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HomeMy WebLinkAboutContract 45760 NORTH TEXAS ANTI-TRAFFICKING TEAM CITy SECRETAW � NTATT COMRACT N01�, MEMORANDUM OF UNDERSTANDING PURPOSE This Memorandum of Understanding (MOU) is executed in order to memorialize the agreement and set forth the terms and conditions between the North Texas Anti- Trafficking Team (NTATT) members; City of Dallas through the Dallas Police Department hereinafter referred to as the "Dallas Police Department", City of Fort Worth through the Fort Worth Police Department hereinafter referred to as the "Fort Worth Police Department', City of Arlington through the Arlington Police Department hereinafter referred to as the "Arlington Police Department® and Mosaic Family Services Inc. which were established in 2005 under the guidance of the U.S. Attorney's Office, Northern District of Texas. All members of NTATT have agreed to combine investigative efforts with the North Texas Trafficking Task Force (N F) under the supervision and direction of U.S. Immigration and Customs Enforcement, Homeland Security Investigations (ICE, HSI). MISSION OF THE TASK FORCE The mission of the NTATT is to rescue trafficking victims and to ensure their safety, wellbeing, and health through proactive law enforcement and social service delivery using a victim-centered approach. The emphasis of the task force is to pursue investigations on individuals and organizations that will result in criminal prosecutions and large asset forfeitures. PERSONNEL 1) During the period of the assignment, the representatives remain under the supervision of their respective departments, 2) U.S. Immigration and Customs Enforcement, Homeland Security Investigations (ICE, HSI Dallas) will assign one Supervisor to provide daily guidance and support to the assigned NTTTF investigators. This Supervisor will be responsible for the management, supervision, and coordination of all investigative and operational activities. 3) All NTATT personnel assigned to the task force will maintain an office at the ICE- HSI Dallas office in Irving Texas and with the ICE-HSI Group Supervisor providing daily guidance and support. Due to economic and time constraints of travel to the location, assigned personnel will maintain a desk at the ICE-HSI Unit office, physically travel to the location on a minimum of one work day a week, attend any conferences, and meetings at the Irving office as needed. The ICE-HSI Group Supervisor and respective agencies will work -together with case assignments and investigator activities. 4) It is understood that personnel assigned to the task force may continue to have duties (training, administrative duties, etc.) that are linked to their respective agency. Additional personnel may be allowed to participate on a case by case basis. OIFFICIAL RECORD CITY SECRETARY RECE,q,0 IFT.WOTX of 8 JUL RTHE 7 NORTH TEXAS ANTI-TRAFFICKING TEAM NTATT MEMORANDUM OF UNDERSTANDING 5) It is agreed that the ICE Hl Group Supervisor will contact the immediate supervisor (or other agency designee) of any personnel assigned whose performance or conduct is questioned. Any related matters will be coordinated with the supervisor/designee. 6) During the period of assignment, each agency representative will report to his/her respective agency for personnel administrative matters. Each agency shall be responsible for pay, overtime, annual leave, and performance evaluations, etc. of its own employees. All reimbursement payments made under this agreement must come from revenues available under the FY 2013 Enhanced Collaborative Model to Combat Human Trafficking grant to the paying party, Agencies will be reimbursed for agreed salaries, overtime, and related travel expenses as indicated in the FY 2013 Enhanced Collaborative Model to Combat Human Trafficking grant. A) Grant Budget and allocation sheet is attached as Exhibit A into this Agreement and incorporated for all purposes. Allocation of overtime, training, supply, and equipment cost will be distributed as needed at the direction of the Grant Administrator, (Arlington Police Lieutenant assigned to Central Investigations, Covert Operations.) All parties to this Agreement will have equal opportunities for the distribution of funds related to overtime, training, supply, and equipment cost. B) The FY 2013 Enhanced Collaborative Model to Combat Human Trafficking grant provides for$163,200,00 in overtime expenses. Each of the three law enforcement agencies that are part of this MOU is entitled to reimbursement for overtime pay up to $54,400.00. C) Reimbursement form is attached as Exhibit B and incorporated into the