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Home My WebLink AboutContract 41734 CITY SECRETARY L CONTRACT No. `� City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102 Dear Mr. Reynolds: This letter agreement("Agreement") sets forth the terms under which, Fred Reynolds and Associates ("Consultant"), agrees to provide consulting services to the City of Fort Worth ("City"). Consultant shall work with the City staff on the following tasks: Research and provide analysis of reserve estimates and various economic projections of the City of Fort Worth's potential royalties and overriding royalties associated with the oil and gas lease for Village Creek Water Treatment Plant. Consultant's performance of service shall be in accordance with the following terms and conditions: 1. Upon request by City to Consultant, Consultant shall perform the services requested by City. In the performance of those services, City shall provide all information relevant to the services Consultant has been requested to perform. 2. As compensation for Consultant's services hereunder, City shall pay Consultant the sum of$3,500.00 for services. Consultant's hourly rates are as follows: Level Rate ner Hour Senior Consultant $200.00 Petroleum Engineer $150.00 Computer Tech $55.00 It is agreed that the above rates are effective through December 31, 2011, after which Consultant will notify City in writing of any change in the Consultant's rates. Compensation will be payable upon submission of an invoice. In the event that City disagrees with any amount due under the invoice, City shall communicate such disagreement to the Consultant in writing within thirty (30) days of the invoice date. 3. Out of pocket expenses such as postage and delivery charges, long distance telephone, copies, office supplies and other items are included in the $3,500.00 Consultant's service. All out-of-pocket expenses in excess of$500 to be billed to the City shall be approved in NVriting by the City before being incurred by the OFf Rsltant. C171 Y `' l "lliY 4. All invoices submitted by Consultant for payment of expenses shall be in the name of Consultant. 5. In the performance of all services hereunder: (a) Consultant shall be deemed to be, and shall be, an independent contractor. As such, Consultant shall not be entitled to any benefits applicable to the employees of City. (b) Consultant shall comply with all applicable laws and regulations, including, without limitation, laws applicable to activities of Consultant in representing City's interests before any local officials or any governmental or citizens representatives or entity. (c) Consultant shall perform those services requested that are within Consultant's scope of practice and without regard to impact such conclusions may have on the outcome. Consultant does not warrant or predict results or final development in the subject matter. (d) Consultant shall have sole responsibility for the payment of all federal, state, local and other income taxes and for all employment and other taxes applicable to the consideration paid to Consultant hereunder. (e) Consultant has no authority or power to contract for or bind City in any manner, with the exception of contracts and/or agreements with vendors related to expenses mutually agreed upon by both Consultant and City. (f) Consultant warrants that to its knowledge or belief, none of the work Consultant is performing for other clients conflicts with the interest of City. Consultant shall promptly notify City in writing of any conflict of interest that comes to Consultant's attention. In the event a conflict arises and cannot be resolved to City's satisfaction, City shall have the right to immediately terminate this Agreement upon written notice. In such event, City shall pay Consultant the compensation, including expenses, due the Consultant as of the termination date. 6. Prior to the execution of this Agreement, Consultant and City have reached an understanding as to the scope of the services to be performed by Consultant, and Consultant has allotted appropriate time and resources to perform that level of services for City. This scope of services shall include, but not be limited to, those services described in the first paragraph of this Agreement. The parties hereto agree that in the event Consultant's scope of the services is to be expanded during the term hereof, the compensation of Consultant shall be adjusted by mutual agreement. 2 7. The information and knowledge divulged to Consultant by City, or which Consultant acquires in connection with, or as a result of, Consultant's services hereunder, shall be regarded by Consultant as the confidential information of City (subject to open records laws). Consultant shall not use any such information or knowledge except for the purposes of this Agreement nor shall such information be disclosed to any person except to the employees or authorized representatives of City as may be necessary in the regular course of the duties of Consultant hereunder, or except as otherwise specifically authorized by City. 8. Consultant recognizes that all records and copies of records concerning the operations of City made or received by Consultant during the term of this Agreement are and shall be the property of City. Consultant shall keep such records in its custody and control at all times and shall surrender the same upon the request of City. 9. Consultant shall not assign this Agreement or the performance required of Consultant hereunder without the prior written consent of City. Any attempted assignment without City's prior written consent shall be void. This Agreement shall be binding upon the successors, assigns, heirs, executors, and legal representatives of Consultant. 10. This Agreement shall be effective as of February 22, 2011 and shall continue until the services requested under this Agreement are completed. Either party may terminate this Agreement at any time prior to such expiration, for any reason, upon thirty (30) days written notice. In the event of such termination, City shall pay Consultant the compensation due to Consultant as of the termination date, including reimbursement for expenses incurred in accordance with this Agreement. 11. All notices or communications hereunder shall be in writing, addressed as follows: If to City: If to Consultant: Ms. Jean Petr Mr. Fred Reynolds Planning and Development Fred Reynolds and Associates Gas Division/Gas Lease Section 420 Throckmorton, Suite 630 City of Fort Worth Fort Worth, Texas 76102 1000 Throckmorton Fort Worth, Texas 76102 A party may change its address upon written notice to the other party. 12. This Agreement shall be governed by and construed and interpreted in accordance with the laws of the State of Texas. A venue for any action arising hereunder shall be exclusively in Tarrant Countv, Texas. 3 13. This Agreement contains the entire agreement and Understanding between the parties with respect to the subject matter hereof and merges and supersedes all prior discussions and writings with respect thereof. No modifications or alterations of this Agreement shall be effective unless made in writing and signed by both parties. If the foregoing is consistent with your understanding of the services and terms under which you will provide them, please so indicate by signing in the space provided below and return one fully executed copy of this letter to the undersigned for our files. By: Date .z Z/ Fernando Costa Assistant City Manager By: O- Date .1 O Fred Reynolds and Associ#s TO FOB - .+Ay ALITM r� S8 ! NT C'ITY ATTORNEY A sted by: ,ap�0 000 r�b o-AO 0 lviarty Hendrix Secretary tyo i,�d °a 00 a � d5 oa NO M&C 11EQtJ1RED i F r5 Ty 1 4