HomeMy WebLinkAboutContract 41271-A1 AMENDMENT NO. 1 TO AGREEMENT
FOR ARCHITECTURAL DESIGN SERVICES
EAST MULTI-PURPOSE FACILITY AT THE WILL ROGERS MEMORIAL CENTER
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. IoZ —M
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Hahnfeld Hoffer Stanford, Inc. (Architect) made and entered into
City Secretary Contract No. 41271 (The Contract) which was authorized by the City Council by M&C C-
24664,the 14th day of December, 2010;and
WHEREAS, further amendment is necessary to reimburse the Architect as part of the design services
agreement for additional design services for integration of the public art murals.
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized
representatives,enter into the following agreement which amends the Contract:
1.
Article 1.1, SECTION I —SERVICES OF THE ARCHITECT, the following paragraphs are added to read
as follows:
Provide additional design services for integration of the public art murals. The cost of this
additional service is $25,215.00 plus up to $100.00 in reimbursable expenses. The scope of
services is described more fully in the Hahnfeld Hoffer Stanford letter dated April 28, 2011,
subject: Additional Construction Administration Services which is attached hereto as Attachment
"A"and made a part of this Agreement."
2.
Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows:
"The total compensation for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of$423,
665.00 plus up to$9,000.00 in reimbursable expenses.
3.
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect.
(The remainder of this page is intentionally left blank.)
E L RECORD CRETARY RTH, TX
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EXECUTED this the Lhay of I A 2011, in Fort Worth,Tarrant County,Texas.
HAHNFELD R S NF RD, INC. APPROVED:
By: By:
Eric L. H n Id Fernando Costa
President Assistant City Manager
APPROVAL ECOMMENDED: RECORDED:
By: , B y:
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Douglas#.Weirsig, Director Marty Hendrix
Transportation&Public Works Department City Secretary oo�4bA�
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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April 28,2011
Mr, Ronald Clements
Project Manager
Facilities Management Group
Transportation and Public Works Department
City of Fort Worth
401 West 13th Street
Fort Worth, Texas 78102
Re: Additional Construction Administration Services
Dear Ronnie:
The following is a request for additional service charges for continued Construction Administration services
beyond the original contract,on the part of our office and that of our consultants.
The Contract (No. 41271), dated 12-14-2010,Section IV, states that"If authorized in writing by the
City, Architect shall furnish or obtain from others special services necessary to complete the
Projects. These special services are not included as part of the Basic Services outlined in Section
I-Services of the Architect and Attachment"A'.
As we have moved into the construction phase,discussions have been held regarding the proposed public
art as to location, size, lighting, detailing for the best durability of the artwork panels, and the impact of
required trees on the visibility of the artwork. As a result, some artwork locations must be adjusted in size,
brick "picture frames" must be added around the artwork to provide additional depth for the artwork
mounting system, the internal wall drainage system must be modified behind the artwork panels to allow
free drainage, and trees must be relocated to allow long-term visibility of the artwork. This additional
services proposal takes all these changes into account and provides the City with the necessary design
services to accomplish the required adjustments.
In response to your call requesting a review of the fees proposed for this scope of work on April 1, I have
visited with Dunaway and Baird Hampton Brown. Both have informed me that they are unable to adjust
their fees,and stated that they accurately reflect the level of effort that will be required to complete the work,
In addition, I have reviewed the proposed scope and fee for Hahnfeld Hoffer Stanford,and offer a reduction
in our project architect's labor estimate by four hours.
COMPENSATION
Total compensation for professional services is a lump sum fee of $25,215 as detailed in the attached
documents and consists of $15,915 for architectural services, $1,800 for electrical engineering services,
and $7,500 for landscape, irrigation and civil engineering services. In addition,we estimate a maximum of
$100 in reimbursable expenses.
Please contact our office if you have any questions.
