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Home My WebLink AboutOrdinance 21236-05-2014 Ordinance No. 21236-05-2014 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GRANTS FUND IN THE AMOUNT OF $4,147.00, FROM AVAILABLE FUNDS, INCREASING THE GRANT APPLICATION AMOUNT FROM THE FEDERAL EMERGE]vCY MANAGEMENT AGENCY FROM $150,000.00 TO $154,147.00, FOR THE PURPOSE OF FUNDING THE COOPERATING TECHNICAL PARTNERS PROGRAM; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Grants Fund in the amount of$4,147.00, from available funds, increasing the Grant Application Amount from the Federal Emergency Management Agency from $150,000.00 to $154,147.00, for the purpose of funding the Cooperating Technical Partners Program. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY Assistant City A i ey Ma ry J. Ka, , ADOPTED AND EFFECTIVE: May 13, 2014 MEN I I ■® NALFF NUN March 17, 2014 Mr. Clair Davis,P.E., CFM Floodplain Administrator TPW Stormwater Management City of Fort Worth 1000 Throckmorton Fort Worth,Texas 76102 Re: Proposal for City of Fort Worth Mapping Activity Statement (MAS) # I for FEMA Cooperating Technical Partner (CTP) FY13 Project Dear Mr. Davis: Please find the attached fee proposal to assist the City of Fort Worth With the Mapping Activity Statement (MAS) tasks for submittal to FEMA as part of the FY13 Cooperating Technical Partner (CTP) Risk MAP Project. Attached are the following documents: • Attachment A —Proposed Scope of Work • A ttachment B—Proposed Fee Estimate • Attachment C—Changes and Amendments to Standard Agreement • Attachment D —Proposed Project Schedule • Attachment E—City of Fort Worth FEMA MAS No. 1 This professional services contract requires a qualified tearn with FEMA project experience in order to efficiently meet the FEMA technical requirements and schedule. Halff provides a team with significant FEMA experience including over ten NL16 assignments from other Texas CfTs in the past 5 years. Halff assisted the City of Fort Worth with the preparation of the grant application for this project where $154,197 will be funded by the CTP grant and $5,000 funded by the City of Fort Worth. We appreciate your consideration of our team for this assignment. Please do not hesitate to contact me If YOU have any questions or require additional information. Sincerely, HALFF ASSOCIATES, INC. Jessica Baker,P.E.,CFM,PNTP Attachments cc: T. Lynn Lovell,P.E.,CFM HALFF ASSOOATFS,MC. 4000 FOWL C LK UOULLVARD 80J M2d v1;V1,VV1.ALA'f� ON FORY WORN" '( 16,W-2UQ �AX WM232-9/H4 ATTACHMENT A Proposed Scope of Work City of Fort Worth Mapping Activity Statement(MAS) #1 FEMA Cooperating Technical Partner (CTP) FY13 Risk MAP Project Execution March 17, 2014 PURPOSE The City of Fort Worth has been and continues to be proactive in developing and maintaining detailed floodplam information for multiple watersheds throughout the City. The purpose of this proposed Scope of Work is to assist the City of Fort Worth with the tasks detailed in MAS No.1 for submittal to FEMA. The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. tJnder this scope, "ENGINEER" is expanded to include any sub-consultant, employed or contracted by the ENGINEER. PROJECT.ACTIVITIES The FEMA study effort includes the following tasks. Details for each task are included in Attachment E City of Fort Worth Mapping Activity Statement No, 1. • Task 1: Outreach • Task 2: Perform Field Surveys —portion of task to be completed by MBE/SBE firm, Garcia Land Data, Inc. • Task 3: Develop Hydrologic Data (including independent QA/QC) • Task 4: Develop Hydraulic Data (including independent QA/QC) • Task 5: Perform Floodplam Mapping (including independent QA/QC) • Task 6: Develop DFIRIA Database • Task 7: Develop Non-Regulatory Products Non HALFF PAGE 1 OF 1 ATTACHMENT B Proposed Fee Estimate City of Fort Worth Mapping Activity Statement(MAS) #1 FEMA Cooperating Technical Partner (CTP) FY13 Risk MAP Project Execution March 17, 2014 I. Compensation A. The ENGINEER shall be compensated for personnel tune, non-labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time, Personnel tirne shall be compensated based upon hours worked directly 111 performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented 111 the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries,overhead, and profit. Rates Labor Category ($/hour) Principal in Charge $260.00 Project Manager $160.00 Senior QA/QC Engineer $180.00 Senior Professional Engineer $140.00 Junior Professional En veer $105.00 Engineer-in-T,r,,,urling_(E_IT) $95.00 Survey,RPLS $125.00 Survey,2 Man Crew $118.00 Survey,SIT $75,00 Senior GIS $110.00 Junior GIS $75.00 Clerical $60.00 ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expense-, at invoice or 'internal office cost. Direct Expenses (non-labor) include,but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work-, plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent(10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of III H ^ LFF II A PAGE 1 OF 3 ATTACHMENT B Proposed Fee Estimate the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and,if so instructed by the City, shah suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved 'increase, B. The ENGINEER shall be pa-id monthly payments as described in Section 11 -Method of Payment. 11. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices monthly. D. Payment of invoices will be subject to certification by the City that such work has beer) performed. 111.Summary of Total Project Fees A. 'I'he tables below are a summary of the proposed project totals, Firm Primary Responsibility Fee Amount % Prime Consultant Halff Associates, Inc. Execution of FEMA M-AS Tasks 5138,147 86.8% MIWBE Consultants Garcia Land Data, Inc. FEMA Surveys L 3.2% Non-MIWBE Consultants None TOTAL $159,147 100% Project Number& Name Total Fee M/WBE Fee M/WBE % Mapping Activity Statement (MAS) # I FEMA Cooperating Technical Partner(CTP) 159,147 $21,000 13.2% Risk MAP Project Execution City M/WBE Goal = 13% Consultant Committed Goal = 13.2% " HALFN was was F PAGE 2 OF 3 ATTACHMENT B Proposed Fee Estimate B. The table below is a summary of the proposed fees per project activity. Project Task Total Fee per Task Outreach $5,000 Perform Field Surveys—$21,000 to be completed by Garcia Land $51,000 Data,Inc. Develop Hydrologic Data and Perform Independent QA/QC $15,000 Develop flydraulic Data and Perform Independent QA/QC $32,000 Perform Floodplain Mapping: Detailed f6verine and Perform $31,000 Independent QA/QC Develop DFIRIA Database $4,500 Develop Non-Regulatory Products $20,647 Total $159,147 HALF'F PAGE 3 OF 3 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for City of Fort Worth Mapping Activity Statement (MAS) #1 Risk MAP Project City Project No. No revisions to the Standard Agreement. City of Fort Worth,Texas Attachment C PMO Release Date,05.19.2010 Page I of I ATTACHMENT D Proposed Project Schedule City of Fort Worth Mapping Activity Statement(MAS) # 1 FEMA Cooperating Technical Partner (CTP) FY13 Risk MAP Project Execution March 17, 2014 All tasks shall be completed followitig the scheduled outlined in Exhibit E - Mapping Activity Statement No. 1. The estimated project schedule is as follows: Estimated Estimated ACTIVITIES START END DATE DATE —NOTICE TO PROCEED 3/24/2014 Outreach 8/1/2014 10/31/2014 Perform Field Surveys 3/24/2014 4/30/2014 Develop Hydrologic Data and Perform 3/24/2014 7/31/2014 Independent QA/QC Develop Hydraulic Data and Perform 3/24/2014 7/31/2014 Independent QA/QC Perform Floodplain Mapping: Detailed 3/24/2014 7/31/2014 Riverine and Perform Independent QA/QC Develop DFIRM Database 3/24/2014 7/31/2014 Develop Non-RegL ilatory Products 8/1/2014 10/31/2014 III main HALFF PAGE 1 OF 1 ATTACHMENT E A k FEMA R CITY OF FORT WORTH COOPERATING TECHNICAL PARTNERS RISK MAP FLOOD STUDY MAPPING ACTIVITY STATEMENT Production Mapping Activity Statement No. 1 In accordance with the Cooperating Technical Partners (CTP)Partnership Agreement dated November 19, 2012 between the City of Fort Worth,and the Federal Emergency Management Agency(FEMA),this Mapping Activity Statement(MAS)No. 1 includes the following project areas and production phases: • Lower West Fork Trinity River HUC-8—Phase Two (Risk Identification&Assessment) o Detailed Studies within the City of Fort Worth—24.1 stream miles FYI CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 1 of 33 Contents SECTION 1—OBJECTIVE AND SCOPE.................... .................................................................3 Project Risk Identification and Mitigation --------.-------..''-------. 9 Project Documentation............................................................................................................– 9 Perforrn Project Outreach .................................................................................................... 10 Phase Tw/m -Risk Identification and AsseasmmnL-------------------.. 13 DevelopTopographic Data............................................... ................................................... 12 Hydrologic DevelopData...................................................................................................... 14 Perform Field Survey------------.-----------------------' 16 Develop Hydraulic Data ................................................ –................................................... 16 Perform Floodo1uio Mapping-------------------..---_-------..2O Develop Non-Regulatory Products'--------..--..._–.--.---------.–. 22 Phase Throe-Regulatory Product Update ..................................................... 23 Support to Map Production.......................................................................23 SECTION 2--Technicmf and Administrative Support Data Submittal---------25 SECTION 3—PERIOD OF /for CJPsl.........................................................25 SECTION GE----------------------------'25 SECTION .---._.-------..-------------.----_.-27 SECTION 6--SCHEDULE and BUDGET................................................................................ 30 SECTION J—CERJIJICATIONS.............................................................................................. 3O SECTION 8--TECHNICAL ASSISTANCE AND RESOURCES............. .................................... 3l SECTION 9—CONTRACTORS ---------------------'---------- 31 SECTION 1 -------------.----------.-----'--_–.3l SECTION 11 COORDINATION............................................................................32 SECTION 12—POINTS OF CONTACT(yTP)......................................................................... 