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Home My WebLink AboutContract 41933-A1 CITY SECRETARY CONTRACT NO. `4iT 33 P i AMENDMENT TO CITY SECRETARY CONTRACT NO. 41933 WHEREAS, the City of Fort Worth ("City") and Girls Inc. ("Contractor") made and entered into an Agreement for Services, City Secretary Contract No. 41933 (the "Agreement") on June 24, 2011; WHEREAS, the Contract provided gap funding to Contractor for a public service program with the City's General Funds for a term from June 1, 2010 to September 30, 2011; WHEREAS, Contractor has determined that a greater need exists for "Private Auto Allowance" rather than "Childcare Scholarships" and therefore wishes to revise the Budget to increase Private Auto Allowance by Two Hundred and No/100 Dollars ($200.00) and decrease Childcare Scholarships by Two Hundred and No/100 Dollars ($200.00). The total amount of the Agreement will remain at Four Thousand Two Hundred and No/100 Dollars ($4,200.00); and WHEREAS, it is the mutual desire of City and Contractor to amend the Agreement to meet Agreement objectives. NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX 76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Contractor, whose address is 2820 Matlock, Arlington, TX, acting by and through Susan Dougherty, its duly authorized Executive Director, do hereby agree as follows: I. a. Detail Statement of Costs attached to Exhibit B is deleted in its entirety and replaced with the attached Detail Statement of Costs -Revised. b. This amendment is effective June 1, 2011. II. All other terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the parties and are hereby ratified by the parties. (REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] OU . 0'RD r CG'Y h:'I.u;�cTARY Amcndmcnt w CSC No 31411 ! 7T WORTH, TX Girls Inc. -, - off. u>= originals of this Agreement Amendment in Fort Worth, Texas, this day of A6 Z( , 2011. ATTEST. efqFy OF FORTIA'ORTH M&C: C-24905 Date: 5/17/2011 APPROVED AS TO FORM AND ]hE6*ihf9FVe GIRLS INC. By: Susan Dougherty Title: Executive Director STATE OF 9FEN*S § COUNTY OF 9F2kRRAN9F § iflstf;ufflefft was aeknowledged before me 0!i -2011 by City @ f_F;,A-#I'Al A-Alff, ef i b ahalf of the Gi+y of Fort Worth. - STATE -TEXAS- STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on -, C(1*iV,& L"!�, , 2011 by Susan Dougherty, Executive Director of Girls, Inc., a Texas non-profit corporation, on behalf of said corporation. NOTARY PUBLIC STATE OF TEXAS - - MARLENE M SV EDA Notary Public StatefolQ444 ;.;. My Commission xp res = July Ol, 201 T aq�>� :a TK Amendment it)CS('had 1933 ,m�a• Girh Inc. , ____._ IN WITNESS WHEREOF, the parties hereto have executed three duplicate originals of this Agreement Amendment in Fort Worth, Texas, this day of � 1k , 2011. ,,: n.1� 41 a O°° o o ° 0 ATTEST: CI FORT WORTH 0 d.. 0 O 0 �p, City Secret , N UYh1 H�IYt , o° 00Y ndo Costa, Assistant City Manager 0000000° .cr M&C: C-24905 Date: 5/17/20114 ie -Cdp APPROVED AS TO FORM AND LEGALITY: Assistant City Attorriey GH STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on /IlabkwheL o91--. , 2011 by Fernando Costa, Assistant City Manager of the City of Fort Worth, on behalf of the City of Fort Wort h. Gzya✓ EVONIA DANIELS NOT RY PUBLIC '.: MY COMMISSION EXPIRES jury Io,zo�a STATE OF TEXAS COUNTY OF TARRANT § This instf9iffient was tteknowledged befbre 111C 011 STATE OF TEXAS . Rol Amendment Amendment to CSC No.41933 Girls Inc. FT. vvut a m, i x I_ CITY OF FORT WORTH HOUSING AND ECONOMIC DEVELOPMENT DEPARTMENT DETAIL STATEMENT OF COSTS ZT A ENCY, CO TRACT NO't (' 7�L'± TO ��x5 PROGRAM REPORT PERIOD PROGRAM MONTHLY CUMULATIVE COST CATEGORY BUDGET EXPENDITURES TO DATE BALANCE ADMINISTRATIVE COSTS Salaries FICA Life Insurance Health Insurance Unemployment Tax Worker's Comp Legal and Accounting Office Supplies PROGRAMMATIC COSTS Salaries 3,520.00 FICA 269.28 Life Insurance Health Insurance Unemployment—Federal Unemployment—State Workers Compensation Medical Supplies Security Utilities(Telephone,Electric,Gas, Water,Wastewater,Waste Disposal) Rent Office Equipment Rental Printing Accounting Postage Building Maintenance and Repair Office Supplies Food Other Operating Supplies Liability Insurance Private Auto Allowance 200.00 Childcare Scholarships Meals Teaching Aids 210.72 Contractual Services Contract Labor Conferences and Seminars Short Term Rent, Mortgage and Utility Assistance STRMU Tenant Based Rental Assistance TBRA TOTAL $4,200.00 $0.00 $0.00 $0.00 Contractor's Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the terms of the agreement. NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE " TAKY Amen nicnt to CI&N„ 41911 ttjw , Gil-is Ine. Ott. TX Page 1 of 2 Folden, Mark From: Guzman, Leann Sent: Friday, September 16, 2011 9:57 AM To: Folden, Mark Cc: Mosley, Chris Subject: RE: Contract Amendment OK, the amendment looks good to me. Leann D. Guzman Assistant City Attorney II City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 Ph: (817) 392-8973 Fax: (817) 392-8359 From: Folden, Mark Sent: Friday, September 16, 20118:44 AM To: Guzman, Leann Cc: Mosley, Chris Subject: RE: Contract Amendment Because when we wrote the contract we mistakenly put the money in Childcare Scholarships (which have nothing to do with their program) instead of mileage. June 1 is the effective date of the contract, so it makes the budget effectively what it should have been the entire time. From: Guzman, Leann Sent: Friday, September 16, 20118:42 AM To: Folden, Mark Cc: Mosley, Chris Subject: RE: Contract Amendment Mark: Why is the amendment being done to be effective as of June 1? Leann D. Guzman Assistant City Attorney II City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 Ph: (817) 392-8973 Fax: (817) 392-8359 From: Mosley, Chris Sent: Thursday, September 15, 2011 5:30 PM To: Guzman, Leann Cc: Folden, Mark Subject: FW: Contract Amendment 9/20/2011 Page 2 of 2 Leann, Could you review this for Mark in Vicki's absence? Thanks. Christopher R Mosley Senior Assistant City Attorney 1000 Throckmorton Fort Worth,Texas 76102 P.817.392.7603 P.817.392.