HomeMy WebLinkAboutContract 45783 CITY SECRETAW
CONTRACT NO.
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City, of Fort Worth, a Texas home-rule
municipality (the "CITY"), and Shield Engineering Group, PLLC, authorized to do business
in Texas, (the "ENGINEER"), for a PROJECT generally described as: J.T. Hinkle Park.
Oakland Lake Park, Sylvania Part/ Riverside Community Center, and Lost Sours Park.
A .&'
All ticle I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article 11
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article ill
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. invoice and Payment
ill The Enroineer shall nr vide the City sufficient documentation, includinn but
U 11.0 ..1 - — U
not limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work In,erformed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I., the final payment of
any balance will be due within 30 days of receipt of the final invoice.
i. .............
OFFICIAL RECORD
Citv of Fort Worth,Texas SECREIr,1UPtY
Standard Agreement for Engineerin.n Related Design Servicec
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Page 1 of 16 Ft,W),RM'11141�"I'l'
RECEIVED JUL 9 8 2014
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion oft billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 630 days of the amount due, the EINJIG311NEERR rnay, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full. In the event of suspension of services, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental
thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar
services at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise
the CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise
specified in Attachment A.
CRY Of Fon Woft, W exas
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(2) In sails, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where
observations, exploration., and investigations have been made.
Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that
could affect the total PROJECT cost and/or execution. These
Lr�'Ji&� �.0 LL.-.
lie, respor I
conditions and costA,-ixecution effects are not the tv5liviltmil ky kit Lilt:
ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in
in on reproducible mylar sheets and electronic files in r)df format, or as
otherwise approved by CITY, which shall become the property oft CITY.
CITY may use such drawings in any manner it desires; provided, however,
t hat the ENGINEER shall not be liable forte use of such drawings for any
L. r1% A
project,other tilganthe PROJECT described herein,
E. Engineees Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong tot CITY and/or the CITY's construction contractors, or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary -for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or -their employees in connection with 'their work or
any health or safety precautions,
(2) Except tot extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality aft completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
the agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to
City of Fcxt Worth,Texas
%andard Agreement for Engheering Rdatted Design 0 Mces
PMO Offidal Relem Date,0510412012
Page 3 of 16
diScover latent defects in the work or otherwise check the quality "
or quantity
of the work on the PROJECT. If the ENGINEER1 makes on-site
observation(s) of a deviation from the Contract Documents, the ENGINEER
shall inform the CITY.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
r1l -
services set 9101-th in 'file oc'cope of 0Se ry 1:c e s, e E INI G�011 N E-E r N s hail b-e e n 1 le,
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to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
4) In providing opinions of cost, financial analyses, economic 'Masibility
10 Lne rrrNjr-r%-T-, the L-
I U1 L1 -e-jules for "Ll r-HU r-%.j I Lit ENG NEER I as no
p Jec'ons, and sch U
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
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management, r direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ENGINEER makes no
warranty that the CITY's actual PROjE CT costs, Tin anciai aspects,
economic feasibility, or schedules will not vary from the ENGINEER's
opinions, analyses, projections, or estimates.
G. Construction Pro y
gress Pam ents
j
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
EN&INEER--s knowledge, information, and belief from selective sampling
and observation that the work has progressed to the it indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
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work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other
matters at issue between the CITY and the construction contractor that
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
DMO Offica!Rele-,-,e Date:05!04/2012
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affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part., on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components; or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not resnonsible for
any errors or omissions in the information from others that is in' corporated
into the record drawings.
I. Minority and Woman Business Enterprise MIME) Participation
In accord with City of Fort Worth Ordinance No. 15530, as amended, the
City has goals for the participation of minority business enterprises and
woman business enterprises in City contracts. Engineer aCKnowledges the
MANBE goal established for this contract and its accepted written
co "men'to M/WBE participation. Any misrepresentation of facts (other
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than a neolli-y-ent misrepresentation" and'or'he commission of fraud by&L
11 y 1. 1 1 1 If ) Ulu 111 1 U V- life
Engineer may result in the termination of this Agreement and debarment
from participating in City contracts for a period of time of not less than three
(3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years
after final payment under this contract. have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees thatthe CIT"Yshall have access during normal
working LZIM%.3 IMIZEZ1"N [ it 11 V lu
.4 hours to all, necessary "I'll"E" facilities and shall be prov"ed
adequate and appropriate works in order to conduct its in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
M ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision tot effect that the subconsultant agrees that the
CITY shall, until the expiration of five (5) years after final payment under the
subcontract' have access to and the right to examine and photocopy any
directly pertinent books, documents, per and records of such
consult t, involving transactions to the subcontract, and further, that the
%U-Ir-Y shall have access during normal working hours to all subconsu.. nt
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facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
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together with subsection (3) hereof. CITY shall give subconsultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercial
umbrella insurance with a limit of not less than $1,000,000.00 Der each
occurrence with a $2,000,000.00 aggregate, If such Commerciai General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT or location.
i. The (31-r"" shall be included as an insured under 'he C,-'L, using
I I I I U k,7 _4
ISO additional insured endorsement or a substitute providing
equivalent coverage, and under the commercial umbrella, if any.
This insurance shall apply as primary insurance with respect to
any® other insurance or self-insurance pronr ms afforded to the
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CITY. The Commercial General Liability insurance policy shall
have no exclusions by endorsements that would alter or nullify:
pre m ises/ope rations, prod ucts/com pleted operations- contractual.
personai injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damag es are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto — the ENGINEER shall maintain business auto 'liability
and, if necessary, commercial umbrella 'liability insurance with a limit of
not less than $1,000,000 each accident. Such insurance shall cover
liability arising out of "any auto", including owned, hired, and non-awned
autos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non-owned is
acceptable.
City of Fort Worth,Texas
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PMO Official Release Date:05!0412012
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i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damaaes are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGIN9ER
pursuant to this agreement or under any applicable auto physical
damage coverage.
IA!_..i__.._% -n-a:n wor"ers
C. V vurrkers' Compensation 14 V-71 114 r_rZ r1k s'all inal L I K
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily® injiu.n., by disease, with $500,000.00 policy firrift.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and eMDlOV8eS for recovery of damages to the
j
extent t hese damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
L this agreement.
ENGINEErR% pursuant to thl
d. Professional Liability — the ENGINEER shall maintain professional
liability, a claims-made policy, with a minimum of $1,000,000.00 per
claim and aggregate. The policy shall contain a retroactive date prior to
the date of the contract or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the contract. An annual certificate of
the
insurance specifically referencing this project shall be submifted to L
C Mf.C- each completion ofthe contract
I I , or each lu I L I L L L
(2) GENERAL INSURANCE REQUIREMENTS
a. Cerfitficates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
City of Fort Worth,Texas
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PMO Official Release Date:0510Z'2012
Page 7 of 16
requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
cover ll be provided to the CITY. A ten (10) days notice shEiill be
acceptvble in the event of non-payment of premium'. Notice shall be sent
to the respective Department Director (by name), City of Fort Worth,
1000 Throcrkmorton, Fort Worth, Texas 76102.
f. insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management,
g. Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if co'v'erage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies 'Including
endorsements 'thereto and, at the CITY's discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims-made basis, shall contain a retroactive date Coincident with or
prior tote date of the contractual agreement. The certifi cate of
insurance shall state of the retroactive date and that the coverage is
claims-made.
k. Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without :interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained after
final payments.
I. The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement.
m. Sub consultants and subcontractors to/of the ENGINEER shall be
City of Fort Worth,Texas
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required by the ENGINEER i
to maintain the same or reasonably
equivalent insurance coverage as requir for the ENGINEER. When
sub
consult ts/subcontractors maintain insurance coveraae.
ENGINEER shall movide CITY with documentation thereof on- a
certificate of insuranc e.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent
consultant and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure
L
in writing of any existing conflicts of interest or pot enUall conflicts of :Interest,
including personall financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing
of any conflicts of interest that develop subsequent to the signing of this
contract and prior to fin al payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
... 'Y —
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
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(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
0. Permitting Authorities - Design Changes
If Dermitting authorities require design changes so as to comply with
pu lished design criteria and/or current engineering practice standards
which the ENGINEER should have been aware of at the time this
Agreement was executed, the ENGINEER shall revise plans and
specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permittinq authorities'
published design criteria and/or practice standards criteria which are
published after the date of this Agreement which the ENGINEER could not
have been reasonably aware of, the ENGINEER shall notify the CITY of
such channes and an arliustment in compensation will be made through an
W -i U..
amendment to this AGREEMENT.
City of Fort Worth,Texas
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P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
A":
M1 LICIle
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER mat, rely upon the accuracy, timeliness, and completeness of
. re. .
the information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITi' will perform, at no
Cos& &_ &L-- r_KVf�1V11r_r_M, L. & X
I tu 111ti such tests of equipment, machineni, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of
the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses
required by local, state, or federai authorities; and land, easements, riahts-
of-way, and access necessary for the ENGINEER's services or PRO.FECT
construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches,
drawings, specifications,, proposals, and other documents: obtain advice of
an attorney, insurance counselor, accountant, auditor, bond and financial
advisors, and other consultants as the CITY deems appropriate; and render
in writing decisions required by the in a timely manner in accordance
with the project schedule prepared in accordance with Attachment D.