agreement. The reimbursement form should be forwarded monthly to the Law Enforcement Program Coordinator and/or the Grant Administrator assigned to Arlington Police Department. Reimbursement requests will be processed through the Arlington Police Department's Fiscal Services Department. All parties to this Agreement must provide designated account numbers to the Grant Administrator in order to receive reimbursement, 7) All parties agree to provide dedicated employees to NTTTF as stated: • Arlington Police Department will assign one sworn Investigator and one civilian Law Enforcement Program Coordinator from their Central Investigations Division, Covert Operations Unit. • Dallas Police Department will assign two Investigators from their Vice Unit to work part-time with NTTTF. • Fort Worth Police Department will assign one sworn Investigator from their Human Trafficking Unit. ADMINISTRATIVE ISSUES 8) All computer and related equipment assigned to the NTTTF personnel will be used for official purposes only. 2 of 8 .. .......... NORTH TEXAS ANTI-TRAFFICKING TEAM NTATT MEMORANDUM OF UNDERSTANDING 9) The Arlington Police Department, Central Investigations, Covert Operations Lieutenant will be responsible for the oversight and administration of the FY 2013 Enhanced Collaborative Model to Combat Human Trafficking grant. 10) In no event will the member agencies charge the ICE, HSI for administration or implementation of this memorandum of understanding. 11)All members of the NTATT agree not to knowingly act unilaterally on any matter affecting the NT TTF without first coordinating with the ICE, HSI Group Supervisor. GOALS AND OBJECTIVES 12)All parties to this agreement shall, until the expiration of three (3) years after final payment under this Agreement or the conclusion of any audit begun hereunder, have access to and the right to examine any directly pertinent books, documents, papers and records involving transactions relating to this Agreement. All parties to this Agreement shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. Such party requesting access should give the Law Enforcement Program Coordinator and/or Grant Administrator reasonable advance notice of intended audits. 13)Together with the joint leadership of the Office of the United States Attorney, Northern District of Texas, the Dallas, Fort Worth and Arlington Police Departments, and with the joint partnership from Mosaic Family Services, the NTATT will seek to: • Assist in proactive investigations of sex trafficking and labor-trafficking crimes involving men and women, adults and minors, and domestic and foreign national victims within the North Texas area served by NTATT partners with the of of increasing victim identification and, correspondingly, prosecutable offenders., • Identify victims of all forms of human trafficking, as defined by the TVPA, within the NTATT area, and offer a comprehensive array of restorative services to meet each victim's individual needs. Referrals to area agencies will be decided based on age of victim, geographic preference, needs assessment, and safety. • Support the prosecution of trafficking crimes on state and federal levels. NTATT members of law enforcement agencies will make themselves available for all prosecutable cases within their jurisdictions as well as for consultation with both the U.S. Attorney's Office and the district attorney's office. • Enhance community capacity to identify and report trafficking crimes by conducting training, public awareness, and outreach activities. Educational presentations will be made during the period of this grant so that area law enforcement departments and related social service agencies will have the opportunity to receive general training on trafficking victimization and reporting protocol. 3 of 8 NORTH TEXAS ANTI-TRAFFICKING TEAM NTATT MEMORANDUM OF UNDERSTANDING INVESTIGATIVE MATTERS 14) Each participating agency will be responsible and provide all the necessary funds for the operational expenses, and for the purchase of evidence and information that relates to investigations and intelligence gathering for their perspective investigators. 15)The NTTTF investigative procedures will conform to the requirements for Federal prosecution. A determination will be made on a case by case basis whether the prosecution of cases will be at the State or Federal level. The criteria for the decision will be which level of prosecution would better advance the interests of justice. 