&959 chri&mosley@fortworthgov.org From: Folden, Mark Sent: Thursday, September 15, 20115:19 PM To: Mosley, Chris Cc: Bentley, Robin Subject: Contract Amendment Hi Chris, Normally Vicki would review these before I send them out for execution but I understand she is out. Can someone approve this contract amendment for me? Please let me know if there are any questions. Thanks! Mark 9/20/2011 Ivl&C Review Pagel of 3 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRTWO rH COUNCIL ACTION: Approved on 5/17/2011 DATE: 5/17/2011 REFERENCE NO.: **C-24905 LOG NAME: 17PSAGAP CODE: C TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Execution of Contracts and Interdepartmental Letters of Agreement to Extend Public Service Programs Funded by Community Development Block Grant, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS Grant Funds from June through September of 2011 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager or his designee to execute contracts or interdepartmental letters of agreement to extend public service programs funded with Community Development Block Grant, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS grant funds for the period from June to September 2011; and 2. Authorize the City Manager or his designee, to amend the contracts or letter agreements, if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with all applicable laws and regulations governing the use of federal grant funds. DISCUSSION: On August 17, 2010, the City Council approved contracts with agencies to deliver public services using federal grant funds from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant(CDBG), HOME Investment Partnerships Program (HOME), Emergency Shelter Grant(ESG) and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C C-24401). The City has traditionally used a June to May Program Year, but is changing the Program Year to October to September to correspond with the City's Fiscal Year. In September, 2010, the City Council requested a change in the City's Program Year for Federal Funding from a June to May year to an October to September year. When the City made this change to the Program Year, it caused a funding gap for the public service agencies. In order to ensure continuity of services, the City Council allocated General Funds to extend services until the beginning of the new grant year. The City Council's authorization allows for the funding of the public service agencies from June 1, 2010 to September 30, 2011. In March of 2011, Staff asked agencies with current contracts to submit budget requests for the four month period. Upon review of the requests, Staff recommends entering into contracts with the following agencies for the following amounts: Community Development Block Grant (CDBG) Boys & Girls Club $ 4,800.00 FWHA $ 9,500.00 Meals on Wheels $ 11,232.00 Cultural Center of the Americas $ 6,592.00 United Community Centers $ 5,400.00 YMCA $ 15,000.00 Childcare Associates $ 39,000.00 YWCA- Child Care $ 45,000.00 http://apps.cfwnet.org/council_packet/mc—review.asp?ID=l 5257&councildate=5/17/2011 11/4/2011 M&C Review Page 2 of 3 YWCA- My Own Place $ 5,876.00 Ladder Alliance $ 6,640.00 Day Resource Center $ 16,667.00 AB Christian Learning Center $ 5,000.00 Clayton YES! - Greenbriar $ 8,300.00 Clayton YES! -After School $ 19,000.00 Senior Citizens- Como $ 6,000.00 Senior Citizens- Doc Sessions $ 5,333.33 Senior Citizens- Diamond Hill $ 6,000.00 Cornerstone $ 5,099.00 PACS - Como $ 2,083.00 PACS - Northside CAP $ 8,748.00 PACS -Woodhaven $ 2,116.00 Northside Inter-Church Agency $ 7,341.00 Mental Health Association -Ombudsman $ 5,233.00 Mental Health Association -Advocate $ 7,425.00 Girls Inc. $ 4,200.00 CDBG Total $ 257,585.33 Emergency Shelter Grant(ESG) YWCA-Supportive Living $ 4,346.00 PACS -SHIPP $ 16,600.00 SafeHaven -Supportive Childcare $ 5,500.00 SafeHaven -Shelter Operations $ 6,700.00 Presbyterian Night Shelter $ 55,411.00 ESG Total $ 88,557.00 Housing Opportunities for Persons with AIDS (HOPWA) Samaritan House $ 98,975.00 ARRT $ 35,331.00 AIDS Outreach Center $ 152,947.00 HOPWA Total $ 287,253.00 GRAND TOTAL $ 633,395.33 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the General Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GG01 539180 0171000 $633.395.33 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Jay Chapa (5804) Additional Information Contact: Mark Folden (8634) Robin Bentley(7315) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=15257&councildate=5/17/2011 11/4/2011 M&C Review Page 3 of 3 ATTACHMENTS http://apps.cfwnet.org/council_packet/mc—review.asp?ID=I 5257&councildate=5/17/2011 11/4/2011