E. Prompt Notice
City of Fort Worth,Texas
1,
.,andardAg.eemen't',orEng"neering Related Design Services
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Page 10 of 16
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
ti mina of the ENGINEER's services or of any defect in the or of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior
role in the aeneration. treatment, storage, or disposition of such
materials. in consideration of the associated risks that may give rise to
claims by third parties or employees of City, City hereby releases
I ENGINEIEF11% from any damage or liability related to the presence of
suchl materials,
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos
i-c n ro-cidt r%f ENGINEER's neglinant-a nr if PMr_'1M9=9=P hrinric eiet-h
hazardous substance, contaminant or asbestos onto the project.
G. Contractor indemnifi cation and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction it and
DrovisionS Drovidina contractor indemnification of the CITY and the
�NGINEER'for contractor's negligence.
H. ContractorClaims and Third-Party Beneficiaries
14\ TL®
lhe CUIT"t' agrees to include LL® f011owinq clause In all con'traCtS with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the n eficiary
of any undertaking by the ENGINEER."
(2) This AGREEMEN I
_F_
gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
City of F,t.)rt Worlh,Texas
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or person regarding the PROJECT a provision that such entity® or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothina contained in this section V.H. shall be construed as a waiver of anv
right the CITY has to bring a claim against ENGINEER.
CITY's Insurance
The CI may maintain property insurance on certain pre-existing structures
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associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk./Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litiaation Assistance
The Scope of Services does not include costs of the ENGINEER for ruined
or requested assistance to support, prepare, document, bring, U'Ve'I'Vend, or
V the Cl
- -r-Y. In the event C l TY
assist In litigation undertaken or defended b
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such chanaes affect the ENGINEER's cost
of or time required for performance of the services, an equitable adjustment
will be made through an amendment to this AGREEMENT with appropriate
C', approval.
Article VI
General Legal Provisions
Amendments to Article V1, if any, are included in Attachment C.
A. Authorization to Proceed
City of Fort Worth,Texas
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Page 12 of 16
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINE-ER, whether in hard copy or in electronic form, are instruments
X S_ &L-: nn^ir_r%T L_ AL- Li®_ nM^ir_r%_r :
of service lur Lills r_rXU wileLlICI the PRO E-Cl is completteud U-1 1-101.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf oft CITY of any such instruments of service without the written
permission aft ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay, in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond
the control aft ENGINEER that prevent ENGINEER's performance of its
obliaations hereunder.
D. Termination
14 -rL-: A -e it far convenience on
TMENT may be temninat d only bv th I lu I
1.1 1 11 Is /A G FrZ E.
30 days" written notice. i s AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligenfly complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
1. 1 lete dies, plans,
a., Cost of reproduction of pal I or comp, stuUl
specilludilunS 01-other forms of ENGINEERX'S work produCt:
b.) Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies ors rvic ;
C.1 The time renuirements, for the ENGINEER'S nersonnel to document
the work underway at the time of the CITY'S termination for
convenience sat the work effort is suitable for Iona time storage.
w
VAN Prior to proceeding with termination services, the ENGINEER i
will
submit tot CITY an it ent of all termination expenses. The
CITY'S approval will be obtained in writing prior to proceeding with
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termination services.
E. Suspension, Delay, or Interruption to Work
The CITY. may suspend, delay, or interrupt the services of the ENGINEER
for the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the GI 's personnel and subcontractors,
and G1 R' compensation will be made.
U 'ficton
r In emn e ai
In accordance With Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGiNEER*s
agent, consultant under contract, or another entity over which the
E-N%'.-;1I1N'EE-R% exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the
prior written consent of the other party.
H. Interpretation
A R A
I Ul Ity U its m(31REEIVIEN11 b mess
Limitations on INMAN and •In-lemnittles in ti rN are 'us
understandings between the parties and shall apply to all the different
theories of recovery, including breach of contract or warranty, tort including
negligence, strict or statutory liability, or any other cause of action, except for
willful misconduct or grosc. negligence for limitations of liability and sole
negligence for indemnifi cation. Parties mean the CITY and the ENGINEER,
and their officers. employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT.
its interpretation and performance, and any other claims related to it. The
venue for any litigation related to this AGREEMENT shall be Tarrant County,
Texas.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date:05/04/2012
Page 14 of 16
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any
reason to be invalid. illegal, or unenforceable in any respect, such invalidity,
illegal" unenforceability will not affect any other provision, and this
AGREEMENT shall be construed as if such invalid, illegal® or unenforceable
provision had never been contained herein. Articles V.F., VI.B., VID., VIF.,
I 1-aflsurvivefrmination OfL is "GREEMP IT for any caUse
VI.H., and VH. sh 1 1 Lhi A-3 E-E 171-4 1
K. Observe and Comply
ENGINEER shall at all times observe and comply with allf6deral and State
laws and regulations and with all City ordinances and regulations which in
any way affect this AGREEMENT and the work hereunder, and shall
observe and comply with all orders, laws ordinances and regulations which
may exist or may be enacted later by governing bodies having jurisdiction or
authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. ENGINEER agrees to defend, indemnify and
hold haw wile CITT and all'[ of Its offilicers, agents and employees from and
against all claims or liability arising out of the violation of any such order, law,
ordinance, or regulation, whether it be by itself or its employees.
Article VII
Attachments, Schedules, and Signatums
This AGREEMENT, including its a' achments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments
and schedules are hereby made a part oft is AGREEMENT:
Attachment A - Scope of Services
Attachment B—Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D- Project Schedule
Attachment E ® Location Map
CRY of Fort WOM,TeXaS
Standard Agreement tar Engineering Related DeMp Servk*s
PMO Offidal Release Date:05/04/2012
Page 15 of 16
Executed and effective this the -),eill—day of �,
BY, BY-
CITY OF FORT WORTH ENGINEER
Shield Engineering Group, PLLC
J� ........................................... ....... ....... . .....................
usan Alanis Jean-Marie Alexander, P.
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Assistant City Manager CEO
Date".. Dat(-;,,:
-L-t............. ......
APPROVAL RECOMMENDED:
By, ichard Zavala
ir ector, P ar k
s 8a, Community Servi ces
APPROVED AS TO FORM AND MaC
LEGALITY
M&C Date: 5- -
By:
Douglas W. Black
Assistant City Attomey
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Mary J. Ka
City Sec
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OFFICIAL RECORD
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cfty Of Fowt wom, Texas CITy Sr.-GRLZ TARY
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Standard Agreement for Eng0eering Related D"gn Servloes
P OfficW Release Date:05/04P2012 TX
Page 16 of 16 FT.WORTH,TX
ATTACHMENT "A"
Scope for Engineering Desi n Related Services for Parks and Community Services
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
Provide master planning, design and construction document preparation services as
described in the Request for Proposal dated September 26, 2013 for:
1. J.T. Hinkle Park
2. Oakland Lake Park
3. Sylvania Park / Riverside Community Center
4. Lost Spurs Park
For the purposes of this scope, it is assumed that all projects will be bid at the same time for
construction.
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Construction Phase Services
Task 7. Survey Services
Task 8. Permitting
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
1.1.1 Lead, manage and direct design team activities. Communicate internally
among team members and task and allocate team resources.
1.1.2 Ensure quality control is practiced in performance of the work.
1.2. Communications and Reporting
1.2.1. Attend a pre-design project kickoff/chartering meeting with CITY staff to
confirm and clarify scope, understand CITY objectives, and ensure
economical and functional designs that meet CITY requirements.
1.2.2. Conduct and document monthly project update meetings with CITY Project
Manager
1.2.3. Conduct review meetings with the CITY at the end of each design phase
C4 of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 21
1.2.4. Conduct and document weekly design team meetings
1.2.5. Prepare invoices, in accordance with Attachment B to this Standard
Agreement and submit monthly in the format requested by the CITY.
1.2.6. Prepare and submit monthly progress reports in the format provided by the
respective CITY Department.
1.2.7. Prepare and submit baseline Project Schedule initially, and Project Schedule
updates with a schedule narrative monthly, as required in Attachment D to
this Standard Agreement and according to the City of Fort Worth's Schedule
Guidance Document. Schedules will be provided using Microsoft Project
(Version 2003/2007 or later or approved by CITY).
1.2.8. Complete Monthly MANBE Report Form and Final Summary Payment Report
Form at the end of the project
1.2.9. Coordinate with other agencies and entities as necessary for the design of
the proposed infrastructure, and provide and obtain information needed to
prepare the design. With respect to coordination with permitting authorities,
ENGINEER shall communicate with permitting authorities such that their
regulatory requirements are appropriately reflected in the designs.
ENGINEER shall work with regulatory authorities to obtain approval of the
designs, and make changes necessary to meet their requirements, as part of
the design scope.
Personnel and Vehicle Identification: When conducting site visits to the project location,
the ENGINEER or any of its sub-consultants shall carry readily visible information
identifying the name of the company and the company representative.
