HomeMy WebLinkAboutContract 45372 CITYSMRUAW ti 5�3 elt-e,
C Nov "ON"*
Grant Agreement for Violent t G Crime Reduction.Program (Project Safe Neighborhood) Between
Safe City Commission, Inc.
And
City of Fort worth
Contract#20 l - X-0005
1. Parties. Sae City Commission, Inc. "SCC") and the City of Fort Worth " Su recipier t" , do hereby
make and eater into this contract, which, constitutes the entire agreement der the above referenced
contract number between SCC and Su recipi r t. SCC and Su recipient make this contract for the
following mutual considerations.
11. Authority to Contract. US. Department of Justice ("DOY'), Office of Justice Programs has
authorized SCC, as Fiscal Agent, to eater into this contract with Subreci ient for the purpose of
providing funds for items listed in the budget included in Section V( including overtime hours for
Fort Worth Police Officers to rl in the Project Safe Neighborhood ("PSN") target areas, cost of
e e, surveillance equipment, state-of � nt ge: e software, and travel.
111. Governing Law. This contract shall be governed by and construed m* accordance with the laws of
the State of Texas. Should any action, whether real or asserted, at law or in equity, arise out of the
execution,performance, attempted performance of this contract, venue for said action shall lie in Tarrant
County, Texas.
IV. Contract Modification. This, contract may he amended only in writing signed by SCC and
Suhreciient.
V. Financial Limitations and Considerations.
A. Funds Availability. Pay eats to Suhrccipier t under this contract shall at all times he
contingent t upon the availability ility d receipt of federal funds that the Department of Justice has
allocated to this contract; and if fads for this contract become unavailable durin any budget
period,this contract may he immediately reviewed,terminated, or reduced at the discretion of
CC.
B. Amount ofPayment. SCE shall pay Sub recipient ien.t a to a maximum of$137,861-00 from
available funds for services rendered 'in accordance With the terms of this contract upon receipt
of a proper and verified billing statement with accompanying documentation.n.. SCC may reduce
y payments to. e extent of any previous overpayments by S,CC to Suhrecipient. If program
income accrues, the Subhreci ient shall return to SCC any income that exceeds actual costs
incurred ed for services rendered under contract, In no event shall payments by SCC to Su reci ier t
exceed the Subrecipier t s actual reasonable, necessary and allowable costs to Aprovide services
..der this contract budget.
OFFICIAL RECORD
OFFIC
ERD
CO
CITY SIECRIETARY
RECEIVED FEB
FT* WORTH9 TX
Project Safe Nei 'borho d Agreement cement FY 14 CFW and Safe City Commission,Inc. I Fm w
erte for $707021.00
Officers
'"ravel for $270,40.00
GREAT
T rami hig
1 hthead
Surveillance
Crime Paint $16,000.00
Cameras
Digital S361000.00
Social
Network
Software
Total 13 861.00
C. Basis for Payment. Thy basis for payment for services rendered. Wider U' us contract is
indicated in the service tennis with the budget. The Subrecipient shall follow and he subject to
fiscal and billing policies and procedures of SCC and the D101J. SCC is not obligated ,to pay
unauthorized costs or to, pay more than the Subrecip cr is allowable and actual incurred costs
consistent th federal and state regulations,.
The Subrcc p ent is responsible for submitting hills by the 10'hoif each month for payment of the
poor month service period. SCC will make reasonable effort to process all hills received by the
Whand issue payment by the end of the month the bill was received.. The method of payment is
cost reimbursement. Payment of the Program Funds from City to SCC shall be made can a cost-
reimbursement basis following receipt�y City from SCC of a signed Request for
Reimbursement form `hit ." Submittal f a monthly RFR is required even if
services are not provided. When services are not provided during a month, a zero dollar RFR,is
required. The u rcciplcr t is responsible for submitting Performance Measures Report,
"Exhibit C"', and Activities Report,, "Exhibit "'�, by the 1 Oth of each month regardless of level of
activity.
D. Actual Costs. Th reimbursement made to the rccip cr t shall not exceed the
ubrcciplent's actual costs to provide the services under this contract and the uhrccipicr is
actual costs, both direct and indirect must, he reasonable and allowable according to the
Office of Management and Budget(OMB) Circulars A 22 and A 110.
E. Lobbying Limitations. The Suhrccipicr t shall not use y funding, under this contract to
influence the outcome of elections or passage assa e or defeat of any legislative measures.
F. Taxes. SCC will riot he liable for state loom, or federal excise taxes, incurred by or payable,
by S ubrccipient The Subrccipicr t must demonstrate ors-site compliance with the Federal Tax
Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing
with issuance of Form 2's to common law employees. The Subrecipient must comply with all
Project"Safe Neighborhoods Grant Agreement FY 14 CFW and Safe City Commission,Inc, Page 2 of
Federal and State tax laws and withholding requirements. SC C will not be liable to the
SubrecipTent's employees for any Unemployment of Workers' Compensation coverage, or
a
Federal or State withholding requirements.
