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Home My WebLink AboutOrdinance 21335-07-2014 P i I Ordinance No. 21335-07-2014 i AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND i APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $246,475.35, i DECREASING THE ASSIGNED FUND BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF SEEKING AUTHORIZATION TO ENTER INTO A NEW AGREEMENT WITH THE SEGAL COMPANY WESTERN STATES 'INC., TO i CONDUCT A STUDY OF THE CITY'S CLASSIFICATION AND COMPENSATION ! PLANS FOR ITS GENERAL EMPLOYEES; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. i That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General Fund in the amount of$246,475.35, decreasing the assigned fund balance by the same amount, for I the purpose of seeking authorization to enter into a new agreement with the Segal Company Western States I Inc.,to conduct a study of the City's Classification and Compensation Plans for its general employees. 4 I SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining 1 provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. i I SECTION 4. 4 This ordinance shall take effect upon adoption. PRO AS TO FORM AND LEGALITY: CITY SECRET I ties C A Ass ant i ttorney Mary J.Kayser / ADOPTED EFFECTIVE:July 22,2014 i i City of Fort Worth, Texas Mayor and Council Communication I . COUNCIL ACTfON . Approvedon 7/22/2014 Ordinance:No 2'1,335 07-2014 DATE: Tuesday, July 22, 2014 REFERENCE NO.: **C-26863 LOG NAME: 14PAYSTUDY SUBJECT: Authorize Execution of Agreement with the Segal Company Western States Inc., in the Amount of $300,000.00 to Conduct a Study of the City's Classification and Compensation Plans for General Employees and Adopt Approriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached supplemental appropriation ordinance increasing the estimated receipts and appropriations in the General Fund - Human Resources Department in the amount of$246,475.35 and decreasing the unassigned Fund Balance by the same amount; and 2. Authorize the execution of an Agreement with the Segal Company Western States Inc., in the amount of$300,000.00 to conduct a study of the City's Classification and Compensation Plans for General Employees. i DISCUSSION: The purpose of this Mayor and Council Communication is to seek authorization to enter into a new Agreement with the Segal Company Western States Inc., to conduct a study of the City's Classification and Compensation Plans for its general employees. As of February 24, 2014, the City employs 3,745 general employees in 435 active job classifications. The current Classification and Compensation System was put in place following a study conducted by Ralph Anderson and Associates in 1995 (M&C C-15089). Prior to that time, the City had commissioned a similar Classification and Compensation Study in 1976. The City issued a Request for Proposals (RFP) on April 16, 2014. The bid was advertised in the Fort Worth Star-Telegram every Wednesday starting on April 16, 2014 through May 14, 2014. Twenty-four vendors were solicited from the purchasing database; five responses were received. i The proposals were thoroughly reviewed by an evaluation team consisting of staff from the Human Resources Department. The evaluation team ranked the proposals based on the following factors: strategy, prior experience, demonstrated understanding of tasks, availability and capacity to deliver services/experience of proposed staff and cost. Three finalists were selected and made presentations. Following the presentations, the evaluation team determined that Segal Company Western States Inc., provides the best overall solution to the City. i The study of the City's Classification and Compensation Plans will consist of two projects: (1) Review the City's current general-employee job classification system, research alternatives and best practices and develop and propose modifications to improve or replace the current plans/system and (2) Research, Logname: 14PAYSTUDY Pagel of 2 I I develop and recommend compensation structures for the City's general-employee exempt and non- exempt job classifications. f The project will be assisted by a functional committee consisting of department level managers and employees who will coordinate with vendor staff and City employees to ensure proper communication of the project and appropriate classification of jobs, their titles and their essential functions. The functional committee will also work with a steering committee consisting of department heads and an assistant city manager regarding approval of appropriate classification and compensation levels for positions during the project. Following completion of the project, the steering committee will present strategic and long term recommendations for final approval and will work to oversee implementation of approved recommendations. i NOTE ON FUNDING - The Water and Sewer Operating Fund has identified $53,524.65 in anticipated savings in the current year's budget for its contribution toward the overall cost of the study. The remaining balance of$246,475.35 will be funded from the General Fund using available fund balance. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council a pp roval, the Agreement shall begin on July 23, 2014 and end ; on July 22, 2015.1 RENEWAL OPTIONS - The Agreement may be renewed up to four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has I appropriated sufficient funds to satisfy the City's obligations during the renewal term. I FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental ordinance, funds will be available in the current operating budget, as appropriated, of the General Fund. An anticipated amount of$53,524.65 in savings has been i identified in the current operating budget, as appropriated, of the Water and Sewer Operating Fund. j I FUND CENTERS: TO F u nd/Accou nt/C enters FROM Fund/Account/Centers i GG01 531200 0141000 $246,475.35 PE45 531200 0601000 $26,762.33 i PE45 531200 0701000 $26,762.32 GG01 531200 0141000 $246,475.35 I I I CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) t Originating Department Head: Brian Dickerson (7783) 7772 Cates Additional Information Contact: Harold ( ) � I I I I i Logname: 14PAYSTUDY Page 2 of 2 j i