ASSUMPTIONS
• The City anticipates issuing a Notice to Proceed by Mid December 2014 with
construction documents completed for review no later than Mid June 2014.
Construction Phase Services are also provided in this scope, therefore it has been
assumed that construction should be complete by January 2015.
• Pre-design kickoff meeting shall include the Project Manager.
• Weekly team meetings will include the entire design team.
• Monthly project update meetings will include the Project Manager. Design Team
Project Manager will notify CITY Project Manager well in advance of the necessity to
include additional CITY personnel at monthly meetings. Monthly progress meetings
shall be held during the design phase of this project and end after final design is
delivered. Six (6) monthly meetings are included in this scope.
• Review meetings shall be held at the end of the Conceptual, Preliminary, and Final
design phases, for a total of three (3) design review meetings. Only one design team
representative shall attend each review meeting.
• Baseline Schedule shall initially be submitted with the project contract and updated
monthly as required with narrative detailing schedule changes. A total of six (6)
schedule updates are included in this scope.
• Six (6) monthly progress reports are included in this scope.
City of For,Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 2 of 21
• Twelve (12) monthly M/WBE reports are included in this scope.
• Twelve (12) monthly invoice submittals are included in this scope.
• Coordination with other agencies are assumed to be minimal effort with this project,
and does not include environmental coordination should a permit be determined
necessary for J.T. Hinkle Park. Therefore, this effort has been limited to 8 hours.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept. ENGINEER will utilize concepts and criteria contained in the current CITY iSWM
Criteria Manual for Site Development and Construction for conceptual planning and design.
ENGINEER will develop the conceptual design of the infrastructure as follows.
J.T. Hinkle Park
2.1. One Site Visit
2.2. Data Collection
In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the project.
ENGINEER will also identify and seek to obtain data for existing conditions that may
impact the project including; utilities, agencies (TxDOT and railroads), City Master
Plans, and property ownership as available from the Tax Assessor's office.
2.3. The Conceptual Design Package for J.T. Hinkle shall include the following:
2.3.1. Cover and index of sheets including project limits and area location map
2.3.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
2.3.3. Conceptual master plan, based on provided survey and preliminary PACS
master plan, showing the following:
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 3 of 21
a. Proposed location of amenities for the park: Benches, playground, 6' wide
concrete trail, group shelter, pedestrian bridge, security lighting. The
design for the amenities will be based on CADD design layout, and
installation details provided by PACS.
b. Existing boundary, ROW, and lot lines to identify park encroachment
areas.
c. Proposed pond reclamation area
d. Proposed storm drain line extension
e. Existing drainage structures, pond, and creek
f. Existing Waters of the US delineation
2.4. Identify corps permit requirements and costs for pond and creek reclamation and
drainage way cleanup. Provide recommendation to the City including approximate
cost estimate if a permit is required (See Task 8).
2.5. Identify easement requirements for storm drain extension
2.6. Estimates of probable construction cost based on Not To Exceed (NTE) construction
budget of$216,674.00
2.7. Documentation of key design decisions (Project Decision Log)
Oakland Lake Park
2.8. One Site Visit
2.9. Data Collection
2.10. The Conceptual Design Package for Oakland Lake Park shall include the following:
2.10.1. Cover and index of sheets including project limits and area location map
2.10.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
2.10.3. Prepare an Existing Conditions Map based on aerial and limited survey that is
provided in this scope for the proposed park improvements
2.10.4.Assess existing trail condition and identify areas of removal and replacement
2.10.5. Conceptual park plans showing the following:
a. Ball field lighting plan showing the 6 light poles which are to be removed
and replaced
b. Conceptual layout for security lighting along the existing park trail based
on PACS specified design standards.
c. Conceptual layout of a skate park which will be located on the existing
30'x60' tennis court. The design will be based on the skate park layout
template provided by PACS.
d. Conceptual trail plan showing areas which need to be removed and
replaced
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 4 of 2 1
e. Conceptual asphalt overlay plan for the parking and entry area at the west
side of the WPA shelter
f. Conceptual asphalt overlay plan for the parking and entry area on the east
side of the ball field
g. Conceptual disc golf layout plan based on Professional Disc Golf
Association (PDGA) Design Recommendations and similar disc golf sites
in and around the Fort Worth area.
h. Proposed location of a group shelter which will be located adjacent to the
existing playground and skate park. The design will be based on CADD
design layout and installation details provided by PACS.
2.11. Estimates of probable construction cost based on Not To Exceed (NTE) construction
budget of$430,807.00
2.12. Documentation of key design decisions (Project Decision Log)
Sylvania Park
2.13. One Site Visit
2.14. Data Collection
2.15. The Conceptual Design Package for Sylvania Park shall include the following:
2.15.1. Cover and index of sheets including project limits, and area location map
2.15.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
2.15.3. Paving plan for the parking area and community center road which is to be
repaved with concrete in accordance with the geotechnical report provided in
this scope of services.
2.15.4. Conceptual grading plan to ensure that sufficient handicap parking is
available and adheres to ADA standards.
2.16. Estimates of probable construction cost based on Not To Exceed (NTE) construction
budget of$195,000.00
2.17. Documentation of key design decisions (Project Decision Log)
Lost Spurs Park
2.18. One Site Visit
2.19. Data Collection
2.20. The Conceptual Design Package for Lost Spurs shall include the following, in
accordance with the on PACS provided master plan:
2.20.1. Cover and index of sheets including project limits, and area location map
2.20.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
2.20.3. Conceptual park plans showing the following:
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 5 of 21
a. Proposed location of amenities for the park: Group shelter, 6' wide
concrete trail, multi-use courts, practice back stop, and benches. The
design for the amenities will be based on CADD design layout, and
installation details provided by PACS.
b. Existing boundary, ROW, and lot lines
C. Conceptual Grading plan
2.21. Estimates of probable construction cost based on Not To Exceed (NT ) construction
budget of$120,000.00
2.22. Documentation of key design decisions (Project Decision Log)
ASSUMPTIONS
• Storm water design and analysis are not included in this scope of services. The
proposed extension of the storm drain line will be provided utilizing the existing
pipe size and slope to maintain existing drainage.
• A PDF of full size plans will be uploaded to Buzzsaw.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package
B. Conceptual iSWM Checklist
C. Environmental Recommendation for Pond and Ditch Reclamation
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows.
J.T. Hinkle Park
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
3.1.1. Cover Sheet
3.1.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
3.1.3. Site plan locating the amenities for the park
3.1.4. Security lighting plan
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 6 of 21
3.1.5. Trail and pedestrian bridge plan, The pedestrian bridge will be designed
width span the creek while minimizing impact to the Waters
if possible.. The bridge will not be hydraulically designed.
3.1.6. Grading l based on pond and stream reclamation re mmendatio
3.1.7, Proposed storm drain prole, Design will be based on existing
size and slope of pipe.
3.1.8. Storm drain details
. Details of amenities as provided by PACS
3. .10. A Project Control sheet, showing all Control Points, used or set while
gathering data, Generally on a scale less than 1:400. The following
information shall be indicated for each Control Point: Identified (existing
City Monument#9901 Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in
an identified coordinate system, and a referred bearing base. Z coordinate
on City Datum only; descriptive, location (i.e. set in the centerline of the inlet
in the south curb line i °v of radius at the
Southeast corner of North Side iv i street),
3.2. Preparation of Park Conversion application for storm drain extension
® . Ceotech ical investigation and recommendation for group shelter and pedestrian
bridgeb Soil investigations, including field laboratory tests, borings„ related
engineering analysis and recommendations for determining soil conditions will be
made. The study shall include recommendations for the group shelter slab and
pedestrian bridge footings.
3.4. Constructability Review, Prior to the 60 percent review meeting with the CITY, the
ENGINEER shall schedule and attend a project site visit with the CITY Project
Manager and Construction personnel to walk project. The ENGINEER shall
summarize the CI 's comments from the field visit and submit this information to
the CITY in writing.
Public Meeting: After the preliminary plans have been reviewed and approved by the
CITY, the ENGINEER shall prepare project exhibits, and attend public meeting to
help explain the proposed project to residents, The CITY shall select a suitable
location, prepare and mail the invitation letters to h affected customers. The
ENGINEER shall coordinate with the CITY GIS staff to identify affected property
owners/residents and develop spreadsheet listing addresses of those to invite
the public meeting,.
Utility Clearance: The ENGINEER will consult with the CITY's Transportation and
Public Works Department„ Water Department, and other CITY departments, public
utilities, private utilities„ private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities (current
and future)that have an impact or influence on the project. ENGINEER will design
CITY facilities to avoid or minimize conflicts with existing utilities, and where known
and possible consider potential future utilities in designs. The ENGINEER shall
upload PDF files each I approved preliminary plan
designated project folder in u saw for forwarding o all utility companies which
facilities within the limits the project.