Sincerely,
HAHNFELD HOFFER STANFORD
architects planners interiors
r,
Gary A. Ryan,Al) idCARB
Senior Project Manager
Enclosures
\\ Hahnfell Hoffer
Overall �\;'
0�' Stanfor)
Project Manager: Gary Ryan Date: 4/28/2011
Owner: City of Fort Worth Fee Type: Lump Sum
Project Description: WRMC-Multi-Purpose Facilitity
Modifications for Public Art FEE SUMMARY
Job Number: 07015-07 Architectural Fee $15,915
Consultants Fee $ 9,300
Support Services $ -
Total Fee $25,215
Reimbursables $ 100
Total+Reimb $ 25,315
Discipline No. Est. Burdened Total Fee %of
Dwgs. Hours Hourly Rate Fee Per Discipline Total Fee
Management $8,235 32.66%
Principal in Charge PIC 8 $190 $1,520
Sr Project Architect Sr PA 43 $158 $6,715
$0
$0
$0
Architectural 0 .1 1 $6,900 27.36%
Project Architect PA 60 $115 $6,900
$0
$0
$0
$0
Administrative Support $780 3.09%
Clerical Cler 0 $82 $0
Construction Admin Const Admin 6 S130 $780
$0
$0
$0
Electrical 0 $1,800 7.140
Principal in Charge PIC 0 $175 $0
Project Manager PM 1 $150 $150
Sr Engineer Sr Engr 3 $125 $350
Engineer-EIT EIT 4 $85 $340
CADD/Drafting CADD 16 $60 $960
Civil/Landscape 0 $7,500 29.74%
Project Manager PM 5 $156 $819
Design Engineer DE 2 $124 $247
Landscape Architect L Arch 18 $129 $2,322
CADD Technician CADD 46 $86 $3,956
Administrative Admin 2 $78 $156
Support Services(Intl.In Total Fee) Support Services(not included) Reimbursables
Other $ - Other S Travel/Subsistance $0
Other $ - Other $ Postage/Shipping $0
Other $ - Other $ Reproductions $100
Other $ - Other S Other $0
Other $ Other S Subtotal $100
Other $ Otherl S Markup 0% $0
Total I $ Total $ I Total $100
Page 1 of 5
+r _ - .
Architectural "Ciffer
0+� Startford
Date: 4/2812011
Owner.Event Facilities Fort Worth,Inc. PIC 8 Labor$: $ 1,520
Project Description:WRMC-Mufti-Purpose Facilitity Sr PA 43 Labor$: $ 6,715
Public Art Modifications PA 60 Labor$: $ 6,900
Job Number:07015-07 Cler - Labor$: $ -
ConstAdmin 6 Labor$: $ 780
Total Hm: 117 Total$: $ 15,915
Sheet % Const
No. Project Activity - Comp PIC Sr PA PA Cler Admin Hours Cost Subtotal Total
Tasks
Public Artwork Mounting/Location Revisions
Study alternative locations on buiidinq for public art 1 2 4 $578
Meet to discuss artist's 2 uremenis behind arwork panels i 1 1 3 $463
Study ways to accomplish desired recess detail for artwork 1 2 1 6 1 1 11 $1,426
Meet with brick technical engineer to discuss recess detail 2 2 4 $546
Prepare preliminary details for brick recess 2 8 10 $1,236
Modiiv locations and sizes of artwork per artist's input 0.5 3 4.5 $614
Study reinforcement options for increasing recess for art 1 2 3 $388
Review deiailina probzems for requested 1.75"recess 1 1 3 $463
Contact MAPE€represemaiive reoardin mountinc details 2 2 $230
Meet with local MAPEI rep to review mounting detail options 1 1 2 $273
Document research and recommendations 3 1 4 $589
Cons-It with artists Ve consultant regarding mounting detail 2 2 $316
Develop ictu.-e frame elevations and details for artwork 1 4 5 $618
Study ssibili of removing insulation to open drain cavil 1 1 $115
Conference call with artist,61e consultant to settle on detail 0.5 1 1.5 $253
Incorporate decisions in:o construction document revisions 1 8 20 29 $3,754
Coordinate h h+tinq revisions for revised panel sizes,,'locations 1 1 1 2 1 $273
Issue revised construction documents to GC 1 1 1 2 $273
Prepare work change proposal request to GC 1 1 $130
Reviewiprocess submittals on ar,panel backups stem 1 1 1 3 $403
Preconstmctior.meeting with art panel bacuiup installer 1 1 2 $288
inspect art panel backup Installation 1 1 2 $288
Coordinate protective cover graphics and installation 2 1 3 $446
SUBTOTAL $13,983
Tree Relocation for Public Artwork Visibility
Meet with Corner to evaluate the impact of trees on art panels 1 2 $348
Meet:iith Landscape Architect to request relocation of trees 1 1 $158
Coordinate tree relocation discussions 2 2 $316
Prepare final recommendation on tree relocation 0.5 1 1 2.5 $368
fvteetinc with City staff to determine relocation site 1 1 1 1 $158
Coordinate revision of drawings,for Use relocation 2 2 $316
Issue revised construction documents to GC 1 1 $158
Issue work Chan a proposal request to GC for tree relocation 1 1 $130
SUBTOTAL $1,952
TOTALI $15,915
Page 2 of 5
Electrical
Date: 4/28/2011
Owner:Event Facilities Fort Worth,Inc. PIC Labor$: $ -
Project Description:WRIVIC-Multi-Purpose Facilitity PM I Labor$: $ 150
Public Art Modifications Sr Engr 3 Labor$: $ 350
Job Number:07015-07
:..
