HomeMy WebLinkAboutContract 45370 r tli
Ic N
iv ew=TARY
INTERLOCAL AGREEMENT CONMCTNOO 44
BETWEEN
FORT WORTH INDEPENDENT SCHOOL DISTRICT
D THE CITY O ,T W01RTH
WHEREAS, the City Council of Fort Worth and the Fart Worth Independent
School District Board of Trustees have determined that the security and well-being of
students at middle and elementary schools during after-school hours of 1-00 PM to 6
FM are of pri m e mportance and
WHEREAS, the City Council of Fort Worth and the Fart Worth Independent
School District card of Trustees by consensus agree that the activities of elementary and
middle school children during these critical hours are of paramount importance to both.
government entities; and
WHEREAS, the Fort Worth Independent School. District proposes to continue an
After-Schooll. Program In conjunction with:the City of Fort Worth.
NOW, THEREFORE, KNOW ALL BY THESE ` .E�SEN S
That for and in consideration of the mutual covenants, promises and agreements
contained herein, the City of Fort Worth, hereinafter re arms to as "City " acting by, and
through Charles W. Daniels, its duly authorized Assistant City Manager, and the Fort
Worth Independent School District, hereinafter referred to as " 'rstrrct, acting by and
through Walter Dan s y, its duly authorized Superintcn.aent, do hereby covenant and
agree as follows
1. AGREEMENT
District covenants and agrees to hilly perform, or cause to he performed, with
good faith and due diligence, all work and services described in Exhibit "A," Fart Worth
ISD After-School Program Goals, Performance Measures and Outcomes FY 2014,
attached, and incorporated herein for all purposes incident to this Agreement District
agrees to spend the Program Funds in accordance with its approved Budget Summary and
Budget Narrative, described in Exhibit "B." attached and incorporated herein for all
purposes incident to this Agreement. City and District together covenant and agree to
fully cooperate in the operation of t' is project and both parties agree that:
A. A Coordinating Board shall continue to oversee the implementation and
operation of the After-School Program. The Coordinating Board shall
consist of thirteen positions. Members of the Board shall serve no more
than two terms of three years each, however. pit ii asterisks �
are permanent hoard members arid, will not be affected by the te limit
rule. Community members will he selected by the Coordinating Board.
FY 2014 Interlocal Agreement After School Programs OFFICIAL REC,O!RD
CFW & FWISD CITY SECR e 1 of 18
WORTHP TX
RECEN E01 FEB 1014
District—Four Positions
1. Representative of the Superintendent, District*
2. Director., Student Discipline and Placement*
3. Director, Leadership and Leaming Network*
4. Executive Director, Art Education or Instructional Music or
Athletics,
Cily of Fort Worth—Four Positions
5. Representative of the City Manager, City of Fort Worth*
6. Chief of Police,, City ofFort Worth or designated representative*
7. Director, Parks and Community Services, City of Fort Worth*
8. Representative of the City of Fort Worth Library Department.
Community,Members —Five Positions
9. President , Safe City Commission*
D r tor r Assist t irector, Tarrant County Juvenile Services*
10. :iec oan D
11. At-large Community Member
1,2. At-large Community Member
13. At-large Community Member
At-large Community members shall have experience -that includes one of
more of the following categories:
• Fort Worth Council of PTAs
• District Advisory Board
• Child Care Management System (CCMS)
• United Way of Metropo'litan Tarrant County
• Legal professions
• Financial professions
• Health and wellness professions
• Marketing/media professions
Foundations or philanthropy
• Evaluation
The Coordinating Board shall have the following,responsibilities;
I. Appro�ve prograrn-wide scope, goals and objectives
2. Approve site selection process
3. Select sites based on selection criteria
4. Evaluate rep,orted results frolm campus programs
5. Evaluate funding needs
6. Recommend future direction and standards
FY 2014 Interlocal Agreement After School Programs
CF W & F SD Page 2 of 18
The District shall be responsible for day-to-day administration of the
After-School Program and will at a minimum employ a Director and two
Program Coordinators.
C. The District shall establish a site--lased advisory committee at each high
school, middle and elementary school that operates an, After-School
Program. Thi's committee may be a new body, a group continuect frolm a
previous year of after-school operations, or the site-lased management
team provided it includes the principal and representatives of the
community, faculty, and student body.
