HomeMy WebLinkAboutContract 41659 . 4 2
CONTRACTOR
CONTRACTOR'S BONDING CI
CITY SECRETARY
ING DEPT
SPONSORING THE CITY OF FORT WORTH, TEXAS SP P PROJECT SOR MANAGER
tTPW FILE COPY
Install Grease Trap Interceptors
at Three Community Centers
' CITY SEC
TPW2010-06 CONTRACT NO. I �
' . City Project # 01560 �
FoRTWORTH
e
MIKE MONCRIEF TOM HIGGINS
' MAYOR INTERIM CITY MANAGER
1 Greg Simmons, PE
Acting Director, Transportation & Public Works Department
1
Richard Zavala
1 Director, Parks and Community Services
1
Elements of Architecture
Riley & Associates Plumbing and Mechanical
OFFICIAL RECORD!
March 2011 CITY SECRETARY
' T. WORTH TX
Community Center Plumbing Alterations for Grease Trap Additions
March 2011
Cit y of Fort Worth Texas
,
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/8/2011
DATE: Tuesday, March 08, 2011 REFERENCE NO.: **C-24775
LOG NAME: 8080GREASY
L SUBJECT:
L Authorize Execution of a Construction Contract with Riley and Associates Plumbing and Mechanical in the
Amount of$82,000.00 to Install Grease Trap Interceptors at Como, Worth Heights and North Tri-Ethnic
CCommunity Centers (COUNCIL DISTRICTS 2, 7 AND 9)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a construction contract with
Riley and Associates Plumbing and Mechanical in the amount of$82,000.00 for the installation of grease
trap interceptors at Como, Worth Heights and North Tri-Ethnic Community Centers.
DISCUSSION:
CThe purpose of the M&C is to award contract to Riley and Associates Plumbing and Mechanical for the
installation of kitchen grease trap interceptors at Como, Worth Heights and North Tri-Ethnic Community
C Centers in order to comply with the International Plumbing Code, Chapter-Traps, Interceptors and
Separators as referenced in the City of Fort Worth Building Code.
In June 2009, a facility inspection of several community centers was conducted. During these inspections,
the kitchen grease traps at the three subject centers were found non compliant with the City of Fort
Worth's Building Code due to insufficient size. Parks and Community Services Department(PACS) staff
requested assistance from the Transportation Public Works Department(TPW) Architectural Services
Section to assess the scope of work necessary for code compliance and develop a preliminary cost
estimate. Based on site assessments, an estimated cost of$175;000.00 was identified for design and
construction to meet compliance requirements.
On December 8, 2009, (M&C G-16786) City Council approved the PACS FY 2010 Gas Well Project
Expenditure Plan which included p h c uded the appropriation of$175,000.00 for the kitchen grease trap interceptor
design and installation at the three subject centers.
C_. TPW-Architectural Services proceeded to negotiate a scope of work and fee amount with Elements ements of
Architecture, Inc. through the annual architectural delivery order process. An agreement for design and
l preparation of construction documents was administratively executed through City Secretary Contract No.
l 34010 with Elements of Architecture, Inc. in the amount of$20,405.50 on May 4, 2010.
Construction documents were completed and advertised for bid in the Fort Worth Star Telegram on
_ September 23, 2010 and September 30, 2010 with the following bids opened on October 21, 2010:
Bidder Bid Amount
L Riley and Associates Plumbing and Mechanical $ 82,000.00
Freer Mechanical Contractors, Inc. IF$195,000.00
Based on weighted selection criteria of price, schedule, reputation and experience, Riley and Associates
t_.
Plumbing and Mechanical was determined to offer the best value. Staff also met with Riley and Associates
Plumbing and Mechanical to validate the bid price and scope of work.
I It is recommended that that the bid amount submitted by Riley and Associates Plumbing and Mechanical
I in the amount of$82,000.00 be approved for award of contract. The contract time for this project is 70
Calendar Days. Work is anticipated to start in March 2011 and be completed in May 2011.
Associated construction administration and inspection charges are estimated at$10,000.00 with
$16,400.00 estimated for change orders, together totaling $26,400.00. The change order contingency will
fund the cost of repair of unknown building conditions which may be discovered during construction
phase.
MWWBE - Riley and Associates Plumbing and Mechanical is in compliance to the City's MWWBE Ordinance
L by committing 47 percent MWWBE participation. The City's MWWBE goal for this project is 7 percent.
Como Community Center is located in COUNCIL DISTRICT 7.
CWorth Heights Community Center is located in COUNCIL DISTRICT 9.
North Tri Ethnic Community Center is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are availabe in the current capital
budget, as appropriated, of the Park Gas Lease Project Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
1) C282 541600 805490156080 $82.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
G Mike Ficke 5746
Additional Information Contact: ( )
ATTACHMENTS
1. Accounting records 8080GREASY.pdf (CFW Internal)
2. Construction MWBE Compliance pdf (CFW Internal)
C
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1.