G. Force Majeure. To the extent offered by law, the Subrecipient shall be liable for undue
delays or failures to perform except for any delay in or failure of performance of any
requirement caused by force majeure (i.e. those causes generally recognized under Texas law as
constituting impossible conditions). Such delays or failures to perfonn shall extend the period of'
performance at the discretion of SC C in the exercise of reasonable diligence until these
exigencies have been removed. The Subrecipient shall inform SC C in writing of proof of such
force majeure within a reasonably prudent time.
H. Accounting. The Subrecipient shall adhere to Generally Accepted Accounting
Principles(GAAP)per omulgated by the American Institute of Certified Accountants.
I. Record Keeping. The Subrecipient shall maintain financial, programmatic, and
supporting documents, statistical records, inventories of nonexpendable property acquired, and
other records pertinent to claims submitted during the contract period for a minimum of five (5)
years, after the termination of the contract period, or for five (5) years, after the end of the
federal fiscal year in which services were provided. If any litigation, claim, or audit find
i ffigs
1 Involving these records begin I netN ore the five (5) year period expires, the Subreciplent will keep
the records and documents for not less than five years and until all litigation, claims, or audit
1 11
findings are resolved. Contract period means, the beg g date through the ending date
*fied yin the * * ions are considered to be separate contract periods,.
speci I original contract', ext,ens'
V1. Additional Responsibilities ofSubrec*yen t., The Subrecipient is requirea to:
P
A. Provide services in accordance with the provisions of this contract; and shall allow
SCC, Bureau of Justice Assistance (BJA) and its representatives to monitor, audit, evaluate and
0- 1 *11
otherwise review the services provided related documentation.
B. Notify SCC and BJA immediately and in advance of any significant change affecting
the .brecipient, including change of Subrecipient's name or identity, ownersbip or control,
governing, board membership, executive leadership, payee identification number, or other
significant events.
C. Refrain from transferring or assigm*ng this contract or from entering into any
subcontract for the services, under this contract without prior written approval fro m SCC.
Request for approval must be submitted writing and include the qualifications of the
subcontractor to perform and meet the standards off"this contract.
0
D. Meet all requirements pertaining to administration, procurement, and reporting in
connection with the FY 2013 Project Safe Neighborhoods. Requirements to be met include
-those found in (1) the Office of Management and Budget circulars, (2) the Office of Justice
Programs Financial Guidelines, and (3) "Exhibit A" to the MOU, entitled "Award Doewnent"'
which is incorporated by reference as part of this MOO.
E. Establish a method to ensure the confidentiality of records and other 'Information,
relating to clients, according to applicable federal and state laws, rules and regulations,
Project Safe Neighborhoods Grant Agreement FY 14 CFW and Safe City Commission,Inc. Page 3 of 7
including, but not limited to those set,forth in 42 U.S.C. Section 3789g and 28 C part 22.
F. Subreciplient acknowledges, regardless of their type, the monetary amount
awarded or the number of employees in the workforce is subject to the prohibitions
against discrimination in any funded program or activity.,
The U.S. Department of Justice O�ffice of Civil Rights may require S .bred plent through
selected compliance reviews, to submit data to ensure Subreciplent's services are
delivered in an, equitable manner to all segments of the service population and
Subreciplent's employment practices comply with equal employment opportunity
a.
requirements.
G. Conflicts of Interest. Subcontractor agrees to comply, with applicable state and
f der ws,, rules, and regulations regarding conflicts of interest in the performance of its
eal la
duties under this contract.
VII Service Provisions. The Subrecipient agrees to provide overtime, equipment and tram* lng not
to exceed $137,861-00.
VIII. Provisi'onsfor Termination of Contract and Contract Dispute Resolution.-
A. If the Subrecipient falls, to provide services according to ffie provisions of this contract,
SCC may, upon written notice of default to the Subrecipient, terminate all or any part of the
,I
contract. Termination is not necessarily an exclusive remedy but will be in addition to any otrier
rights and remedies provided by law or under this contract.
B. SCC shall suspend or revoke this contract if the Subreciplent is found liable for or has a
contract, license certificate or permit of any kind revoked by any govenurental authority.
C. SCC1, based on information ft monitoring or, other verifiable sources, may terminate
this contract for cause or take other actions if Subrecipient breaches a material term of this
contract that is not cured within thirty (30) days from the date of notice by SCC- In addition,
SCC may (a) recoup payments made to the Subreciplent based on audit findings or violations, of
contract requirements, or (b) suspend, place into abeyance or remove any contractual rights to
include, but which are not Ii'rm*ted to, withholding of payment during the period Subrecipient is
in breach,which has not been cured.
D. If federal or state laws or other requirements axe amended or judicially interpreted so
that either party cannot reasonably fulfill this contract, and if the parties cannot agree to an
amendment that would enable substantial continuation of the services, the parties, shall be
discharged ftorn any further obligations under this contract. Subreciplent shall be reimbursed
by SCC for any actual expenses,occurred under this contract up to the date of the discharge.
