HomeMy WebLinkAboutContract 41973 CONTRACTOR
1 CONTRACTOR'S BONDING,
I CITY SECRETARY
I SPONSORING DEPT
THE CITY OF FORT WORTH TEXAS PROJECT MANAGER
I TPW FILE COPY
East Lancaster Community Room
and Neighborhood Police Office
TPW2009-09 CITY SECRETARY L4 tC),-j �
City Project # 01626 CONTRACT No.
0
FORT FORTH
MIKE MONCRIEF TOM HIGGINS
MAYOR INTERIM CITY MANAGER
Douglas W. Wiersig, PE
Director, Transportation & Public Works Department
Jesus Chapa
Director, Housing and Economic Development
J
Arthur Weinman Architects
Scott Dennett Construction, LC
May OFFICIAL RECORD
1 Y 2011 CITY SECRETARY
FT. WORTH,TX
Lancaster Community Room and Neighborhood Police Station
May 2011
J
City of Fort Worth, Texas
Mayor and Council Communication
I
COUNCIL ACTION: Approved on 6/7/2011
DATE: Tuesday, June 07, 2011 REFERENCE NO.: C-24943
LOG NAME: 17LANCASTERNPO_CONSTRUCTION_CONTRACT
SUBJECT:
Authorize Execution of a Construction Contract with Scott Dennett Construction, LLC, in the Amount of
$489,824.00 Plus Up to $51,883.00 in Contingency for the East Lancaster Community Room and
Neighborhood Police Office Project Located at 1509 and 1515 East Lancaster Avenue (COUNCIL
DISTRICT 8)
_ RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a construction contract with
Scott Dennett Construction, LLC, in the amount of$489,824.00 plus up to $51,883.00 in contingency
funds for the construction of the East Lancaster Community Room and Neighborhood Police Office Project
located at 1509 and 1515 East Lancaster Avenue.
DISCUSSION:._.._�...._.�
On January 26, 2010, (M&C G-16822) City Council approved the use and expenditure of$700,000.00 in
Community Development Block Grant funds for the Lancaster Neighborhood Police Office (NPO) located
at 1509 and 1515 East Lancaster Avenue.
The NPO is needed in order to provide a visible neighborhood police presence in the neighborhood and
1 will complement the Near East Side Urban Village plan for neighborhood revitalization. The Lancaster
J NPO will consist of the construction of a new single-story 2,000 square foot facility with a neighborhood
community meeting room that will be available for use by the neighborhood.
Transportation and Public Works-Architectural Services proceeded to negotiate a scope of work and fee
amount with Arthur Weinman Architects through the annual architectural delivery order process.An
agreement for design and preparation of construction documents was administratively executed through
l City Secretary Contract No. 39719 with Scott Dennett Construction, LLC, in the amount of$53,890.00 on
February 1, 2010.
I Construction documents were completed and the Request for Competitive Sealed Proposals was
advertised in the Fort Worth Star-Telegram on January 20, 2011 and January 27, 2011. Eleven firms
submitted proposals. Five firms submitted the Post Bid-Pre Award documents. The following five
proposals were received (base proposal with Add Alternate No. 2 and 3):
BIDDER BID AMOUNT
Unified Services of Texas, Inc. $465,477.00
Scott Dennett Construction, LLC $489,824.00
Gene Doss Construction, Inc. $518,100.00
Prime Construction Company $529,500.00
Struhs II, LLC, d/b/a Struhs Commercial Construction $514,500.00
Based on the weighted selection criteria of price, schedule, M/WBE participation, reputation and
experience, Scott Dennett Construction, LLC, was determined to offer the best value.
iThe estimated overall cost of the project is:
Design $ 53,890.00
Construction $489,824.00
Land Purchase, Closing $ 22,227.00
Utilities, Geotech, ITS, FF&E, Staff $ 82,176.00
IContingency $ 51,883.00
TOTAL $700,000.00
lStaff recommends that that the bid amount submitted by Scott Dennett Construction, LLC, in the amount
of$489,824.00 be approved for award of contract. The contract time for this project is 165 Calendar Days.
Work is anticipated to start in June 2011 and be completed in February 2012.
Scott Dennett Construction, LLC, is in compliance with the City's M/WBE Ordinance by committing 31
percent M/WBE participation on this project. The City's M/WBE goal on this project is 24
percent. Additionally, Scott Dennett Construction, LLC, is a certified M/WBE firm.
The NPO is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grants Fund.