L
CITY OF FORT WORTH, TEXAS
CONSTRUCTION CONTRACT
THE STATE OF TEXAS
KNOW ALL BY THESE PRESENTS:
COUNTY OF TARRANT
This agreement made and entered into this the 8th day of March A.D., 2011, by and
between the CITY OF FORT WORTH, a municipal corporation of Tarrant County,
Texas, organized and existing under and by virtue of a special charter adopted by the
qualified voters within said City on the 11th day of December, A.D. 1924, under the
authority (vested in said voters by the "Home Rule" provision) of the Constitution of
Texas, and in accordance with a resolution duly passed at a regular meeting of the City
Council of said city, hereinafter called OWNER, and Riley & Associates Plumbing
and Mechanical of the City of Fort Worth County of Tarrant, State of Texas
hereinafter called CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned to be made and performed by the Owner, and under the
conditions expressed in the bond bearing even date herewith, the said Contractor
hereby agrees with the said Owner to commence and complete the construction of
certain improvements described as follows:
Install Grease Trap Interceptors at Three Community Centers
Como Multi-Purpose Community Center, (4900 Horne Street)
North Tri-Ethnic Multi-Purpose Center (2950 Roosevelt Avenue)
Worth Heights Multi-Purpose Center (3551 New York Avenue
Fort Worth, Texas
Project No. TPW2010-06
City Project# 01560
That the work herein contemplated shall consist of furnishing as an independent
contractor all labor, tools, appliances and materials necessary for the construction and
completion of said project in accordance with the Plans and Specifications and Contract
Documents adopted by the City Council of the City of Fort Worth, which Plans and
Specifications and Contract Documents are hereto attached and made a part of this
contract the same as if written herein.
The Contractor hereby agrees and binds himself to commence the construction of said
work within ten (10) days after being notified in writing to do so by the Owner.
City agrees and binds itself to pay, and the said Contractor agrees to receive, for all of
the aforesaid work, and for stated additions thereto or deductions therefrom, the price
shown on the Proposal submitted by the successful bidder hereto attached and made a
part hereof. Payment will be made in monthly installments upon actual work completed
by contractor and accepted by the Owner and receipt of invoice frba�F,�o t���RD
CIl'Y EJ_�s TARY
Community Center Plumbing Alterations for Grease Trap Additions M W'OPTH, TX
March 2011
The agreed upon total contract amount shall be $82,000.00 and includes the base bid
and No Alternates. Contractor agrees to complete the project, suitable for occupancy
and beneficial use, within 47 calendar days.
Insurance Requirements:
The Contractor shall not commence work under this contract until it has obtained
all insurance required under the Contract Documents, and such insurance has
been approved by the Owner. The Contractor shall be responsible for delivering
to the Owner the sub-contractors' certificates of insurance for approval. The
Contractor shall indicate on its certificate of insurance included in the documents
for execution whether or not its insurance covers subcontractors. It is the
intention of the Owner that the insurance coverage required herein shall include
the coverage of all subcontractors
a. WORKER'S COMPENSATION INSURANCE:
• Statutory limits
• Employer's liability
$100,000 disease each employee
• $500,000 disease policy limit
• $100,000 each accident
b. COMMERCIAL GENERAL LIABILITY INSURANCE: The Contractor shall
® procure and shall maintain during the life of this contract public liability insurance
■ coverage in the form of a Commercial General Liability insurance policy to cover
bodily injury, including death, and property damage at the following limits:
$1,000,000 each occurrence and $2,000,000 aggregate limit.
• The insurance shall be provided on a project specific basis and shall
be endorsed accordingly.
• The insurance shall include, but not be limited to, contingent liability for
independent contractors, XCU coverage, and contractual liability.
c: BUSINESS AUTOMOBILE LIABILITY:
• $1,000,000 each accident
• The policy shall cover any auto used in the course of the project
d: BUILDER'S RISK OR INSTALLATION FLOATER:
This insurance shall be applicable according to the property risks
associated with the project and commensurate with the contractual
obligations specified in the contract documents.
i
e. EXCESS LIABILITY UMBRELLA ! OFFICIAL RECOkP
s CITY 51 CRETAW-
• $1,000,000 each occurrence; $2,000,000 aggregate limit' FT WORTH, TX
Community Center Plumbing Alterations for Grease Trap Additions
March 2011
• This insurance shall provide excess coverage over each line of liability
insurance required herein. The policy shall follow the form(s) of the
underlying policies.
f. SCOPE OF INSURANCE AND SPECIAL HAZARD: The insurance
required under the above paragraphs shall provide adequate protection for the
Contractor and its subcontractors, respectively, against damage claims which
may arise from operations under this contract, whether such operations be by
the insured or by anyone directly or indirectly employed by it, against any
insurable hazards which may be encountered in the performance of the
Contract.
f. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish
the owner with satisfactory proof of coverage by insurance required in these
Contract Documents in the amounts and by insurance carriers satisfactory to the
Owner. The form to be used shall be the current Accord certificate of insurance
form or such other form as the Owner may in its sole discretion deem
acceptable. All insurance requirements made upon the Contractor shall apply to
the sub-contractors, should the Contractor's insurance not cover the
subcontractor's work operations performed in the course of this contracted
project.