E. This, contract may be terminated at any time by mutual consent. In addition, either party
to this contract may terminated by giving thirty (30) day's notice to the other party, in which
case this contract will he terminated at the end of the thirty (30) day period. Nothing in this
Section shall be construed to prohibit immediate termination of the contract pursuant to
Project Safe Neighborhoods Grant Agreement FY 14 CFW and Safe City Commission,Inc. Page,4 of 7
ti. Mk
�ections VIII, A and B above.
F. At the end of the contract term or other contract termination or cancellation, the
Sub reel pient shall in good faith and in reasonable cooperation with SCC and BJA, aid in
transition to any new arrangement or provider of services.
IX Execution of Contract.
The person signing this contract hereby warrants that he/she has -the legal authority to execute
this contract on behalf of the respective party, and that such binding authority has been granted
by proper order, resolution, ordinance or other authorization of the entity. The other party is fully
entitled to rely on this warranty and representation 'in entering into this contract. If it is ever
shown for any reason that the signatory to this contract is, not authorized to bind the relevant
entity, the signatory may be personally liable for the satisfying the terms contained herein.
X. Acceptance of funds under this contract acts as acceptance of the authority of the BJA, the
Office of Inspector General or any successor agency, to audit or investigate the expenditure
of fimds under this contract or any subcontract,.
XI. Severability. The provisions of this,Agreement are severable and, if for any reason, a clause,
sentence,paragraph or other part of this Agreement shall be determined to be invalid by a court
or federal or state agency, board or commission having jurisdiction over the subject matter
thereof, such invalidity shall not affect other provisions which can be given effect without the
invalid provision.
XIL Right to Audit. SCC agrees that the Subrecipient shall, until the expiration of three (3) years after
final payment under, this contract, have access to and the right to examine any directly pertinent
books, documents, papers and records of SCC *involving transactions relating to this Contract. SCC
agrees, that the Subrecipient shall have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. Subrecipient shall give SCC reasonable advance
notice of intended audits.
SCC further agrees to include in all its subcontracts, hereunder a provision to the effect that the
sub-consultant agrees that the City shall, until the expiration of three (3) years after final
payment under, the subcontract, have access to and the right to examine any directly pertinent
books, documents, papers and records of such sub-consultant, 'involving transactions to the
subcontract, and further, that City shall have access during, normal working hours, to all sub-,
consultant facilities, and shall 'be provided adequate and appropriate work space, in order to
conduct audits *in compliance with the provisions of this article. City shall give sub-consultant
reasonable advance notice of intended audits. SCC and sub-consultants agree to photocopy such
documents as may be requested *tV the City. The City agrees to reimburse SCC and sub-
consultant for the costs,of copies,at the rate published in the Texas, Administrative Code.
Project Safe,Neighborhoods Grant Agreement FY 14 CFA'and Safe City Commission,Inc. Page 5 of 7
If any audit reveals a questioned practice or expenditure, such questions must be resolved within
fifteen (15) days after notice to ACC by City., If questions are not resolved within this period,
City reserves the right to withhold further funding under this and/or future contract�s)with SCE".
If, as a result of'any audit 7 it is determined that SCC misused, misapplied or misappropriated all
or any part of the Program Funds, S CC agrees to reimburse City the amount of such monies so
9
misused, misapplied or misappropriated, plus the amount of any sanction, penalty or other charge
levied against City because of such misuse, misapplication or misappropnation.
SCC's obligation to City shall not end until all closeout requirements are compieted. Activities
during this closeout period shall include, but are not limited to.- making final payments and as
directed by the Police Department's Contract Services Administrator.
SCE; covenants and agrees to fully cooperate with City in monitoring the effectiveness of the
services and work to be perfonned by SCC under this Agreement, and City shall have access at
all reasonable hours to offices and records of'SCC, its officers, members, agents, e,mp�loyees, and
subcontractors for the purpose of such monitoring.
XIII. Waiver ofImmuni . Subrecipitint hereby does not waive any and all protections it may be afforded,
as a political subdivision of the State of Texas under, the doctrine ofgovernmental or sovereign
i mmun1ty.
XIV. Paragraph Headings. The paragraph headings contained herein are for the convenience in
reference and are not intended to define or limit-the scope of any provision of this Contract.
XV. NOTICE. All notices, required or permitted by this contract must be in 'Wrl'ting and are deemed
delivered on, the earlier of the date actually received or the third day following (i) deposit in a
Um*ted States Postal Service post office or receptacle; (1`10) with proper postage (certified mail,return
receipt requested); and (iii) addressed to the other party at the address as follows or at such other
address as the receiving party designates by proper notice to the sending,party,.
1. CITY: Charles W. Daniels,Assistant City Manager
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane,, Senior Contract Compliance Specialist
Fort Worth Police eta tint
350 West Belknap Street
Fort Worth, TX 76 102
2. Ken Shetter, Executive Director
Safe City Commission
Project Safe Neighborhoods Grant Agreement FY 14 CFW and Safe City Commission,Inc. Page 6 of 7
777 W. Rosedale Street
Fort Worth,TX 76106
XV1. TERM. The term of this contract is for a period beginning on November 19, 2013, and ending on
September 30, 2014. All. of Subrecipient's expenditures under this Contract must be submitted to ACC
for payment prior to September 30�, 2014.