16)Access to and use of ICE, HSI records will be in accordance with State and Federal Law and regulations and policy, including but not limited to the Texas Public Information Act and the Freedom of Information and Privacy Acts. VICTIM SERVICES 17) Mosaic Family Services, Inc. is the current designated coordinator of victim services through whom the NTATT enforcement agencies direct their request for services. Referrals to other area agencies will be decided based on age of victim, geographic preference, needs assessment, and safety. 18) Mosaic will: Co-facilitate Task Force meetings; coordinate information of possible cases reported to NTATT members; provide comprehensive services to victims of severe forms of human trafficking; provide victims of human trafficking with information about their rights and options, so that victims can make informed choices; facilitate the communication of victims' needs during investigation and prosecution; coordinate assistance with other social service providers as needed; participate in a collaborative approach with other task force members and trafficking victim service providers to better identify and serve victims of trafficking; inform about the civil law protections and remedies available to victims; provide education about the cultural aspects of victim services and promoting cultural competence. INFORMANTS 19) NTATT Law Enforcement Agencies agree that all confidential and cooperating witnesses exclusively developed through the NTTTF will be opened as ICE, HSI informants, sources, assets, or cooperating witnesses, and handled in accordance with ICE, HSI guidelines, policy and procedures, or other state law. FORFEITURE 20)Assets seized in connection with the NTTTF will be forfeited under Federal and/or State laws. NTTTF Law Enforcement Agencies agree that the ICE, HSI Supervisor will recommend the equitable sharing percentage for participating agencies for all assets seized during the course of task force investigations. The MOU Agreements between the Dallas, Fort Worth, and Arlington Police Departments and the ICE, HSI 4of8 NORTH TEXAS ANTI-TRAFFICKING TEAM NTATT MEMORANDUM OF UNDERSTANDING for Equitable Sharing from Asset Seizure and Forfeiture will apply to this working agreement. 21)All sharing is within the discretionary authority of the I Asset sharing request (DAG-71 form for DOJ or TDF-92-22-46 for U.S. Treasury) must be submitted within the 60 day deadline by the processing Federal Agency for their share of the forfeiture. Any funds or assets allocated to a law enforcement agency under this Agreement shall be spent in accordance with State and Federal law. MEDIA 22) NTATT Law Enforcement Agencies agree that all media issues relevant to task force investigations and activities will be coordinated with the ICE, HSI Group Supervisor. All press releases and/or contacts will be pursuant to U.S. Attorney Guidelines. TRAVEL 23)All NTATT related training and training travel associated with the FY 2013 Enhanced Collaborative Model to Combat Human Trafficking grant shall require the approval of the Arlington Police Department Central Investigations Division, Covert Operations Unit Lieutenant. LIABILITY 24) Unless specifically addressed by the terms of this Agreement, the parties agree to be responsible for the negligent or wrongful acts or omissions of their respective employees acting within their scope of duties and only to the extent required under law. 25) Liability for any negligent or willful acts of NTATT members, undertaken outside the terms of this MOU will be the sole responsibility of the respective employee and agency involved. Liability shall only be for when members are acting within the scope of their duties and only to the extent required under law. 26) Each of the parties will, to the extent permitted by law, and during the entire time of participation: a. Accept liability, under the Worker's Compensation Act, in the event personal injuries occur to its employee(s) while engaged in activities related to this MOU. b. Maintain sufficient insurance to cover its obligation and liability for its employee(s). This will include, but is not limited to, coverage of the employee and vehicle, while operating a vehicle, where applicable; and, c. Each of the parties, in lieu of purchasing liability insurance, elect to be self- insured but will be responsible for all risks of loss and actual loss as specified herein. 5 of 8 NORTH TEXAS ANTI-TRAFFICKING TEAM NTATT MEMORANDUM OF UNDERSTANDING d. However, no parry waives any defenses to liability under State or Federal law under this Agreement. DURATION 27)The term of this MOU shall be through the duration of the FY 2013 Enhanced Collaborative Model to Combat Human Trafficking grant beginning on October 1, 2013 or until termination of the NTATT, or withdrawal by an agency. 