HomeMy WebLinkAboutContract 41649 FORTWORTH
SPECIFICATIONS '
AND
CONTRACT DOCUMENTS CITY SECRETARY/ III
C FOR CONTRACT NO..
ROLLING HILLS SOCCER COMPLEX
C ATHLETIC FIELDS AND PARKING LOT IMPROVEMENTS
PROJECT NAME PROJECT NUMBER TPW NO.
Q Rolling Hills Soccer Complex C280/541600/808420121.480 6519
C200/541600/808370121480
rj IN
LLJJ THE CITY OF FORT WORTH
TEXAS
MIKE J.MONCRIEF DALE A. FISSELER P.E.
MAYOR CITY MANAGER
RICHARD ZAVALA, DIRECTOR
PARKS AND COMMUNITY SERVICES DEPARTMENT
C �
PARKS AND COMMUNITY SERVICES DEPARTMENT
PLANNING AND RESOURCE MANAGEMENT DIVISION
FUNDING OF PROJECT BY OFF€trdiAL RECORft'
CITY OF FORT WORTH CITY S`CgHTAH`
2004 CAPITAL: IMPROVEMENT PROGRAM
TX
.ILIL.Y 2010tP�i#,
i (A i U t
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/22/2011
DATE: Tuesday, March 22, 2011 REFERENCE NO.: **C-24796
LOG NAME: 80ROLLING HILLS SOCCER COMPLX_PARKING & FIELDS
SUBJECT:
Authorize Execution of a Construction Contract in the Amount of$793,003.85 with Raydon, Inc. for Parking
Lot and Athletic Field Improvements at Rolling Hills Soccer Complex (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with Raydon, Inc.
in the amount of$793,003.85 for parking lot and athletic field improvements at Rolling Hills Soccer
Complex.
DISCUSSION:
The 2004 Capital Improvement Program (CIP) Proposition One: Street and Storm Sewer Improvements,
allocated $5,050,000.00 for parking lot and road replacement projects in area parks with $416,000.00
allocated for the Rolling Hills Soccer Complex. Additionally, the 2004 Capital Improvement Program (CIP)
Proposition Two: Parks, Recreation and Community Services Improvements, allocated $1,949,000.00 for
athletic field improvements with $477,000.00 allocated to the Rolling Hills Soccer Complex. On January 4,
2011, (M&C G-17175) the City Council authorized the appropriation of$101,732.40 in gas well revenue to
Rolling Hills Soccer Complex. The total of all funds available for improvements to this facility amount to
$994,732.40.
On June 9, 2009, (M&C C-23579) the City Council authorized the City Manager to execute a contract with
The Landscape Alliance in the amount of$76,600.00 for design and preparation of construction documents
This project was advertised for bid on September 2, 2010 and September 9, 2010 in the Fort Worth Star-
Telegram. On October 7, 2010, the following bids were received:
BIDDER BASE BID BID ALT 1 BID ALT 16 TOTAL BID
Raydon, Inc. $ 760,250.70 $ 26,253.15 $ 6,500.00 $ 793,003.85
Schmoldt Construction, Inc. $ 763,075.47 $ 19,802.38 $ 16,115.00 $ 798,992.85
CPS Civil, LLC $ 827,190.60 $ 20,457.00 $ 30,000.00 $ 877,647.60
Cooper General Contractors $ 838,418.00 $ 22,502.70 $ 20,000.00 $ 880,920.70
Sports Field Solutions, LLC $ 861,575.06 $ 23,784.67 $ 14,500.00 $ 899,859.73
Northstar Construction, Inc. $ 862,670.90 $ 22,911.84 $ 2,400.00 $ 887,982.74
2L Construction $ 893,326.45 $ 20,457.00 $ 25,000.00 $ 938,783.45
Cole Construction $ 919,496.20 $ 27,276.00 $ 16,000.00 $ 962,772.20
DCI Contracting, Inc. $ 990,185.50 $ 30,685.50 $ 10,000.00 $ 1,030,871.00
The Fain Group, Inc. $ 1,000,711.20 $ 32,731.20 $ 10,000.00 $ 1,043,442.40
C. Green Scaping, LP $ 1,001,113.80 $ 30,480.93 $ 27,000.00 $ 1,058,594.73
Irricon Construction $1,028,153.55 $ 30,003.60 $ 17,300.00 $ 1,075,457.15
Cates Courtney & Roebuck, $ 1,029,177,00 $ 30,685.50 $ 19,500.00 $ 1,079,362.50
Inc.
