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HomeMy WebLinkAbout062372-A1R2 - General - Contract - DreamWizard, Inc.CSC No.: 62372-A1 R2 FIRST AMENDMENT AND SECOND RENEWAL TO CITY OF FORT WORTH CITY SECRETARY CONTRACT No. 62372 This First Amendment and Second Renewal is entered into by and between the CITY OF FORT WORTH (hereafter "City"), and DREAMWIZARD, INC., a Corporation ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on November 27, 2024, the Parties entered into City Secretary Contract No. 62372 for City to provide private lot mowing services ("Agreement"); WHEREAS, the latest renewal term expires on November 26, 2026, unless terminated earlier in accordance with the Agreement. WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to replace Exhibit B due to updated pricing; and WHEREAS, it is the collective desire of both City and Vendor to renew the Agreement, as amended, for an additional year term. NOW, THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. AMENDMENT The following terms are hereby amended to either replace any conflicting terms in the Agreement or shall be added to the terms and shall be binding and enforceable as if they were originally included therein and the amended agreement shall be referred to as the Agreement in all future documents: Exhibit B Payment Schedule, is deleted in its entirety and is replaced with Exhibit B-1, attached to this First Amendment and Second Renewal. 2. RENEWAL The Agreement, as amended herein, is hereby renewed for its Second Renewal Term, beginning November 27, 2026, and ending November 26, 2027. OFFICIAL RECORD 3. CITY SECRETARY ALL OTHER TERMS SHALL REMAIN THE SAME FT. WORTH, TX All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. First Amendment and Second Renewal to Fort Worth City Secretary Contract No. 62372 Page 1 of 4 CSC No.: 62372-A1 R2 4. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] First Amendment and Second Renewal to Fort Worth City Secretary Contract No. 62372 Page 2 of 4 CSC No.: 62372-A1 R2 IN WITNESS WHEREOF, the Parties hereto have executed this first amendment and second renewal; to be effective the day the Assistant City Manager signs this amendment. ACCEPTED AND AGREED: CITY OF FORT WORTH By: U/VI M y {/1/Lebo NameP uB Iicfl� 20, 202 4:21:27 CDT) Title: Assistant City Manager Date: 10/20/2026 APPROVAL RECOMMENDED: By: Name: hCEI d@rt 19, 20 11:18:16 CDT) Title: Deputy Code Compliance Director ATTEST: QfOAU'p qa �Onl, PVo g=P PdCndTEX p5oo By: Name: ette S. Goodall Title: City Secretary DreamWizard, Inc. By:19, 2026 09:29:14 CDT) Name:lt { ct Title: Owner Date: 10/19/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Ty Kitchens Title: Code Compliance Superintendent APPROVED AS TO FORM AND LEGALITY: By: cep Name: Nicholas McHenr Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0862 Date Approved: 10/ 15/24 Form 1295 Certification No.: 2024-1199892 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and Second Renewal to Fort Worth City Secretary Contract No. 62372 Page 3 of 4 CSC No.: 62372 -Al R2 EXHIBIT B-1 PRICE SCHEDULE Prices for each parcel or land property shall be calculated on the numbers set forth below: #1-1 Work Orders less than 8,500 sq. ft. Each $ 187.50 #1-2 Work Orders greater than 8,500 sq. ft. & less than one acre Each $ 250.00 #1-3 Work Orders greater than or equal to one acre, rate per acre Each $ 187.50 First Amendment and Second Renewal to Fort Worth City Secretary Contract No. 62372 Page 4 of 4 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Caritvlrm tyos. 1 . e and 6 a tl-e ee Cornplate Nov, 1.. 2, 3, S, and if there we t Interested Parties, OFFICE USE ONLY CERTIFICATION OF FILING Cof lficate Number_ 1. Name of business entity filing form. and the city, state and country of the business entity's place of business• 2024-1109892 Dreamwrxalti, inc Royse City, TX United SIMes flue 6111d: 08!1212024 2 _ -rrro Of 9on1m.cdA1 alivy or suit agency that is s patty to i contraCI form is beio9 Mod. Cry of Fact Wtxii Om* Af tr*Wkneee!: 3 Provide the (dtrntlficatlon number uled by tiw uovsrrunsntal ei' wy w sfato agxney is tract[ oc identify ffte contract, and p4osda a davrip6ait of ma is ikea. gaads, at o1ir properly to be ii<aivided ui a the ooii.0 t, 2A-0189 24.0189 PrNato Properly Mowing dame of Interested Pvry City. State. Cou+try Ipts�ce of business) Nature of hatotest (cited apgicablal Cents t1Q!Iry 6 Ch.cl only C md" is No kft4vated Perry. ❑ 6 UNSWORH O(Ct.ARAT)ON t. ''≥)wits my dead d eKt, i My address is O t 0l!±� 1. Ur . i y _, `�.