23 FYI - City o[Fort Worth 2.0 Muoniu8 Activity Statement No. 1 2 of 33 SECTION 1-OBJECTIVE AND SCOPE The objective of the Risk MAP Project documented in this CTP Production Mapping Activity Statement Mapping (CTP-Production-NIAS) is to document the project efforts to include a project specific scope of services and deliverables for the mapping projects identified below: • Lower West Fork Trinity River HUC-8—Phase Two (Risk Identification &Assessment) o Detailed Studies within the City of Fort Worth—24.1 stream miles Figure I shows the Study Streams for this Risk MAP Project. Please note,the updated of the regulatory products(DFIRM panels and FIS Report) is not included with this MAS, The City of Fort Worth participated in Phase One-Discovery as part of the North Central Texas Council of Government(NCTCOG)efforts in the Lower West Fork Trinity HUC-8 Watershed during FYI 2. The City of Fort Worth submitted flood risk mapping needs and mitigation actions identified/completed and considers Phase One-Discovery complete. All processes, service and deliverables prepared under this MAS must meet the requirements as defined by Federal Emergency Management Agency's(FEMA's)Draft Risk MAP Operational Standards(which is a compilation of the standards found in the previously issued volumes and appendices.of the Guidelines and Spec cations, Flood flazardMapping Partners as well as Procedure Memorandum)and any updates or revisions thereto, The Standards and other guidelines may be accessed from the FEMA Flood Hazard Mapping website at hM2://www.fema.gov/ctp-main/gLaidelines-specifications-flood-hamrd-mappine-partners. The Geospatial Data Coordination Policy and the Geospatial Data Coordination Implementation Guide are located at hM2s:Hhazards.fema..Rov under "Tools & Links." Mapping Partners must also coordinate with FEMA Region 6 to assure that Regional Risk MAP Implementation Guidance is also followed. Should scope or schedule require a modification,the CTPs should work through the change process by submitting Special Problem Reports(SPR)to the appropriate Regional office. Once released the Risk MAP Operational Standards will be available through the Knowledge Sharing Site at: http:ll pm.riskmaicds.com/kss/default.aspx Region 6 Risk MAP Implementation Guidance,Tools and Templates are available at: hqp://pm.riskmapcds.com/FENIA REGIONS/REGIONVI/pages/Resources.asp Projects should be phased in alignment with the Outreach Framework, available at: (h!W://pm.riskmal2eds.com/FEN4A REGIONS/REGIONVI/Outreaqb%2OStrateg�/l/Framew,ork.xls.I Historic Procedure Memos are available at: hn://www.fema.lzov/ctp-maiii/guidelines-specifications-flood-hazard-mapping-paTtners Operating Guidance (OGs)documents are available to assist CTPs and FEMA in Risk MAP implementation and are not mandatory. Operational Guidance is available at: hM://www.fema.Qov/p-uidance-cooperathig-technical- artners- ro aM/ODerating-o--uldance-documents FY13 CTP-Production-MAS - City of Fort Worth (Version 2.0) Mapping Activity Statement No. 1 3 of 33 As the Draft Standards are finalized and expanded, it is expected that the CTP will remain in contact with the FEMA POC to discuss the implementation of that updated or future standards on the existing project. The CTP should provide an overview of the standards effect on current on-going projects. Effective dates and retroactive issuance.memos will be reviewed jointly by FEMA and the CTP lead to determine the need for a possible Change Request to modify scope, schedule and budget. Phasing Risk MAP Project Production. In order to allow the flexibility required to move projects from initiation (Discovery)to effective issuance,the Region has identified the following phases for project funding: • Phase One-Discovery • To include Flood Risk Report,Flood Risk Map and Flood Risk Database • Discovery and Discovery Close-Out meetings • Phase Two-Risk Identification and Assessment o Engineering and Risk MAP product development o Project Kick-off,Flood Risk Review and Resilience meetings • Phase Three-Regulatory Product Update o Preparation of FIS and FIRM o Panel Preparation,Preliminary and Effective Panel Issuance o Consultation Coordination Officer's(CCO)Meeting Deployment. In order to "deploy" a watershed study area, the following Risk MAP products required: • Flood Risk Report(based on Average Annualized Loss dataset) • Flood Risk Map • Flood Risk Database(based on the Average Annualized Loss dataset) The following table outlines the required deliverable items for projects to count towards deployment. Please refer to Table 1.1 in planning and preparation of all Risk MAP projects to assure that the project investment will align with the required deliverables indicated by study type below. FYI 3 CTP-Production-MAS - City of Fort Worth (Version 2.0) Mapping Activity Statement No. 1 4 of 33 Table 1.1—,Risk MAP Deployment Dcfnitions Rink MAP Re In rnent Def(rition: Required when doing a flood Refined analysis engineering regulatory study. Required when doing. requiredforflooding Watershed Riverne ✓ ✓ ✓ ✓ andwhenamodemvedmap a floodengineertng sources where flood depth is available to compare regulatory study and analysis grids were; (NUC-$) produced mom Applicable only wbere ✓, itzqulredwhen daiaga flood Refined analysis beneficial.Guldancewill onginearing regulatprystudy requked for flodding. Coastal Aft ✓ ✓ ✓ and when a'modern6dmap clarity and differentiated soureeswhere:florddepth COnRtunity 4 , wherecoastaldepth (CID) ogtmunitylevel ' .� 9savaifabletocompare and analyslsgridswere -chapgesto. 'gilds addvalueandwill produced berequlred, Appll Revrsed AffiquPrt»d whendoinga flood - , Ra6ned analysts Analystsand en ineerin rc ulat Ma in 6 , B B orystudy Required whendo{ng required for floodlp6 a Levee procedures for ✓ andwhenamadernlzedmap mRoodengl aerFng sspsees where flood deptfi; Project Footprint ksavailabia�t000ih are) re ulgro„stud ysis.gridswere ” fi NomAccredRed - .� Levees" changestq- roduced P 8 ry yl, an ana ,Required}vhen doing a hood' i Conversion ahla1labletocm¢prc Project ect Conversion Memo Footprint 'cktaanges to:', In order to maintain the investment and production tracking databases, all projects identified in the attached Mapping Activities Statement should also include a GIS file with the project footprint. Either HUC-8 watershed, county or project FIRM panel areas for use in national roll up and reporting required during each fiscal year. If the footprint of a project is modified, a revised GIS foot print file shall be submitted with the Change Request documentation. This Risk MAP Project will be completed by the following entities: • City of Fort Worth • Contractor(s) In cooperation,the State CTP Lead and the FEMA Project Monitor will establish a Regional Project Team(R.PT). The RPT should be established at the onset of a project and at a minimum should include the FEMA Project Monitor. As a project progresses, it may be deemed that other parties are necessary for the successful delivery of Risk MAP within the project area. 1-he RPT will be led by the CTP and meet periodically throughout a project's lifecycle. The CTP is responsible for coordinating the activities identified in this MAS No. 1. The FEMA Region should be provided with documentation identifying the PMT membership and meeting schedule. The Mapping Partner shall notify FEMA and all applicable parties of all meetings with community officials, and other relevant meetings, at least two weeks prior to the meeting(with as much notice as possible). FEMA and/or its contractor may or may not attend the community meetings. i I FYI CTP-Production-MAS - City of Fort Worth (Version 2.0) Mapping Activity Statement No. 1 5 of 33 I Quality Program for MaI212ing Partners. City of Fort Worth is responsible for the implementation of an independent 0ou6tyAaoucauueJQuu1by Control(QA/0[)plan for all assigned activities. The City of Fort Worth will submit a Summary Report that describes and provides the results of all automated or manual QA/QC zevimw.mepa. The plan should iouludothe process for all assigned activities. It is expected that euobCIP within the Region hav bn place u Quality Assurance/Quality Control (0A/OC)plan. Independent 0Creview activities may heincluded in the costs associated with the delivery oƒCTp data for tasks identifiodwithin the MAS. The City of Fort Worth will need tm submit its 0C plan to the Regional Project UtDoozfhruppnovu\. Please note FEB&Arwut6uoly performs periodic uodda and overall study/project management reviews to ensure study quality standards are being maintained. The City ofFort Worth will be responsible for addressing any and all comments resulting from independent 0/\reviews, including re-submittal of deliverables and products,to include these items passing all technical reviews. The City uf Fort Worth will submit Risk MAP products to FEMA's designated reviewer for QC prior to public issuance. FEMA's Production and Technical Services(PTS)contractor remain responsible for National Quality Control Review requirements in the preliminary and post-preliminary documentation reviews required to assure due process is completed and appropriately documented as outlined in the Document Control Procedure Manual and Procedure Memorandum 42. The City mf Fort Worth will bo responsible for addressing any and all comments resulting from these National reviews,including re-submittal of deliverables and products,to include these items passing all required reviews. Data Availability.The Mapping Partner shall maintain uomrbiveofuDdataoobmitted. All supporting data must 6e retained for a minimum of three years from the date u funding recipient submits its final expenditure report to FEB/IA. Data Dehygry. FEMA will provide download/upload capability for data submittals through the MIP located at . Au each activity iu completed,the data must be submitted tothe MIP for validation bythe FIMA Project Monitor. Metudatain required for all activities iu accordance with Appendix M, Data Capture Standards,dated May 2013. Mapping Information Platform (MIP) Projects: Two projects will be established for each Risk MAP project area. The Regulatory(IDEG)project will track the production and delivery Regulatory products(Flood Insurance Study Text and Flood Insurance Rate Maps),while the Risk MAP Products (RMP)will track the project 000tundppogTeoaof1beoon'ze0ukgoryproduotoaoduorviooa. CTPa should note that projects obligated�o the M[P only include FBMA dollars. CTPs should update the MIP10 inform yBD&AVfthe F8MA dollars spent each month. Leverage costs, fees and data are entered separately ut the completion of the tasks, but are not included iothe task dollars for project progress zopndjog. The MIP shall also be populated with appropriate leverage information regarding who paid ' for the data provided and the amount of data used hv the Risk MAP Project ao the 800piug^Data � Development,Preliminary and Post Preliminary Management tasks are being completed. For future / review of leverage entries within the MIP,the CTP should document and include documentation outlining leverage funds associated with the projects in the MAO within the Integrated Baseline Form. These funds o6wold be entered in the appropriate MZP Management task. FY13 CTP-Production-MA8 - City mf Fort Worth(Version 2.O\ Mapping Activity Statement No. I 6 of 33 _ designed Earned Value Data Entry and