IN WITNESS WHEREOF, the parties hereto av exacta d t contract in multiples, in, Fort Worth,
Tarrant County, Texas,to be effective this,the y Of 2014.
CITY OF FORT WORTH THE SAFE CITY COMMISSION, INC.
a.
Of
-Oro
tZh.aurle.s Daniels Ken Shetter
Assistant City Manager Executive Director
APPROVAL RECOMMENDED
A I C, ZL 14,-
By-._, ==-�
. -iv- ---
Jeffrey Halstead
Chief of Police
Date: 1,—Lq=( Ll
APPROVED AS TO FORMAND LEGALITY
By.-
Michelle M. K-retz
Assistant City Attomey
Contract Authorization:
M&C: SLe
01R
�X
Date ? I
ATTEST; J0.0 lie
00 %
By
OFFICIAL RECORD
Mary J. Kays
XX
rFF41.1 D
City Secretary CITY SECRETARY
6
Ft WORTHt TX
Project Safe Neigbborhoods Grant Agreement FY 14 CFW and Safe City Cornmissim,Inc. Page 7 of 7
Exhibit A- Award Document
n
Depwftent of,1sfce
Office of Justice Programs
Bureau Of Justice Assistance PAGE I OF
L RECIPIENT NAME AND,ADDRESS(Including Zip Code)... 4.Ate"
Safe City Commission
201 Main Shut Suit 2 5,PROJECT PERIOD:FROM 1010V20113 TO /30/2015
Fort Worth,TX 76102
BUDGET PERIOD-FROM 10/'01121113 TO, 09/30/2015
IA.GRANTEE IRS/VENDOR NO. i 8.SUPPLEMENT NU&MER Initial
599 00,
9.PREVIOUS AWARD:AMOUNT' $0
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $ 100,RQ0
11.,TOTAL L .W $500,000
12,SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT 1S APPROVED SUBECT TO,SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE
ATTACHED PAS,
13.STATUTORY AUTH0FJT ""FOR GRAS"''
TIds project is supported under F"13P -P Pub.L.No.113-6,1271 Stat.198,254
15.METHOD,Of PAYMENT'
GPRS
AGENCY APPROVAL GIRANTEE ACCEPTANCE
1 , D NAME AND TITLE P APPROVING OFFICIAL 19.TYPED 1 A NAW AND TITLE,OFAUTHORIZED G 'EE OFFICIAL
Karol Vial Mason Ken Shetter
AzistotAttorney GeneW Executive Director
17.SIGNATURE OFAPPROVTNG OFFICIAL 19.SIGNATURE OF'AUTHORIZED RECIPIENTOFFICIAL 19A.DATE
Ill
AGENCY USE "
20.ACCOUNTING CLASSIFICATION CODES 2 L MGPUGT1 92
EAR ODE 1T'. G.
x a OP 80 00 00
P FORM 4 (REV. - PRE,VIOUS EDITIONS,ARE OBSOLETE
YP F t2(REV. 4
� Department ofJustice
17 Office of Justice Programs I
Bureau of J slice Assistance CONTINUATIONSHEET PAGE 2 OF 6
Grant
PROJECT NUM13E 2 13-Cj ^-13X-00 I 5 AWARD DATE 09 1
SPWUL CONDITIONS
1. The recipient es to mew with a racial"and administrative re urem ent set forth in the current,t edition of the
of Justice o s I Financial Guide.,
2„ The recipient acknowledges that failure to submit an acceptable Equal E plo rat ppo t," f'recipient is
required tea,submit t ou'ue pursuant t to 2 C.,F.R,.Section 2.3 2,that is approved by theOffice for Civil Rights,is a
at r of its Certified Assurances d ma result suspension or to ratior of ding,until such t' e s the
recipient is n compliance.
3,. The recipient agrm to with the organizational audit requirements of ONM C'irc'ular A 33 Audits fStates,
Local Governments,and on_ fit Organizations, d further understands and agrees that funds may be withheld,or
other related,requ=i menu may be imposed,if outstanding audit laws of any)from OMB Circular A 133 audits,(and
any other audits of OR grant funds)arse not satisfactory and,promptly addressed,as further described in the current
edition oft use O P Financial Guide.
4. I
Recipient and agrees that it cannot use any federal funds,either directly or indirectlymi indirectly support of the
enactmen4 mpeal,modification or adoption of any law,regulation or poli
ICY
, at any level of government t ,ent W unit the
approval express prior written
5. Ile recipient rru��ust
promptly refer to the 1G y credible evidence that a " i ci employee,agent,contractor,
subcontractor,,air other on either l)submitted a claim for t fun under true False Cl `, s,
Act;or 2 fitted a criminal,'Icrw civil violation of laws pertaining to fraud,conflict of inter ribery,gratuity, r'
similar misconduct involving grant funds. 'This condition also applies to any subreclpients. Potential tial d w
abuse.abuse.1 or misconduct should be reported to the OIG by
mail.