� �_. � WONdtl (slats) (Zip e) (Cann) I do 1r water penally t pr ry truxeifs toreQorrq w ttur and uxi+sa. Emaded _ o QI — ,. 4ttda on i.12jmyof 7i s jraaae or sutnotirQd age eof cirr lQ busmss entity t maz Pwvvnmu uy texas atnws Omission Ww,v.etrilC5LSTSIO.tX,Uti VPrSUUn V4.1.O.A8ti�a51l71 City of Fort Worth, Texas Mayor and Council Communication DATE: 10/15/24 M&C FILE NUMBER: M&C 24-0862 LOG NAME: 13P RFP 24-0189 PRIVATE PROPERTY MOWING EC CC SUBJECT (ALL) Authorize Execution of an Agreement with DreamWizard, Inc. for Private Lot Mowing Services in an Annual Amount Up to $400,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with DreamWizard, Inc. for private lot mowing services in an annual amount up to $400,000.00 for the initial term and authorize four one-year renewal options for the same annual amount for the Code Compliance Department. DISCUSSION: The purpose of this M&C is to authorize the execution of an annual agreement for private property mowing services as part of the Nuisance Abatement Division's services. These services include mowing and disposal of nuisance vegetation on privately owned properties that are determined to be in hazardous condition. Code Compliance bills the property owner for these services and will exercise liens for non-payment if necessary. These services will be utilized throughout the City. To procure these services, the Purchasing staff issued Request for Proposals (RFP) No. 24-0189. The RFP consisted of detailed specifications describing the responsibilities and requirements to provide these services. The RFP was advertised in the Fort Worth Star -Telegram on April 24, 2024, May 1, 2024, May 8, 2024, May 15, 2024, and May 22, 2024. The City received four (4) responses. Three proposals were deemed non -responsive by DVIN for the reasons cited below: • Carl's Impressive Lawn Care - Prime vendor not certified by an accepted agency; did not provide evidence of reaching out to Business Equity (BE) firms; and no prime waiver form submitted. • Abescape Group - Prime vendor is not certified by an accepted agency; no evidence of reaching out to BE firms; no Prime Waiver submitted; and no indication of meeting the MWBE Goal. • 3rinity Lawn Care Services - Prime Vendor is not certified by an accepted agency; no Good Faith Effort (GFE) or supporting documentation submitted; and no indication of meeting the MWBE Goal. An evaluation panel, consisting of members of the Transportation and Public Works and the Code Compliance Departments reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Proposer Evaluation Factors Total Rank 0[b 100=C! DreamWizard, Inc. j19.5 11.62 9.38 40 80.5 ii Best Value Criteria: a) Proposer's Qualifications and Experience b) Proposer's Availability of Resources (equipment and personnel) c) Proposer's Ability to Meet the Needs of the City d) Cost of Services After evaluation, the panel concluded that DreamWizard, Inc. presents the best value for the City. Therefore, the panel recommends that City Council authorize an agreement with DreamWizard, Inc. Staff certifies that the recommended vendor's bid met specifications. No guarantee was made for a specific amount of services or goods that would be purchased. FUNDING: The maximum amount allowed under this agreement will be up to $400,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the FY 2025 General Operating & Maintenance category in the General Fund for the Code Compliance Department. DVIN-BE: The Business Equity Division placed a 5% business equity goal on this contract. Dreamwizard, Inc. submitted a Prime Waiver Form in accordance with the City's Business Equity Ordinance. Dreamwizard, Inc. will be self -performing the entire scope of the contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the FY 2025 operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. Submitted for City Mana9e_r's Office�l y; Reginald Zeno 8517 Valerie Washington 6192 �igirating Busiaess_Unit Head: Reginald Zeno 8517 Brian Daugherty 6322 Additional Information Contact: Jo Ann Gunn 8525 Eugene Chandler 2057 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Dream Wizard, Inc. Subject of the Agreement: Amendment & Renewal to CSCO 62372 for private lot mowing services M&C Approved by the Council? * Yes 8 No 0 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 62372 Amendment 1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11/27/26 If different from the approval date. Expiration Date: 11/26/27 If applicable. Is a 1295 Form required? * Yes 8 No ❑ * If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.