City of Fort Wodh,Texas
AftsOment A
PMO Release Date:07.23.2012
Page 7 of 21
3.7. Estimates of probable construction cost based on preliminary design plans
Oakland Lake Park
3.8. Development of Preliminary Design Drawings and Specifications shall include the
following:
3.8.1. Cover Sheet
3.8.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
3.8.3. Ball field lighting plan design and details
3.8.4. Security lighting plan and details along existing park trail
3.8.5. Skate park plan and details
3.8.6. Grading plan for ADA access if not currently existing
3.8.7. Trail replacement plan and grading plan for areas identified as needing to
be removed and replaced. Replaced portions of trail will adhere to ADA
requirements
3.8.8. Asphalt overlay plan for west side parking area
3.8.9. Grading plan for west side parking area to maintain handicap access
3.8.10.Asphalt overlay plan for east side parking area
3.8.11. Grading plan for east side parking area to maintain handicap access
3.8.12.Traffic Control Plan for driveway connections for the paving rehab:
Develop a traffic control plan utilizing standard "Typicals" on the CITY's
Buzzsaw website. The typicals need not be sealed individually, if
included in the sealed contract documents. Plans to include all
construction signage and channelization devices in accordance with the
latest edition of the Texas Manual on Uniform Traffic Control Devices
3.8.13. Group shelter plan and details
3.8.14. Grading plan for group shelter including ADA access if required
3.8.15. Disc golf course layout and details
3.8.16.A Project Control Sheet
3.9. Geotechnical Investigation and recommendation for the group shelter and asphalt
overlay. Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City of Fort Worth Pavement Design
Standards Manual, 2005.
3.10. Constructability Review
3.11. Public Meeting
3.12, Utility Clearance
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 9 of 29
3.13. Estimates of probable construction cost based on preliminary design plans
Sylvania Park
3.14. Development of Preliminary Design Drawings and Specifications shall include the
following:
3.14.1. Cover Sheet
3.14.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
3.14.3. Paving plan for the parking area and community center road
3.14.4. Grading plan to maintain ADA access
3.14.5.Traffic Control Plan for driveway connection for the paving rehab:
Develop a traffic control plan utilizing standard "Typicals" on the CITY's
Buzzsaw website. The typicals need not be sealed individually, if
included in the sealed contract documents. Plans to include all
construction signage and channelization devices in accordance with the
latest edition of the Texas Manual on Uniform Traffic Control Devices
3.14.6.A Project Control Sheet
3.15. Geotechnical Investigation and recommendation for the concrete pavement. Soil
investigations, including field and laboratory tests, borings, related engineering
analysis and recommendations for determining soil conditions will be made. The
ENGINEER shall prepare a detailed geotechnical engineering study and pavement
design in conformance with the City of Fort Worth Pavement Design Standards
Manual, 2005.
3.16. Constructability Review
3.17. Public Meeting
3.18. Utility Clearance
3.19. Estimates of probable construction cost based on preliminary design plans
Lost Spurs Park
3.20. Development of Preliminary Design Drawings and Specifications shall include the
following:
3.20.1. Cover Sheet
3.20.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM
Criteria Manual for Site Development and Construction
3.20.3. Site plan locating the amenities for the park
3.20.4. Details of amenities as provided by PACS
3.20.5. Security lighting plan and details along the proposed park trail
3.20.6. Grading plan for all amenities and ADA access if required
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 9 of 21
3.20.7.A Project Control Sheet
3.21. Geotechnical Investigation and recommendation for the group shelter. Soil
investigations, including field and laboratory tests, borings, related engineering
analysis and recommendations for determining soil conditions will be made.
3.22. Constructability Review
3.23. Public Meeting
3.24. Utility Clearance
3.25. Estimates of probable construction cost based on preliminary design plans
ASSUMPTIONS
• A PDF of full size plans will be uploaded to Buzzsaw.
• A PDF of specifications will be uploaded to Buzzsaw for the 60% design.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• All submitted documents and checklists will be uploaded to the designated
project folder in Buzzsaw
• The CITY's front end and technical specifications will be used. The ENGINEER
shall supplement the technical specifications if needed.
• A PDF of the full size drawings will be uploaded to the designated project folder
in Buzzsaw for Utility Clearance.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings and specifications
B. Preliminary iSWIVI Checklist
C. Utility Clearance drawings
D. Geotechnical Reports
E. Estimates of probable construction cost
F. Public Meeting exhibits
TASK 4. FINAL DESIGN (90 PERCENT)AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
4.1. Final draft construction plans (90%) including iSWM Construction Plan and
specifications shall be submitted to CITY per the approved Project Schedule.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23,2012
Page 10 of 21
4.2. Final iSWM Checklist in accordance with the current iSWM Criteria Manual for Site
Development and Construction.
4.3. Following a 90% construction plan review meeting with the CITY, the ENGINEER
shall submit Final Plans (100%) to the CITY per the approved Project Schedule.
Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered
in State of Texas.
4.4. The ENGINEER shall submit a final design estimate of probable construction cost
with both the 90% and 100% design packages. This estimate shall use ONLY
standard CITY bid items.
ASSUMPTIONS
® 1 full size set of 22"x34" size drawings and 1 set of specifications will be delivered for the
90% Design package.
® A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 1 full size set of 22"x34" size drawings and 1 set of specifications will be delivered for the
100% Design package.
• A DWF file for the 100 % Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
® For the purposes of this scope and fee, the estimated final sheet count per park is 40
sheets, and the estimated size of specifications is 150 pages.
DELIVERABLES
A. 90% construction plans and specifications.
B. Final iSWM Checklist
C. 100% construction plans and specifications.
D. Detailed estimates of probable construction costs including summaries of bid items and
quantities using the CITY's standard bid items and format.
E. Original cover mylar for the signatures of authorized CITY officials.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
5.1.1. The ENGINEER shall upload all plans and contract documents onto
Buzzsaw for access to potential bidders. Contract documents shall be
uploaded in a xls file.
5.1.2. Unit Price Proposal documents are to be created utilizing CFW Bidtools
only and combined in a specified spreadsheet workbook, Bid Proposal
Worksheet Template, and will be populated and configured so that all
pages are complete and the Summary Worksheet(s) in the workbook
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 11 of 21
detail and automatically summarize the totals from the inserted Unit Price
Proposal document worksheets.
5.1.3. Plan Sets are to be uploaded to Buzzsaw in two formats, pdf and Awf
files. The pdf will consist of one file of the entire plan set. The .dwfwill
consist of individual files, one for each plan sheet, and will be numbered
and named in a manner similar to that of the plan set index.
5.1.4. The ENGINEER shall sell contract documents and maintain a plan
holders list on Buzzsaw from documents sold and from Contractor's
uploaded Plan Holder Registrations in Buzzsaw.
5.1.5. The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and
requests and the response thereto. The log shall be housed and
maintained in the project's Buzzsaw folder titled Request for Information.
The ENGINEER will provide technical interpretation of the contract bid
documents and will prepare proposed responses to all bidders questions
and requests, in the form of addenda. The ENGINEER shall upload all
approved addenda onto Buzzsaw and mail addenda to all plan holders.
5.1.6. Attend the prebid conference in support of the CITY.
5.1.7. Assist the CITY in determining the qualifications and acceptability of
prospective contractors, subcontractors, and suppliers.
5.1.8. When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
5.1.9. Attend the bid opening in support of the CITY.
5.1.10.Tabulate and review all bids received for the construction project, assist
the CITY in evaluating bids, and recommend award of the contract. A
copy of the Bid Tabulation and the CFW Data Spreadsheet created
utilizing CFW Bidtools only are to be uploaded into the project's Bid
Results folder on Buzzsaw.
5.1.11. Incorporate all addenda into the contract documents and issue conformed
sets.
5.2. Final Design Drawings
• Final Design Drawings shall be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file (created from CAD application of drawing) for the TPW
plan set and a separate PDF and DWF file for the Water plan set. Each PDF and
DWF file shall be created from the original CAD drawing filess and shall contain
all associated sheets of the particular plan set. Singular PDF and DWF filer for
each sheet A a Dian set will not be accepted., PDF and DWF files shall
conform to naming conventions as follows.,
City of Fort Worth,Texas
Attachment A
PMO Release ease Date:07.23.2012
Page 12 Of 21
I. TPW file name example — " -1956—or7.pf' where "W-1956" is the
assigned file number obtained from the CITY, "—org" designating the file is
of an original plan set, " 7" shall be the total number of sheets in this file.
Example: W-0053—org3.pdf and K-0320—org5.pdf
II. Water and Sewer file name example — " -35667—or6.pf" where " -
35667' is the assigned file number obtained from the CITY, "—org"
designating the file is of an original plan set, " 6" shall be the total number
of sheets in this file.
Example: X-12755—org18.pdf
Both and DWF files shall be uploaded to the project's Record Drawing folder
in Buzzsaw.
• In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet
as an individual DWG file with all reference files integrated into the sheet. If the
plans were prepared in DGN format, they shall be converted to DWG prior to
uploading. The naming convention to be used for the DWG files shall be as
follows:
1. TPW files shall use the W number as for PDF and DWF files, but shall
include the sheet number in the name—' -1956—S T01. ", 'W-
1956—SHT02.dwg", etc.
II. Water and Sewer file names shall use the X number as for PDF and DWF
files, but shall include the sheet number in the name — " -
11 —ST1.d ", " -12755— T . ", etc.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number(817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• 5 full size sets of construction documents and specification books will be sold to
and made available on Buzzsaw for plan holders and/or given to plan viewing
rooms.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 13 of 21
® 5 sets of full size plans and specifications (conformed, if applicable) will be
delivered to the CITY.