Office of th Inspector General
U.S.Department of Justice
Investigations D visioln
950 Pennsylvania Avenue,N.W.
Room 47'06
Wasbingto DC X4530
oig.hoitline@usdoj.gov
hot]ine: tact information in English and Spanish): 14 869-4499
or hotline x:(202) 16.988
Addition *information is available from the DOJ 01G website at www.u,sdoj.gov/olg.
6. Recipient understands and agrees that it
cannot, f ed' either directly or indirectly,in support
contract or sub award rd to either the!Association of'Community organ izat ins for Ref rin Nun ACORN or It
,su sldiarl s,without a express prior apPr�� l � .
7. The recipient agrees to comply with,any additional requirements t may be imposed during grant perforniance
,
agency determines that loos recipient lci Brut is a high-risk rante .Cf 2 C.F.R. 66 "4w
peed f� � � � p
0 FORM 4-98)
Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 3 OF
Grant
PROJECT NUMBER. 2013-GP-B -000 ,AWARD DATE 09130/2013
SPECIAL CONDITIO]VS
'. The recipient agrees to comply with applicable requirements regarding registration,with the System for Award
Management(SAM)(or:with a successor government wide system officially designated by OMB and JP), The,
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering stern S number.The details of recipient obligations are posted.on
the Office of Justice Programs web site at h / i Jp.gov�" ding" .ht�(Award condition.-Registration with the
System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This
special condition does,not apply to an award to an individual who received the award as a natural person(i.e.,unrelated
to any business or non-profit organization,that he or she may own or operate in his or her name).
9. Pursuant to Executive Order 1� �� ped e�Leadership
o n Reducing Text Messaging m While
Driving,",7�Fed.Reg.
5 1 M(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving�" g �'vmg any vehicle daring the course ofperforrrring work funded by this
grant,,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
lo. The recipient agrees to comply Yvidi all applicable laws,regulations,policies,and guidance(including specific cost
limits,prior approval d reporting requirements, here app licable governing
the use of federal funds for expenses
related to conferences,meetings.,trainings,
and other events,including the provision of food and/or beverages at such
events,and costs of attendance at such events. Information on pertinent laws,regulations,policies,and guidance is
available at vww.Opp.gov/funding/confcost.htrm..
11. 1he recipient understands,and agrees that any tra iing training materials developed or delivered ver
ed with funding
p rovided under this ward mu st a dh er e t o th e �Training g PPrinciples for Grantees d
Subgrantees,available
at http://www.Oip.usdoj.gov/fund*uag/ow ptra" ` g,gu din runeiples.h,t n.
12. The recipient agrees that if it currently has an open award of federal hinds or if it receives an award of federal funds
other than this OJP award,and those award funds have been,are being,or,are to be used,in whole or in part,for one or
more of the identical cost items for which funds are being provided under this OR award,the recipient will promptly
notify,in,writing,the grant manager for this OJT'`award,and,if so requested by OJP,seep a budget-modification or
change-of project--s t adjustment notice GA to eliminate any inappropriate duplication of funding.
13. The recipient understands and ces that award funds may not be used to discriminate against or denigrate the
.g students who participate in programs for which financial assistance is provided from those
religious or rnao belied of
ds,or of the parents or legal guardians of such students.
14. The recipient understands and agrees that- a No ward funds may be used to maintain or,establish a computer
network airless such network blocks the viewing,downloading,and exchanging ofpornography,and b Nothing in
subsection a limits the use of funds necessary for any Federal,state,tribe,or local law enforcement agency or any
other entity carrying out criminal mi vestigations,prosecution,or adjudication activities.
15. Applicants must certify that limited English Proficiency persons have meaningful amass to the services under this
prro ;s, National origin discrinination includes discrimination on the basis of limited English proficiency(LEP).
To ensure compliance with Title VI and the safe streets Act,recipients are required to a reasonable steps to ensure
that LEP persons have meaningful access to their program.Meaningful access may entail providing language
assistance services,including oral and written trauslatiorn when necessary.The U.S.Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements.The guidance document can be amassed on the
Internet at .lep.gov.
OJP PGA' 4010,012 v. .88)
Department of Justice
office Of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSIMET PAGE 4 OF 6
tee
Grant
PROJEC ER 1 - P- -0005 A, ATE 09130/2013
SPECIAL CONDITIONS
16. Ile recipient agrees to cooperate with any assessments,national evaluation efforts or information or data,
requests,including,but not laanited to,the provision of any in formation required for the assessment or,evaluation of any
activities within this project.
12. A for review proposed�+ recipient + to � and approval� � cations
materials, ago used ublx
�� pp va �,+� � w
or an other written materials that will be published,including web based materials and web site content,
through finids
from this:grant at lei thirty 30 working days prior to the targeted dissemination date. Any written,
visual,or audio publications,with the exception of press releases,whether published at the grantees or gov a t"'
expense,shall contain the following statements.-"This project was supported by Grant No 2013-GF-BX 0005
Assistance�. , of
y Bureau of Justice Assistance. a of Justice component awarded b the �a coin the Office of Justice
Programs,,,which also includes the Bureau of Justice Statist*cs,the National Institute of Justice,the Office ofJuver�ile
Justice and Delinquency Prevention,the Office for Victims of C' ` e,and the Office of Sex Offender Sentencing'.