28)The provisions of the LIABILITY section will continue until all potential liabilities have lapsed. 29)The terms of this Agreement are not intended to alter, amend, or rescind any current agreement or provision of Federal law now in effect. Any provision of this MOU which conflicts with Federal law will be null and void, and the remaining provisions will remain in effect. 30)This MOU does not confer any rights or benefits on any third parry. 31)This Agreement may be amended at any time by mutual written consent of all Parties. ATTACHMENTS: • Exhibit A: Revised Budget Detail Worksheet • Exhibit B: Monthly Budget Financial Report 6 of 8 NORTH TEXAS ANTI-TRAFFICKING TEAM NTATT MEMORANDUM OF UNDERSTANDING The undersigned agree that their agency will participate in the North Texas Anti- Trafficking Team, and the North Texas Trafficking Task Force, and agrees that their agency will abide by the policies set forth herein this agreement For the Arlington Police Department, City of Arlington, Tarrant County, Texas: WiKohns6r)/_ Police Chief Date e, For the City of Arlington, Tarrant County, Texas: APPROVED AS TO FORM CITY OF ARLINGTON JAY DOEGEY THERON L. BOWMAN, PhD City Attorney Deputy City Manager By: &4L By: e2"Iw Date #elwe' Assistant City Attorney Deputy City Manager For the Dallas Police Department, City of Dallas, Dallas County, Texas: David O. Brown Police Chief Date For the City of Dallas, Dallas County, Texas: APPROVED AS TO FORM CITY OF DALLAS WARREN M.S. ERNST A.C.GONZALEZ City Attorney City Manager By: By: & Date -o'V' �& an;� Assistant 04 Attorn City Manager 7 of 8 NORTH TEXAS TRAFFICKING TASK FORCE TTTF MEMORANDUM OF UNDERSTANDING For the City of Fort Worth, Tarrant County, Texas: arl�s Daniels � Asslstanfi City-Manager ate For the Fort Worth Police Department, City of Fort Worth, Tarrant County, Texas: Jeffrey W Halstead l lice Chief Date For the City of Fort Worth, Tarrant County, Texas: APPROVED AS TO FORM AND LEGALITY f Maleshia Farmer Senior Assistant City Attorney Date For Mosaic Family Services, Inc. �'a-Axal/ 6-oc--�-k l Walter H. t46fe­nPhD Director Date ay aarasaaa»aa n�1d f Clones, 'ty t „...,. 0 � a �'�as�awaro<,waaa�da FF CITY SECRETARY J.T TXK of EY 2013 Enhanced. Collaborative Model to Combat Human Trafficking Budget Detail Worksheet EXHIBIT A.„ rso>anel n� Position De5cr►ptron _ % on Project_ Total _.. _ .�._. __,..._... _.. _.__.._ ..__ _ .n _ Officer-APD x31.28 per hr. x 2080 firs./yr. (first year) 100/0 $65,062 _ . 322 per hr, 20..0 hrs fir. (seeond yr.} X67,01 I"raf0ck.in 19.97 per hr. x 20 0 firs,/ _..... _.._ _....... p ".r. (first yca��� 100/® $41,538 .....C'c��7rdi.a..... 2i) 57_pea hr. x 2080 hrs/ya (second.nd_yr..)_ __........__...._ ..�...._._._ $42 786 _ ....... _.._...._._ .. ........ _ Officer Overtime-alt ($60/hr. x 2,720 hrs./yr. x 2 years 100% $163,200 u. risdictions _. _..........._. __._ .. _ ......... .._..... . __.... __ .—....... ___.._..._._. _..___..... .........__....____________..... . Officer 1 VGV"PD $41,02 per hr. x 2080 lars./yro x 2 years 100% $170,643 In-kind match _.._ ..._ _._ ._______... __....___........_ .__.. _ __...._.a._..___. _ ... .._ _...._._.. _..........._ __ _._....._ ........... Officer--Dallas P $28.50 per hr. x 2080 hrs./yr. x 2 yeas 100% $118,560 In-kind match ............__.____..._ ................___ ......... _..... .......__........._.__..__ ,_.....m._._.. _.....___...... ._.__.............. _.__. �.... �...._ Personnel Subtotal 668,807 _........... _. B.Trin e Benefits — Position Desertion _ Total _ . .._.—_m_..._._._ .. .._.. _......_.... .._... Fringe based on 100% of 2-year salary total of$132,080: _ Medicare (1.45%)...,,,............Pw.a.a.aW..w..,............................$1,915 Workers' Compensation ln.sUraxwe Officer- AP (2.24%)..4...w ......,,w.... ...............................$2,958 $46,158 disability/GroLap Health Insurance 03,421 . $3,434)4.._$6,855 City Ret.rernent/"r s (17.16%).,.....,,o...................$22,665 Education Pay ($1,320 pert years)n wa...o„........w....u.,.4.$2,640 n.vestigator Pay($600 x 2 years)......o m.u m......,,w.........$1,200 Shift Differential (6%)...,..,,,,.........,9 4.,.,.., ,,,..9.,..,.,��°7,925 - ......._ ......... ...... —_.... _ _..._...._._ ..____...... Fringe based on 100% of 2-year salary total of 4,322ti Medicare (1,45%)......wm.....,.,.o.....—..o.............................$1,223 Iru ka t w2o2r4kera�s' Compensation Insurance Coordinator ............................................... 1, $24,141 isQa: , bility/Ciroaap 1 lealth In.suranc,e $3,276 d .........4,...0......