HomeMy WebLinkAboutContract 41420-CO1 CITY SECRETARY q'(4,-?,0 -CD
CONTRACT NO.
scien t
e
W I R E L E S S L L C
Change Order Request
Project Name: City of Fort Worth
Project Number. 10US078552132
Contract Date: 1/25/2011
Request Number. 1
Request Name: Nanette Monte
Date of request: 8/31/2011
Change Requested:
Adding needed installation materials and labor hours to facilitate live cut over from
existing DS3 network to new Ethernet network.
Reason for change:
These items could not be identified until the final network design was completed. Final
network design completion was delayed due to the fact that we were not granted FCC
license for one of the microwave links in the original design. This necessitated a redesign
of several links in the network. Therefore,additional dollars are needed to provide the
necessary equipment and addition labor required for the cut over.
Cost Impact:
Increase Contract Value by$49,500 Total: $49,500
Schedule Impact:
There will be no schedule impact as this change order is being processed to
facilitate installation.
Operational Impact:
None
Payment Terms:
The additional $49,500 will be invoiced immediately upon the City's approval of
this Change Order.
All other terms and conditions of the contract remain unchanged and in full force
and effect.
OFFICIAL RECORD
CITY SECRETARY
FT: VlfORTR, TX
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CITY OF FORT WORTH: Scientel Wireless, LLC
By: By:
Karen L. Montgomery
Assistant City Manager VP of- Sk LES
Date: Date: 1/25/2011
ATTEST: l
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City Secretary �OU
APPROVED AS TO FORM AND LEGALITY:
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Ais—istark City Attorney
Contract Authorization:
M&C: C-24680
Date Approved:1/2512011
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Xl iew
City" COlundif Agend Fo>t'r WORTH,
DATE: 1/25/2011 REFERENCE NO.: *'C-24680 LOG NAME: 04SCIENTEL
WIRELESS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of an Agreement for Equipment and Professional Services with Scientel
Wireless, LLC, Using a Houston-Galveston Area Contract for the Upgrade and Replacement of
the Microwave System Supporting the City's Public Safety Radio Communications System for
the Information Technology Solutions Department at a Cost Not to Exceed $1,023,428.00
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement for hardware, software
and professional services with Scientel Wireless, LLC, using a Houston-Galveston Area Contract for the
upgrade and replacement of the microwave system that supports the City's public safety radio system for
the Information Technology Solutions Department at a cost not to exceed $1,023,428.00.
DISCUSSION:
The City of Fort Worth provides and supports a radio system utilized by its own police and fire departments
as well as several other law enforcement jurisdictions external to the City. A key component of the system
is a microwave system that connects all radio transmit/receive sites and the primary and alternate dispatch
centers at Police/Fire Communications Center at 3000 West Bolt Street and City Hall.
The existing microwave system was originally installed in the mid-1990s. It is no longer supported by the
manufacturer, Alcatel-Lucent. This M&C provides for the upgrade and replacement of this system with
current generation Alcatel-Lucent hardware and software.
The enhanced capabilities of the upgraded system will help increase the reliability of the public safety radio
system, and will be a critical element as the City moves to a current generation radio system over the next
two to five years. The capabilities of the new system will enable the City to reduce the number of microwave
sites, eliminating the requirement for at least one tower as well as space within two City buildings in
downtown Fort Worth.
Staff recommends executing an agreement with Scientel Wireless, LLC, using a Houston-Galveston Area
Contract for the hardware, software and professional services required to upgrade and replace the existing
microwave system. The Texas Interlocal Cooperation Act permits joint participation by local governments,
states, state agencies and non-profit corporations to use the Houston-Galveston Area Council (H-GAC)
Cooperative Purchasing Program. Purchases made by using H-GAC procedures satisfy otherwise
applicable competitive bidding requirements.
The IT Sourcing Initiative will have no impact on this project.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the
City Manager for an amount up to$50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
http://apps.cfwnet.orp/council-packet/mc_review.asp71D=14604&couicikkte=1/25/2011(1 of 2)[1/26/20118:15:19 AM]
M&C BteNiew
M/WBE—A waiver of the goal for M/WBE subcontracting requirements was requested by the IT Solutions
Department and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated, of the Information Systems 2004 Overrun Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P252 539120 041030167280 $1,023,428.00
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Steve Streiffert(2221)
ATTACHMENTS
http://apps.cfwnet.org/courxil-packeVmc_review.asp7M=14604&councikinte=1/25/2011(2 of 2)[1/26/20118:15:19 AM]
Chakrathouk, Manivanh
From: DeHoyos, Beatrice
Sent: Thursday, September 15, 2011 9:09 AM
To: Chakrathouk, Manivanh
Subject: RE: Contract: Change Order Request for Scientel Wireless, LLC
The contract number is CSC41420. This is Change Order No. 1.
Please let me know if you have any questions
TRa+lkv
BacWr%ce,C7e'Yoyak
IT Business Systems Coordinator
IT Solutions/City of Fort Worth
beatrice.dehoyos @f ortworthgov.orci
Tel: 817.392.6640
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From: Chakrathouk, Manivanh
Sent: Thursday, September 15, 20119:03 AM
To: DeHoyos, Beatrice
Subject: Contract: Change Order Request for Scientel Wireless, LLC
Hello Beatrice,
Please advise the original contract number to this change order request? Additionally, will this be Change Order No. 1,
2,...., please advise?
Thank you,
Manivanh.Chakrathouk(Lufortworth og v or
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