the Mapping Information Platform (MIP): The MIP Workflow is ~ ~ ^^ ~projects. This information is automatically calculated 6v the MIP, using the Actual cost and schedule o[work ' performed,nr"uotuao"and comparing them tothe expected cost and schedule uƒwork performed, or "baseline". Once the FEK8A Re ional office has funded a project 1beCTPsbon)dpm:pazeumddeUvoraoIotegmted Baseline Form and submit the project mcbeduieuodtunkbreukdonmto1he FBMA Region 6M8P Champion. F8MA will complete the "Obligate Project Funds"task io the MIP and inform the CZpofthe project availability for project proATesxbndcioA. This step establishes the baseline for the project io the&4Ip using the cost and schedule information for each task as outlined in this document and agreed to at the completion of the scoping process. The MIP study workflow allows City of Fort Worth to manage the status of these projects u1u task level. The cost and schedule information,updated hy the City of Fort Worth for each contracted task, io compared to the baseline established for those tasks. This information is rolled up to a project level and monitored hy the FBM&\Region to assess progress and Earned Value. Once the baseline has been established bo the MIy,the City ofFort Worth shall ' utdbeperfounuouaoud actual cost 10 date for each contracted task for each project bv the 25m of each month. This must he completed at a minimum by every thirty days and at the completion of the task. When a task io completed, including all 0/yY}C activities io this NLAS plus the Quality Control Reviews established in PD842,the City of Fort Worth shall enter 100%complete, enter the actual completion cost and the actual completion date within the Manage BuopinQ task, uaapplicable. The"^Muougc"tasks will be open and accepting updates for up to 90 days after the completion of the last producer task in each module. ` Earned Value data entry involves updating cost,schedule and performance(physical percent complete)in the MIPbv the City of Fort Worth. The City oƒFort Worth will maintain u Schedule Performance Index (SPI)and Cost Performance Index(CPI)within a tolerable range(0.92 to 1.08)each monthly reporting period. Non-Regulatory ProJects in the MIP. The City of Fort Worth shall contact the Regional MOP � Champion lead to obtain the guidance document Risk M,4P Products bn the AEP which explains how Non-Regulatory Products shall be submitted through the MIP. The guidance also explains how performance will be tracked for Non-Regulatory Products—Flood Risk Report,Flood Risk Map and Flood Risk Database, These tasks will 6e updated io the I0MP NIP project. Contract Documentation Milintenance.The City of Fort Worth should alert the FBMARegioou] Project Monitor should u project require unuodifiou1iooto the scope, schedule orbudget. The CTPshall coordinate xo update tothe required contract and grant paperwork hy submitting a completed Change Request form tn the Regional Point ofContact. ' Change Request Form can be found online at: ) _ 892K7d FY13 CTP-Production,MAS - City of Fort Worth(Version 2.O\ Mapping Activity Statement No. 1 7 mf33 Other Requirements.The Project Officer, as needed,may request additional information on status on an ad hoc basis. The following tasks further define the scope and delivery requirements for each phase of production project which are included in the Mapping Activities Statement. Project Management Responsible Mapping Partner: City of Fort Worth with Contractor(s) Scope: Project Management is the active process of planning, organizing, and managing resources toward the successful accomplishment of pre-defined project goals and objectives. The City of Fort Worth will coordinate with the FEMA Regional Office with respect to Project Management activities and technical mapping activities. Project management costs should be determined by phase and included in the Integrated Baseline Form. The project management costs of each phase will be included with an associated MIP task to allow the Mapping Partners to report progress and invoice these project management fees. The project management costs will be rolled up into the following project MIP tasks by phase: • Phase One- Discovery o Project management fees will be included in the MIP Scoping task • Phase Two -Risk Identification and Assessment o Project management fees will be included in the MIP Perform Floodplain Mapping task • Phase Three-Regulatory Product Update o Project management fees will be included in the MEP Post Preliminary Processing task Standards: All Project Management work shall be performed in accordance with the standards specified in Section 5 - Standards. Deliverables: • Monthly Earned Value data reporting through the MEP with variance explanations to support management of technical mapping activities within specified timeframe,for both Regulatory and Non-Regulatory Products; • Management of SP1/CPI performance for an organization; • Overall project QA/QC maintenance information,such as maintaining a QA/QC log and providing a QA/QC approach to FEMA for review and approval;and • Management of adherence to scope of work and quality of work for an organization. FYI 3 CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 8 of 33 I z Project Risk Identification and Mitigation Res Ro_nsible Mapping Partner: City of Fort Worth with Contractor(s) Threats to the planned completion of a project may come from various sources.Risks should be identified during the planning phase and monitored throughout the project so that potential impact can be assessed and solution strategies developed and implemented as needed. Risk identification and mitigation is required of all Cooperating Technical Partners,the Region looks to work with its mapping partners throughout the project lifecycle in a proactive manner to identify project risks and determine solutions that are cost-effective and efficient in implementation for all partners. Project risks should be discussed quarterly with the FEMA Project Monitor. Table 1.2—Project Risk Identification olv-Miligation Likelihood Soluti T Project Risk� Potential ProjecOmpact (High/iN/lediuni/Low Strateo Lack of Funding Low Study is not completed Secure funding prior to the start of project Project Documentation Responsible Mapping Partner: City of Fort Worth with Contractor(s) Scope: All FEMA projects require the documentation of the analysis, processes and engineering judgment utilized during the preparation of a Flood Insurance Study. This information is included in a series of Technical Study Data Notebooks(TSDNs)in Region 6. The requirements of these deliverables are outlined below. Standards: All Program'Documentation shall be performed in accordance with the standards specified in Section 5 - Standards. Deliverables: The City of Fort Worth shall make the following products available to FEMA by uploading the digital data to the MIP, in accordance with the schedule outlined in Section 6: • The CTP will deliver intermediate TSDNs as each Data Development Task is completed. TSDNs will be prepared for the following Manage Data Development Tasks: o Topographic Data Development (Phase Two) o Perform Field Survey(Phase Two) o Develop Hydrologic Data(Phase Two), o Develop Hydraulic Data(Phase Two) o Floodplain Mapping(Phase Two) o Risk MAP products (Phase Two) o Base Map Acquisition (Phase Three) o DFIRM Database(Phase Three) o Flood Elevation Determination Document(FEDD)—Phase Three FY13 CTP-Production-MAS - City of Fort Worth (Version 2.0) Mapping Activity Statement No. 1 9 of 33 • CTP will deliver the revised Flood Risk Report,Flood I;Usk Database and Flood Risk MAP ahead of the Resilience meeting. • These items will 6e delivered 10 the Region for future reference and use due to current MOPup/uud limitations. • Delivery reports should include two hard copies delivered to the Region • Each burdxopy should include DV}(o)with all spatial data and mapping filenused throughout the Discovery Effort • Delivery should include editable documents for future use • The CTP will deliver each Intermediate T3DNiuu000rdoocov/bbdeZ)atuCuptoreStuodurda (DCS)outlined in the DRAFT Guidelines and Standards for Flood Risk Analysis and Mapping, Appendix N, dated January 20l2 • The CTy will review their deliveries toFBMA for completeness and certify each submittal as being in accordance with the DCS outlined in the DRAFT Guidelines and Standards for Flood Fisk Analysis and Mapping, Appendix N, dated January 20l2 o Once Appendix Y4is issued,the CTP Will review and identify delivery items that may not 6o included io the fiuuldelivery ua they are delivering io accordance with the DRAFT Guidance, dated January 2012. • If the study is selected for Independent Verification and Validation(TV&V),the partner will be provided a copy of the IV&V fitidings, If the findings indicate that items are not in accordance with the DRAFT GuidoUocs and Standards for Flood Risk Analysis and Mapping,Appendix N, dated January 2OI2'the partner will 6e held responsible for the delivery completion of the items identified. The Region will work with the CTP partner to prepare a Corrective Action Plan as required byFBDLA�-Houdgoadeza. Perform Project Outreach (N{7Z8� The performance of outreach takes place throughout the/ifeufthofloodstudy projoct /4 Project Outreach Plan (P(P)should 6u included in the Engagement PlanlDiscovmy Report.) Responsible Mapping ` Partner: City of Fort Worth with Cootructor(s) ' Scope: This Risk MAP project will include u1 least one(l)in-person opportunities to engage communities,build risk awareness, increase capabilities for risk communication, and stimulate mitigation action ut the local level.The overarching goal ioto create u climate of understanding and ownership ofthe mapping process u1 the State and local levels. Well-planned and executed community engagement can reduce political stress, confrontation in the media, and public controversy,which can arise from lack of information,misunderstanding,or misinformation. These outreach activities also can assist FEMA,the Mapping Partner,and other members of the RPT in responding to congressional inquiries. The costs of each of the meetings identified below should be rolled into the project tuokmidentified,tbeoutrouxboosta will not bo tracked individually within the&8lP. The actual number nf meetings will be determined based oo the risk and need ut the local level and determined au part of developing the project-based oozozoouiuutioop|oo. Provisions may bu made for ' remote access video/audio teedaforthoomtha1curLnotutteodioperoVo. These opportunities consist of- Project This meeting will serve to introduce the uoonouoitieetothe RPI'project acopouodbnuo|ioe,ezpcuia1ioomforoormouodiea`vidzdob communication, methods and data to be used mapping efforts,and to answer any local questions about FY13 �'P-Production-MAB - City nf Fort Worth(Version 2.0 Mapping Activity Statement No. I 10of33 ) the project. This can be held uouo meeting,vvobinur,or conference