includes layouts, preliminary right-of-way needs and
cost estimates for the ENGINEER's recommended plan.
ENGINEER shall perform remaining fieid surveys required for final
design of selected route(s). The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage work, and
shall submit such evaluation in writing to the City as a part of the
concept phase of the project. All design shall be in conformance
with Fort Worth Water Department policy and procedure for
processing water and sewer design. ENGINEER shall review the
City's water and sewer master plan and provide a summary of
findings pertaining to the proposed project.
b. Preliminary Engineering
Upon approval of Part B, Section 2, ENGINEER will prepare preliminary
construction plans as follows:
1) Overall sanitary sewer layout sheets and an overall easement layout
sheet(s).
2) Preliminary project plans and profile sheets which show the following:
Proposed water and/or sanitary sewer plan/profile and recommended pipe
size, fire hydrants, water service lines and meter boxes, gate valves,
isolation valves and all pertinent information needed to construct the project.
Legal description (Lot Nos., Block Nos., and Addition Names) along with
prope�ty ownership shall be provided on the plan view.
9820700_ContractGuide_032299_JED.wpd EA1-4
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
3) For sewer lines, pipelines schedule for point repairs, rehabilitation and
replacement will be located on the base sheets prepared from survey
information gathered under Part B, Section 2. Conflicts shall be resolved
where pipelines are to be rehabilitated on the same line segment. Base
sheets shall reference affected or adjacent streets. Where open-cut
construction is anticipated, below and above ground utilities will be located
and shown on the base sheets.
4) Existing utilities and utility easements will be shown on the plan and profile
sheets. ENGINEER will coordinate with utility companies and the City of Fort
Worth to determine if any future improvements are planned that may impact
the project.
5) The ENGINEER shall make provisions for reconnecting all water and/or
wastewater service lines which connect directly to any main being replaced,
including replacement of existing service lines within City right-of-way or
utility easement. When the existing alignment of a water and sanitary sewer
main or lateral is changed, provisions will be made in the final plans and/or
specifications by the ENGINEER to relocate all service lines which are
connected to the existing main and connect said service lines to the
relocated main.
6) The ENGINEER will prepare standard and special detail sheets for water
line installation and sewer rehabilitation or replacement that are not already
included in the D-Section of the City's specifications. These may include
connection details between various parts of the project, tunneling details,
boring and jacking details, waterline relocations, details unique to the
construction of the project, trenchless details, and special service lateral
reconnections.
7) Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing alignments
is probable. Temporary and permanent easements will be appropriated
based on available information and recommendations will be made for
approval by the City.
8) Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry will
be in conformance with "Submittal of Information to Real Property for
Acquisition of Property".
9820700_ContractGuide_032299_JED.wpd EA1-5
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO A1Z'ACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
9) Utility Clearance Phase
The ENGINEER will consult with the City's Water Department, Department
of Engineering, and other CITY departments, public utilities, private utilities,
private utilities and government agencies to determine the approximate
location of above and underground utilities, and other facilities that have an
impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts with
existing utilifies.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
10) Preliminary construction plan submittal
a) Preliminary plans and specifications shall be submitted to City 180
days after approval of Part B, Section 2.
b) The ENGINEER shall deliver two (2) sets of preliminary construction
plans and two (2) sets of specifications and contract documents to
CITY for review. Generally, plan sheets shall be organized as
follows:
Cover Sheet
Easement layout (if applicable)
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
c) The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. ENGINEER
shall assist City in selecting the feasible and/or economical solutions
to be pursued.
11) Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
9820700_ContractGuide_032299_JED.wpd EA1-6
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
12) Public Meeting
After the preliminary plans have been reviewed and approved by the City,
ENGINEER shall prepare exhibits along with an invitation letter and attend
public meeting to help explain the proposed project to residents. The CITY
shall mail the invitation letters.
c. Final Engineering Plan Submittal
1) Final Construction Documents shall be submitted to CITY 45 days after
approval of Part B, Section 4.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each sheet shall be stamped, dated, and signed by the
ENGINEER) and submit two (2) sets of plans and construction contract
documents within 15 days of CITY's final approval. Plan sets shall be used
for Part C activities.
2) ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
1. Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
forty (40) sets of the final approved and dated plans and specifications and contract
documents for the projects to the CITY for distribution to potential bidders. Proposal
will be delivered in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and
delivery of addenda to plan holders and responses to questions submitted to the
DOE by prospective bidders.. Engineer shall attend the scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening develop bid tabulations in hard
copy and electronic format and submit four (4) copies of the bid tabulation.