D. The District, shall continue to work with an independent entity to conduct
an in-depth longitudinal evaluation of the After-School Program. The
evaluator shall provide an overview and feedback on existing programs
and recommendations for improvement.
E. The City Council of Fort Worth and the Fort Worth Independent School
District Board of Trustees, shall meet annually to review the After-School
Program.
2. ADMINISTRATION AND RECORDS/REPORTS
A. The mission of the After-School Program shall be to enable needs--based
after- school programs in a safe environment that result 'in educational,
physical, and social development for elementary, middle and high-school
aged children.
1. The associated pro gl c
ram goals, performane measures, and activities
are listed in Exhibit A.
2. Operational Imperatives of the After-School Program are to ensure
that program participants achieve improvement in core program
outcomes through an accountable system of measurement.
3. To ensure that existing programs are not duplicated, or if appropriate,
are expanded or, complimented through an inventory and evaluation of
existing programs.
B. CITY will
1. Ensure the implementation of the goals of the After-School
Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program compliance.
4. Make recommendations regarding programming.
5. Assist/participate with Campus Advisory Committees.
FY 2014 Interl+ cal Agreement After School, Programs
CFW & FWISD, Page 3 of 18,
6. Provide funding for program pursuant to the amounts identified in
Exhibit B.
7. Approve the After-Scho ►l Program Service Provider,, but such
approval shall not be unreasonably withheld.
C. DISTRICT will:
I. Provide guidance and direction 'in the development of programs
and activities on campus.
2. Supervise, monitor, and guide to ensure alignment of project
activities with program guidelines.
3. Identify appropriate District students, for referral and program
participation.
4. Assist in the recruitment of students.
5. Obtain parental permission for student participation in program.
6�. Provide appropriate student, orientation.
7. Provide access to necessary use of facilities that are conducive for
program activities daily, including use of a telephone.
8. Provide regular program updates to respective Site-Based
Management Teams.
9i. Provide program compliance and project development assistance
through the Campus Advisory Committee or Site-Based
Management Team.
101. Coordinate planning for tutoring.
11. Ensure After-Sch ►ol staff is receiving support from teachers at the
school.
12. Ensure the safety of students After-School.
13. Provide 'Internal and external evaluation services.
1.4. Select a third part; After-Se' olol Program Service Provider.
FWISD1 shall provide the name of After-School Program Service
Provider to the CITY for approval within ten (10) days after
selection by District. The After-School Program, Service Provider
shall not provide any services under this Agreement until approved
by the CITY.
15. Provide CITY with a copy of their Agreement with the approved
After-School Program Service Provider.
16. Ensure that the approved After-School Program Service Provider is
in full compliance with th this agreement.
3. RECORDS AND TRAINING
A. Records to be submitted to CITY by 1ST` CT:
I. Annually District shall submit
a. A list of participating schools. The list shall
include a contact name for each campus, a telephone number, and
e-mail address.
FY '2014 Interlocal Agreement After School Programs
CIF W & FWISD Page 4 of 18
b. Current school year calendar
c. Discipline Policy
d. Staff Training Schedule
e. Student Enrollment Procedure
f. Student Recruitment Procedure
g. Lesson plans, to include planned annual/monthly schedule of
activities
2. Monthly
a. Performance Activity Report showing success in meeting the
goals and measurements, as outlined in Exhibit A to this
Agreement.
b. Attendance records shall be taken daily and submitted monthly
and shall include:
1)Nw-nber of students registered or enrolled.
2) Participation—average daily attendance.
c. Coordinating Board meeting schedule and minutes.
B. Records to be maintained on site:
1. Participant registration
2. Parental consent forms
3. Written Safety Policy and Procedures
4. Discipliary actions
5. Staff training records
C. Reports that provide a method of evaluation for u* nprovements in
Academics, Social Skills,and Recreational Activities.
1. Pre-progTam
2. Mid-year
3. Post program
4. FUNDING/FISCAL REQUIREMENTS
It is understood that during FY 2013 — 20:14, the City of Fort Worth shall Provide
not more than $1,300,000.00 for the support of the After-School Program to the District.
It is also understood 'that the District shall also provide $1,100,000.00 for this project.