call. The costs associated with these efforts shall 6o included lu the NQPREG project—Scu task- Flood Risk Review Meeting. will serve.10 provide communities with uo ' eerbzg data and drafts of flood risk(non-regulatory)products, coUect feedback, and revise as needed. It will also provide FEMA the opportunity to show how the datasets and outreach tools can help communities become more resilient bvunderstanding risk data, communicating about risk, prioritizing mitigation actions and improving mitigation plans, eopuuiuih/risk assessments and mitigation strategies. The costs associated with these efforts shall bm included im the N0PRW project(Phase Two)— Alluvial Fan(Outreach) tym&c ` For all meetings, provisions should be made for remote access video/audio feeds for those RPT members that cannot attend buperson. Iu addition to these meetings, ioorder to facilitate information sharing and ucontinuing dialogue between the IPT and the community,the City ofFort Worth will provide communities with u regular status reports outlining the current project etatuo,keyu000mp6abmeo1nLodata, ideo1ified /iako, ifuoy, uodoox1 steps including estimated next meeting date and meeting content(template to be provided from FEMA or can bo created 6v Mapping Purtnor). ^ These ota��x/epodavvJlhc provided tnF�MA for review before electronic distribution. Project update xta1oozoportapdUhodistributedtmomzonzooitioau1roid'pu6tobetwoeoauoboftbozueedoAo' uodbetweeo the Final Meeting and effective date(for a total of four),to help introduce and prepare the communities for upcoming discussions. The City of Fort Worth will work with the Regional FEMA Office during the initiation of this activity to develop the Engagement Plan 10 support the implementation of the mapping project. The Regional 0ffioe will have access to many customizable outreach tools that have been developed for this process to support each touch point that the Regional Project Ieumzkaawitbtbeomoomuoitv. Standards: The primary guidance for Risk MAY Meetings iaiuOG-4-Il:Risk AMP Meetings Guidance. All communication with local governments will be done in accordance with 44 CFR Part 66. Deliverables:The City of Fort Worth shall deliver the following tothe FBM&Regional Project{)ffiocrto accordance with the schedule outlined in Section 6—Schedule and include within the TSDN- * Project update status reports for pr jaotconomunitiea. 0 Delivery n{all associated products b/the Regional P0Cforoploadtotbe8jmkMA,0.000uvvobodefor the idcntificdproject uroam * Documentation of mitigation actions into the Action Tracker FY13 - CityofFort Worth 2.0 i Mapping Activity Statement No. l I of 33 � �� Phase Two - Risk Identification and Assessment Responsible Mapping Partner: City of Fort Worth with Contractor(s) Scope: Phase two begins at the Project Kick-Off meeting and ends with the delivery of the Risk MAP products at the Resilience Meeting with all participating parties. The emphasis of this phase is to deliver the required and identified elements (products, services and technical assistance) within the selected project areas to further the Awareness and Action metrics. In the Discovery Report the delivery of Risk MAP throughout the Risk Identification and Assessment phase, has been identified by services and deliverables from three possible project tracks. Track 1—Risk Awareness &Mitigation Actions Track Track 2—Data&Engineering Track 3—Risk M"Products The objectives and elements included in the Internal Guidance for Risk MAP Conversion, dated October 19, 2010, shall be referenced and followed as directed by the FEMA Project Monitor. Furthermore, for in-depth guidance, see the Regional Outreach Strategy for the delivery of the phase and tracks. The following tasks may be included in the project work for Phase Two. Note: Engineering analysis prepared during phase two may be included in a Phase Three effort for the Regulatory Product Update effort in the future. If the engineering analysis prepared is used to update the FIS and FIRM,the party whom produced the analysis is expected to assist FEMA(and its future mapping partner)in responding to appeals and comments received during the 90-day appeal period. Develop Topographic Data Responsible Mapping Partner: City of Fort Worth with Contractor(s) g Scope: Topographic/elevation data may be new or existing. New is defined as data that will be flown and T_ Ln processed for the areas specified in this MAS study areas according to the referenced specifications. Existing topographic/elevation data (previously flown and/or processed) may be used to produce flood studies and related products. However, if new data is not to be collected, the FEMA Region should be consulted before leveraging the best available existing topographic to ensure Acceptability for the intended level of flood hazard study. The City of Fort Worth shall obtain additional topographic data for the floodplain areas to be studied including overbank areas. These data will be used for hydrologic analysis, hydraulic analysis, floodplain boundary delineation and/or testing of floodplain boundary standard compliance. City of Fort Worth shall gather availability, currency, and accuracy information for existing topographic data covering the affected communities in this MAS. City of Fort Worth shall use topographic data for work in this MAS only if it is better quality than that of the original study or effective studies. The Mapping Partner will ensure that the FEMA Geospatial Data Coordination Policy and Implementation Guide is followed and the data obtained or to be produced are documented property as per those policies and guidelines. FY13 CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 12 of 33 Requirements for leveraging existing Topographic Data. The City of Fort Worth shall use topographic data for the areas described in the Table 1.5 Summary of Topographic Data table. The source of the topographic data must be listed as well. The City of Fort Worth shall coordinate with other team members conducting field surveys as part of this MAS. Accuracy for the topographic data shall be evaluated based on the current FEMA standards for flood hazard study level ofdetail. City of Fort Worth also shall update the topographic maps and/or DBMs for the subject flooding sources using the data collected under this Topographic Data Development process and via fio]dsurveys. In addition, City of Fort Worth shall address all concems or questions regarding the topographic data development that are raised by City ofFort Worth during the indopeodoot.(}C review, or during the PM 42 defined Validation Process. The City of Fort Worth will utilize existing TNRIS topographic data that has been used for other FEMA studies in Tarrant County. Table 1.5—Summary nf Topographic Data Beginning Source/Data e 6ntact us Flooding Poih ts,of Year Topo Data. Levei-�-ed Acquired Lower West 1.2 ft Fork Trinity Existing vertical TNRIS TNRIS None River HUC- 2009 8 Watershed Standards: All Topographic Data Development work shall be performed in accordance with the standards specified iu Section 5- Standards. Deliverables: City of Fort Worth shall make the following products available tnFEB4A by uploading the digital data tothe MB' io accordance with the schedule outlined iu Section 6—Schedule: • Documentation in overall TSDN Report summarizing terrain methodology and results; • Support documentation and Certification ofWork; • Where paper douu/oeotu1imoix required bv State Law for Professional oedifiou1ioua,the Mapping Partner may submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements. w CTP will perform Quality Assurance and Quality Control(QA/QC)review and provide • A8omcumry Report that describes the fiodio&oof the independent QA/QC review; • Confirmation ofupdu1o(s)made to the NI}EP; • Recommendations 1oresolve any problems that are identified during the independent {lxJ(}C review; and FYI City utFort Worth 2.0) Mapping Activity Statement No. I 13 of 33 -� -\ Develop Hydrologic Data Responsible Mapping Partner: City cJ Fort Worth with Scmno: City of Fort Worth shall perform hydrologic analyses for approximately 32.4 square miles of drainage area for the flooding aou/ce(s)idcodfiod in Table 1.6. The City of Fort Worth shall calculate peak flood discharges for the: 10-,4-,2-' l-and 0.2-yeruenL-aonuu|'obaooe events using the BEC_HMS computer program um defined io Table l.7. These flood dioobozgea will be the basis for subsequent Hydraulic Analyses performed under this Mapping Activity Statement No. 1. lfGlS-huaedmodeling is used, City of Fort Worth shall document automated data processing and modeling algorithms, and provide the data to FEMA to ensure these are consistent with FEMA standards. I)iQitul datasetu(such ua elevation, 6uaio, or land use data)are tohe documented and provided tuF8MA for approval before performing the hydrologic analyses{oensure the du1uaets meet minimum requirements. If non-commercial(i.n, oomtorn'deve|opud)aofbwaro is used for the analysis,then City of Fort Worth shall provide full user documentation,technical u}gorhjon documentation, and the software to £EMA for review before performing the hydrologic analyses. ][ohle 1.6–Summary of Hydrologic Analysis NINE amer Channel) Approximate HEC-HMS 0.6 butary to Sycamore Approximate HEC-11MS 0.9 Unnamed Tributary to Marys Creek (Royal Creek,trib is Approximate HEC-HMS 0.6 between US3 77 and Old Benbrook Road) MSC-2 Approximate HEC-HMS 0.7 Unnamed Tributary to Kings Approximate HEC-HMS 0.8 Branch Glenwood Creek(�tre�un, C-2 Approximate HEC-HMS 1.6 Dunbar Creek(Stream WC-1) ...AppLoximate HEC-HMS 1.5 Wildcat Branch Approxim te=�:�HEC-HMS 1.7 Summer Creek _Approximate I-ffiC-HML---j— 1.1 FYI CTP - City of Fort Worth 2.0 Mapping Activity Statement No. I 14 of 33 Standards: All Hydrologic Analyses work shall be performed in accordance with the standards specified io Section 5 - Standards. T�lile[ubles: City of Fort Worth shall make the following products available toBBMA6y uploading the digital data to the YU9 so that FEMAand its future Mapping Partners can uooeao the data to respond to inquiries. These benoo should be delivered in accordance with the schedule outlined in Sooboo 0 - Schedule. • Digital copies of all hydrologic modeling (input and output) files for the lO-' 4-, 2-, l' and 0.2- per000t'xzu/uul'ubuoue events; o Watersheds should hostudied iotbeireotirety ° Detailed Streams require tbelO''4-,2', l-and 0.2-percent-unoou)'uhuuxeevents tobeanalyzed • All required Gl8 layers meeting specifications outlined for S_JC8 and S o All required attributes should bo included io each of the data sets o S XS should include station locations for all cross-sections o S WTR LN should include all stream centerlines used for modeling purposes. m /\dditioouJly, S ybon1d include any profi]ebaselines used inproduction • Digital versions of all backup data used in the analysis including work maps; • For GIS-based modeling,deliverables shall include all input and output