http://apps.ct'wnet.org/ecouncii/printmc.asp'?id=14431&print=true&Doc'l'ype=Print 3/22/2011
t
Duininck, Inc. $ 1,073,449.05 $ 27,276.00 $ 120,000.00 $ 1,220,725.05
JRJ Paving, LP $ 1,082,329.03 $ 25,666.72 $ 40,684.38 $ 1,148,680.13
Ed A. Wilson, Inc. $ 1,087,048.80 $ 33,072.15 $ 25,000.00 $ 1,145,120.95
Geotechnical Environmental $ 1,111,965.05 $ 27,992.00 $ 4,000.00 $ 1,143,957.05
Systems
Dean Electric, Inc. $ 1,138,298.89 $ 22,741.37 $ 13,467.00 $ 1,174,507.26
Jonesplan of Texas, LLC $ 1,149,808.00 $ 27,276.00 $ 25,000.00 $ 1,202,084.00
AUI Contractors, LLC $ 1,164,191.60 $ 66,826.20 $ 8,000.00 $ 1,239,017.80
Mid America Golf& Landscape $ 1,341,575.56 $ 33,222.17 $ 81,750.00 $ 1,456,547.73
JDC Construction Co. $ 1,356,031.80 $ 32,731.20 $ 10,797.00 $ 1,399,560.00
It is recommended that the Base Bid in the amount of$760,250.70, Bid Alternate 1 in the amount of
$26,253.15 and Bid Alternate 16 in the amount of$6,500.00 for a total of$793,003.85, as submitted by
Raydon, Inc., be approved for award of contract. Base bid improvements include construction of a 220
space concrete parking lot, seven soccer fields and a cricket field. Bid Alternates 1 and 16 add concrete
sidewalk and grading within an Oncor easement, respectively.
In addition to the contract cost, associated contingency funding for construction inspection, project
management and possible change orders is$43,100.00. Raydon, Inc. is in compliance with the City's
M/WBE Ordinance by committing to 21 percent M/WBE participation. The City's goal on this project is 21
percent.
Due to the fact that the fields slated for improvement currently exist, there will be no annual budget impact
associated with this project.
Construction is anticipated to commence in March, 2011 with completion in August, 2011.
Rolling Hills Soccer Complex is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated, of the Street Improvements Fund, the Park Improvements Fund and the Park Gas Lease
Project Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
C200 541600 808370121480 $334,318.00
C280 541600 808420121480 $356.953.45
C282 541600 808420121480 $1101.732.40
CERTIFICATIONS:
Submitted-for City_Manager's Office_by: Susan Alanis (8180)
Originating-D_epartment_Head_ Richard Zavala (5704)
Additional Information Contact: Mike Ficke (5746)
ATTACHMENTS
1. Accounting records_80_ROLLING HI_LLS_SOCCER CO_MPLX_ PARKING& FI_ELDS.pdf (CFW Intemal)
2. Corrected Rolling H FARs.pdf (CFW Intemal)
3. Rolling H_MWBE.PDF (CFW Intemal)
http://apps.ctwnet.org/ecouncil/printmc.asp'?id=14431&print=true&f)oc'Fype=Print 3/22/2011
I
STATE OF TEXAS §
§ KNOWN ALL BY THESE PRESENTS:
COUNTY OF TARRANT §
I MAR 22 2011
This Contract is made and entered into this the day of ,2011, by and-
between the City of Fort Worth, a home-rule municipal corporation situated in Tarrant, Denton,
E�J Parker, and Wise Counties, Texas, hereinafter referred to as "Owner", by and through Charles
W. Daniels, its duly authorized Assistant City Manager, and Raydon, Inc. , hereinafter referred to
as "Contractor", by and through its duly authorized representative.
WITNESSETH: That said parties have agreed as follows:
' 1.
That for and in consideration of the payments and agreements hereinafter mentioned to
be made and performed by the Owner, and under the conditions expressed in the bond bearing
even date herewith, the said Contractor hereby agrees with the said Owner to commence and
complete the construction of certain improvements described as follows:
Rolling Hills Soccer Complex
l;! 2.
That the Contract Documents shall consist of the written, printed, typed and drawn
instruments which comprise and govern the performance of the work. Said Contract Documents
include the notice to bidders, instructions to bidders, proposal, plans, specifications, notice of
award, special provisions, general provisions, work order(s), this Contract, and the payment,
performance, and maintenance bonds. The Contract Documents shall also include any and all
supplemental agreements approved by the Owner which may be necessary to complete the work
' in accordance with the intent of the plans and specifications in an acceptable manner, and shall
also include the additional instruments bound herewith.
3.
That the work herein contemplated shall consist of furnishing as an independent
contractor all labor, tools, appliances and materials necessary for the construction and
completion of said project in accordance with the Contract Documents prepared through the
Parks and Community Services Department of the City of Fort Worth, which the plans and
specifications of the Contract Documents are hereto attached and made a part of this Contract the
same as if written herein.
4.
The Contractor hereby agrees and binds itself to commence the construction of said work
within ten (10) days after being notified in writing to do so by the Department of Engineering of
the City of Fort Worth.
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FT MRTH, f)
5.