• PDF, DWF and DWG files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents (conformed, if applicable)
E. CFW Data Spreadsheet
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1, Construction Support
6.1.1. The ENGINEER shall attend the preconstruction conference.
6.1.2. After the pre-construction conference, the ENGINEER shall provide project
exhibits and attend 4 public meetings (one for each park) to help explain the
proposed project to residents. The CITY shall select a suitable location and
mail the invitation letters to the affected customers.
6.1.3. The ENGINEER shall visit the project site at requested intervals as
construction proceeds to observe and report on progress.
6.1.4. The ENGINEER shall review shop drawings, samples and other submittals
submitted by the contractor for general conformance with the design
concepts and general compliance with the requirements of the contract for
construction. Such review shall not relieve the Contractor from its
responsibility for performance in accordance with the contract for
construction, nor is such review a guarantee that the work covered by the
shop drawings, samples and submittals is free of errors, inconsistencies or
omissions. The ENGINEER shall log and track all shop drawings, samples
and other submittals in Buzzsaw.
6.1.5. As requested by the CITY, the ENGINEER shall provide necessary
interpretations and clarifications of contract documents, review change
orders, and make recommendations as to the acceptability of the work.
6.1.6. The ENGINEER shall attend the"Final" project walk through and assist with
preparation of final punch list.
6.2 Record Drawings
6.2.1. The ENGINEER shall prepare record drawings from information provided by
the CITY depicting any changes made to the Final Drawings during
construction. The following information shall be provided by the CITY:
a. As-Built Survey
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 14 of 21
b. Red-Line Markups from the Contractor
c. Red-Line Markups from City Inspector
d. Copies of Approved Change Orders
e. Approved Substitutions
6.2.2. The ENGINEER shall modify the Final Drawings electronically and shall place
a stamp on the plans indicating that they represent Record Drawings of the
project as constructed. The stamp shall be signed and dated by the
ENGINEER and shall be placed on each plan sheet, whether there are any
revisions on the sheet or not. Each sheet shall clearly indicate all changes
which apply to that sheet by clouding and numbering, or other suitable
means.
The following disclaimer shall be included with the Record Drawing stamp:
These Record Drawings were prepared using information provided by others
and represent the as constructed conditions to the extent that documented
changes were provided for recording. The ENGINEER assumes no liability
for undocumented changes and certifies only that the documented changes
are accurately depicted on these drawings.
6.2.3. The ENGINEER shall submit a set of sealed Final Drawings, modified and
stamped as Record Drawings, on mylar for record storage. The ENGINEER
may keep copies of the information provided by the CITY for their files, but all
original red-lined drawings shall be returned to the CITY with the mylars.
6.2.4. Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher)file and DWF format. There shall be one (1) PDF
file and one (1) DWF file for the TPW plan set and a separate PDF and DWF
file for the Water plan set. Each PDF and DWF file shall contain all
associated sheets of the particular plan set. Singular PDF and QWF files
for each sheet of a plan set will not be accepted. PDF and DWF files
shall conform to naming conventions as follows:
I. TPW file name example — "W-1956—org47.pdf' where "W-1966" is the
assigned file number obtained from the CITY, "—org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053—org3.pdf and K-0320—org5.pdf
11. Water and Sewer file name example — "X-36667—org36.pdf' where "X-
36667" is the assigned file number obtained from the CITY, "—org"
designating the file is of an original plan set, "36" shall be the total number
of sheets in this file.
Example: X-12755—org18.pdf
City of Fort Worth,Texas
Attachment A
PMO Release ease Date:07.212012
Page 15 of 21
Both PDF and DWF files II be uploaded to the project's Record Drawing folder
in u saws,
For information proper manner to submit files and obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number( 17) 392-8426. File numbers will not be issued to project
unless the appropriate project numbers and fund codes have been assigned
are in epartment of Transportation and Public Works database,
ASSUMPTIONS
• 12 site visits assumed,
• 5 submittal reviews are assumed,
• are umed.
• 5 Change Orders are assumed,
• One copy of full i (22"x34") mylars will be delivered to the CITY
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractors Request for Information
C. Review of Change Orders
D. Review of shop drawings
E. Final Punch List items
F. Record Drawings
TASK 7. SURVEY SERVICES.
ENGINEER will provide survey support as follows'.,.
7.1, Easement Preparation and Submittal.
• The ENGINEER l prepare documents to be used to obtain the permanent
easement required.
• The documentation shall be provided in nforman with checklists and
templates available on the CI 's Buzzsaw site.
7.2. Design Survey
• ENGINEER will perforrn field surveys to collect horizontal and vertical elevations
other and information needed by ENGINEER in design and preparation of plans
for the project, Information gathered during survey shall include topographic
data, elevations of all sanitary and adjacent storrn sewers, rim/invert elevations,
location of buried utilities, structures, trees(measure caliper, identify overall
canopy, and have qualified arborist identify species of trees), and other features
relevant to the final plan sheets. Existing drainage at intersections will be verified
City of Fort Worth,Texas
Aftw,hment A
P o Release Date:07.29.20112
Pap 16 of 21
by field surveys. Spot elevations will be shown on intersection layouts with cross
slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
- A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
- The following information about each Control Point;
a. Identified (Existing. CITY Monument 901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main Street).
- Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the
same coordinate system, as the Control.
- No less than two horizontal bench marks, per line or location.
- Bearings given on all proposed centerlines, or baselines.
- Station equations relating utilities to paving, when appropriate.
7.2.1. J.T. Hinkle Park Survey:
a. Verification that existing survey data includes the latest
encroachments from the adjacent land owners.
b. Locate existing storm drain headwall and outfall elevation.
c. Survey stream flowline at ultimate discharge point for the storm drain
extension.
7.2.2. Oakland Park:
a. Locate damaged portions of trail which are to be replaced as part of
these plans.
b. Locate existing light poles which are to be replaced as part of these
plans.
c. Locate the existing tennis court and surrounding area for skate park
improvements.
d. Survey parking areas for asphalt overlay
e. Survey area for proposed group shelter for grading and ADA access.
f. Locate trees within the proposed disc golf course area so that they
can be designed around.
7.2.3. Sylvania Park:
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 17 of 21
a. Survey parking lot and community drive for pavement replacement
including elevations so that design can maintain drainage and
ADA.
7.2.4. Lost Spurs Park:
a. Boundary verification and topography of site.
b. Locate existing amenities and trails
ASSUMPTIONS
• It is anticipated that one storm drain easement will be required for J.T. Hinkle site
drainage extension.
• Right-of-Way research includes review of property/right-of-way records based on
current internet based Tarrant Appraisal District (TAD) information available at
the start of the project and available on-ground property information (i.e. iron
rods, fences, stakes, etc.). It does not include effort for chain of title research,
parent track research, additional research for easements not included in the
TAD, right-of-way takings, easement vacations and abandonments, right-of-way
vacations, and street closures.
• Assumed that the City will perform Construction Survey for these projects.
DELIVERABLES
A. Easement exhibits and meets and bounds provided on CITY forms.
TASK 8. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows
8.1. Storm Water Pollution Prevention Plan: For projects that disturb an area greater than
one (1) acre, the Contractor will be responsible for preparing and submitting the
Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory
agencies. The Engineer will prepare the iSWM Construction Plan according to the
current CITY iSWM Criteria Manual for Site Development and Construction which will
be incorporated into the SWPPP by the contractor.
8.2. Environmental Services: Based on a review of the exhibits provided and a review of
historic aerial photographs, it appears that waters of the U.S. (WOTUS) exist within
JT Hinkle Park. In light of the brief data review, a delineation of WOTUS and tree
inventory is recommended to assist in developing design plans for the desired park
improvements. In addition, VRX will review and assess impacts to WOTUS for up to
two sets of design plans.
8.2.1. Delineation (Fieldwork): Delineations of the boundaries of WOTUS will be
conducted within the J.T. Hinkle Park.
a. Perform a field investigation of the proposed project area to determine
the extent of observed WOTUS. Investigation will follow the 1987
USACE Wetlands Delineation Manual and March 2010 USACE Regional
Supplement to the Corps of Engineers Wetland Delineation Manual to
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 18 1 21
delineation wetlands, and other regulations (e.g., 33 CFR 328.3(e)) and
guidance to delineate non-wetland WOTUS.
b. WOTUS will be mapped using a Global Positioning System (GPS). This
GPS system is capable of sub-meter accuracy with post-processing.
c. Observations on adjacent properties will be noted where feasible
8.2.2. Brief Letter Report: Information gathered during the delineation will be
incorporated into a brief letter report and shall include the following:
a. General purpose statement regarding the jurisdictional determination.
b. Methods Used:
1. Description of the approach used to delineate wetlands and other
WOTUS
2. Description of the conventions used to map the limits of WOTUS
c. Results of the Delineation:
1. Approximate size of area evaluated for WOTUS
2. Description of physical features of the property
3. Information on existing site conditions for present and past land
uses
4. Characterization of hydrology
5. Identification of named waterways
6. Characterization of vegetative communities and dominant species
7. Characterization of soils
8. Description of riparian or upland buffer features
9. Photographs with the date that the photos were taken
10. Aerial photograph with project area defined
11. USGS 7.5 minute topographic quad with project area defined
d. Conclusions:
1. Description of size/dimensions of WOTUS, such as linear feet and
approximate distance between ordinary high water marks for open
waters (streams)
2. Map depicting potential WOTUS with the type (e.g., forested
wetland) within the project area
8.2.3. Impact and Permitting Assessment: Assess proposed impacts to
delineated WOTUS for up to two sets of design plans. VRX will provide a
brief letter including an exhibit indicating proposed impacts to WOTUS,
potential USACE permitting mechanisms, and provide an estimate of
associated compensatory mitigation.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 19 of 21
8-3. Texas Department of Licensing and Regulation (TDLR)
• Identify and analyze the requirements of the Texas Architectural Barriers Act,
Chapter 68 Texas Administrative Code, and become familiar with the
governmental authorities having jurisdiction to approve the design of the Project.