data, and GIS data layers; • GIS-based mmdeli approach still requires uwork map tobo delivered for future use. • Metudu1ufile' • Digital versions of draft text for inclusion in the FISnpmrt; • Digital Summary of Discharges Tables presenting discharge data for the flooding sources for which hydrologic analyses were performed; • Format Hydrology Database or Data Delivery consistent with the Data Capture Standards (DCS) of all return periods; • A Summary Report that describes and provides the results ofall automated oz manual QA/QC review steps taken during the preparation of the FIRM as outlined in the approved QA/QC Plan; • Where paper documentation is required by State Law for Professional certifications,the Mapping Partner may submit the paper in addition to u scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative toverify state reporting requirements; and • Summary of the hydrologic uou}yuiu for each study area in Table 1.6 Summary of Hydrologic /\oulyaix. • CTP will perform Quality Assurance and Quality Control(QA/QC)review and provide • /\ Summary Report that describes the fiodiogoof the independent QA/QC review; • Confirmation ofupdute(u)made to the NDEP; • Recommendations to resolve any problems that are identified during the independent QA/QC review;and • T8IIN'oo outlined in the Project I}ocuruoutatiuomocdouofthiuMuppiog Activities Statement FY1 3 C]3-Pzodnotbnz MAS - City od Fort Worth(Version 2.U) Mapping Activity Statement No. l 15of33 ' Perform Field Survey Responsible Mapping Partner: City of Fort Worth with Cnntractor(o) _ Scope: To supplement any field reconnaissance conducted during the Project Discovery nbayo of this project, City of Fort Worth shall conduct o detailed field rexouooiuouuoo of the upouifiu study area to determine conditions along the floodp\uju(o), types and numbers of hydraulic mod/or flood-control structures, apparent noaioteouooe or )ouk thereof of existing hydraulic structures, locations of cross sections to be surveyed,and other parameters needed for the hydrologic and hydraulic analyses. The City of Fort Worth shall conduct field surveys, including obtaining channel and fIoodpluio cross sections, identifying or establishing temporary or permanent 6eoob ouurku` and obtaining the physical dimensions of hydraulic and flood-control structures. If appropriate, the City of Fort Worth shall also identify items needed for coastal analyses including land cover, vegetation types, housing, dunes, beach nourishment, and coastal structures. The City of Fort \uodb also obuU coordinate with other eoddeo that are involved in the Topographic Data Development process regarding ongoing activities and deliverables. Standards: All Field Survey work ohuD he performed in accordance with the standards specified in Section 5 - Standards. Deliverables: The City of Fort Worth shall make the following products available to FEMA by uploading the digital data tothe MUP, io accordance with the schedule outlined bu Section 6: • A report summarizing the findings of the field reconnaissance; • Maps and drawings that provide the detailed survey results; • Survey notebook containing cross section and structure data; • I)ocuznoutudoouf the horizontal and vertical datomo� ` • Di�balve�i�n��ri��uion ��e F�r�o¢ • Digital survey data consistent with the Data Capture Standards (DC8); • Metadatnfi\e complying with the NFIyMotadatoPnofi|eoSpecifiuu1iVuo; • Support documentation and CertifioutioaofWork; • TSDN`where appropriate; • Where paper documentation io required bv State Law for Professional oortifiuud000` the Mapping Partner may submit the paper io addition tou scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements; and • /\ Buzonnmry Report that describes and provides the results of all automated or couooul OA/0C review steps taken during the preparation ofthe FIRM aa outlined io the approved QA/QC Plan. Develop Hydraulic Data Responsible Mapping Partner: City of Fort Worth with Contrmtor(o) Scope: City of Fort Worth shall perform hydraulic analyses as described in Tables 1.7. The modeling will include the l0-'4-`2', 1-and 0.2-percent-annual-chance events based on peak discharges computed under ' Hydrologic Analyses. The hydraulic methods used for this analysis will include base level and enhanced level hydraulic modeling. The base level will use uu automated hydraulic model,and use the best available elevation data. It will not include fieidsurveys,floodwuya`or mapped BFBa. The enhanced level may include field surveys, fl*odvvuyo, and the lU', 4-"2-, l and 0.2-percent-annual-chance events, using methods described io Table lJ. FYI 3CIP-Produoboo-&1AG City of Fort Worth (Version 2.() Mapping Activity Statement No. 1 16 ofS3 The Mapping Partner shall use the cross-section and fiolddata collected during Field Survey and the topographic data collected during the Topographic Data Collection,when appropriate,to perform the hydraulic analyses. The hydTaulic analyses will be used to establish flood elevations and regulatory floodwuyo for the subject flooding sources. The City of Fort Worth shall use the FBB&ACfIECK,2orCfBBCK'Il&Sobeukio&proQTuo�to verify the reasonableness ufthe hydraulic analyses. 7b facilitate the independent QA/QC review, City ofFort Worth mbuU provide explanations for unresolved messages from the CHECK-2 or CHECK-BAS program, as appropriate. In addition,the City of Fort Worth shall address all concerns or questions regarding the hydraulic analyses that are raised by City of Fort Worth during the independent QA/QC review. The City of Fort Worth shall document automated data processing and modeling algorithms for GIS- based modeling and provide the data to FENLA for review to ensure these are consistent with the standards outlined above. Digital Jm1axoto are to6e documented and provided 1nFEM-&for approval before performing the hydraulic analyses to ensure the datasets meet minimum requirements. If non- commercial (i.e., custom-developed) software is used for the analyses,then City of Fort Worth shall provide full user documentation,technical algorithm duumncotation'and software to£BNIA for review before performing the hydraulic analyses. Any flooding sources associated with a levee that are mapped as providing protection on effective FIRMs, but will not meet ourdfiuutiourequirements for the new FIRMs,will require revised hydraulic analysis. The revised uoulyxia should meet all ofFIN/U\'x related Program and Working standards. Historic ,Reference Materials—G&.8 Appendix C, PMu34`43`51, 52,53, 59`and 69. FYI3CIP - Otyof Fort Worth 2.0 Mapping Activity Statement No. 1 17 of33 Table 1.7–NWE Summary and Summary of Hydraulic Data C,Itirrent d Current Current tild-y Yloodina Inventory 'JvI e '. I I tudy: thod M, CNMTSSt�tti� IMeth6d' S ' Total roximate. M-1 hat� PP I eage Source.Naulei (unkcn'o��!, (ApproXII] Paper�.Not Limited etaii, Uiwenfied,valid).'� Detailed) D Studied/moluded) Detailed) I CF-3C(Warner Modernized Unknown Approximate Detailed 0.6 Channel) 2 SC-7A(Upper) Modernized Unknown Approximate Detailed 0.4 Xavier Channel Unnamed 3 Tributary to Modernized Unknown Approximate Detailed 13 Sycamore Creek (Marlboro) 4 CF-3A (Upper Modernized Unknown Approximate Detailed 1.3 Willow) Unnamed Tributary to Marys Creek 5 (Royal Creek, Modernized Unknown Approximate Detailed 1.2 trib is between US377 and Old Beabrook Road) 6 MSC-2 Modernized Unknown Approximate Detailed 2.4 Ed, ecliff 7 Branch Modernized Unknown Approximate Detailed 4.4 Stream EB-1 8 and EB-lA Modernized Unknown Approximate Detailed 1.1 (Edgecliff Tribs)_ Unnamed 9 Tributary to Modernized Unknown Approximate Detailed 0.9 Kings Branch (Broadmoor) 10 Se bald Creek Modernized Unknown Detailed 2.2 11 Menefee Creek Modernized Unknown Approximate Detailed 13 (Trio to WF-5 Glenwood 12 Creek(Stream Modernized Unknown Approximate Detailed 1.4 SC-2) 13 Dunbar Creek Stream WC-1) Modernized Unknown Approximate Detailed 1.6 — ( 14 Wildcat Branch Modernized Unknown Approximate Detailed 2.8 15 Summer Creek Modernized Unknown Approximate Detailed —+-1.2 FY13 CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 18 of 33 Base Flood Elevations It is the requirement of the Region 1n produce and provide I\uxo Flood Elevations (through all hydraulic methods selected for u project either through Automated Approximate (when possible), Enhanced Approximate,Limited Input, Limited Z}etuU or Detailed Study) for all project areas studied. If the above project listed has not completed Phase One Prodoudoo—DiuoovczypriVrtoesouobonoftbiotaokorder, the Regional Project Monitor will identify project areas and study mileage at the conclusion oftbo Discovery Phase and roqooa1 an updated scope and coat estimate for that project prior10 proceeding into Phase Two. Table 1'0—Hydraulic Study Approaches Flood Insurance Study: Changes Sirico1ast FIRM Ann nis6l '�Community'",A IV Terrain Data IOM/30M 10M DEMsor UDAR LIDAR . nx Field Survey ' m«Field Survey ' mv Field Survey . -- �u��m=em �m�* �m�H ��H Survey �omom v� Associated Engineering L�� ,,=u* "w xo�omamn~*� ' -- �mn»* n�m*w�H �mu*�,ny�* . �x�mm� �mo"=*�, u~ ou=m~ adjusted` -- entered Dam(B"dg*oIVow adjusted � ^ ' Standards: All Hydraulic Data work shall be performed in accordance with the standards specified in Section 5 -Standards. Deliverables: City of Fort Worth shall make the following products available to FEMA by uploading the digital data to the MIPmo that City ofFort Worth can access iL for uo independent QA/QC review iu accordance with the schedule outlined io Section 0'Schedule. ~ Digital hydraulic modeling(input and output)files; a For Detailed Study Streams the lO',4-,2'' 1- and 02-peroeot-uoouul-obuuoe events will be analyzed * Digital profiles for all streams studied • FEM&BASPI,0Tprogram or similar software should be utilized to prepare the digital profiles; • For Detailed Study Streams the l0-,%-' l-and O.2'yercoot-aunuu-ubuooe events will be included oo the profile • PDF and editable GISor CAD files should bedelivered FYI CTP-Production-MAS - City of Fort Worth(Version 2,0) Mapping Activity Statement No. l I9of33 • Digital tables with range of u"o°values; • Digital F}uodnxg'Data Tables for each flooding source that io compatible with the FIRM database;where applicable • For Gl8-based modeling, do|iverohioo include all input and output data, (}lS data'luyora,and final products io the format ofthe FIQMdutabamo structure; • Depth grids for all studied streams for all frequencies as required; � For Detailed Study Streams depth grids for the l0-,4-, 2', l-and 0.2-percent-annual- chance events shall bodelivered • Metuda1afile; • Explanations for unresolved messages from the CHECK-2 nrCBECK-EbAS program,as appropriate; • Digital versions of all backup data used in the analyses; • Digital versions uI draft text for inclusion io the IISreport; • Format Hydraulic Database nrData Delivery consistent with the Data Capture Standards(]C8); • A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation ofthe FIDMuu