HomeMy WebLinkAboutContract 41755-A1 CITY SECRETARY
CONTRACT NO.
AMENDMENT NUMBER ONE TO CITY SECRETARY CONTRACT NO. 41755
WHEREAS, on May 11, 2011, the City of Fort Worth ("City") and Tarrant County
Housing Partnership, Inc. ("Contractor") made and entered into City Secretary Contract No.
41755 (the"Contract');
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") through
the Community Development Block Grant Program, ("CDBG") for utilization in connection with
its 2010-11 Housing Counseling and Education Program;
WHEREAS, City and Contractor desire to amend EXHIBIT C — BUDGET to more
accurately reflect the utilization of the funds by the Contractor; and
WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet
Contract objectives.
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Fernando Costa, its duly authorized Assistant City Manager, and
Contractor, whose address is 3204 Collinsworth, Fort Worth, Texas 76107 acting by and through
Donna VanNess, its duly authorized President, do hereby agree as follows:
I.
a. Exhibit Cis hereby deleted in its entirety and replaced with the attached Exhibit C— Revised.
Exhibit C—Revised is effective July 1, 2011.
II.
a. All other terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Terms
used but not defined have the same meaning as the Contract.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Amendment No. 1 to CSC No. 41755
Tarrant County Housing Partnership. Inc. OFFICIAL RECORD
Housing Counseling and Education (CDBG) j CITY SECRETARY
FT. WOgTH, TX
This amendment is effective as of the Effective Date.
fj
ATTEST: p��°00000 o pa OF FORT WORTH
o A---•
° 4
City Secretar ° �
1�1(�1'�`�N� °� ando Costa, Assistant City Manager
�00
M&C: C-24564 Date: 11/9/2014?°°o° °o ,d
04 nn,,,,�"��`iXA�a��
APPROVED AS TO FORM AND LLA'�' ;
Assistant City Attorney
TARRANT COUNTY HOUSING PARTNERSHIP, INC.
By:
o es L
President
Amendment No. 1 to CSC No. 41755
LFT.FarTant County Housing Partnership, Inc. RECORD Housing Counseling and Education (CDBG) CRETARY TH, TX
CITY OF FORT WORTH EXHIBIT C-REVISED
Page 1 of 3
CONTRACT PERIOD From 11/15/2010 To: 9130/2011
Name of Sub Grantee Name of Program
Tarrant Coun Housing Partnership,Inc. Housing-Counseling Housing-Counseling &Education
Program
Cost
Category Bud et Funds a c d
PERSONAL ERVI E
Salaries $ 182,099.00 $ 82,464.00 $ 32,135.00 $50,000.00 $ 17,500.00
FICA/Medicare $ 13,840.00 $ 6,228.00 $ 7,612.00
Life Insurance
Health Insurance $ 21,940.00 $ 9,457.00 $ 12,483.00
Employment Tax-State
Employment Tax-Federal
Worker's Comp
Retirement
SUPPLIES
Office Supplies T 2,730.00 1,140.00 S 1,590.00
Postage $ 630.00 $ 150.00 $ 480.00
Teaching Aids
Food Supplies $ 2,015.00 $ - $ 2,015.00
Other Operating Expenses
CONTRACTUAL SERVICES
Telephone $ 2,654.00 $ 680.00 $ 1,974.00
Electric $ 2,200.00 $ 900.00 $ 1,300.00
Gas
Water/Waste Disposal
Rent[Building] $ 28,164.00 $ 18,894.00 $ 9,270.00
Custodial Services $ 1,000.00 $ 120.00 $ 880.00
Office Equipment Rental $ 2,035.00 $ 730.00 $ 1,305.00
Printing $ 3,360.00 $ 1,207.00 $ 2,153.00
Repairs
Fidelity Bond
Liability Insurance $ 6,080.00 $ 2,310.00 $ 3,770.00
Legal&Accounting $ 9,500.00 $ 4,275.00 $ 5,225.00
Private Auto Allowance-Local
Advertising $ 1,950.00 $ 779.00 $ 1,450.00
Conference&Seminars $ 2,000.00 $ 885.00 $ 1,115.00
Contractual Services
Other Expenses-Credit Reports $ 2,500.00 $ 1,075.00 $ 1,425.00
Miscellaneous-Computer Maintenan $ 2,738.00 $ 1,145.00 $ 1,593.00
C PITAL TLAY
ice urniture
Computer Equipment $ 1,450.00 $ 653.00 $ 797.00
Other: Described
TOTAL:$::2::8:8,885.00 $133,09Z001$ 88,572.00 $50,000.00 $ 17,500.00
MATCHING FUND SOURCES
[a] Housing Partnership Network
[b] Fannie Mae Foundation
[c] BBVA Compass Bank
[d]
Revised Budget:CDBG 2010-2011 Program Year
Approved By:
Date:
BUDGET DETAIL Page 2 of 3
PERSONNEL SERVICES
The following table is purely informational and was created solely for purposes of preparing,negotiating,and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C-BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Rate,Annual Hours,%of Time,and
Amount without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of
the EXHIBIT C-BUDGET." Contractor may not make changes to the column labeled Position without the prior written consent of the
City.