Project Activity
- ----------
- ----------
- ----------
- ----------
- ----------
- ----------
- ----------
- ----------
- ----------
- ----------
- ----------
- ----------
C11 UANDSCAPE
.. .
Owner: Event Facilities Fort Worth,Inc. PM 5 Labor$: $ 81
Public Art Modifications L Arch 18 Labor$: $ 2,322
Job Number:07015-07 CADD 46 Labor$: $ 3,956
Project Activity
Env".11011.1
..
Hahnfeld
Reimbursables Hoffer
0 Stanford
Date 4/28/2011
Project Manager. Gary Ryan Travel/Subsistance: $0
Owner: Event Facilities Fort Worth,Inc. Postage/Shipping: $0 %Comp: 0.0%
Project Description:WRMC-Multi-Purpose Facilitity Reproduclon: $100 $Remain: $100
Public Art Modifications Other: $0
Job Number: 07015-07 Total Reimbursable Cost: $100
Budgeted % $ %of %
Cost Comp Remain Budget Comp
Travel/Subsistence
Mileage: 0 miles x cents/mile $0.00 0% $0.00 0.0% 0.0%
Airfare: 0 round trips x cost/tdp $0.00 U%) $0.00 0.0% 0.0%
Parking: 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Auto Rental: 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Taxi: 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Mass Transit: 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Other: 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Travel Subtotal $0 0.0%
Hotel: 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Meals: 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Other. 0 days x $/day $0.00 0% $0.00 0.0% 0.0%
Subsistence Subtotal $0 0.0%
Travel/Subsistence Total $0 0.0
Id a„!*�+kb:i,i�" '.CHS" i.Y k^m'r r a.2.-- -.k"t"ir OLRiX9!IY4''IOC,MO/'?li 94T 'k'.f-...�:, M1 G:,713Ren4-kitltlP w.Mldnk+ 9R'..1iG ¢Rrt
Postage/Shipping
Overnight Shipments: 0 shipments $/shipment $0.00 0% $0.00 0.0% 0.0%
U.S.Mail Postage: 0 shipments $/shipment $0.00 0% $0.00 0.0% 0.0%
Other 0 days x $/day $0.00 0% $0,001 0.0% 0.0%
Postage/Shipping $0 0.0%
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Reproduction
Drawings: 60 drawings $1.50$/dwq $90.00 0% $90.00 90.0% 0.0%
Specification Pages: 100 copies $0.10$/copy $10.00 0% $10.00 10.0% 0.0%
Other: copies $/copy $0.00 0°. $0.00 0.0% 0.0%
Reproduction $100 100.0%
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Other
0 item $/item $0.00 0% $0.00 0.0% 0.0%
0 Rem $/item $0.00 0% $0.00 0.0% 0.0%
0 Rem $/item $0.00 0% $0.00 0.0% 0.0
0 Rem $/Rem $0.00 0% $0.00 0.0% 0.0%
0 Rem $/Rem $0.00 0% $0.00 0.0% 0.0%
0 Rem $/item $0.00 0% $0.00 0.0% 0.0%
0 Rem $/Rem $0.00 0% $0.00 0.0% 0.0
Other, $0 0.0%
Page 5 of 5