Monitoring,Apprehending,registering,and Tracking.Points of view or,opinions in this document are those of the
author and do not necessarily,rep ent the official potion or policies of the U.S. east of Justice."""The c nt
edition p g
of the �Financial wade provides guidance on allowable satin and publication activities.
18. Grantee agrees to comply with the requirements of 28 C.F.R.fart 46 said all Office of Justice Pros policies and
procedures regarding the protection of human research subjects,including obtainment of institutional review Board
approval,if appropriate,and subject*informed consent.
19. Grantee agree.s to comply with all confidentiality requirements of 42 U.S.C.section 3789g,and 28 C.F.R.Part 22 that
a
are applicable to collection,use,and revelation of data or information.Granwe ftulher agrees,as a condition of grant
approval,to submit a privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
20. The recipient acknowledges that the Office:of Justice Programs(Odle)reserves a royalty-free,non-exclusive,and
irrevocable license to reproduce,publish,or otherwise use,and author others to use n whole or in part,including in
connection with derivative worlds),for Federal purposes:. 1 any work subject to copyright developed under an award
or subaward;and 2 any nuts of copyright to which a recipient or subrrec pient purchases ownership with Federal
support:
The recipient acknowledges that OJP has the right to 1)obtain,reproduce,publish,or otherwise use the data
produced under an award or subaward;and(2)authorize others to receive,reproduce,publish,or otherwise use such
data for Federal purposes, "Data"includes data as defined in Federal Acquisition regulation R provision 52,227'-
14(Rights in Data-Generally.
It is the responsibility°of the recipient(and of each subrecipiea t,if applicable)to ensure that this condition is included
in any subaward under this award.
The recipient has the responsibility to obtain from subrecipients,contractors,and subcontractors(if any)all ruts and
data necessary to fulfill the recipient's obligations to the Government under this award. If proposed subrecipien4
contractor,or subcontractor refuses to accept terms affording rights,the recipient shall promptly
rd� the�ove�ent,su�ch ra
bring such refusal to the attention oft e OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP"program office.
21. Approval of this award does not indicate approval of any consultant rate in excess of$450 per day.A detailed
justification must be submitted to and approved by the Office of Justice Programs ms OJP)I-program office prior to
obligation or expenditure of such funds.
OR FORM 40 V.4-88)
Department of Justice
Office of Justice Programs AWARD
]Bureau of Justice Assistance CONTINUATIONSHEET PAGE s OF 6
Grant
P OJECT NU 'BIE. 2013-GP-BX 0005 AWARD DATE 09/30/2013
SPECIAL CONDITIONS
2.. All contracts under this award should be competitively awarded,unless circumstances preclude competition. When a.
contract amount exceeds$100:000 and there has been no cony edtion for the award,the reel gent rru ust comply with
p"
rules governing sole source procurement found In the current edition of the OR Financial Guide.
23. lbe grantee agrees to secure and maintain on file shred statements by each member of'the selection committee
appointed by the United States Attorney or the PSN Task Force indicatlnug that In maldng recommendations or
decisions regarding contracts or sub rants paid for by this grant,the member had no conflict of interest. Such
statements aura language included in tr ue PS Conflict out'Interest Certification,tlon,l�or�wever,the grantee
must include,all ��
may use a different format or may add other related certifications of their own.
24. The recipient agrees to wecip gr coordinate the project with the U.S.Attorney and project Safe Neighborhoods Task Force for
the duet
covered by the award. The recipient also is encouraged to coordinate with other community justice
M
�tiatives(such as Weed&Seed and ATF's Youth Crime,Gun Interdiction Initiative),and other on oinr ,local gun
prosecution and law enforcement strategies..
25. The recipient agrees to submit to I for review and approval,any proposal or plan for Project Safe Neighborhoods
and.Anti- .. approval must be received prior to any obligation or
Initiative media-related outreach.lC�,1
expenditure of grant funds related to the development of media-related outreach projects..
26. The recipient may not obligate,expend or draw down funds until the Office of'the Chief Financial Officer(O CFO)F has
approved the budget and budget narrative and a Currant Adjustment Notice(GAN)has been issued to remove this special
condition.
27. With respect to this award,federal funds may,not be used to pay cash compensation(salary plus bonuses)to any
employee of the award recipient at a rate that exceeds 110%of the maximum imum ual salary payable to a member of the
federal governments Senior Executive Service(SES)at an agency Frith,a Certified SES Performance Appraisal System
for that year.. award recipient may compensate an employee at a higher rate,provided the amount in excess of this
compensation limitation is paid with non-federal fuuunds.
This limitation on compensation rates.allowable under this award may be waived on an individual basis at the
discretion of the C JP official indicated in the program announcement under which this award is made.