Hourly Annual %of
Positlon/Title Rate Hours Time Amount
1 Fernando Espinoza,Community Outreach&Education Mgr. 21.40 1816 45% 17,488
2 Martha Ford,Senior Housing Advisor 18.55 1816 45% 15,159
3 Melida Stewart,Housing Advisor 18.00 1816 45% 14,709
4 Rose Mary Rodriguez,Intake Specialist/Jr.Housing Advisor 12.00 173 45% 934
4a Rose Mary Rodriguez,Intake Specialist/Jr.Housing Advisor 12.36 1643 45% 9,138
5 Veronica Serna,Housing Program Manager 22.46 1816 25% 10,197
6 Donna VanNess,President 43.26 1816 12% 9,427
7 Robert Ausman,Controller 29.80 1816 10% 5,412
TOTAL STAFF SALARIES $ 82,464 00
FRINGE BENEFITS
"The following table is purely informational and was created solely for purposes of preparing,negotiating,and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C-BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Percent of Payroll,Amount,%Paid by
CDBG,and Amount without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the
first page of the EXHIBIT C-BUDGET."
%of %Paid %Paid
CATEGORY Payroll Amount by Agency by CDBG Amount
FICA/Medicare $13,840.00 55% 45% 6,228
Life Insurance
Health Insurance $21,940.00 55% 45% 9,457
Employment Tax
Worker's Comp
Retirement
TOTAL FRINGE BENEFITS 535,780.00 $ 15,685.00
TOTAL PERSONNEL SERVICES $ 98,149.00
BUDGET DETAIL Pegs 3 of 3
UTILITIES
The following table is purely informational and was created solely for purposes of preparing,negotiating,and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C—BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Average Cost Per Month,Number of
Months,and Amount without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the
first page of the EXHIBIT C—BUDGET.
AVERAGE COST PER NUMBER OF MONTHS AMOUNT
CATEGORY MONTH
Telephone 550 10.5 $ 680.00
Electric 600
Gas 10.5 $ 900.00
Waste/Water Disposal
Other-Custodial 250 4 $ 120.00
Total Utilities
$ 1,700.00
BUILDING LEASE
The following table is purely informational and was created solely for purposes of preparing,negotiating,and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C—BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Total Charge,No.Square Foot,Cost
Per Square Foot,and%Charged to CDBG without the City's consent so long as the total amounts charged to the grant do not
exceed the line items on the first page of the EXHIBIT C—BUDGET.