The Contractor hereby agrees to prosecute said work with reasonable diligence after the
commencement thereof and to fully complete and finish the same ready for the inspection and
approval of the Parks and Community Services Department of the City of Fort Worth and the
City Council of the City of Fort Worth within a period of 70 Calendar Days from the time
commencing said work.
If the Contractor should fail to complete the work as set forth in the Plans, Specifications,
and Contract Documents within the time so stipulated, plus any additional time allowed as
provided in the General Conditions, there shall be deducted from any monies due or which may
thereafter become due him, a per day charge of $315 per Working Day as stipulated in these
contract documents, not as a penalty but as liquidated damages, the Contractor and his Surety
{
shall be liable to the Owner for such deficiency.
6.
Should the Contractor fail to begin the work herein provided for within the time herein
fixed or to carry on and complete the same according to the true meaning of the intent and terms
of said Plans, Specifications, and Contract Documents, then the Owner shall have the right to
either demand the Surety to take over the work and complete same in accordance with the Plans,
Specifications, and Contract Documents or to take charge of and complete the work in such a
manner as it may deem proper, and if in the completion thereof, the cost to the said City shall
exceed the Contract price or prices set forth in the said plans and specifications made a part
k
hereof, the Contractor and/or its Surety shall pay said City on demand in writing, setting forth
and specifying an itemized statement of the total cost thereof, said excess cost.
7.
Contractor covenants and agrees to indemnify, hold harmless and defend, at its own
expense, the Owner, its officers, servants and employees, from and against any and all claims or
suits for property loss, property damage, personal injury, including death, arising out of, or
alleged to arise out of, the work and services to be performed hereunder by Contractor, its
officers, agents, employees, subcontractors, licensees or invitees, whether or not any such
injury, damage or death is caused, in whole or in Part, by the negligence or alleged negligence
of Owner, its officers, servants, or employees. Contractor likewise covenants and agrees to
' indemnify and hold harmless the Owner from and against any and all injuries to Owner's
officers, servants and employees and any damage, loss or destruction to property of the Owner
arising from the performance of any of the terms and conditions of this Contract, whether or not
any such injury or damage is caused in whole or in Part by the negligence or alleged
negligence of Owner, its officers, servants or employees..
In the event Owner receives a written claim for damages against the Contractor or its
subcontractors prior to final payment, final payment shall not be made until Contractor either(a)
submits to Owner satisfactory evidence that the claim has been settled and/or a release from the
claimant involved, or (b) provides Owner with a letter from Contractor's liability insurance
carrier that the claim has been referred to the insurance carrier.
l
The Director may, if deemed appropriate, may refuse to accept bids on other City of Fort
Worth public work from a Contractor against whom a claim for damages is outstanding as a
result of work performed under a City Contract. --
OFFi l4L is, ' AD j
6 CITE' S 1 Ic l
8.
Owner agrees and binds itself to pay, and the said Contractor agrees to receive, for all of
the aforesaid work, and for all additions thereto or deductions therefrom, the price shown on the
Proposal submitted by the Contractor hereto attached and made a part hereof. Payment will be
made in monthly installments upon actual work completed by contractor and accepted by the
Owner and receipt of invoice from the Contractor. The agreed upon total Contract amount shall
be Seven Hundred Ninety-three Thousand, Three Dollars and
85/100.............................Dollars, ($793,003.85).
9.
' It is further agreed that the performance of this Contract, either in whole or in part, shall
not be sublet or assigned to anyone else by Contractor without the written consent of the Owner.
1 .
0
The Contractor agrees to pay at least the minimum wage per hour for all labor as the
U� same is classified, promulgated and set out by the City of Fort Worth, Texas, a copy of which is
attached hereto and made a part hereof the same as if it were copied verbatim herein.
11.
It is mutually agreed and understood that this Contract is made and entered into by the
parties hereto with references to the existing Charter and Ordinances of the City of Fort Worth
and the laws of the State of Texas governing all matters affecting this Contract, and the
Contractor agrees to fully comply with all the provisions of the same.
' IN WITNESS THEREOF the parties hereto have made and executed thi s Co ntract in
multiple originals the day and year first above written, in Fort Worth, Tarrant County, Texas.
CITE' s 1I�3
, 5 , R TY j
CITY OF FORT WORTH CONTRA OR
h2
Susan Tanis R ydon,Inc.
Assistant City Manager P.O.Box 671
Breckenridee TX 76424
TITLE
RECOMMENDED:
By: ATTEST:
Ridiard Zavala, Director
Par and Community Services
f)(�.
Marty Hendi c
City Secretary ,dpo4QUgA
as �onr
APPROVED AS TO FORM AND pp Q o° 00o0•��¢
LEGALITY: 01
3 3 1\ d~o odd
Date ° °
�d� �'o°°oo o°pooh
0000
AUTHORIZATION
M&C
Approval Date:
' Doug Black
Assistant City Attorney
OFF1 IAA REC000
CITY 5 -t" ETAVY '
FT. WORTH, TX