9820700_ContraclGuide_032299_JED.wpd EA1-7
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
c. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
PART D - CONSTRUCTION STAKING (Optional)
ENGINEER, if directed by City, will set control points (i.e., tie survey to permanent monument such
as TPW monuments and/or property corners, one location each at beginning and end of project)
for the project. These points must be intervisible. Streets over 500 feet or streets on curves may
require a greater density of control points to maintain intervisibility between each point. The
Engineer will establish a minimum of finro bench marks per plan sheet (bench marks shall be
located adjacent to project) and also provide the following construction staking services:
Sanitary Sewer Staking
Provide an offset stake at 100-foot intervals (50-foot intervals in curves if required) and at
proposed manholes, points of curve, points of tangent, and at all horizontal or vertical angle
points, with a cut to flow line and a cut/fill to top of proposed manholes. Provide centerline
elevation at 100-foot intervals and at all grade breaks in the natural ground, for construction
purposes and for as-built purposes (for new services only). Stake easements and property
lines where applicable. Line and grade shall be set to a tolerance of ±0.01 foot.
2. "As Staked" Record of the Construction
Throughout the process of all construction, locate and record anything that does not
conform with the construction plans. A drawing of the project layout with dimensions and
a coordinate must be submitted.
Contact Kevin Hansen, Survey Division, DOE 871-8880, for a copy of sample field notes
that must be submrtted. The contractor will not be allowed to proceed until all field notes
have been submitted to the City Inspector. The field notes must include the following
information:
a. For sanitary sewer mains, laterals, and sewer services: Pipe size and type, percent
of grade of sewer laterals, manhole locations, ties to prope�ty line including north/
south and easUwest lines, P.C.s, P.T.s, or P.R.C.s, top of ground elevation and flow
line elevation of each station number referenced. Cut and fill documentation.
Property ties to all service locations.
9820700_ContractGuide_032299_JED wpd EA1-8
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
3. incidental Pre-Construction/Construction Staking
Right-of-way flagging, easements/property lines, back of curb location, curb radii (to
determine pole location) for utility clearance as requested by the City Inspector at $100.00
per hour for a 3-man field crew or $90.00 per hour for a 2-man field crew.
4. Special Conditions
a. The City Inspector assigned to the project shall oversee all construction staking
activity. All documentation including field notes, cut and/or fill notes, grades, "as
staked" information, etc., shall be provided to the City Inspector and shall be sealed
and signed by a surveyor licensed in the State of Texas.
b. The Engineer's Surveyor shall attend the pre-construction conference.
c. The Engineer's Surveyor shall meet with the City Inspector and Contractor to
coordinate surveying schedule and needs prior to beginning work.
d. The Engineer's Surveyor shall stake each utility separately and at different times
with sanitary sewer first, water second, storm drain third, and roadway construction
fourth, and shall provide enough construction staking information so that the
projects can be constructed as designed.
e. A member of Engineer's firm familiar with the project shall be available at all times
to immediately respond to questions from the field.
9820700_ContractGuide_032299_JED.wpd EA1-9
. ._ 7
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $181,400.00 as
summarized in Exhibit "B-3". Payment of the total lump sum fee shall be considered
full compensation for the services described in Attachment "A" and Exhibit "A-1" for
all labor materials, supplies and equipment necessary to complete the project.
B. The Engineer shall be paid in four partial payments as described in Exhibit "B-1"
upon receipt of four individual invoices from the Engineer. In this regard, the
Engineer shall submit invoices for four partial payments as described in Exhibit "B-
1", Section 1- Method of Payment, Items a. to d.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the Engineer.
II. Schedule
A. Final Phase I Plans shall be submitted within 270 cafendar days after fhe "Notice
to Proceed" letter is issued.
9820700_ContractG u ide_032299_J ED. wpd E B-1
EXHIBIT "6-1"
(SUPPLEMENT TO ATTACHMENT "B")
METHOD OF PAYMENT
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
The ENGINEER shall be paid monthly on the basis of statements prepared from the books and
records of the account of the ENGINEER.
The aggregate of such monthly partial payments shall not exceed the following:
Until satisfactory completion of Exhibit "A-1", Phase 1, Part A, Section 2, hereunder, a sum
not to exceed 20 percent of the maximum fee.
Until satisfactory completion of Exhibit "A-1 ", Phase 1, Part B, Section 1, hereunder, a sum
not to exceed 60 percent of the maximum fee, less previous payments.