COST PER
TOTAL NO.SQUARE SQUARE
CHARGE FOOT FOOT %CHARGED TO CDBG
BUILDING LOCATION AMOUNT
1 3204 Collinsworth St.,Fort Worth $83,475.00 5565 15 24% $ 18,894.00
2
3
TOTAL BUILDING LEASE 5565 $ 18,894
OTHER EXPENSES
CATEGORY TOTAL CHARGE %CHARGED TO CDBG AMOUNT
Fidelity Bond (Counseling%)
Liability Insurance $ 6,080.00 38% $ 2,310.00
Legal&Accounting $ 9,500.00 45% $ 4,275.00
Office Supplies $ 2,730.00 42% $ 1,140.00
Postage $ 630.00 24%
Food Supplies $ 2,015.00 0% $ 150.00
$
Printing $ 3,522.00 34%
Mileage $ 1,207.00
Advertising $ 1,950.00 40% $ 779.00
Other Expenses-Credit Reports $ 2,500.00 43% $ 1,075.00
Capital Outlay-Computer Equipment $ 1,450.00 45% $ 653.00
Operating Expenses-Computer Mainte $ 2,738.00 42% $ 1,145.00
TOTAL OTHER EXPENSES $ 33,115.00 f 12,734 00
CONFERENCES AND SEMINARS
EVENT TOTAL CHARGE %CHARGED TO CDBG AMOUNT
1 HPN/NeighborWorks $ 2,000.00 45% $ 88500
2
3
TOTAL CONFERENCES AND SEMINARS $ 885.00
OFFICE EQUIPMENT RENTAL
ITEM TOTAL CHARGE %CHARGED TO CDBG AMOUNT
1 DataMax Copier $ 1,630.00 33% $ 527.00
2 Taylor Rental-PP workshop chairs,1 $ 405.00 50% $ 203.00
TOTAL OFFICE EQUIPMENT RENTAL $ 730.00
TOTAL CDBG EXPENSES $ 133,092.00
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/9/2010
DATE: Tuesday, November 09,2010 REFERENCE NO.: **C-24564
LOG NAME: 17TCHP—HCS I
SUBJECT:
Authorize the Change in Use and Expenditure Contract of$133,092.00 of Community Development Block
Grant Funds with Tarrant County Housing Partnership, Inc.,for Housing Counseling Services and Authorize
the Execution of Contract(ALL COUNCIL DISTRICTS)
RECOMMENDATION-
It is recommended that the City Council:
1.Authorize the change in use and expenditure of$133,092.00 of
Community Development Block Grant funds for housing
counseling services for Program Year 2010-2011;
2. Authorize the City Manager or his designee to execute a contract
with Tarrant County Housing Partnership, Inc. for$133,092.00 for
housing counseling services for a term beginning November 15,
2010 and ending September 30,2011,
3. Authorize the City Manager or his designee to extend or renew
the contract for up to one year if Tarrant County Housing
Partnership, Inc., requests an extension and if such extension is
necessary for completion of the program;and
4. Authorize the City Manager or his designee to arnend the
contract if necessary to achieve program goals,provided any
amendment is within the scope of the program and in compliance
with all applicable laws and regulations governing the use of
federal grant funds.
DISCUSSION:
On August 17, 2010,the City Council approved contracts for the
use of grant funds from the United States Department of Housing
and Urban Development(HUD)including Community
Development Block Grant(CDBG)funds for public services
(M&C C-24401). Council specifically approved the expenditure of
$133.092.00 to the City's Housing and Economic Development
Department(HEDD)to provide housing counseling and
foreclosure prevention services. However,due to HUD's caps on
administrative costs for CDBG and HOME Program grant funding
and cost allocation of funds, it has been necessary to eliminate
three staff positions in the HEDD's Housing Services and
Information Division and outsource housing counseling and
foreclosure prevention services in the current Program Year
2010-2011 as well as future Program Years .
Tarrant County Housing Partnership(TCHP)will provide home
ownership training in accordance with HUD requirements,
including in—depth one—on—one pre—purchase housing counseling
consisting of money management including basic debt
management, household budgeting and consumer education,and
foreclosure prevention services. In addition,TCHP will also work
in collaboration with City staff to promote successful
homeownership opportunities and distribute program materials at
public events.The City administers a Homebuyer's Assistance
Program that provides forgivable loans for closing cost and down
payment assistance to eligible first time homebuyers and the
execution of this contract will assist the City in meeting its housing
counseling and homebuyer's assistance program goals set forth in
the City's 2010-2011 Action Plan.The City's 2010-2011 Action
Plan for CDBG funded the Housing Counseling Services Program
under Public Services Activities.
TCHP will be paid under the contract on a monthly reimbursement
schedule.TCHP will provide the City reports and maintain
documentation addressing quality assurance and regulatory
compliance.
TCHP housing counseling and foreclosure prevention services will
be available in ALL COUNCIL DISTRICTS.
A public comment period regarding the change in use of these
funds was held from October 9, 2010 to November 8, 2010. Any
comments are maintained by the Housing and Economic
Development Department in accordance with federal regulations.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds
are available in the current operating budget,as appropriated, of
the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/A o Lnt/ - nt rc
GR76 539120 017206460360 $133.092.00
CERTIFICATIONS:
Submitted for City Manager's Office bye Susan Alanis (8180)
Origena 'ng Department Head. Chapa (5804)
Additional Information Contacto Coy Gray (6203)
ATTACHMENTS
1. Available Funds 17T P—H S l.dam