$6,559 City Retirement/TM S (170 16/0)„ww.....,,o....w.w®,.m,.......314,470 ._ ........._... ...._.............. ....... .... ... .... _...................._.... .... ... _ _ ......_ _�_...._ Fringe Subtotal X70,299 FY 2013 Enhanced Collaborative Model to C:ocr imt Human'Trafficking EXHIBIT A-- Budget Detail"Worksheet and Budget Narrative Page I of 9 C. Travel Purpose of I..,ocation Item Computation Cost Travel. ................. ............... ........................................................-......................................... ..............-............_...... ...................... ............. Travel to attend. TBD Airl"are $350 x 2 attendees $700 Regional Lodging $225 x 3 nights x 2attendees $1,350 Trafficking Per them ($71 x 3 day/full days)+ training ($53025 x 2 days/gravel days)x $640 2 attendees Ground Trans ortation $30 x 2 attendees $60 ........... .................................. ........._..............-............. _..®............................. "travel.1 ravel to attend TBD Airfiare $350 x 2 attendees $700 201.41,reedorn Lodging $225 x 3 nights x 2 attendees $1,350 Network Per them ($71 x 2 days/full days)-- 1.1.1 rafficking ($53025 x 2 days/travel days)x Confierence 2 attendees $500 Registration fee $325 x 2 attendees $650 Ground Transportation $50 x 2 attendees $1.00 ............... ......I----------- ......— Investigative TBD-- variousLodging $85 x 75 nights $6,375 travel, travel to locales Per them $71 x 75 days $5,325 provide training, and related travel ............................-11-.-I.......... .................................................................... Travel to task VariOUS .location.s Toll road $2.50/roundtrip x 1.00 trips $250 force, coalition in North Texas cliarges and trafficking related rneetin. ........................ ............... ................... Travel Subtotal $18,000 ......................... ....... ......... ............ ........... D.E"�pyy qt .......................... .......................................................... ._mm... . Ite Commutation Cost . . ..... Dell Professional P2212H dc_sk_t!,.�p._co!�2puter..�y�'lem $950 ........... ........ . ............... ......- ......................... ............... ........... Mobile printer $1.99 Digital voice recorder $30 Paper shred ler $249 Labeling..s, yste p $99 ......................... .................. ...............-.-.............................--.- Router for wireless access $1.00 ................. .............. ............. ..........- ........... -........................... .............. ................. ...................... ............ ......... ..................................... ................. .............. .......................... .................. ......... ................ Idqypment Subtotal $1,627 .......... FY 2013 Enhanced Collaborative Model to Combat Human Trafficking EX1HBlT A--Budget Detail Worksheet and Budget Narrative Page 2 of 9 ........................_________-._____a_____..........._._.____ .___._................... .......... .................... Item Co Cation Cost ....... .... -- ... ....... .... ... .......... General office supplies (pens, markers,paper, notebooks, CDs, See narrative $4,460 DVD-Rs, etc.) to maintain daily operations .......... m__......................... ................................................. ............. Printing costs for training materials (folders, binding/protocol See narrative $4,000 manual, brochures, hand-outs) ............... ...... ................... ............ . ....... .. ................................... 2eplacement ink cartridges for printers 12 (& $254.99 each ... . .........- ---—------.......... ................................ Su..pplies Subtotal.-..--. $111 F. Construction Position Descri tiop. ............ .................................... .! % on Proiect Total No funds are requested under this .............................o.. .................................... Construction Subtotal $0 G. Consultants & Contractor Services .......................... ........................ Desc K 109 Item . . C.....9mpu�ation Total .... .... .... Travel to attend Regional Trafficking Airfare: $350 x 2 attendees $700 training (Fort Worth Police Dept. Lodging: $225 x 3 nights x 2 attendees $1,350 traft-icking detective & Dallas Police Dept. Per diem: ($71 x 3 days/full days) trafficking detective) Location TBD $640 ($53.25 x 2 days/travet days) x 2 attendees Ground'rr rtation: $30 x 2 attendees $60 ............................... .............