ADDITIONAL INSURANCE REQUIREMENTS:
a. The Owner, its officers, employees and servants shall be endorsed as an
additional insured on Contractor's insurance policies excepting employer's
liability insurance coverage under Contractor's workers' compensation insurance
policy.
1 b. Certificates of insurance shall be delivered to the City of Fort Worth,
contract administrator in the respective department as specified in the bid
documents, 1000 Throckmorton Street, Fort Worth, TX 76102, prior to
commencement of work on the contracted project.
C. Any failure on part of the Owner to request required insurance
documentation shall not constitute a waiver of the insurance requirements
specified herein.
d. Each insurance policy shall be endorsed to provide the Owner a minimum
thirty days notice of cancellation, non-renewal, and/or material change in policy
jterms or coverage. A ten days notice shall be acceptable in the event of non-
payment of premium.
e. Insurers must be authorized to do business in the State of Texas and
have a current A.M. Best rating of A:VII or equivale6f measure oF"inahcial
strength and solvency. AFFI:IAL RECORD
CITY >:s rtETARY
` I
Community Center Plumbing Alterations for Grease Trap Additions TX 1
M1 3~rH
March 2011
f. Deductible limits, or self-funded retention limits, on each policy must not
exceed $10,000. per occurrence unless otherwise approved by the Owner.
g. In lieu of traditional insurance, Owner may consider alternative coverage
or risk treatment measures through insurance pools or risk retention groups. The
Owner must approve in writing any alternative coverage.
jh. Workers' compensation insurance policy(s) covering employees employed
on the project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the Owner.
i. Owner shall not be responsible for the direct payment of insurance
premium costs for contractor's insurance.
j. Contractor's insurance policies shall each be endorsed to provide that
such insurance is primary protection and any self-funded or commercial
coverage maintained by Owner shall not be called upon to contribute to loss
recovery.
k. In the course of the project, Contractor shall report, in a timely manner, to
Owner's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
I. Contractor's liability shall not be limited to the specified amounts of
insurance required herein.
M. Upon the request of Owner, Contractor shall provide complete copies of
all insurance policies required by these contract documents.
If this Contract is in excess of $25,000, the Contractor shall provide a Payment Bond in
the full amount of the contract. If the contract is in excess of$100,000 Contractor shall
provide both Payment and Performance Bonds for the full amount of the contract.
Contractor shall apply for all City of Fort Worth Permits and for any other permits
required by this project. City of Fort Worth Permit fees are waived. Separate permits
will be required for each facility.
If the Contractor should fail to complete the work as set forth in the Plans and
Specifications and Contract Documents within the time so stipulated, plus any
additional time allowed as provided in the General Conditions, there shall be deducted
from any monies due or which may thereafter become due him, the liquidated damages
1 outlined in the General Conditions, not as a penalty but as liquidated damages, the
Contractor and his Surety shall be liable to the Owner for such deficiency.
IN WITNESS WHEREOF, the City of Fort Worth has caused this instrument to be
signed in four counterparts in its name and on its behalf by the City Manager and
attested by its Secretary, with the corporate seal of the City of Fort Worth attache' . The
OFI CIIAL RECORD!
I
CITY ST-v CRT:TARY
Community Center Plumbing Alterations for Grease Trap Additions FT. t- i
March 2011 �
Contractor has executed this instrument through its duly authorized officers in five
® counterparts with its corporate seal attached.
■ Done in Fort Worth, Texas, this the day of A.D., 2011 .
S
Aka-
Riley & Associates Plumbing and APPROVED:
Mechanical CITY OF FORT WORTH
By: By: 7��
Theresa Riley Fernando Costa
Owner Assistant City Manager
APPROVA RECOMMENDED: RECORDED:
By: By:
,Fg Gre mops Acting Director Marty Hendrix Aoa�, I;r�aa
C O°po0°p-" C
Tra o ion and Public Works City Secretary p���� n�j.Od�
p o a+�d
0,V° o"4�
a °„ P.
APPR FORM AND LEGALITY: M&C C-24775 March 8 d � 41*
Y044 00000°° .
By: �a�ZX baps
Dou ac Date
Assistant City Attorney
1
1
r
oFr ,IAL RECC)RD!
Community Center Plumbing Alterations for Grease Trap Additions FT Vii, TH. T)(
March 2011