28. The recipient may not obligate,expend,or draw down any award,funds until.(1),it has provided to the grant manager
for this OJP award either an"applicant disclosure of pending applications"for federal funding or a specific affirmative
statement that no such pending applications(whether direct or indirect)exist,in accordance with the detailed
instructions in the pro&ram solicitation C2 OR has completed its review of the information provided and of any
supplemental infourmation it may request, 3 the,recipient has made any adjustments to the award that OR may require
to prevent or eliminate any inappropriate duplication off undin e.g.,budget modification,project scope adjustment),
4 ifappropriate adjustments to a discretionary award cannot be made,the recipient has agreed in writing to any
necessary reduction of the award amount,i any amount sufficient to prevent duplication as,deterrninued by OJP,and
S a gaunt Adjustment Notice has been issued removing this special condition.
01P FO or. .4-88l
Deparftent of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTENUATIONSHEET PAGE 6 OF 6
Graft
PROJECT CBE 2013-GP-BBC-0005 AWARD DATE 09/30/2013 �
YPECZ L COiVDITIONS
29. The recipient agrees
to comply with OJP grant monitoring guidelines,
protocols,mod,procedures,and to cooperate wrttlau
OJT(including the grant manager for this award and the Office of Chief Financial Officer CFO on all grant
monitoring requests,including requests related to desk reviews,enhanced programmatic desk reviews,and/or site visits.
The recipient agrees to provide to OJP alb documentation necessary to complete monitoring tasks,including
documentation,related to any subawards made under this award. Further,the recipient agrees to abide by reasonable
deadlines set by 1br providing the requested documents, Failure to cooperate with OJP's grant monitoring
,activities may result in sanctions affecting the rccipicnes D J,awards,including,but not limited tom withholdings
and/or other restrictions on the reeipienes access to grant funds;referral to the Office of the Inspector Genera for audit
review;designation of to recipient as a DOJ Higb Risk tee;or tennination of an award(s).
o... The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,,must
conform to to grant program requirements as stated In BJA program guidance.
r
Award recipients must verify Point of C`ontact(PC,Financial Point of contact F " ,and Authorized
Representative contact information in GMS,*including telephone number and e-mail address. if any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)roust be submitted via the Grants Management System
(G MS)to document changes.
312. The recipient agrees to comply with applic able requirements to report t-tuner subawards of$25,,000 or,more and in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subreciplents of award funds. Such data will be submitted to the FFAT .Suubaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency ncy Act of 20 FFATA),are posted on the Office of Justice Programs web site at
http.-,//www.ojp.gov/fimdingtffata.htm(Award d Condit on Reporting; awards and Executive Compensation),and,are
incorporated by reference ham. This condition,and its reporting requuirernent,does not apply to t awards made to
an individual who received the award as a natural person i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
P
OOP FORM 4044/2 V.4-88
Exhibit B- RFR
2013/2014
OEM
NAM "+ Grant 20'13 & SX 5
Prh le P�ojecftt
'SAFE CITY:od,s d y m
,
m
Prograin Period'
Submit tow 5af e City Commission Submitting Agency;
hill Agent Contact Name,.*
Fart #Texas 76104 emai*
A .9.O"Quin
Period covered by this request. Oct to Nov
C
( +C
Previous This Total I &alance
Bud.get Category -Budget Amount I n _an e Request a Ie Available
Personnel 70,021* 0
70021.00,
2 Frig
3 Travel 2t040.001 $ 2#1040.00
5 5upl
6 Construction
Other,
Total Direct Cost
Indirect Cost
i
Total Pro ram tc Costs 13708611. 171 .0
'Please Attach,
1. Attach original invoices and the cancelled checks showing payments f r ,n and back)
2. For Personnel Cast, include amiss of 'times sheet and cancelled ahem or report Frain payroll
rovider, time sheets & copies of checks must contain original signatures.
urnma o*
` ai Budget.
Previous Requests: None
have reviewed this request and ceriffy that the fisted This Request:
expenses are accurate and are chargeable to the Total Spent:
2013 2013-GP-BX-0005 Balance left in grow $
Fiscal Agent Use Only
Authorized Official Date bate Paid:
Check r
Title
Exhibit, Go Performance Measures
rerfo m secs asures
Violent Gang . M
n rro ".
(Prol'o"ect Safe Neighborhood)
Z'0.13,,,GPwwB, XX4;0I05
j,
Sub�mit to. The Safe Cliff Commission Submitting Agency.
1100 Hemphill Agency Contact name:
Fort Worth,Texas 76104 Email:
Attu- R. O'QuIn
Period Covered.
Performance Measures FAATD
Objective Performance Data Grantee Confirmed Data
Measures Provides Data from For Curren
Previous Reporfing
Reporting Period
Period
To create serer 1. Percentage of change 1. umber cifhamic de
neighborhoods by over the previous year in victims as a result from
redu.emg gun the number of homicide use of a firearm during the
vi,o ence,gun and cases committed with a previous year compared to
gang crime,and firearm whin the targeted current year during the
susta=9 that PSN yea, same reporting period
reduction. within the targeted ESN
sites.