Until satisfactory completion of Exhibit "A-1", Phase 1, Part B, Section 2 hereunder, a sum
not to exceed 80 percent of the maximum fee, less previous payments.
Until satisfactory completion of Exhibit "A-2", Phase II, Part B, hereunder, a sum not to
exceed 97 percent of the maximum fee, less previous payments.
Balance of earnings to be due and payable after the preconstruction meeting for Exhibit A-2, Phase
II.
An officer of the ENGINEER shall verify the accuracy of each invoice submitted which with the
terms of the agreement.
Proaress Report
A. If the ENGINEER determines in the course of making design drawings and specifications
that the construction cost estimate of $1,342,300.00 (as estimated on Exhibit "B-5") for M-
423 and $395,100 for M-321 (as estimated on Exhibit "B-5-1" will be exceeded, whether by
change in the scope of the project, increased costs or other conditions, the ENGINEER
shall immediately report such fact to the CITY's Director of the Department of Engineering
and, if so instructed by Director of the Engineering Department shall suspend all work
hereunder.
9620700_ContractGuide_032299_J ED.wpd E B 1-1
�
EXHIBIT "B-2"
(SUPPLEMENT TO ATTACHMENT "B")
HOURLY RATE SCHEDULE
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
Employee Classification
Principal
Project Manager/Planner
RPLS
Design Engineer
Designer/CAD Operator
Survey Technician
Draftsman
Clerical
Survey Crew
Reimbursables
Mileage
Rate/Hour (or Range)
$110
$65-$95
$65-$100
$50-$80
$35-$60
$40-$60
$30-$55
$40-$55
$70-$110
Cost + 10%
$0.31 Per Mile
Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual
invoice cost plus ten percent (10%).
9820700_ContractGuide_032299_JED.wpd EB2-1
J
EXHIBIT "B-3"
(SUPPLEMENTAL TO ATTACHMENT "B")
DESIGN FEE COST SUMMARY
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
Phase
I - Design Services
Proposed M/WBE
Sub-Consultants
Gorrondona &
Associates, Inc.
Scope of Services
Pipe Design
Services
Design survey and
easement preparation
Fee M/WBE
$181,400.00 $49,400.00
Fee
$49,400.00
$49,400.00
%
27.2%
%
27.2%
27.2%
9820700_ContractG u ide_032299_J E D. wpd
63-1
!
EXHIBIT "B-3A"
(SUPPLEMENTAL TO ATTACHMENT "B")
FEE SUMMARY
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
DESIGN SERVICES: SEWER REHABILITATION
Part A Conceptual Design and Administration
1. Alignment and Sizing Study . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,000.00
2. Public Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 800.00
Part B Construction Plans and Specifications
1. Basic Engineering Design Services $1,737,400.00 from Curve
A x .070 X .85 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 103,360.00
2. Design Surveys - 26,000 LF x $1.90 x 1.1 . . . . . . . . . . . . . . . $ 54,340.00
3. Easement Preparation (29 parcels @ $500/ea) . . . . . . . . . . . . $ 14,500.00
Part C Pre-Construction/Construction Assistance
1. Deliver pocuments, Bidding Assistance, Pre-bid Conference (3) $ 1,000.00
2. Final Inspection (1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 400.00
3. Final Report (1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 800.00
Part D Reimbursables - Printings . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4,200.00
Plans (60 sets x $40/set)
Specs (45 sets x $40/set)
TOTAL SEWER DESIGN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 181,400.00
9820700_ContractGuide_032299_J ED.wpd 63A-1
I
CONSTRUCTION COST ESTIMATE
EXHIBIT "B-5"
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
i QtY I Unit I Unit Price � Cost
24"
0'-6' Depth 200 $44.00 I $8,800.00