• Submit construction documents to the TDLR
• Completing all TDLR forms/applications necessary
• Obtain the Notice of Substantial Compliance from the TDLR
Request an inspection from TDLR or a TDLR locally approved Registered
Accessibility Specialist no later than 30 calendar days after construction
substantial completion. Advise the CITY in writing of the results of the inspection.
• Responding to agency comments and requests
8.3.1. J.T. Hinkle Park: TDLR approval for trail and access to proposed
amenities
8.3.2. Oakland Park: TDLR approval on trail rehab and access to proposed
amenities
8.3.3. Sylvania Park: TDLR approval on handicap spaces which will be replaced
with concrete and maintain ADA access.
8.3.4. Lost Spurs Park: TDLR approval for trail and access to proposed
amenities
ASSUMPTIONS
• Urban Forestry Plans or Tree Removal Permits have not been included. Trees
which will need protection will be identified on the J.T. Hinkle site. The trees will
be located by the survey team on Oakland Park around areas where amenities
are proposed so that they can be designed around. Sylvania Park will not affect
any trees. The few trees that exist around the outskirts of Lost Spurs will be
located by survey so that they may be designed around.
• The SWPPP book is assumed to be provided by the Contractor if necessary.
The erosion control plans and details (iSWIVI Construction Plan) will be included
as a part of the plan sets.
• The environmental assessment does not include survey efforts. It is assumed
that the use of the Trimble GeoXH GPS equipment will be adequate for
delineation purposes.
• Two days in the field are included in this proposal for the purposes of delineating
WOTUS, and two days are included for the tree inventory.
• This proposal does not include the preparation of any USACE permit
applications.
• According to the FEIVIA maps, these parks do not appear to have floodplain
within the areas that amenities are being proposed. Therefore floodplain
services and permitting has not been included.
City of Fort Worth,Texas
Attachment A
PMO Release ease Date:07.23.2012
Page 20 of 29
• Permit preparation will begin after approval of the Conceptual Design.
DELIVERABLES
A. Environmental report
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Environmental permit preparation and USACE coordination has not been
included, but can be added to the scope after the environmental assessment
and recommendation has been provided to the City
• Storm drain analysis or calculations.
• Urban forestry plan or tree removal permits
• Floodplain permitting
• Grading permitting
• SWPPP book
• Negotiation of easements or property acquisition
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection
and re-bidding of the contract for construction
• Construction management and inspection services
• Performance of materials testing or specialty testing services
• Services necessary due to the default of the Contractor
• Services related to damages caused by fire, flood, earthquake or other acts of
God
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 21 of 21
ATTACHMENT "A"
J.T. HINKLE PARK OPEN CHANNEL STUDY
SCOPE OF WORK
Preface
In an effort to combine necessary flood studies with planned and funded CIP projects,
J.T. Hinkle Park has long been an area requiring detailed flood study analysis to
adequately plan for future upstream detention requirements and protect existing
properties from potential flood events. Additionally the J.T. Hinkle Park Project is a
prime candidate to receive stream restoration improvements in conformance with
USACE section 404 permitting for water quality and habitat enhancements.
ATTACHMENT"A" Page 1 of 15
HINKLE CHANNEL STUDY
PROJECT SUMMARY
a. Purpose of Study
The purpose of this study is
a. Develop detailed hydrologic model of the entire watershed drained by an
unnamed tributary running through J.T. Finkle Park and ultimately discharging
into orth using FAGS method.
b. Develop detailed hydraulic model of the above-mentioned reach between
Basswood rive and Lakeside Drive,
c. Develop a master plan for improvements necessary to protect homes and
prevent roadway flooding during (ICY--year storm. Alternatives for channel
improvements detention, and buyouts should be considered as appropriate.
d. [develop scoping for any recommended minor projects such as localized erosion
repair along the creek.
The E INEE 's services and products resulting this study shall be referred
"J.T. Hinkle Park Open Channel Study."' The ENGINEER I perform the project
services in accord with ( ) the Federal Emergency Management Agency floodplain
modeling and mapping specifications and guidelines, ( City of Fort Worth Storm
Water Management Design Manual, and ( ) specific requirements and technical
guidelines in i scope document. The City Worth Storm ate anagement
Design Manual shall be the prevailing document,
b. Pertinent Data
The J.T. Hinkle Greek flows from southwest of Boat Club Road southwesterly
direction for about 1.8 miles and merges into orth, The Flood Insurance
Rate Map (Map u er 48439CO160 K) showing the special flood hazard areas,
was last revised on September 25, 2009. This E shows this reach in
Zone-X, but it is known how accurate that model is.
Task ® Project Management
The N I 's project management activities shall include task leadership and
direction, telephone and written communication, bi-monthly project update meetings,
project status reports, project schedule and updates and personnel and data
management among other general project management activities° Any delays to the
project schedule shall be in writing r o h for review and approval.
The ENGINEER II attend project kickoff meeting with a proposed schedule for
task sequence completion. The ENGINEER's Project Manager shall schedule and
lead all project meetings.. Meeting notes shall be submitted to the City of Fort Worth's
Project Manager within five working days after each meeting. ENGINEER II
attend public meeting present what possible mitigation alternatives are being
A ACHM NT'Aw Page 2 of 15
explored. If applicable, the ENGINEER will provide to the City project information
regarding proposed mitigation alternatives for public outreach.
The ENGINEER will fully document all relevant hardware, software, file structures, and
data formats used during the project. Other than intermittent meetings, all of the
individual task deliverables shall be submitted with the draft and final report at the
conclusion of the study. The ENGINEER shall update a Project Certification and
Decision Log to be submitted at the completion of the study.
Task 1 Deliverables:
• Documentation:
• Summary of Tasks
• Project Schedule
• Support Data — Relevant meeting notes and e-mail correspondence,
project status updates, and action items for ENGINEER, sub-consultants,
and the City of Fort Worth
• Completed Project Certification and Decision Log upon completion of the
study
Task 2: Data Search, Collection, Field Reconnaissance, Stream Condition
Assessment, and Surveys
a. Dataset Search and Collection:
The City of Fort Worth will provide the ENGINEER with the following watershed data
in GIS format, in addition to the available models and reports: stream centerlines,
street centerlines, 2012 aerial imagery, 2012 terrain surface in LAS format, existing
and future land use data, 2012 subbasin delineations (may not be delineated for
each site), high-water marks (if available), and zoning maps. Historical rainfall data
and the as-built drawings of the hydraulic structures may be available from the City.
The ENGINEER shall submit a written request to FEMA for all relevant available
data from the effective Flood Insurance Study (FIS) including but not limited to:
LOMR's hydrologic and hydraulic data, reports, working maps, etc. The City shall
determine the extent of the study along the stream.
The ENGINEER shall use the City-provided watershed description, stream
centerline, and 2012 terrain surface as part of the base data for modeling and
mapping. if necessary, the ENGINEER may modify the stream centerline alignment
during Tasks 3 and 4 according to topography, 2012 aerial imagery, or new survey
data. Any errors identified or revisions made to the City's stream centerline and
watershed boundary datasets shall be reported and discussed with the City's Project
Manager.
The ENGINEER will review and identify known flooding and drainage issues referred
to as "hot spots" within the study area. The City will provide available drainage
complaint reports to the ENGINEER.
ATTACHMENT"A" Page 3 of 15
The City of Fort Worth's Storm Water Management Division shall assist the
ENGINEER in locating required data available City, but the ultimate
responsibility for identifying needs and for finding, collecting, developing,
analyzing, and creating I necessary data shall reside with GI , If
required data is unavailable, the ENGINEER l inform the City in writing
dliscuss with the City's Project Manager for actions or determination.
b. Field econnaissance,
The ENGINEER shall perform i reconnaissance to become familiar with the main
stem and the appropriate tributaries, the hydraulic and hydrologic structures, land
use, vegetative cover conditions of the floodplain, and special features and problems
within the watershed. ENGINEER is r II natural channels are
contained within City easements; therefore, property owner permission must be
obtained by the ENGINEER to access private property, The ENGINEER shall
document their reconnaissance efforts and findings with labeled digital photographs„
Typical channel and overbank types shall be photographed and labeled with location
and Manning "n" value assumptions.