outlined iu the approved QA/QC Plan; • When:paper documentation is required by State Law for Professional certifications,you shall submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify reporting requirements for your state; • Appropriate leverage information includes who paid for the data and the amount of data used bv the Risk MAP Pro'ec1;aod • CTP will perfboo Quality Assurance and Quality Control(QA/OC)rnvievv and provide • A Summary Report that describes the fiodiugmof the independent QA/QC review; • Confirmation ofupdate(n)made to the yDEP; • Recommendations tu resolve any problems that are ideutifiodduring the 'independent Q\/QCreviovv; and • T3I)N,as outlined in the Project Documentation section of this Mapping Activities Statement Perform F{oudplai8 Mapping Partner:Responsible Mgpping City of Fort Worth with Contruotur(s) Analysis:Scope for Enhanced Riverine or Coastal The City of Fort Worth abu]|delineate the I-and 0.2- percent-annual-chance floodplain boundaries and the regulatory floodway boundaries(if required) and any other applicable elements for the flooding sources for which hydrologic,enhanced hydraulic, and/or coastal analyses were performed. The City of Fort Worth shall incorporate all new or revised hydrologic, hydraulic,and/or coastal modeling and shall use the topographic data acquired under Develop Topographic Data to delineate the floodplain and regulatory floodway boundaries on a digital work map. `The City ofFort Worth shall incorporate the results of all effective Letters of Map Change (L0MCx)for all affected communities on the F][RM and provide to the appropriate PTS the required submittals for incorporation into the National Flood Hazard Luyor(NFBL). Also,the City of Fort Worth shall address all concerns or questions regarding Floodpluin Mapping that are raised by the City wf Fort Worth during the independent QA/QC review. FY13 CTP-Production-MA8 - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 20of33 The City of Fort Worth shall capture flood hazard engineering and/or mapping data quality issues encountered during this activity in the CNMS data model for the area of interest. These issues will 6o entered ua'Regueoto"or'Nnedo"iu the CNMS data model based on the nature of the dofioionuy encountered. Detailed infbuou1i0000per600niug this task can 6e found io the relevant standards specified iu Section 5 -Standards. Standards: All floodplain mapping work shall be performed in accordance with the standards specified in Section 5—Standards. The Mapping Partner will perform self-certification audits for the F)oodpluiu Boundary Standards for all flood hazard areas and submit this FBS certification with the Pudbou Floodplojn Mapping TBI}YV. The City of Fort Worth will complete all required activities related to levees in accordance with the Program and Working Standards. Deliverables: Upon oounploti000ffbodo)uiomapping for all flooding sources io this project,the City of Fort Worth shall make the following products available to FEMA by uploading the digital data to the MIP so that the City of Fort Worth can access it for the independent QA/QC review in accordance with the schedule outlined io Section 6—Schedule. • f\nuetadutafi\ocomplying with the NFIPMetaduta Profiles Soeuifivatioox, must accompany the compliant digital data; • Support documentation and Certification ofWork, • Seamless digital floodplain layer meeting specifications for S—XS, S FLD—HAZ—AR uod 8FLD • All required attributes should be included io each of the data sets • 8 }{8 should include water surface elevations _ • Digital work map showing the I-and 0.2-percent-annual-chance floodplain boundary delineations,regulatory floodway boundary delineations,cross sections, BFEs, flood insurance risk zone designation labels,gutters,PFD, coastal high hazard areas,LiMWA and all applicable base map features; • Floodplain Boundary Standards(FBS)Certification Report and Back Up Data to support FBS findings. (Historic Procedure Memorandum No. 3 8—1mplementation of Floodplain Boundary Standards) • Identification of the Letters of Map Change a CTP has reviewed and incorporated and superseded by the engineering analysis performed bo the Phase Two efforts. o Catalog of cases reviewed and entered into the SOMA tool at o Documentation of the last date ofI.OMCincorporation • Floodpluio Overlay Maps for the Flood Risk Review and Resilience Meetings to be bold in Phase Two. Floodplubo Overlay Maps are prepared to review the current effective flmodpluin and the newly prepared engineering results. • A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation ufthe FIRM ua outlined io the approved QA/QC Plan; • An explanation for the use of existing topography for the studied reaches,ifappropriate; • Written summary of the analysis methodologies; • Digital versions u[draft Fl8 report,Floodwuy Data Tables and updated profiles including all profi|aaand tables converted appropriate datum, ax well us any other necessary items for the finalization o{the pru\imioaryFIS; • If automated GIS-huood models are applied,all input dxi4 output data, intermediate data processing products, and GIS data layers shall be submitted consistent with the DCS; and FY13 CTP-Prodoo1ioo-MA@ - City of Fort Worth (Version 2.0) Mapping Activity Statement No. 1 21 of 33 • Where paper documentation is required by State Law for Professional certifications,the Mapping Partner may submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements. • CTP will perform Quality Assurance and Quality Control (QA/QC) review and provide o A Summary Report that describes the findings of the independent QA/QC review; o Confirmation of update(s)made to the NDEP; o Recommendations to resolve any problems that are identified during the independent QA/QC review; and • TSDN, as outlined in the Project Documentation section of this Mapping Activities Statement Develop Non-Regulatory Products Responsible Mapping Partner: City of Fort Worth with Contractor(s) Scope: Risk assessment data and analyses are defined as processes for analyzing or evaluating the risk associated with a hazard, and using that information to make informed decisions on the appropriate ways to reduce the impacts of the hazard on people and property. As part of the Risk MAP Program, non- regulatory Flood Risk Products shall be developed for study areas. During Phase Two, the CTP will update the previously created Flood Risk Products (Flood Risk Report, Flood Risk Map and Flood Risk Database)to include the findings of the engineering analysis performed. In accordance with Procedure Memorandum 65 - Guidance for Additional Enhanced Dataset Definitions and Flood Risk Database Standards, the Mapping Partner will prepare Flood Risk Assessment with a combination of the new engineering analysis and the larger scale AAL dataset. The tables and risk assessment calculations within the Flood Risk Report (FRR), Flood Risk Map (FRM) and Flood Risk Database(FRD)will be updated to reflect these changes. Furthermore,the Mapping Partner may produce the following additional Risk MAP datasets during Phase Two as identified below: • Areas of Mitigation Interest(AOMI); • Multi-Frequency Depth Grids(Limited Detail and Detailed Study areas) • Percent Annual Chance Grid • 30-Year Annual Chance Grid The Mapping Partner will develop the following Flood Risk Datasets, as identified in Table 1.9. Flood Risk Assessment Datasets shall be incorporated into the standard Flood Risk Products. Please note, Changes Since Last FIRM(CSLF) will be prepared and delivered in Phase Three. FY 13 CTP-Production-MAS - City of Fort Worth (Version 2.0) Mapping Activity Statement No. 1 22 of 33 Table 1.9—Risk Assessment Product Development Table Standards: All Risk MAP work shall be performed in accordance with the standards specified in Section 5 - Standards. Please contact the Regional POC to obtain draft appendices. FEMA's Operating Guidance document OG 6-11 - User Guidance for Flood Risk Datasets and Products is available from the following website: http,://www.fema.gov/planJprevent/fhm/og main.shtm. Additionally,the CTPs should consult Procedure Memorandum 65 - Guidance far Additional Enhanced Dataset Definitions and Flood Risk. The Mapping Partner shall contact the MIP Champion to obtain the guidance document Risk MAP Products in the MIP (March 4, 2011) which explains how Non-Regulatory Products shall be submitted through the MIP. Deliverables:The following products,for those communities identified in Table 1.4 will be made available to FEMA and uploaded to the MIP as appropriate: • Revised and Updated Flood Risk Report,Flood Risk Map, and Flood Risk Database; • Flood Depth and Analysis Grids as listed in Table 1.9 • Preliminary Changes Since Last Finn (CSLF) for the New Detailed Study Streams as listed in Table 1.9 Phase Three - Regulatory Product Update (Support) Responsible Mapping Partner: City of Fort Worth with Contractor(s) Scope: Phase Three encompasses the update of the Regulatory Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FIS)report. This phase is to update the regulatory FIS and FIRM information prepared in phase two. Support to Post-Preliminary Map Production Responsible Mapping Partners: City of Fort Worth with Contractor(s) Scope: If another Mapping Partner is selected to prepare the Phase Three—Regulatory Products Update, the CTP whom produced the Hydrology,Hydraulics and Floodplain Mapping tasks will support FEMA and its Mapping Partners in response to Appeal and Comments received during the Statutory 90-Day Appeal and Comment period. FY13 CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 23 of 33 This activity consists of responding to appeals and comments received from the communities and residents within the project urea. The City of Fort Worth will 6eresponsible for: ° Coordination with the Phase Three Mapping Partner tu review the incoming Appeals and Comments associated with the Hydrology,Hydraulics and Floodo|aiuMapping submittals. • The CTP will 6e responsible for a coordinated review effort with the Phase Three Mapping Partner to prepare suggestions for appeal and comment incorporation. • The CTP shall review the draft FIS text sections submitted during the production ofthe Hydrology,Hydraulics or Floodplain Mapping tasks to identify areas of required update to incorporate the incoming appeal orcomment. • The CTP shall review the Hydrologic or Hydraulic modeling submitted during the production of the Hydrology,Hydraulics or Floodplain Mapping tasks to identify areas of required update to incorporate the incoming uppou] or comment. • Conference calls should be held at the close of the appeal period to allow the review of all appeals and comments received. m The Phase Three Mapping Partner will 6e responsible for the update o[the Hydrology, Hydraulics and/or Floodplain Mapping tasks to resolve the incoming appeal or comment. o The Phase Three Mapping Partner should provide copies of the appeal and uoozrueuto received and provide u1least 