__......... ......... ..... ............. ... ......... Travel to attend 2,014 Freedom Network. Trafficking Conference (Fort Worth Police Airtare: $350 x 2 attendees $700 Dept. trafficking detective & Dallas Police Lodging: $225 x 3 nights x 2 attendees $1,350 Dept. trafficking detect ive)-1,ocatior.i. T13D Registration fees: $325 x 2 attendees $650 Per diem: ($71 x 2 days/full days) $500 ($53.25 x 2 1 days/travel. days) x 2 attendees Ground Transportation: $50x2attendees $100 ............. .................___........................— ........ .............._............. .............._................... .................... Investigative travel, travel to provide Lodging: $85 x 75 nights $6,375 training, and related. travel to various Per diem: $71 x 75 days $5,325 locations in N oi tb 'texas .......... .................... ......... ..................- ....... ——----- ...................................... ........... Consultants & Contractor Services Subtotal $17,750 ......................................... ............ .................... ........ ......................................... .......................... ........ FY 2013 Enhanced Collaborative Model to Combat Human Trafficking EXHIBIT A Budget Detail Worksheet and Budget Narrative Page 3 of 9 ----------------------------------------- H. Other Costs Item �Description Comnutation Total 'on ti AT&T wireless internet service for use durin t�ravel $5�0/rmionth x 24 months $1,200 -------............................................................ ............................ .................. Other Costs Subtotal. 51,200 I. Indirect Costs Position 16escr _D�i �tion on Project Total ---------- ................................... No funds are n�ste�dund�erthi�scafe ory ........ ... Indirect Costs Subtotal $o ..................... .................................... FY 2013 Enhanced Collaborative Model to Combat Human Trafficking EXHIBIT A--Budget Detail Worksheet and Budget Narrative Page 4 of 9 Budget Ca!�qog ....... ...................... ................. Amount A. Personnel $668,807 B. Fringe $70,299 ...................................... .......................... . ..............— C. Travel $18,000 ............................................................................. .................................... ........................... D.-EcLtipm nt ....... ............................................................. $1,627 E. Supplies $11,520 1'. Construction $0 .............. .......... G. Consultants & Contractor Services $17,750 H. Other Costs $1,200 1. Indirect Costs $0 TOTAL PROJECT COSTS $789,203 .............. ....................... Federal Request: $500,000 Non-Federal Amount: $289,203 .......................... ......... FY 2013 Enhanced Collaborative Model to Combat an Trafficking EXHIBIT A--Budget Detail Worksheet and Budget Narrative Page 5 of 9 Budget Narrative A. Personnel: $668,807 is budgeted under the Personnel category for the APD officer salary, the civilian Trafficking Coordinator salary, and NTATT officers' overtime. Of this amount, $289,203 is the in-kind match consisting of the salaries of the trafficking detectives dedicated to NTATT from Fort Worth and Dallas Police Departments. Funds under the Personnel category, including the in-kind matching funds, pay for the following: an Arlington Police Department (APD) officer (senior detective) for 2 years at 100% on this project, a Trafficking Coordinator for 2 years at 100% on this project, a Dallas Police Department officer at 100% for 2 years (this salary is part of the in-kind match), and a Fort Worth Police Department officer at 100% for 2 years (this salary is also part of the in-kind match). A cost of living increase of 3% has been included in the second year salaries of the APD detective and the Trafficking Coordinator. Additionally, $163,200 is allocated for overtime under this grant to be used by trafficking-designated officers involved in NTATT during the two year period of the grant. The officers under this grant project will be responsible for: responding to and conducting investigations of potential human trafficking victims, conducting educational training for law enforcement personnel and social service providers in the Metroplex, working in coordination with the NTATT and the task force in further developing standard protocol, attending regular task force meetings, attending training sessions including the Human Trafficking Institutes and required trainings of the grant, and collaborating with law enforcement partner and criminal justice personnel involved in human trafficking investigations. FY 2013 Enhanced Collaborative Model to Combat Human Trafficking EXHIBIT A-- Budget Detail Worksheet and Budget Narrative Page 6 of 9 The Trafficking Coordinator will be responsible for scheduling