The City and District may, acting through the Coordinating Board,, establish a sliding fee-
scale for participation in the program so long as no child at a participating school gets
turned away and volunteer time by a parent, guardian, or designee can be counted toward
the fee. It is agreed that any fees collected shall be expended towards the After-School
Program primarily at the site where the fees are collected.
FY 2014 Interlocal Agreement After School Programs
CF W' & FWISD Page 5 of 18
In no event shall the total distributions of Program Funds from City made to the
District during the term of this Agreement exceed the total sum of $1,300,000.00.
District, shall keep all program -funds in a specific account designated only for the
program funds, and shall not commingle the program funds with any other monies.
Payment of -the Program Funds from City to District shall be made on a cost-
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement for (RFR), "Exhibit C," incorporated within as if copied in full, and
copies of support documentation, which includes copies of timesheets, invoices with
proof of payment such as cancelled checks,, bank statements or wire transfers,, leases or
services contracts. District shall evaluate and report on the effectiveness of the program-
supported activities towards meeting the Goals that are set forth in phi %t ' A." The
Program Performance Measures will be used to clearly show whether the program
achieved the desired goals, as stated in Exhibit ''A." District shall deliver to City a.
written detailed Performance Activity Report "Exhibit D,," incorporated within as if
copied in full, with each RFR to support expenditure of'Program Funds. Such narrative
shall be signed by the duly authorized, officer of District. The RFR, and Performance
Activity Report shall be submitted to it no later than the fifteenth (15 h day following
the end of the month. Submittal of a monthly RFR and Performance! Activity Report is
required even if services are not provided. When services are not provided during a
month, a zero dollar RFR and Performance Activity Report is required.
The District shall submit monthly RFR with an original signature by an
authorized representative to the Program Support Division of the Fort, Worth Police
Department. ATTENTION: Jacob Browning, 350 West Belknap Street, Fort Worth,
Texas, 76102 or if designated by the City if changed. Reimbursements will not be made
until after receipt of an acceptable and approved RFR and a monthly programmatic report
from District. Reimbursements, shall be made within thirty (301) days receipt of said
documents. District shall be reimbursed for Program Costs only if City determines at its
sole discretion that costs are eligible expenditures in accordance with. Crime Control and
Prevention District ("CCPD,") regulations, the approved budget in Exhibit B, and are
reasonable and consistent with industry norms.
District is authorized to adjust any categories in the budget in an amount not to
exceed 51% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds,- however, District, must
notify City in writing of any such adjustments using, the Budget adjust ment Form
"Exhibit E," incorporated within as if copied in full. Any adjustment of more than 5% of
each category must have written permission from City prior to any budget adjustment
being made. Budget adjustments shall be submitted to the Program Support Division of
the Fort Worth Police Department, ATTENTION-. Aya Ealy, 350 West Belknap Street,
Fort Worth,, Texas,, 76102 or as designated by City if chan 9 ed.
FY 20,14 Interlocal Agreement After School Programs
CFA & FWISD Page 6 of 18
5. TERM
The to of t. is, Agreement is, for a period beginning on October I� 2013, and
ending on September 30, 2014, or when the District satisfactorily reports on the
4_1�
effectiveness, of the program-supported activities as required under this Agreement,
whichever is later.
6, NON-APPROP,RITON OF FUNDS
It is expressly understood and agreed by and between the parties hereto that this
Agreement is wholly conditioned upon -the actual receipt by City of funds frorn the Fort
Worth CCPD and that if such funds from the Fort Worth CCPD are not timely
forthcoming, in whole or in part, City may, at its sole discretion, terminate this
Agreement.
7. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party hereto, in whole or, in part, at
any time and for any reason, upon 30 days written notice to the other party. Such written
notice shall specify to what extent the work under the contract is being terminated and the
effective date of termination.
City and District covenant and agree that in the event either party falls to comply
with, or breaches, any of the terms and provisions of this agreement, each party shall
provide written notice to the other as soon as reasonably possible after the non breaching
Part' becomes aware of the failure to comply or breach of contract. In the event that the
breaching party fails to cure or correct such, breaches, 'within a reasonable time following
the receipt of notice, such reasonable time not to exceed thirty (30) days, the non-
breaching party shall have the right to declare this agreement immediately terminated,
and neither party shall have further responsibility or liability hereunder.