10 business days for CTPreview and comment. ~ The CTP should prepare an AddendumfMemorandum to document the suggested amendments to the FIS,and modeling as well as the TSDNs submitted during the production of the Hydrology, Hydraulics or Mapping tasks for upload to the&8ZP. 0 CTP should indicate u number mfhours,uppou|o and comments that will be supported for the project areas prepared in Phase Two efforts. F`{13CTP ' City of Fort Worth(Version 2.0A Mapping Activity Statement No- I 24of33 SECTION 2—Technical and Administrative Support Data Submittal The Project Team members for this Risk MAP Project that have responsibilities for activities included in this MAS No. I shall comply with the data submittal requirements summarized below and in appropriate Procedure Memorandums. All supporting documentation for the activities in this MAS shall be submitted according to Appendix M, and will include a flood elevation determination docket(FEDD)folder. Where Technical Support Data Notebook(TSDN)format is used, such shall be submitted in accordance with Section 2–Technical and Administrative Support Data Submittal.Table 2.1 Mapping Activities and Applicable TSDN Sections indicates the sections of the TSDN that apply to each mapping activity. Submittals must be made to the appropriate PTS for a review of required materials. As needed,the CTP will work with the PTS to ensure that all required documents are included in the TSDN and will respond to requests from the PTS for additional information. If any issues arise that could affect the completion of an activity within the proposed scope or budget,the responsible Mapping Partner shall complete a Change Request(CR)as soon as possible after the issue is identified. The Mapping Partner should coordinate with their FEMA Project Monitor and prepare the Change Requests forms for submittal to FEMA. The SPR is to describe the issue and propose possible resolutions. For additional information on Change Requests,please review Region 6's change request materials on the SharePoint site: http://12m.riskmapeds.com/FENLA, REGIONS/REGION'VI/pagts�/Res�ources�as �x?RootFolder=%2fFENLA, %5fREGIONS%2fREGIONVI%2fContracting%5fPi-opyamMgint%2f1%2fChanize%20Requests&Folder CTID=&View--%7b6A68FOD9%2dB338%2d4671%2d95O8%2d55880608B908%7d Please refer to Procedure Memorandum 62–TSDN and FEDD File Protocol for Mapping Projects. Intermediate TSI)Ns are expected in Region 6 and should be uploaded to the MIP at the time of data delivery for each mapping task. The TSI)Ns required are outlined in the Project Documentation section of this MAS. SECTION 3—PERIOD OF PERFORMANCE(for CTPs) The mapping activities outlined in this MAS will be completed as specified in the Agreement Articles of the Cooperative Agreement. The Mapping Activities may be terminated at the option of FEMA or City of Fort Worth in accordance with the provisions of the Partnership Agreement dated November 19,2012. If these mapping activities are terminated, all products produced to date must be returned and updated into the M_J? and the remaining funds from uncompleted activities,provided by FEMA for this MAS,will be returned to FEMA. Note: Grants awarded for CTPs expire three years from issuance date. SECTION 4—FUNDING/LEVERAGE FEMA is providing funding, in the arnount of$154,147,to City of Fort Worth for the completion of this Risk MAP Project. The City of Fort Worth shall provide any additional resources required to complete the assigned activities for this Risk MAP Project. During the discovery process, additional needs may be identified. Activities associated with any additional needs would be performed based on availability of additional funds. The leverage listed below includes in-kind services and blue book values for acquired FY13 CTP-Production-NI AS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 25 of 33 ........... information (i.e. base map data,hydrologic and hydraulic analyses,etc.). These values should also be reported in the MIP by the appropriate task owner. The current Blue Book(3.0)is dated September 2011 and can be downloaded from FEMA's Information Resource Library at http://www.fei-na.gov/L)IaD/prevent/fhm/ctr) info.shtm#4.The City of Fort Worth shall complete Table 4.1 Contribution and Leverage. 0 Table 4.1-Contribution and Leverage 7 %Partner, Leverage FEMA Partner Total Project Task, Contributi on :,,(of,total- p on Contribut' • roject'Cost 'Projec t COS 0 Outreach $5,000 $0 0% $5,000 Perform Field Surveys $46,000 $262,000 85% $308,000 Develop Hydrologic Data and Per-form Independent $15,000 $65,000 81% $80,000 QA/QC Develop Hydraulic Data and Perform Independent $32,000 $80,000 71% $112,000 QA/,QC Perform Floodplain Mapping:Detailed Rivermie $31,000 $10,000 24% $41,000 and Perform Independent OA/OC Develop DFIRM Database $4,500 $0 0% $4,500 Develop Non-Regulatory $20,647 $0 0% $20,647 Products Total $154,147 $417,000 L733% $571,147 Include Reference to Integrated Baseline Form -See attached Fort Worth FY13 IBF • Prepare the Integrated Baseline Form for the tasks identified within this Mapping Activities Statement,please include: o FEMA Contribution o Partner Contribution(in Leverage Rows for each project phase) o Total Project Cost Final leverage dollars or units shall be entered as applicable within the Manage Data Development task in the MIP workflow. Leverage data shall be an estimate of available leverage data at the time the NLAS is prepared and shall be further defined in the Discovery Report. FY1 3 CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 26of'33 SECTION 5-STANDARDS All work completed under this MAS must meet the requirements as defined by FEMA's Draft Risk AIMP Operational Standards (which is a compilation of the standards found in the previously issued volumes and appendices of the Guidelines and Specifications for Flood Hazard Mapping Partners as well as Procedure Memorandums) and any updates or revisions thereto. Details regarding the previous source of the relevant standards for activities completed in the MAS are provided in Tables 5,1 Applicable Standards for Project Activities and 5.2 Project Activities and Applicable Portions of FEAM Guidelines and Specifications. Information on the original volume and appendix of the G&S referenced for each mapping activity are summarized in Table 5.2 for convenience. All mapping partners working on a Risk MAP Project are responsible for complying with all appropriate requirements in FEMA's Draft Operational Standards and any supporting technical references and guidance documents. The Standards and other guidelines may be accessed from the FEMA Flood Hazard Mapping website at hn://www.fema.gov/ctp-mabVoAdgines-specifications-flood-hazard-ma-oi)inv--13artners. The Geospatial Data Coordination Policy and the Geospatial Data Coordination Implementation Guide are located at hM2s://hazai-ds.fem,a.gov under"Tools&Links." 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( 1.. &, .,,, r IW r, v ,,,13 �J ,V ,, :,:r � 5 I,,,, „r L ,✓.I ., , .ti 1 ,.nr r{ra„Ir a 12 r, i,,;,)/ ✓ ,2Y "I ,},p F �„ , !W <R .,✓/° ftV I;: r L1 'X Y 4 k"� / ✓�^I„I¢ !V :IB pull I, r „n.nr wr - .:..— ....—, n/lmua .—......_.... aW„„W,W.'I a,4x W rr✓a I{, .,` r-rrl5.''ll f,�r�� f 1IlYe'r„�'"�(,I,�I?) FEMA''s Draft Risk MAP Operational X X X X X X X X X X X X X X X X X Standards Guidelines and Specifications for Flood Hazard Mapping Partners and Procedure Memorandums(Replaced X . X X : X X X X X X X X X X X X X X and Superseded by FEMA Draft Risk MAP Operational Standards) FEMA's Geospatial Data Coordination Policy and X X X Coordination Implementation Guide Engineer Manual 1110-2-1003, Hydrographic Surveys(USACE), X X January 1,2002 "Numerical Models Accepted by FEMA for NFIP Usage,”Updated X X X X X X X April 2003 NFIP Metadata Profile Specifications X X X X X X X X X Document Control Procedures X X X X Manual 44 Code of Federal Regulations Parts X X X X X X X X X X x X X X X X X 65,66 and 67 Data Sharing Agreement R R R R R R R R--As Required for use of third party data FY13 CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 28 of 33 Table 5.2—Project Activities and Applicable Portions of FEMA's previous volumes of Guidelines and Specifications G. g� nWl Volume 1 Outreach Appendix I OG 4-11:Risk MAP Meetings Guidance Appendices N and O(draft) September 2011 PM 59 and 65 OG 1-11: Risk MAP Guidance for Incorporating Mitigation Planning Technical Assistance and Training into Flood Risk Projects OG 2-11: Operating Guidance for Creation of Risk Develop Non-Regulatory Products MAP Products OG 3-11: Communicating Flood Risk with Risk MAP Datasets and Products OG 6-11: User Guidance for Flood Risk Datasets and Products Develop Non-Regulatory Products "Risk MAP Products in the MIP"(March 4,2011) FY13 CTP-Production-MAS - City of.Fort Worth (Version 2.0) Mapping Activity Statement No. 1 29 of 33 SECTION 6—SCHEDULE and BUDGET The activities documented in this MAS No. I shall be completed in accordance with Table 6.1 Mapping Activities Schedule, which should drive the schedule within the MIP. If changes to this schedule are required,the responsible Mapping Partner shall coordinate with FEMA and the PMT in a timely manner. Table 6.1 Ma in Activities Schedule Estimated Estimated RESPONSIBLE Estimated ACTIVITIES PARjNER(S) START 'END COST, DATIE �DATE Outreach -Contractor(s) 8/1/2014 10/31/2014 $5,000 Perform Field Surveys *Clontractor(s) 10/1/2013 4/30/2014 $308,000 Develop dy-d-ro-lob c Data and Perform Independent *Contractor(s) 10/1/2013 7/31/2014 $80,000 QA/QC Develop Hydraulic Data and Perform Independent QA/QC *Contractor(s) 10/1/2013 7/31/2014 $112,000 Perform Floodplain Mapping: Detailed Riverine and C, *Contractor(s) 10/1/2013 7/31/2014 $41,000 Perform Independent QA/QC *Contractor s) 10/1/2013 7/31/2014 -Develop DFIRM Database - $4,500 �Develop Non-Regulatory Products *Contra tor(s) 8/1/2014 10/31/2014 $20,647 1 TOTAL COST $571,147 *City of Fort Worth will act as project manager to the contractor(s). Include Reference to Integrated Baseline Form -See attached Fort Worth FYI 3 IBF • Prepare the Integrated Baseline Form to identify the schedule for the tasks identified within this Mapping Activities Statement,please include: • Activity • Responsible Partner(s) • Cost The City of Fort Worth shall update the MIP workflow tasks with schedule and cost information within 60 days once funds are awarded. SECTION 7—CERTIFICATIONS The Mappi=ng Partner shall follow all Quality Management Standards included in FEMA's Draft Risk MAP Operational Standards. These include,however are not limited to the completion of all required: • Quality Compliance Checks; • Standardized Checklists; • Self-Certification Reports; • Documentation of all standards utilized within a Data Development task; • Documentation of any exceptions(with appropriate exception approval); • Citation of any know areas of non-compliance; • Data Capture Standards; • Floodplain Boundary Standard Report; and FY13 