task force meetings, keeping records of minutes and action items at task force meetings for the USAO, coordinating training events including the Human Trafficking Institutes, conducting outreach in the North Texas area, responding to external information requests, coordinating efforts with all program partners, preparing monthly and quarterly statistical and programmatic reports, and overseeing the program efforts as related to the goals set by the USAO and the members of NTATT. Arlington Police Department's Fiscal Services Unit will be responsible for monitoring program expenditures under this grant, processing the reimbursement requests related to program expenditures for NTATT member agencies, and ensuring that financial reports are filed as required for grant reporting. APD will also coordinate program expenditures with the BJA grant administrator to ensure that all prior approvals are obtained and that all expenditures are approved under the grant. Additionally, the funds requested for officer overtime pay will provide the necessary funding for officers to conduct lengthy, on-going investigations, stake-outs, etc. Overtime is necessary in police work particularly when dealing with the problem of human trafficking as much work is done beyond the normal eight-hour shift, and flexibility is needed to respond quickly if the situation arises. Often, operation details can extend an officer's shift by up to six hours at a time if necessary for on-going investigations. B. Fringe Benefits: $70,299 is budgeted under the Benefits category for the Trafficking Coordinator position and the APD trafficking detective. The fringe benefits detailed under this category include retirement, disability and group health insurance, Medicare, Workers' Compensation Insurance, and benefits related to law enforcement officers such as investigator pay and shift pay. FY 2013 Enhanced Collaborative Model to Combat Human Trafficking EXHIBIT A-- Budget Detail Worksheet and Budget Narrative Page 7 of 9 C. Travel: $18,000 is requested in federal funding for travel expenses, including both investigative travel and travel for the Trafficking Coordinator and APD trafficking detective to attend required conferences and training under this grant program. Funds for toll charges to task force and coalition meetings, and other trafficking-related travel on toll roads will be available to the Trafficking Coordinator and APD trafficking detective. Funds are also budgeted under the travel category to cover the costs associated with the national trafficking conference sponsored by Freedom Network in 2014. D. Equipment: $1,627 is requested in federal funding under the equipment category for the purchase of several equipment items including: one desktop computer system for the Trafficking Coordinator ($950), one mobile printer for use when travelling for investigative and training purposes ($199), one digital voice recorder for investigations ($30), one paper shredder ($249), a labeling system for file organization ($99), and a wireless router for internet access when travelling for investigations and training ($100). E. Supplies: $11,520 has been allocated for printing and binding of materials for training purposes and for use by NTATT members (e.g. protocol manuals), copying of handouts, and general office supplies (notebooks, folders, writing materials, toner/ink, etc.). Printed presentation folders with NTATT information as well as contact information will be used by all NTATT trainers at presentations, Human Trafficking Institutes, and training sessions throughout North Texas during the grant period (5,000 @ $2,529). Tri-fold brochures with NTATT information will also be printed for distribution throughout the region (5,000 @ $562). Also included in this category are 12 inkjet cartridges at $254.99 each for a total of$3,060 for the two year grant period. FY 2013 Enhanced Collaborative Model to Combat Human Trafficking EXHIBIT A-- Budget Detail Worksheet and Budget Narrative Page 8 of 9 F. Construction: No funds are requested under this category. G. Consultants and Contractor Services: $17,750 is allocated for the travel expenses for the two in-kind trafficking detectives to attend the Regional Trafficking training required by the grant and the national trafficking conference sponsored by Freedom Network in 2014. These detectives have been designated specifically to NTATT from the Fort Worth Police Department and Dallas Police Department for the length of the grant. Travel funds are also available for active members of NTATT who require investigative, training, and related travel to ensure thorough investigations