80 INDEPENDENT CONTRACTOR
District shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of City. District shall be solely responsible for the acts and
ornissions its embers agents, servants, and employees. Neither City nor
, f its officers, m
District shall be responsible under the Doctrine of Respondeat Superior for -the acts and
omissions of its officers, members,, agents, servants, employees, or officers of the other.,
91 NONDESCRIMINATION
City and District each covenant to the other that neither such party nor any of'its
officers, members, agents, employees, program participants, or subcontractors, while
engaged in performing this contract shall in connection with the employment,
advancement,, or, discharge of employees, or in connection with the terms, conditions or
privileges, of their employment, discriminate against persons because of their age, except
FY 2014 Interlocal Agreement After School Programs
CF W & :F IS Page 7 of 1,81
on the basis of a bona fide occupational qualification, retirement plan, or statutory
requirement. City and District,, in the execution, performance or attempted performance
of this Agreement, will not discriminate against any person or persons because of sex,
race, religion, color or national origin, nor will District permit its agents, employees,
subcontractors or program participants to engage in such discrimination.
10. SEA'ERABILI 01 ry
The provisions of this Agreement are severable and, if for any reason, a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
It. WAIVER OF DEFAULT
The failure of City or District to insist upon 'the performance of any term or
provision of this Agreement or to exercise any right herein conferred shall not be
construed as a waiver or relinquishment to any extent of City's or District's right to assert
or rely upon any such term or right on any future occasion.
12. APPLICABLE LAW (VENUE)
Should any action, whether real or asserted, at law or in equity, arise out, of the
execution, performance, attempted performance or non-performance of this contract and
agreement,, venue for said action shall 11e in Tarrant, County, Texas. This Agreement
shall be construed under and in accordance with Texas law.
13. SOLE AGREEMENT
This written instrument constitutes the entire Agreement by the parties hereto
concerning the work and, services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof
shall be void.
14. CRIGHT TO AUDIT
District agrees that the City shall, until, the expiration oft ee (3) years after final
payment under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of the District involving transactions relating to this
Agreement. District agrees that the City shall have access during normal working hours to all
necessary facilities and shall be provided adequate and appropriate workspace in order to
4'
conduct audits in compliance with the provisions of this section. The City shall give
reasonable advance notice,of intended audits.
District further agrees to include in all its subcontracts hereunder a provision to
the effect that the sub-consultant agrees that the City shall, until the expiration of three
FY 2014 Interlocal Agreement After School Programs
CF' FWISD Page 8 of 18
(3) years after final payment under the subcontract, have access to and the right to
examine any directly pertinent books, documents, papers and records of such sub-
consultant involving transactions to the subcontract, and further, that City shall have
access during normal working hours to all sub consultant facilities, and shall be provided
adequate and appropriate work space, in, order to conduct audits in compliance with the
provisions of this article. City shall give sub-consultant reasonable advance notice of
intended audits. District and sub-consultants agree to photocopy such documents as may
be requested bythe City. The City agrees to reimburse District and sub-consultant for the
costs of copies at the rate published in the Texas Administrative Code.
If any audit reveals a questioned practice or expenditure,, such questions, must be
resolved within, fifteen (15) days after, notice to District by City. If questions are not
resolved within this period, City reserves the right to ill hold further funding under this
and/or future contract(s) with District.
If, as a result of any audit, it is determined that District misused, misapplied or
misappropriated all or any part of the Program Funds, District agrees to reimburse City
the amount of such monies so misused, misapplied or misappropriated, plus the amount
of' any sanction, penalty or other charge levied against City because of such misuse,
misapplication or misappropriation.
District's obiligation to City shall not end until all closeout requirements are
completed., Activities during this closeout period shall include, but are not limited to:
providing final Performance 'Narrative, making final payments, disposing of assets
purchased with CCPD funds as appropriate and as directed by the Police Department's
Contract Services Administrator.
District covenants, and agrees to fully cooperate with City in monitoring the
effectiveness of the services, and work to be performed by District under this Agreement,
and City shall have access at all reasonable hours to offices and records of the District,, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
15. COMPLIANCE WITH LAW
District its officers, agents, employees, contractors and subcontractors, shall
abide by and comply with all laws, federal, state, and local.. including ncluding the Charter and all
ordinances, rules and regulations of the City. It is agreed and understood that, if City
calls the attention of District to any such violations on the part of District, its officers,
agents, employees, contractors or subcontractors, then District shall immediately desist
from and correct such violation.
