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HomeMy WebLinkAboutContract 42044 r f CITY SECRETARY CONTRACT ISO, `-- MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF FORT WORTH AND West Meadowbrook Neighborhood Association This Memorandum of Understanding (the "Memorandum") is entered into by and between West Meadowbrook Neighborhood Association, by and through Wanda Conlin, CID Liaison ("Committee"), and the City of Fort Worth ("City"), a Texas home-rule municipal corporation, by and through Fernando Costa, its duly authorized Assistant City Manager. (City and Committee may be referred to herein individually as a"Party",or collectively as the "Parties".) SECTION 1 Purpose of MOU 1.1. Background. Community ID: Public Art in Neighborhoods ("CID") is an initiative of Fort Worth Public Art ("FWPA") through which the City will assist community groups in generating public art projects that are specific and meaningful to each of the selected neighborhoods. Committee was awarded a CID project (the "Project") based on the recommendation of the CID Review Panel and the Fort Worth Art Commission. 1.2. Effect and Purpose. This Memorandum does not represent a binding obligation of either of the Parties. Specific approval of the City Council may be necessary to implement the Project. This Memorandum represents the intent of the Parties to take necessary steps to implement the Project. The remainder of this Memorandum describes the obligations and responsibilities of each of the parties to effect the implementation of the Project. SECTION 2 The Project 2.1 The Site. The location for the Project shall be the Fort Worth Crime Lab at 3616 East Lancaster Avenue, Fort Worth, Texas 76103. The specific site shall be determined by the Artist, as hereinafter defined, in consultation with the Committee, and subject to the approval of Fort Worth Art Commission, and City(collectively,the"Stakeholders"). The site is located in Council District 8. 2.2 The Artist. The artist shall be Tommy Fitzpatrick of Arlington,Texas("Artist"). 2.3 The Artwork. The artwork shall be designed by the Artist with input from the Committee. The final design shall be subject to non-aesthetic review by the City for reasons of safety and security. The final design shall be subject to the approval of the Fort Worth Art Commission. 2.4 The Budget. The Fort Worth Art Commission has recommended a total budget amount of$50,000, inclusive of design, engineering,materials, fabrication, transportation, installation, site work, lighting, Artist's fee, and contingency, which shall be the City's contribution to this Project pending City Council authorization. (See section 3.2.) It is understood that no additional funding is available from the City of Fort Worth for this project. Section 3 City Responsibilities 3.1. Artist Contract. Any and all contracts for the Project shall be between City and Artist, subject to the authorization of the Fort Worth City Council, and any contract with the Artist shall be MOU West Meadowbrook Neighborhood Association OFFICIAL RECORD Page 1 of 4 CITY SECRETARY FT. WORTH, TX r f managed by the City's contract manager, which is the Arts Council of Fort Worth & Tarrant County, Inc. ("Contract Manager"). Committee shall not be a party to any contract with Artist for the Project. 3.2. Additional Fundraising. The City and Contract Manager shall not be responsible for raising additional funds for the Project. Should Committee conduct additional fundraising for the Project, Contract Manager shall provide information about CID, Fort Worth Public Art (-FWPA). and Artist to the Committee,as available. (See Section 2.4. and Section 4.3.) 3.3. Artwork Maintenance. The Artwork shall become a part of the Fort Worth Public Art collection, and City shall maintain the Artwork in a manner consistent with its policies for the maintenance of items in its Fort Worth Public Art Collection. 3.4. Artwork Identification Plague. FWPA shall provide a standard artwork identification plaque to be installed at the Site. Section 4 Committee Responsibilities 4.1. Committee Liaison. Committee appoints the following person as the liaison who will be the point of contact for the City("Liaison"): Wanda Conlin 1755 Martel Fort Worth,TX 76103 Phone: 817.536.6993 Email: donandwandarcharter.net Alternate Committee Liaison: Deidra Norris 4309 Arden Place Fort Worth 76103 Phone: 817.253.4593 Email: deidrawmnaLasbcglobal.net 4.2. Liaison Duties. The Liaison shall coordinate community meetings regarding the project and shall be responsible for relaying Project information to and from the community and City. 4.3. Additional Fundraising by Committee: Should Committee conduct additional fundraising for the Project, Committee shall coordinate with the Contract Manager with regard to the timeline prior to commencing requests for donations. All fundraising must be complete and all funds must be received before Artist commences design. Additionally, when requesting donations, Committee shall request funds on behalf of the Committee, and not on behalf of FWPA, the Arts Council of Fort Worth & Tarrant County, or the City of Fort Worth. The City shall not have any involvement, whatsoever, with raising additional funds for the Project. All donations to support the Project must be accepted and appropriated by the Fort Worth City Council. Donor recognition shall be coordinated with the Contract Manager for inclusion on the plaque with additional expense covered by the Committee. (See Section 2.4. and Section 4.3.) 4.4. Input on Artwork Designs. The Committee shall have the opportunity to review the final design of the Artwork and shall be given no more than 30 days to offer any input or comments MOU West Meadowbrook Neighborhood Association Page 2 of 4 regarding the designs to Contract Manager prior to the Fort Worth Art Commission's review at a regularly scheduled meeting. Donors shall not have the authority to approve Artist's design. 4.5. Unveiling Ceremony. Committee shall work with Contract Manager to plan and execute a ceremony at which the Artwork is unveiled for viewing by the community. The Community shall execute the ceremony at its sole cost and expense. Section 5 Timeline City and Committee agree that the following timeline represents the intention of the parties as to the progress of the Project,and each party acknowledges that the timeline is subject to delays. DATE ACTION October 2010 City Council action regarding the Fort Worth Public Art FY 2011 Work Plan June 2011 Agreements signed by Committee. Agreement signed by Artist. June -August 2011 Artist works with community to develop a specific concc tual dcsign,thcn final dcsign August 2011 Presentation of final design to City staff, boards and commissions (as needed), and the CID Review Panel for input September 2011 Fort Worth Art Commission reviews Artist's final design proposal and makes recommendation to City Council. November 2011 Council action regarding the Artist's contract for implementation November 2011 Artist Dlaced under commission contract The Parties agree to make every effort to have the Project fully implemented within one calendar year from the date of the execution of the Artist's commission contract. MOU West Meadowbrook Neighborhood Association Page 3 of 4 1 EXECUTED this — day of 2011. COMMITTEE WEST MEADOWBROOK NEIGHBORHOOD ASSOCIATION By: Wanda Conlin,CID Liaison CITY OF FORT WORTH: =0m I I by: Fernando Costa Assistant City Manager Approved as to Form and Legality fr Tyler Wa Assistant City Attorney Attested by: Marty Hendrix,City Se Lary OFFICIAL. RECORD CITY SECRETARY MOU , F7 WORTH TX West Meadowbrook Neighborhood Association Page 4 of 4