2. Percentage of change in 2. Number of combined I
the number of combined homicides,and homicides,
homicides,aggravated aggravated assaults,,and
assaults,and robberies that robberi-es co red that
are arrested where a firearm are committed with a
is involved within the firearm during the current
targeted PSN sites within rep rtmi g,period within the
the current period. targeted 'SN sites.
3.Percentage of change, 3.Number of gang-related 1 3.
the number of gang-related homicides,combined
aggravated assaults,and
robberies during the
reporting period wif
the targeted.PISN sites.
4.Percentage of change 'in 4.Number of illegal 4 4
the number of illegal firearms confiscated er,
firearms confiscated or ceased for evidentiary
ceased for evidentiary uses fro m target area
purposes from target area., during reporting period
wig in the targeted PS
sites..
Data will be provided based on NIBRS reporting.,
Data provided will e based n best available data a the time of the report. Die to the reporting e es, d
will be unofficial data, which means that it will be data prov ded riar to Texas Department ofPubl Safety
review and approval.
Exhibit, D-Activities Report
e MAP
SAFE CITY COMMISSION
B A FY 13 VIOLENT GANG AND GUN CRIME REDUCTION
PROGRAM(PROJECT SAFE NEIGHBORHOODS)
TIES REPORT
Grant No.2 -G "-RX-! 005
Infonnation,Provide,will be used by S CC and USAO NDTX to monitor
�` t act,ivtles and ensure r use of Feead ids.
�i�illwl-
Agency name Reporting period(dates)
Type of Report Date of report
[]Monthly
OSemi- nnUal
ElFinal
Data provided by Report completed by
Report at" iv
1.Activities Performed
2.Results Achieved
3.Activities Remainin
4.Corrective Action
5.Chal es.in Schedule
Comments:
Alft W
uity of Fort Worth, Tex s
Mayor and Council Commun 'icati'on
DATE Tuesday, November 19, 2013 REFERENCE NO.:-
LOG NAME: 35FY1�3PSN
SUBJECT:
Authorize Acceptance of the FY 2013 Violent Gang and Gun Crime Reduction Program, (Project Safe
Neighborhoods) Grant Funds in the Amoun of$137,861.0101 from Safe City Commission) Inc., Authorize
Execution of a Contract with Safe City, Commission, Inc. and Adopt Appirolpiriatioln, Ordinance (COUNCIL
DISTRICTS 5, 8, and 9)
...........
RECOMMENDATION:
It is recommended that the City Council-
1. Authorize acceptance of FY 2013 Violent Gang and Gun Crime Reduction Program (Project Safe
Neighborhoods) grant funds in the amount of$137,861.00 from Safe City Commission, Inc.;
2,. Authorize executioln of a contract with Safe City Commission, Inc., for implementation of the grant
funded project; and
3. Adopt attached appropriation ordinance increasing estimated receipts and appropriatioins in the Grants
Fund by $137,861.00 upon receipt of the grant.
1111111___._'_............. ......... .......... ............
DISCUSSION:
The FY 2013 Violent Gang and Gun Crime Reduction Program (Project Safe Neighborhoods, "PS,Ni") is a
nationwide network delsig�ned, to create safer neighborhoods by reducing gun violence and g�un crime and
sustaining that reduction. Safe City Commission:, Inc., is serving as the fiscal agent to implement this
grant program in the Seminary and Pol,y-Technic areas of Fort Worth. The Poll�ice Department is receiving
$1 37,861.010 in grant funds from a total program award of$500,000.00. The Police Department will utilize
$70,021.00 for officer overtime, $12,040.00 for training:, $29,800.00 for surveillance equipment, and
$36,000.00 for digital social networking software. Fringe benefits associated with the overtime are, not
eligible for reimbursement under this grant.
The strategy of this PISS pro ram is to utilize data driven, intelligence-led enforcement against violent gun
and gang offenders. This multi-agency effort will investigate gun trafficking and gun seizures and specially
address the problem of individuals who have been issued protective orders having access to firearms. The
goal of this program is to also increase cooperation for federal prosecution of'gun crimes and targeted
intervention programming for children who witness violence and are susceptible to gang influence and
recruitment.
FISCAL III FORMATIO,N CERTIFICATION:
The Financial Management Services Director ce,rtifies,that u,pon, approval of the above recommendations,
receipt of the grant, and adoption of the attached appropriation ordinance, funds will be available in the
current operating budget,, as appropriated', of the Grants Fund.
.............
FUND CENTERS:
TO F"nd/Account/Centers
Logname: 35FYlr3PSN Page I of 2
uQ
GR76 45118911 0354236830100 $137,861.00 FROM Fund/Account/Centers.
GR76 5 VARIOUS 035423683010 $137,,861.00
CERTIFICATIONS:
Suub 1fted for Ci Manager's Office t : Charles W. Daniels (6199)
61 1nat1n Department Head. Jeffrey W. Halstead (4200)
d1 1 wn 1 Inn rmabon Contact. ya Ealy (4239
ATTACHMENTS
1. 35 FY113 SN GR76 A l .d' cx (Public)
ogna e. 3 �FY 3 PSN Page 2 of 2