FUND CENTERS:
1 TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 539120 005206180880 $%021.69
GR76 539120 005206140880 $155.707.34
GR76 539120 005206929880 $48.344.50
GR76 539120 005206845880 $328.633.47
CERTIFICATIONS: �` -
Submitted for City Manager's Office-by.- Susan Alanis (8180)
1 Originating Department Head: Jesus Chapa (5804)
Additional Information Contact: Leticia Rodriguez (7319)
ATTACHMENTS
1. Available Funds pdf (CFW Internal)
2. MWBECompliance pdf (CFW Internal)
CITY OF FORT WORTH, TEXAS
CONSTRUCTION CONTRACT
THE STATE OF TEXAS
KNOW ALL BY THESE PRESENTS:
ICOUNTY OF TARRANT
This agreement made and entered into this the 7th day of June A.D., 2011, by and
I between the CITY OF FORT WORTH, a municipal corporation of Tarrant County,
Texas, organized and existing under and by virtue of a special charter adopted by the
qualified voters within said City on the 11th day of December, A.D. 1924, under the
authority (vested in said voters by the "Home Rule" provision) of the Constitution of
Texas, and in accordance with a resolution duly passed at a regular meeting of the City
Council of said city, hereinafter called OWNER, and Scott Dennett Construction, LC
I of the City of Fort Worth County of Tarrant, State of Texas
hereinafter called CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned to be made and performed by the Owner, and under the
conditions expressed in the bond bearing even date herewith, the said Contractor
hereby agrees with the said Owner to commence and complete the construction of
certain improvements described as follows:
East Lancaster Community Room and Neighborhood Police Office
1509 and 1515 East Lancaster Avenue
Fort Worth, Texas
Project No. TPW2009-09
City Project# 01626
IThat the work herein contemplated shall consist of furnishing as an independent
contractor all labor, tools, appliances and materials necessary for the construction and
completion of said project in accordance with the Plans and Specifications and Contract
Documents adopted by the City Council of the City of Fort Worth, which Plans and
Specifications and Contract Documents are hereto attached and made a part of this
contract the same as if written herein.
The Contractor hereby agrees and binds himself to commence the construction of said
work within ten (10) days after being notified in writing to do so by the Owner.
City agrees and binds itself to pay, and the said Contractor agrees to receive, for all of
the aforesaid work, and for stated additions thereto or deductions therefrom, the price
shown on the Proposal submitted by the successful bidder hereto attached and made a
part hereof. Payment will be made in monthly installments upon actual work completed
by contractor and accepted by the Owner and receipt of invoice from the Contractor.
Lancaster Community Room and Neighborhood Police Station
May 2011
The agreed upon total contract amount shall be $489,824.00 and includes the base bid
and Alternates No. 2 & 3. Contractor agrees to complete the project, suitable for
occupancy and beneficial use, within 165 calendar days.
Insurance Requirements:
The Contractor shall not commence work under this contract until it has obtained
all insurance required under the Contract Documents, and such insurance has
been approved by the Owner. The Contractor shall be responsible for delivering
to the Owner the sub-contractors' certificates of insurance for approval. The
Contractor shall indicate on its certificate of insurance included in the documents
for execution whether or not its insurance covers subcontractors. It is the
intention of the Owner that the insurance coverage required herein shall include
the coverage of all subcontractors
a. WORKER'S COMPENSATION INSURANCE:
• Statutory limits
• Employer's liability
• $100,000 disease each employee
• $500,000 disease policy limit
• $100,000 each accident
b. COMMERCIAL GENERAL LIABILITY INSURANCE: The Contractor shall
procure and shall maintain during the life of this contract public liability insurance
coverage in the form of a Commercial General Liability insurance policy to cover
bodily injury, including death, and property damage at the following limits:
$1,000,000 each occurrence and $2,000,000 aggregate limit.
I • The insurance shall be provided on a project specific basis and shall
be endorsed accordingly.
' • The insurance shall include, but not be limited to, contingent liability for
independent contractors, XCU coverage, and contractual liability.
c: BUSINESS AUTOMOBILE LIABILITY:
• $1,000,000 each accident
• The policy shall cover any auto used in the course of the project
d: BUILDER'S RISK OR INSTALLATION FLOATER:
This insurance shall be applicable according to the property risks
3 associated with the project and commensurate with the contractual
j obligations specified in the contract documents.
e. EXCESS LIABILITY UMBRELLA
Lancaster Community Room and Neighborhood Police Station
I May 2011
• $1,000,000 each occurrence; $2,000,000 aggregate limit.