The ENGINEER shall document physical characteristics of the watershed relevant to
modeling, including but not limited to specific features of all major detention ponds
and outlet discharge structures, vegetative and built structure conditions along the
oodplains, types and number of hydraulic structures involved, apparent
maintenance condition of channels, overbans and existing hydraulic structures,
locations and descriptions of stream cross-sections to be surveyed (including bridge
railings and obstructed areas).
c. Stream Condition Assessment:
The ENGINEER shall perform a stream condition assessment as a result of field
reconnaissance efforts and document the locations of observed erosive conditions,
channel stability issues, channel side-slope failure, failed channel protection,
sediment transport, and/or other observed failures. The ENGINEER may assign a
rating "Excellent," "Good," "Fair," or "Poor." The ENGINEER II document the
stream conditions assessment efforts with labeled digital photographs..
Field d. Surveys"
All bridges, culverts, and critical stream cross-sections (having substantial change in
channel geometry and/or bed slope in contrast to upstream or downstream cross-
sections) should surveyed. The field surveys shall include any headwalls and
outfalls along the channel. The maximum stream length distance between any two
surveyed cross-sections shall not exceed approximately 1,500 feet. The City's
Project Manager shall review number of open channel cross-section and
hydraulic structure surveys prior, to a final scope of work. The ENGINEER II
follow the current version of FE-MA Guidelines and Specifications for Flood Hazard
Mapping Partners Appendix N. Data Capture Guidelines to collect field survey data
for open sections, bridges, culverts, and dams.
A T-rACHM NT"K Doge 4 of 1
Benchmarks shall be located and recorded for survey control. Available elevation
reference marks shall be located and recorded at surveyed hydraulic structures. If
elevation reference marks cannot be located, they may be set at each surveyed
hydraulic structure as a chiseled mark in a headwall, wingwall, bridge deck, etc. in a
manner suitable for future reference. Secondary control points are set at each
surveyed cross-section and are intended to establish the primary control data at
each cross-section. Secondary control points are typically nails and are not
intended to be permanent. The current version of FEMA Guidelines and
Specifications for Flood Hazard Mapping Partners Appendix N: Data Capture
Guidelines shall be used as a guide to setting elevation reference marks.
Field surveys of stream cross-sections shall be representative of the natural ground
of the channel and overbanks. Surveys of bridges, culverts, dams, or other
hydraulic structures shall be representative of the hydraulic structure's geometry. A
typical ground cross-section shall be surveyed upstream of the structure.
Measurements and survey point defining the geometry of the hydraulic structures
shall all be recorded in field notes.
Field survey notes shall represent graphically and clearly, in plan and profile view,
what was surveyed, photographed, and recorded. All sketches should depict the
upstream face of the structure as well as the direction of flow.
Digital photos shall be taken at each surveyed stream cross-section looking
upstream and looking downstream at the channel. Photos of the upstream and
downstream faces of the hydraulic structures shall be taken along with the upstream
and downstream channel. Wherever possible, the pictures should contain the entire
face of the structure.
The ENGINEER will use the survey codes and format outlined in the FEMA
Guidelines and Specifications for Flood Hazard Mapping Partners Appendix N: Data
Capture Guidelines for survey text files. The ENGINEER shall submit the survey
data as text files that include point number, northing, easting, elevation, and
description.
The ENGINEER assumes that all surveys shall be performed within City Easement
and Right-of-Ways. If it is determined that inundation occurs outside of these limits,
the ENGINEER shall coordinate with the City for additional survey needs. In the
case of obtaining additional survey, it is the responsibility of the ENGINEER to
obtain property owner permission to perform surveys outside of City easements.
The ENGINEER shall notify the local property owners that surveys and field
reconnaissance will be conducted for a certain period of time.
e. Finished Floor Elevations:
The ENGINEER will NOT include finished floor elevations or lowest adjacent grades
of buildings and residential homes adjacent to the reach, unless determined
necessary by this channel study or the City's Project Manager. The ENGINEER
ATTACHMENT"A" Page 5 of 15
shall meet with the City's Project Manager and discuss if any buildings or homes will
be surveyed prior to a final scope of work. Finished floor elevations shall be a
separate budget item from the field surveys.
Task 2 Deliverables:
• Documentation:
• Data Collection — Summary of Data Collection efforts and methodology
including a list of data collected and sources and locations of reported
flooding "hot spots" within the immediate study area.
• Field Reconnaissance — Summary of Field Reconnaissance efforts
including labeled digital photos and locations of special physical
characteristics relevant to modeling and number and locations of
crossings.
• Stream Condition Assessment — Summary of assessment including
labeled digital photos and locations of observed areas of concern. The
ENGINEER shall include labeled digital photos and comments on
conditions.
• Field Surveys — Summary of field survey efforts including primary control
points and locations, elevation reference marks, and locations of surveyed
roadway crossings and open sections.
• Finished Floor Elevations — Summary of finished floor elevation survey
efforts including homes and structures surveyed, finished floor elevations,
and lowest adjacent grade.
• Digital Data:
• Data Collection — Data collected from the City and other sources for the
study.
• Field Reconnaissance — Labeled digital photos and locations of areas of
concern.
• Stream Conditions Assessment — Labeled digital photos and locations of
areas of concern.
• Field Surveys:
• Test Files — Survey text files in ASCII format of primary control
points, secondary control points, elevation reference marks,
surveyed hydraulic structures, and stream cross-sections.
• Field Notes — Field notes in PDF format of surveyed hydraulic
structures and stream cross-sections.
• Photos — Labeled digital photos of surveyed hydraulic structures
and stream cross-sections.
• CAD Files — CAD files of survey data of primary control points,
elevation reference marks, and hydraulic structures and stream
cross-sections.
• Work Maps—Work maps depicting survey data and locations.
ATTACHMENT"A" Page 6 of 15
• One set of CD/DVDs containing electronic versions of all information
(intermediate and final data and photos) gathered in this task.
Task 3: Development of Detailed Hydrologic Models
The ENGINEER shall develop detailed existing land-use conditions HEC-HMS model
for the watershed. The City will determine if ultimate development land-use conditions
are warranted for the study. The ENGINEER may use HEC-GeoHMS as a
preprocessor to provide base information for the new hydrologic model. The
ENGINEER shall fully annotate the HEC-HMS model, including descriptive comments in
all relevant fields, and clearly label the simulation runs with respect to the return period.
The ENGINEER shall coordinate any occurrence of inter-basin transfer of flow with the
City's Project Manager.
The ENGINEER shall use the 2-, 5-, 10-, 25-, 50-, 100-, and 500-year return events to
develop hydrologic and hydraulic models, water surface elevation profiles, and
floodplain maps. If the basin is fully developed, then ultimate land-use conditions will be
assumed as "Existing Conditions." The ENGINEER shall model the 100-year return
event for ultimate conditions if existing conditions in the basin are not fully developed.
The ENGINEER shall use representative historical rainfall data to perform hydrological
analysis to perform a high-water mark simulation/validation with hydraulic models.
a. Rainfall:
The ENGINEER shall use a 24-hour duration storm (SCS Type II or frequency) for
the meteorological model and shall use the City of Fort Worth Storm Water
Management Design Manual Appendix A rainfall depth-duration-frequency tables.
b. Data Sources:
The ENGINEER shall review the current effective hydrologic and hydraulic models,
Letters of Map Revision (LOMRs) approved after the current effective FIS study and
City of Fort Worth land development projects and incorporate them into the study as
appropriate.
The ENGINEER may obtain "as-built" drawings from the City (if available) for
constructed regional ponds and other large residential and commercial ponds to be
modeled. The stage-storage-discharge (SSD) rating curve for these ponds used in
the model shall be verified as being accurate. If necessary, the SSD curves may be
redeveloped. In all cases, the SSD rating curve shall be the same for both the
hydrologic and hydraulic models.
The existing land-use conditions data, the projected future (ultimate) development
land-use conditions data, topographic data (2012 ACS surface data), and the latest
Natural Resources Conservation Service (NRCS) Soil Survey Geographic
(SSURGO) database shall be used in the hydrologic model development.
ATTACHMENT"A" Page 7 of 15
c. Model Development:
The ENGINEER shall coordinate watershed boundaries with other concurrent
studies. The subbasin size shall not exceed one-third of a square mile. Use of
larger subbasins shall be discussed with the City's Project Manager. Break points
(junctions) may be set at certain locations if requested by the City's Project
Manager. The ENGINEER shall conduct a "working session" with City staff to
finalize watershed basin boundaries and junctions.
If a conflict exists on a watershed boundary determination, it is usually the
topographic data - not the storm drain system, that determines the watershed
boundaries; however, if storm drain trunk lines or any other diversion/by-pass
hydraulic structures exist in the watershed and divert a significant amount of flow
from one basin to another, those hydraulic structures shall be modeled in the study.
The SCS-unit hydrograph shall be utilized for developing the HMS model.
The TR-55 equations and curves for estimating the time of concentration for
overland (sheet) flow, shallow concentrated flow, and channel flow shall be used.