are conducted on any open human trafficking cases (i.e. interview witnesses or potential victims, etc.), to conduct training sessions requested by outlying departments and agencies, and other trafficking-related travel. H. Other Costs: A monthly contract for wireless internet service for use when travelling for investigative and training purposes is included in this category at a cost of$50 per month for 24 months for a total of$1,200. I. Indirect Costs: No funds are requested under this category. FY 2013 Enhanced Collaborative Model to Combat Human Trafficking EXHIBIT A-- Budget Detail Worksheet and Budget Narrative Page 9 of 9 FY 2013 Enhanced Collaborative Model to Combat Human Trafficking REQUEST FOR REIMBURSEMENT Budget Detail Worksheet EXHIBIT 8 Reporting P=eriod Reporting Department Salary Expenses Officer 112!1�Rate Hours In-kind Paid Officer Hourly Rate Hours In-kind Paid Officer Hourly to Hours In-kind Paid Officer I Hourly Rate I I Hours I I In-kind I I Paid 1 Officer Hourly Rate Hours T In-kind Paid Officer Hourly Rate Hours Paid Overtime Expenses Officer Hourly Rate Hours fit-kind Paid Officer Hourly Rate Hours In-kind Paid Officer Hourly to Hours In-kind Paid Officer Hourly Rate Hours In-kind Paid Officer Hourly Rate Hours I I In-kind I I Paid I Officer Hourl to ours In-kind Paid Travel Expenses Name Purpose of Travel Location Airl'are Lodging Per Diem Gound Trans. Total Cost .......... E ui ment Expenses Name Item Computation Cost E. Supplies Name General Printing Cost Ink Total Office Cartridges Cost .......... Consultants & Contractor Services Name Description Computation Total Cost l certify that the officer(s) named above and all listed expenses are for work directly related to anti-trafficking activities on behalf of the North Texas Anti-Trafficking Team (Grant#2013-VT­BX K003). Signature: Date: M&C Review Page I of 2 Offlda sfte c)f the Oty of Fort Worth, G exas CITY COUNCIL AGENDA FoRTWoRTH COUNCIL ACTION: Approved on 12/17/2013 -Ordinance No. 21072-12-2013 11111101mou"HINU illoilillill DATE: 12/17/2013 REFERENCE ,C-26608 LOG NAME: 352013HUMANTRAFFICKING NO.: CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Memorandum of Understanding with the City of Arlington and the City of Dallas to Participate in the North Texas Anti-Trafficking Team, Authorize Acceptance in an Amount Up to $60,000.00 from the Department of Justice Through the City of Arlington from the Fiscal Year 2013 Enhanced Collaborative Model to Combat Human Trafficking Grant, Authorize Matching Funds in an Amount Up to $172,348.80 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1.. Authorize the execution of a Memorandum of Understanding with the Cities of Arlington and Dallas to participate in the North Texas Anti-Trafficking Team; 2. Accept an amount up to $60,000.00 from the Fiscal Year 2013 Enhanced Collaborative Model to Combat Human Trafficking Grant; 3. Authorize the City to provide an in-kind match in the amount of$172,348.80 associated with an officer's salary for two years; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of$232,348.80, subject to the receipt of the grant. DISCUSSION: The City of Fort Worth has been an active participant in the North Texas Anti-Trafficking Team (NTATT)for several years. The mission of the NTATT is to rescue human trafficking victims and to ensure their safety, well in and health through proactive law enforcement and social service delivery using a victim centered approach. The program is funded by the Department of Justice Fiscal Year 2013 Enhanced Collaborative Model to Human Trafficking Grant. The fiscal agent of the grant is the City of Arlington, Through grant funds, the City of Arlington will reimburse the the City of Fort Worth up to $60,000.00 for overtime, travel and equipment for one police officer. The City will make an in-kind match in the amount of$172,348.80, which covers the officer's salary for two years. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, receipt of the grant, and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 4_J GR76..517040 035423694020 $172.348.80 U 160J0_0000 GR76 451891 035423694000 $60.000.00 &LARIQUQ__03542369401 0 4J http://apps.cfwnet.org/coLincil_packet/nic-.,review.asp?l D=:I 9322&COLinci ldate—12/17/2013 1/2/2014 ­­­­_­­­.............. M&C Review Page 2 of 2 Q,R7�6_.488279 035423694020 I172.148.80 Submitted for City Manager's Office by: Charles W. Daniels (6199) Originating Department Head: Jeff Halstead (4211) Additional Information Contact: Ay a Ealy (4239) ATTACHMENTS ---------------.-- http://apps.ctwnet.org/council_packet/mc—review.asp?ID=19322&councildate=12/17/2013 1/2/2014