16. ASSIGNMENT
Neither party hereto shall assign, sublet or transfer its interest herei. Any attempted
assignment, sublease or transfer of all or any part hereof shall be void.
FY 2014 Interlocal Agreement After School Programs
CF W & FWISD Page 9 of 18
NOTICE
All notices required or permitted by this Agreement east be in writing and are
decreed delivered on the earlier of the date actually received or the third day following T
deposit in aUnited States Postal Service post off,-ice or rece tacle with proper postage
(certified, mail, return receipt requested); and ('111) addressed to the other party at the
address as follows or at such other address as the receiving party designates by proper
vo
notice to the seeding part
CITY. Assistant City Manager for the Police Department
City of Fart Worth
1000 Threcl-orton Street
Fort Wort, TX 76102
Copies .* Police Department Contract Services Administrator
Fort Worth Police Department
350 West Belknap Street
Fort Worth, TX 76102
Police Legal Advisor
Law Department
1000 Throc Orton Street
Fort,Worth, TX 76102
DISTRICT: hart Worth Independent School District
Ater-school Program
l 'Morth Uni ersity Drive
Fort Worth., TX 7'6102
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples
in Fort Worth, Tarrant County, Texas,this day of , A.D. 201.3.
CITY OF FORT WORTS T FORT WORTH INDEPENDENT'
SC O, DISTRICT
loe?
0
arles D iels falter Dansby
As nt City Manager Superintend e
Date:a � � Date.
M
,COMMENDED APPROVAL.
.... ..........w
iEv,
i.lef rey W. Halstead
Chief of Police
Y 2014 Interlocal Agreement After School Programs Page 10, of 18
APPROVED AS TO FORM
wee w
0
AND LEGALITY.
/14_41Z
4WIS:
.��Jessica Sangs,vang WISDAttomey
Assistant City ArLoIrney.
Date: Date.-
ATTEST:
/V I
0 'W'
I �000"01
�111?1 '001/
0 0 AA IV
Mary J. 'NWn!a_n Robbins
Cif,Sec, ry Secretary,Board of Eclucation
001,
Authorization
I % p
M&C. 2v 0 00,000000004
Date AS
Contract Number:-,
OFFOFFICIAL RECORD
F I I CORD
CIT'Y SECRETARY
E
FY 2014 Interloical Agreement After Schooll Programs LFT W:ORITH!,_TX
-f 18
CFW&FWISD 4_1II`
........ .......
Exhibit A
Fort Worth ISD Affer-Sekool Program
0,
Goals, Performance Measures,,, and Activities FY 2014
Goaf: Support efforts to increase the safety of youth and reduce Juvenfle crime through
0
crime prevention and in,terve,ntio�n programs.
.......... ...... ..................
Pefformanice Measui-es
Provide a safe environment for 2, 00 unduplicated elementary and middle school.-
1. aged youth via homework assistance tutorials and other relevant educational
programs through September 30, 2014.
Reduce the truancy rate, of program participants by 3% through September 301,
1 4.
Annual
Prograin Activities
Objectii�
1. Number of undu,plicated program participants. 21800
2. .-Average daily participation. 21520
3. Number of tutoring,hours per week. 225
4. Reducti,ion in number of truancy citations received by program 3%
—
ac sets.
FY 2014 Interlocad' Agreement After School Programs
CFW & FWISD Page 12 of 18
B
Fort Worth After-Sch � l Program
Budget Summary FY 2014
Fet Item Amount Requested
B,u dg
A. Personnel
B. Fringe benefits
C. Travel
D. Equipment
E. Supplies $19,529.00
F. Contracts/Consultants $11280!A7 1.100
G. Other
TOTAL $193001,000.00
BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x No. of Hours Cost
Community Based Organizations & Contracted Provi'ders, will determine rates of
compensation for their employees.
TOTAL Personnel $10
B. Fringe Benefits
Name Position Description of Benefits Cost
$0
C.Travel
Purpose of Travel Location Item Cost
TOTAL Travel $0
FY 2014 Inter local Agreement After School Programs
CF W & F D Page 13 of 18
D.Equlipment
Item Cost Per Item Quantlity Cost I
TOTAL E"Ui ment $0
E.Supplies,
Item Cost Per Item Quantity Cost
General consumable supplies utilized by 85 sites,(Itenis Include general office supplies, first aid
kits, etc.