CTP-Production-NIAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 30 of 33 ,-� w Any other documentation requirements k]eotifiodwithin. SECTION 8 _TECHNICAL ASSISTANCE AND RESOURCES Project Team members may obtain copies ofBEDL&-iaauudLOMCm, archived engineering backup data, and data collected as part of the mapping needs uaaaxomeot uod/orCNMO process from FBMA and/or your Regional Project Officer. General technical and programmatic information can be downloaded from the FDNLAvvohmdeu1 . Specific technical and programmatic support may be provided domuub F8DIAoud/or its contractor; such uaoiutaoue should be requested through the 2EMA Project Officer specified in Section 12–Points of Contact. Project Team members also may consult with the FEMA Regional Project[\ffioez1ore9ueotaupportio the areas of selection of data sources, digital data accuracy standards, assessment of vertical data accuracy,data collection methods or subcontractors,and GIS-based engineering and modeling training. Please contact the Regional POC to obtain the most recent version of the Risk NIAP Timeline and Risk NL&P Process Path. Assistance with the D/IIP may be requested oznoipbelp@rixkzumpodu.00m SECTION 9—CONTRACTORS The City ofForLWodb intends to use the services of Contractors for this Risk MAP Project. The City of Fort Worth shall ensure that the procurement for all contractors used for this Risk MAP Project oorup|iou with the requirements of44CIRl3.36. Part 13 may be downloaded in PI)F or text format from the United States Government Printing Qffiuo wehuiteutbtto:/6wvrw.uooeoo.gpo.gov/uuza/ofr/wuimidnL04/44c6l3_04.bbo| SECTION 1 O TING Financial : Because funding has been provided to the City of Fort Worth by FEMA, financial reporting requirements for will be in accordance with Cooperative Agreement /Lrdo|nm. The City of Fort VVnrtb obaU also refer to44 CFll 13.4 1. The City of Fort Worth shall communicate with uoonnuuitioo throughout the life of each project. Continued engagement is necessary and appropriate and will build upon the relationships established or enhanced during Discovery and provide transparency into tbo Risk MAP process.This may occur through n000tb)y or quarterly updates o/ project utatoscaOowdb community leaders, yrojeutvvebodem including updates at several milestones urulon0uspecific tinuulLue` or other methods. The City of Fort <Vudb abul| provide financial reports to the FEMA Regional Project Officer and FYI C7T'Pxodosboo-MA3 ' City of Fort Wozffi(Version Z.0) Mapping Activity Statement No. 1 31 of 33 Assistance Officer in accordance with the terms of the signed Cooperative Agreement for this MAS. Status Reporting: Status reports will be submitted on a quarterly basis in accordance with the financial reporting submittals. The City of Fort Worth shall refer to 44 CFR 13.4 to obtain minimum requirements for status reporting. The Project Officer, as needed, may request additional information on status. The City of Fort Worth may meet with FENIA and/or its contractor up to bi-weekly, or more frequently if needed,to review the progress of the project in addition to the quarterly financial and status submittals. These meetings will alternate between FEMA's Regional Office,the City of Fort Worth office, and conference calls,as necessary_ Earned Value Data Entry: The City of Fort Worth will update the Earned Value Status on the M workflow monthly, in coordination with the submittal of the Monthly Progress Report. SECTION 11—PROJECT COORDINATION Throughout the project, all members of the Regional Project Team will coordinate, as necessary,to ensure the products meet the technical and format specifications required and contain accurate,up-to-date information. Coordination activities may include: • Meetings,teleconferences,and video conferences with FEMA. and other Regional Project Team members as needed; • Telephone conversations with FEMA and other Regional Project Team members on an ad hoc basis, as required; # E-mail,facsimile transmissions,and letters,as required. FY13 CTP-Production-MAS - City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 32 of 33 SECTION 12-POINTS OF CONTACT(CTP) The points of contact for this Risk MAP Project are Ronald Wanhanen,PE,the FEMA Regional Project Officer; Clair Davis,PE,CFK the Project Manager for the City of Fort Worth;or subsequent personnel of comparable experience who are appointed to fulfill these responsibilities. When necessary,any additional FEMA assistance should be requested through the FEMA Regional Project Officer. Each party has caused this MAS to be executed by its duly authorized representative. Clair Davis,PE,CFM Date Project Manager City of Fort Worth 1/311,3 Ronald Wanhanen,PE Date Regional Project Officer Federal Emergency Management Agency,Region V1 FY 13 CTP-Production-MAS -City of Fort Worth(Version 2.0) Mapping Activity Statement No. 1 33 of 33 City of Fort Worth, Texas Mayor and Council Communication NNNmINN iffi NO II \ UNtI01NNAINOIUNNWINNONAb1g1bNIGbNNIAU1dIU141INbN'.YY41NNtt(IIIIN \III I \r 1S ANA\UIIV'AtiMIfIWUN041411RINMA!MAIIIdIN W1l,N,lk/I IIPff 1W,.!!(Ut III'iPmYPIN dNM1,gpdA7lN.. gININ A!1 IINM Nq 91M YIVVM @NIYIY AI MY.b1i1YqI fiflPWfiIIIRI111111N11!'JINW/lNniIWHR!t' IIIId1gI11 knA4°NNIJtMII YYRf✓I YNWIN INM1MIINIH If'lfglA11 NRIAIONgIIb fNS1A1MfNN@NNN\bNN6NfIdo NAMM1IUNfiNN`NA& COUNCIL ACTION: Approved on 5/13/2014 - Ordinance Nos. 21236-052014 & 212, 7170$_ 2014 IV,INNAOkINN011NN14YNMUlUNIWI UN&bNl\NNNN''➢I Il1YNINI OA II NINi 111b MgYf \r dob4lNUfW\NI NIXRtAPNXNINtt4NRl R40AR1(b1Aff,AdffILIDNkIPN ffY4?l YrRt(YYI1tl]IWgIIIIIRml%1Hg1,9NIP®AW11WU'1J/JWIIIIIIIII P!A IAY'0/QldG011U!\IPIIY(M\IfIA1lIk1(lllAf99 1 1ANGb1}AflflNW'dNpOPMIYIVIIM([Rli @Iyjwwfi I ITI @MFWM. NYIS fAYdlvIDllp)PI,14'iNIVIIVIV f(fllinflfi(N/IifINIIIIINNfi MMMU.IIUNIYIIM hI11NW'NhIiUU'JNGi3U0IIN Nl\INIYAIYIYp 1Y1NYNM"RN4NIb49NNIINMN9NVN INM @AM AN XN MMPob010N PYNd6 tl.nft DATE: Tuesday, May 13, 2014 REFERENCE NO.: **C-26796 LOG NAME: 20FEMACTP13-14AMENDNIENT SUBJECT: Amend Mayor and Council Communication C-26381 Increasing the Grant Application Amount with the Federal Emergency Management Agency from $150,000.00 to $154,147.00 for the Cooperating Technical Partners Program to Produce Flood Insurance Rate Maps and Related Information, Authorize Execution of a Professional Services Contract and Adopt Appropriation Ordinances (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the amendment of Mayor and Council Communication C-26381 increasing the grant application amount with the Federal Emergency Management Agency from $150,0OO.Ob to $154,147.00 for the Cooperating Technical Partners program; 2. Authorize the use of$422,000.00 from the Stormwater Utility Fund as an in-kind match for this Agreement; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of$4,147.00; 4. Authorize the execution of a Professional Services Agreement with Halff Associates, Inc., for an amount not to exceed $159,147.00 for the Cooperating Technical Partners program Mapping Services; and 5. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Stormwater Utility Fund and decreasing the unreserved, undesignated fund balance in the amount of $5,000.00. DISCUSSION: Since November, 2012, the City of Fort Worth has been participating with the Federal Emergency Management Agency (FEMA) as a Cooperating Technical Partner (CTP). Through C-rP, FEMA provides funds to participating communities in order to update Special Flood Hazard Areas shown on Flood Insurance Rate Maps (FIRM's) according to a Mapping Activity Statement (MAS) prepared by the City that is updated annually. On August 6, 2013, (M&C C-26381) the City Council approved the application for and acceptance of a grant from the Federal Emergency Management Agency, in the amount up to $150,000.00, for the Cooperating Technical Partners program to provide funding to produce flood insurance rate maps and other flood hazard information for 15 local streams. FEMA has notified the Transportation and Public Works Department that an additional $4,147.00 of grant funding is available from the FEMA Fiscal Year Logname: 20FEMACTPI3-14AMENDMENT Page 1 of 2 13 budget for the CTPProgram. This Mayor and Council Communication authorizes the additional grant amount of$4.147.OU for atotal grant Of$154.147.00. All of the streams selected for mapping updates with this grant are unstudied approximate flood zones or have outdated studies that need toberevised. Updating F|R&4'a through CTP provides benefits tnFort Worth residents by developing the most accurate flood zone limits and base f|VOdelevations S0 that the lowest possible flood insurance premiums are available. FEMA benefits by leveraging recent City-sourced stream studies to provide up-to-date flood risk analyses for accurate FIRM'S. City regulatory capabilities benefit from improved digital mapping products, and new non-regulatory flood risk products enhance information and outreach efforts. Local QA/QC 8f the updated F|F<M'Gensure that mapping errors are eliminated prior to official publication. FIRM updates through CTP for these 15 ofreonnS will result in savings of GtOrn0VV@ter Utility funds of approxinoate|y $375.00O.UOConnporedtOrBgU|orFEMALette[ OfW1mpR8viaion (L(}K8R) prooeao expenses, assuming @ conservative estimate of$25.00O OO per stream. The in-kind services match for this grant is based upon qualifying portions of previously-completed open channel studies in the amount 0f$417.0000O AD additional 85.OUO.00ig being contributed tO the match in order to provide on-ground survey for bridge and oU|Ved strUCtures, bringing the total in-kind contribution tO $422'000.00. The total funding available for mapping and additional services is $159,14700. Ha|ffAssociates, Inc., has provided the specialized technical services associated with FEMA's CTP p[Ogr8rU to the City of Oa||8s for four years and to the City of Grand Prairie for 13 y8o[S. Ha|ffAssociates, |nn.' proposes to perform the specified CTP services for @ |unlp sum fee Of $15Q.147.00. Staff has determined the proposed cost tobe reasonable for the scope of services proposed, and exactly matches the W1A8 and awarded grant funds oS required byFEMA. K8/VVBE Office Ho|ffASsDCi8teS. Inc., is in compliance with the City's 0DE Ordinance by committing to an additional 13.2 po[oentGBE participation on this contract. The City's goal on this contract is 13 percent. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds will be available inthe Fiscal Year 2014 operating bUdget, as appropriated, of the Grants Fund, FUND CENTERS:TO Fund/Account/Centers FROM Fund/Account/Centers 1 3) GR76 451583 020446670000 ��7.00 �54�7.00 1 3) GR76 531200 020446670010 $4,147.00 $5]000L00 2) GR76 488279 020446670000 $422,00X0.00 2) GR76 533280 020446670020 ��00.00 5) PE69 531200 0209207 ��0.00 CERTIFICATIONS:Submitted for City Mananer's Office by: Fernando Costa (6122) Originating Department Head: Douglas VKWiersig /7801\ Additional Information Contact: Cindy Robinson (7947) Lnguamo: 20FEMACTP13-14 I Page 7ot7