6'-8' Depth 1,000 $46.00 I $46,000.00
8'-10' Depth 1,800 $48.00 � $86,400.00
10°-12' Depth 1,000 $50.00 li $50,000.00
12'-14' Depth 3,850 $52.00 I $200,200.00
_ Bore 42" cp 150 $300.00 �_ $45,000.00
8 MH 8 $1,500.00 I $12,000.00
E�ra Depth 50 VF i $100.00 ; $5,000.00
21"
0'-6' Depth 0 � $0.00
G-8' Depth 800 $44.00 I $35,200.00
8'-10' Depth 1,850 $46.00 $85,100.00
10'-12' Depth 1,350 $48.00 $64,800.00
8 MH 10 $1,500.00 I $15,000.00
Extra Depth 40 VF $100.00 I $4,000.00
18"
0'-6' Depth 0 � � $0.00
6'-8' Depth 0 � $0.00
8'-10' Depth 450 $44.00 $19,800.00
10'-12' Depth 250 � $46.00 � $11,500.00
- -
12'-14' Depth 3,000 $48.00 � $144,000.00
14'-16' Depth 1,100 �� $50.00 i $55,000.00
Bore 36"cp i 200 � $280.00 i $56,000.00
_ MH ; 12 ' $1,500.00 ! $18,000.00
Extra Depth � 90 VF � $100.00 , $9,000.00
15" �
10°-12' Depth 1,500 $44.00 $66,000.00
12'-14' Depth 650 I $46.00 � $29,900.00
14'-16' Depth 1,000 $48.00 I $48,000.00
Bore 32"cp 350 $250.00 � $87,500.00
MH 9 ML $1,500.00 I $13,500.00
Extra Depth � 46 VF $100.00 $4,600.00
Subtotal $1,220,300.00 �
10% Contingencies $122,030.00
Grand Total $1,342,330.00
9820700_Con lractGu ide_032299_J ED.wpd
�
CONSTRUCTION COST ESTIMATE
EXHIBIT "B-5-1"
Main 423 and Main 321 Drainage Areas
Sanitary Sewer System Improvements
Sewer Project No. PS 58 531200 070580174710
! Qty � Unit I Unit Price �
18"
8'-10' Depth � 3,700 j $44.00
Road Repair 40 LF � $30.00
� MH � 10 $1,500.00
Extra Depth , 40 VF $100.00
15"
8'-10' Depth � 1,800 I � $44.00 I
Bore 32"cp ' 350 I � $250.00 �
MH � 5 � ML �$1,500.00 j
Extra Depth � 20 � VF $100.00
Subtotal �
10% Contingencies ,
Grand Total �
Cost
$162,800.00
$1,200.00
$15,000.00
$4,000.00
$79,200.00
$87,500.00
$7,500.00
$2,000.00
$359,200.00
$35,920.00
$395,120.00
9820700_Con tractG uide_032299_J E D.wpd
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M-321 M-423
� 830 ACRES 2850 ACRES '� DUNAWAY ASS0CIATES, Inc.
EHCWEFRS - VNOSdPE ARCHRECi5 - PVNNERS - SURVEYORS
SCALE: 1"=2000' 4.2 MGD 11.5 MGD � Pnone (817)�}JS-1 Z1Nyero�(8�) 429-z 3�° ��e�>'.�'K3�
City of Fort Worth, Texas
�1YI�Ayar And Caunc�l �ammun�cAt�an
DATE REFERENCE NUMBER LOG NAME PAGE
3/2/99 **C_� 7299 30EVERMAN 1 of 1
SUBJECT AWARD OF ENGINEERING SERVICES AGREEMENT TO DUNAWAY AND
ASSOCIATES, INC. FOR M-321 AND M-423 SANITARY SEWER MAINS
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering services
agreement with Dunaway and Associates, Inc. for M-321 and M-423 sanitary sewer mains in the
amount of $181,400.
DISCUSSION:
The M-321 and M-423 sanitary sewer bassns are located in far south Fort Worth near the Everman
Parkway and Garden Acres interchanges with I-35W. These two sanitary sewer mains are needed to
meet anticipated future demands resulting from growth in the area.
Dunaway and Associates, Inc. proposes to design these improvements for a lump sum fee of $181,400.
Dunaway and Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to 30%
participation. The City's goal on this project is 30%.
FISCAL INFORMATIONICERTIFICATION:
The Finance Director certifies that funds are availabfe in the current capital budget, as appropriated, of
the Sewer Capital Project Fund.
MG:j
Submitted for City �lanager's
Ot'fice by:
Mikc Groomcr
Originating Department Head:
A. Dauglas Kademaker
Additional Information Contact:
A. Douglas Rademaiker
FUND I ACCOUN'f I CENTF,R I AMOUNT
(ro)
Gi4o �
I
G I 57 (front)
P558
�
C1�7 I
531200 070580174710 $181,400.00
CITY SCCRETARY
APi�AAOVED
C�TY CflUNGII
MAR 2 f999
YX�� l_.G..... �
Citp Secretary ot the
Citq of Fort Worth, ?'Rx�a