TOTAL Supphiles $19,529.00 j I
F.
Contracts,/Coinsultants
Descrl'pti'on of Services Cost
Contract provided services, for Fort Worth After School (FWAS,) sites—Community Based
Organizations(C130s) include-.,
YMCA $3,44(8 sites)*
Clayton'YES(1 9 sites): $9,315,906
Each C. provides a combination of't,he following staffing and/or services at each FWAS si'te, at
varying rates of pay or costs*.
FWAS ,Program Coordinator
FWAS Supervisor
FWAS, Specialist
Supplies/Mileage
Homework Help Teacher
Fine Arts,
Training
TOTAL Contracts/Consultants $1,280,471
G. Other Costs
Item Cost Per It Quantity Cost
FY 2014 Interloca,l Agreenien.t After School, Programs
CFW & FWISD Page 14 of 18
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by
individual item. The budget narrative should clearly explain how funds will be used and why
expenditures are necessary for successful implementation of your program. Please explain how
costs are calculated.
A. Personnel— NA
B. Fringe— NA
C. Travel— NA
D., Equipment—NA
E. Supplies
General, consumable office supplies are purchased with these funds. Examples of
items,purchased include paper, pens, pencils,, paints, construction,paper, small carts to
store these items and other daily supplies. It is extremely rare that FWAS allows the
purchase of any single 'item that exceeds $100.
F. Cointracts/Consultants—
10
Contracted providers play a major role in ine delivery of after school programming, at
each of the 27 sites,they are assigned. Contracted providers must submit proposals
for their s,ites,that follow the formula below:
10"
Program kosts. Percent of Budget*
Personnel-. May not be less than 70% and may not exceed 75%
Fine Arts/Supplies/Field Trips: 15%-20%
Administrative Costs: Shall not exceed 10%
Certified Teachers-, Shall be compensated at $21.00 per hour
* Providers not within these percentages must provide additional information to
explain the discrepancies (not to exceed one page).
All Full Service Providers will be required to submit funding reports on a monthly
basis to District.
G. Other Costs —NA
FY 2014 Interloical Agreement,After School Programs
CFW &FWISD Page 15 of 18
Exhibit C
Monthly Request for Reimbursement (RJR)
F Fort Worth ISD - After School Program
Program Period 10/1/13 to 09/30/14
Submit to: Fort Worth Police Department Submitting Agency", Fort Worth ISID
Aft n,-A,ya,Eal y Agency,Cont ct Narne.* i uel_Garc,i�a
Program,Support Division Phone Number-. 817-8711-3192
350 West Belknap Street Email: .i guel,,Garcia24@fwisd.org
Fort Worth,,TX 76102 Address-, 2901 Shotts
Fort Worth,,Texas 761017
Invoice N umber-
Period covered by this request: to
mmlddlyy mmldd(yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Cute go!]t Budget,Amount Requested Request Requested Available
11 Personnel,
2 Fringe
3 Travel
4 Equipment
5 Supplies
J
6 Construction
ff
7 Consultants,/Contracts
8 Other-Direct Cost 1 ��!,�� Vie% ��1,�
9 Indirect,Costs
Total Programmatic Costs
pi, �J���J � «}
Please Attach.-
1. Attach copies,ofinvoices and the receipts on all expleniditures
2,. For Personnel Cost, include copies of signed times,sheets
I Attach a copy of Monthly Performance Repl ►rt
Sinew
Budget, $ 1,3001,000M
Previous Requests: $
This Request-. $
I ha"reviewed this request and certify that the listed Total Spent, $
expenses are accura and are chargeable to the Balance left in grant-. $
FIMSD After School Program approved budget.