1 • This insurance shall provide excess coverage over each line of liability
insurance required herein. The policy shall follow the form(s) of the
underlying policies.
f. SCOPE OF INSURANCE AND SPECIAL HAZARD: The insurance
required under the above paragraphs shall provide adequate protection for the
Contractor and its subcontractors, respectively, against damage claims which
may arise from operations under this contract, whether such operations be by
the insured or by anyone directly or indirectly employed by it, against any
insurable hazards which may be encountered in the performance of the
Contract.
f. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish
the owner with satisfactory proof of coverage by insurance required in these
Contract Documents in the amounts and by insurance carriers satisfactory to the
Owner. The form to be used shall be the current Accord certificate of insurance
form or such other form as the Owner may in its sole discretion deem
acceptable. All insurance requirements made upon the Contractor shall apply to
the sub-contractors, should the Contractor's insurance not cover the
subcontractor's work operations performed in the course of this contracted
project.
ADDITIONAL INSURANCE REQUIREMENTS:
a. The Owner, its officers, employees and servants shall be endorsed as an
additional insured on Contractor's insurance policies excepting employer's
liability insurance coverage under Contractor's workers' compensation insurance
policy.
b. Certificates of insurance shall be delivered to the City of Fort Worth,
contract administrator in the respective department as specified in the bid
documents, 1000 Throckmorton Street, Fort Worth, TX 76102, prior to
commencement of work on the contracted project.
c. Any failure on part of the Owner to request required insurance
documentation shall not constitute a waiver of the insurance requirements
specified herein.
d. Each insurance policy shall be endorsed to provide the Owner a minimum
thirty days notice of cancellation, non-renewal, and/or material change in policy
terms or coverage. A ten days notice shall be acceptable in the event of non-
payment of premium.
Lancaster Community Room and Neighborhood Police Station
May 2011
I
e. Insurers must be authorized to do business in the State of Texas and
have a current A.M. Best rating of A:VII or equivalent measure of financial
strength and solvency.
f. Deductible limits, or self-funded retention limits, on each policy must not
exceed $10,000. per occurrence unless otherwise approved by the Owner.
g. In lieu of traditional insurance, Owner may consider alternative coverage
or risk treatment measures through insurance pools or risk retention groups. The
Owner must approve in writing any alternative coverage.
h. Workers' compensation insurance policy(s) covering employees employed
on the project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the Owner.
i. Owner shall not be responsible for the direct payment of insurance
premium costs for contractor's insurance.
j. Contractor's insurance policies shall each be endorsed to provide that
such insurance is primary protection and any self-funded or commercial
coverage maintained by Owner shall not be called upon to contribute to loss
recovery.
k. In the course of the project, Contractor shall report, in a timely manner, to
Owner's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
I. Contractor's liability shall not be limited to the specified amounts of
insurance required herein.
M. Upon the request of Owner, Contractor shall provide complete copies of
all insurance policies required by these contract documents.
If this Contract is in excess of $25,000, the Contractor shall provide a Payment Bond in
the full amount of the contract. If the contract is in excess of $100,000 Contractor shall
provide both Payment and Performance Bonds for the full amount of the contract.
Contractor shall apply for all City of Fort Worth Permits and for any other permits
required by this project. City of Fort Worth Permit fees are waived. Separate permits
will be required for each facility.
If the Contractor should fail to complete the work as set forth in the Plans and
Specifications and Contract Documents within the time so stipulated, plus any
additional time allowed as provided in the General Conditions, there shall be deducted
from any monies due or which may thereafter become due him, the liquidated damages
outlined in the General Conditions, not as a penalty but as liquidated damages, the
Contractor and his Surety shall be liable to the Owner for such deficiency.
Lancaster Community Room and Neighborhood Police Station
May 2011
IN WITNESS WHEREOF, the City of Fort Worth has caused this instrument to be
signed in four counterparts in its name and on its behalf by the City Manager and
attested by its Secretary, with the corporate seal of the City of Fort Worth attached. The
Contractor has executed this instrument through its duly authorized officers in five
counterparts with its corporate seal attached.
1 �
Done in Fort Worth, Texas, this the day of ')"V� A.D., 2011 .
Scott Dennett Construction, LC APPROVED:
IT OF F RT WO H
By: By:
Scott Dennett Fernando os
IPresident Assistant City Manager
APPRO RECOMMENDED: RECORD
ci
By: By: Tod-41
Dougl t Wiersig, Directo y Hendrix
Transportation and Public orks City Secretary
�a00000°a°n® 4y
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APPRO E TO F ND LEGALITY: M&C C-24943 June 7, 2011
By:
Dou . Black Date
IAssistant City Attorney
I
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Lancaster Community Room and Neighborhood Police Station
May 2011