0 1
I AMI Owl-111'"'.' 'W1 01",1
Grantele Authorized Official Date,
Title
FY 14 Interlocal Ag,reement-A,fter School Program CFW FWI D Page 16 of 18
EXHIBIT D
AFrER SCHOOL,PROGRAM (CCPD)
Age+ncy/Address Project Name.: After School Pro ram
FWISD Contract No
2901 Shots Contract Amount,.,
For Worth,Texas 76107 Date of Request.-
Program Period: to
PROGRAM SERVICES AND ACTIVITIES CURRENT CUMULATIVE
PROGRAM NARRA-rIVE:
PROBLEMS ENCOlUNTEREDZSOLUTIONS PROPOSED,*
ANTICIPATED ACTIVITY DURING THE NE)ff MONTH.-
1-
Please Feel Free to Add Additional Pages if Necessary
FY 2014 InterlocaI Agreement Page 17 of 1,8
CF 1W&FWISD
EXHIBIT E
RF,QUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Appro ed Bud Cbange Beguested Revised Bu
A. Personnel,
B. Fringe
C. Travel
D. Equipment
E. Supplies
F. Construction
G., Contractual,
H. Other
TOTAL DIRECT
1. Indirect
'S ignature Dale
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE),
JUSTIFICATION-.
FY' 14, Interlocal Agreement-Aft er School Prograni Page 18 o�f 18
CF W& FWISD
M Review Page I of 2
.k3
Official site of the City of Fort'Worth,Texas
CITY L"'OlUN�CI,L AGENDA F-0mrWoRTH
--------------.............................................
COUNCIL ACTION: Approved on 9/1712013
I El Mi
DATE.' 9117/2013 REFERENCE NO.: ►-26448 LOG NAME: 35FY14 AFTER
SCHOOL PROGRAM
C I: C TYPE: NOW PUBLIC NO
CONSENT HEARING:,
SUIBJECT: Authorize Execution of After-School Program Agreements with Fort Worth Independent
School District, Keiller Independent School District, Crowley Independent School District
and White Settlement Independent School District in the Total Program Amount of
$1,600,000.00 for Fiscal Year 2014 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of After-Scheel Program Agreements
with Fort Worth Independent Scheel District, Keller Independent School District, Crowley Independent
School District and White Settlement Independent School District in the total program amount of
$1,600,000.,00 for Fiscal Year 2014 to operate an After-School Program at select schools within the
City of Fort Worth as a uvenile crime prevention initiative during Fiscal Year 2014.
DISCUSSION:
National research show's that adolescents, are at a higher risk of being a victim of crime or committing
,a criminal act between 3.-00 p.m. to 6:00 p.m., on a s,chooll day than any other time. Beginning in
Fiscal Year(IFY) 2001, a multi-disciplinary task force consisting of City officials, school district
personnel and related service providers conducted extensive research and developed a coordinated
program for schools throughout the City that have documented juvenile crime problems. This
program supplements existing programs and includes a, myriad of activities, such as academics arts,
athletics and other enhancement programs. Since that time,, the City of Foirt Worth,, funded by
appropriations from the Crime Control and Prevention District, has dedicated funding on an annual
basis to,continue the program. Participating Independent School Districts (ISD) inclu�d�e Fort,Worth
ISDI Keller ISD, Crowley ISD and White Settlement ISD, of which all After-So hooll Programs, are
implemented in schools located within the City of Fort Worth. Funding will be allocated as follows,to
each ISD in FY 2014:
* Fort Worth ISD funding in the amount of$1,300,000.00;
*' Keller ISD funding in the amount of'$125,000.00;
* Crowley ISD funding in the arnount of$125,0100.001; and
*White Settlement ISD funding in the amount of$50,,0010.0101.
each ISD is responsible for day-to-day administration of the ►fter-School Program. The mission of
the After-School Program is to provide quality After-School Programs in, a:, safe environment that
result in educational, physical and social development for elementary, middle and high school
students, promoting, educational competence and reducing juvenile crime. Each District is required to
establish program goals and objectives that are measurable and result in desired program
outcomes. Additionally, the After-School Program must ensure that existing programs are not
duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of
existing progira,ms,.
These Agreements wild be effective October 1, 2013, through September 30, 2014.1
FISCAL INFOR MATT ONICERII"'IFICATIl N'.,
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The Financial Managernent Services Director certifies that upon approval of t,h' e above
recommendation, funds will be available in the City Manaige 's Fiscal Year 2014 Budget of the Crime
Control and Prevention District Fund.
TO Fund/Acc,olun�t/Centers FROM Fund/Account/Centers,
GR79 53912O 0359601
..........................................
Submitted-for City Manaq- er's Offic Charles Daniels (61 99)
OrIninatina Dep ment Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Ay'a Ealy (4239)
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ATTACH E,NT'S
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