Overland (sheet) flow length shall be no more than 50 — 100 feet for urban land-use
conditions. The ENGINEER shall delineate and depict the longest flow path per
subbasin and include the length and time of concentration per segment.
The SCS curve number method shall be used for loss-rate estimation. The
ENGINEER shall prepare a table of impervious cover percentages and curve
numbers for various land uses and soil conditions based on the City of Fort Worth
Storm Water Management Design Manual. The runoff curve numbers for open
space and undeveloped areas shall be based on the cover type and hydrologic
condition of "Open Space, Good Condition." The composite curve number for each
subbasin shall be computed based on a composite percentage of soil types.
For modeling the existing land-use conditions of a suburban watershed, the
impervious cover percentage shall be determined based on zoning districts.
Impervious cover percentages per zoning district are listed in Table 1.
The ENGINEER shall use the NCTCOG existing land-use spatial data and City 2012
aerial imagery to confirm that the current zoning districts have an accurate land-use
assignment. It is the ENGINEER's responsibility to properly determine the
impervious cover percentage for sparsely located farmland houses, which may or
may not be directly connected to a surface drainage system. The composite
impervious cover percentage and soil-based composite runoff curve numbers for
each subbasin shall be summarized in a table of subbasin parameters.
ATTACHMENT"A" Page 8 of 15
Table 1. City orth Suburban Existing Land Uuse llm ervious Cover
'ous Cover
ISWMTM iou
50—FW Criteria Manual - Percent lmn�prvious
0
Description of Land-Use �ous
Im ervious
Residential - "A-43" one-acre ! � � 35
Residential - "A21" half-acre lots 37
Residential - "A-1 0" 10,000 SF lots __ 49
Residential - "A-7.5"
Residential - "A-5" 61
Residential - "MH", "A-R", "B", "R-1", and "R-2" 65
Multi-Farni!y 64
ulti-Fami!y_� 79
93
Commercial/Industrial/House of Worsq!p1SqhoqI - 4 96
AN���Space
Commercial/Industrial/House of Wors 1 - 10%
90
--Commercial/Industrial/House of Worshi /School - 20% Open SDace 80
Parks, Cemeteries 7
Railroad Yard Areas 29
Street!�.�As Asphalt, Concrete, and'Brick
Drives, Walks, and Roofs 100
-d-riv--el Areas ............. 43,__
nimproved teas
0
d Routing:
The ENGINEER shall use the Modified Puls or the Muskingham-Cunge routing
methods to attenuate the runoff hydrograph. Other routing methods shall require the
approval of the City.
e. Depth-Area Analysis:
Depth-Area Analysis (areal reduction) shall be used for watersheds with a drainage
area of 9.6 square miles or greater. If necessary, peak flow tables for each return
period and for both existing and future land-use conditions will be provided with peak
flows computed at all subbasin outlets and hydrologic junction points with areal
reduction for drainage areas (in square miles) of 0.0, 10, 20, 30, etca up to the total
watershed area. The peak discharge will be interpolated based on the drainage
area at the appropriate junction location.
f. Results-
The model results shall be compared to available reliable recorded/historical rainfall-
runoff data, including historic storm events. If no reliable recorded/historical rainfall-
runoff data is available, the ENGINEER may run checks with other sources of data,
such as the local/regional regression equations, Current Flood Insurance Study, or
the USGS's frequency-based 100-year peak flow versus watershed drainage area
curve for similar watersheds. If signifi cant differences are found, adjustments to the
hydrologic model may be required.
ATTACHME NT'A' Page 9 of 15
The ENGINEER shall prepare a table of peak flow rates for each of the return events
analyzed. The ENGINEER shall compare the peak flows from the new study to
those of the current effective (if available). The comparisons shall be summarized in
the report.
The ENGINEER shall document the methodologies and assumptions for each
subbasin, details of calculating the time of concentrations, subbasin and longest flow
path delineations, creek centerline, software, and data sources used, any significant
changes in flows between the old and new hydrologic models with an explanation of
differences, and a table containing peak flows at each subbasin, junction, and pond
location with areal reduction (if applicable), and any special technical issues and
resolutions.
Task 3 Deliverables:
• Documentation:
• A summary of the task and a description of methodologies and
assumptions used. The detailed summary shall include design criteria,
software used, source data, watershed delineation method, watershed
parameters, modeling considerations, and any special technical issues
and resolutions.
• A summary of results and a comparison with effective discharges.
• Any relevant correspondences, discussions, and technical decisions
regarding model development including review comments and special
issues.
• Digital Data:
• Hydrologic Model — One digital copy of the final, working, and fully-
annotated HEC-HMS hydrologic model that provides peak flow rates
for the 2-, 5-, 10-, 25-, 50-, 100-, and 500-year floods together with all
supportive modeling data (including DSS files) for the HEC-HMS
models (current non-beta HEC-HMS version at time of delivery).
• Support — Electronic versions of all information gathered, supporting
materials and data in developing the hydrologic models, and work
products created in this task, such that the models can essentially be
duplicated with the backup data.
• The ENGINEER shall submit two sets of DVDs containing electronic versions
of all information gathered and work products created in this task.
Task Development of Hydraulic Models and Floodplain Maps
The ENGINEER will use the latest HEC-RAS model software to develop hydraulic
models for the study. The ENGINEER may use HEC-GeoRAS as a preprocessor to
map the floodplains. The ENGINEER shall fully annotate the HEC-RAS model,
including descriptive comments in all relevant fields, and clearly label the flow data
profiles with respect to return period. Cross-sections or bridge/culvert structures that
incorporate survey data shall include the survey data sources, date, and hydraulic
ATTACHMENT"A" Page 10 of 15
structure name in the cross-section data description. The ENGINEER may use FEMA's
CHECK- AS program to do an initial verification of the HEC-RAS models and address
the issues it finds or provide an explanation of why a correction was unnecessary.
a. Model Development:
The ENGINEER shall prepare the models to run under steady state conditions. The
ENGINEER will meet with the City's Project Manager to determine whether an
unsteady state model is warranted.
Surveyed bridges, culverts, and critical stream cross-sections (having substantial
change in channel geometry or slope) shall be incorporated into the HEC-RAS
model. Other non-critical stream cross-sections shall be cut from the City's
topographic data (if available) or the most accurate topographic data available. The
cross-section layout shall be set in a reasonable manner consistent with the
respective DFIRM (if available) taking into consideration hydraulics and floodplain
mapping. As a general guideline, spacing between any two cross-sections shall not
exceed approximately 200 feet, unless directed by the City's Project Manager. The
ENGINEER will conduct a "working session" with the City staff to review cross-
sectional cut-line locations and layout. The ENGINEER will proceed with detailed
hydraulics following the City's review of the cross-section cut-line layout, or as
directed by the City's Project Manager. The ENGINEER shall discuss with the City's
Project Manager whether channel invert interpolation between surveyed cross-
sections is required. Interpolated cross-sections shall be kept to a minimum. If
interpolated cross-sections are used in the development of the models, each section
shall be labeled and described in the model and identified on a work map of the
cross-section layout. The ENGINEER shall describe in the written report the
purpose of the interpolated cross-sections. All cross-section stations and reach
lengths shall be rounded to the nearest foot.
The ENGINEER shall assign Manning's "n" values to a specific channel or overbank
area based on actual physical conditions using information from field
reconnaissance, aerial photos, and the City of Fort Worth Storm Water Management
Design Manual "n" value reference tables. Composite "n" values are recommended
for the left overbank, channel, and right overbank. Caution will be exercised not to
over or underestimate the "n" values. The composite "n" value in overbank flow
areas shall be limited to 0.15. For any "n" value exceeding 0.15, the ENGINEER
shall inform and discuss with the City's Project Manager for a final decision. It is
recommended that the ENGINEER use the HEC-RAS functions of "blocked
obstruction" and "ineffective flow area" whenever to enhance the model.
The ENGINEER shall recreate or confirm the limits of the floodway. A floodway will
not be evaluated or created for study areas that do not have an existing floodway.,
b. Flow Data:
Peak flows computed from a hydrologic model with proper areal reduction (if
applicable) shall be put into the hydraulic model as close as possible in terms of
ATTACHMENT"A" Page 11 of 15
location, e.g., subbasin junction location in HEC-HMS versus cross-section location
in HEC-RAS. A table showing the HEC-RAS cross-section flow change locations
and the corresponding HEC-HMS junction name shall be provided. The peak flow
shall be the same in both models. In the case that a creek or channel runs through
a subbasin in a hydrologic model, the additional outflow from the subbasin shall be
proportionally inserted in one of the following two methods:
1. Method 1 - At 1/3 or at 2/3 of the channel segment within the subbasin.
2. Method 2 - Approximately at the middle of the channel segment.
If the ENGINEER determines that either procedure will not accurately represent the
additional flow between hydrologic analysis points, the ENGINEER shall inform and
discuss flow change locations with the City's Project Manager.
c. Results:
If data is available, model results shall be compared with recorded stage levels or
checked against known high-water marks. The model results shall also be
compared to known flooding events. If significant differences are found, adjustments
to the hydraulic model may be required.
The ENGINEER shall document all methodologies and assumptions, software used,
data sources, problem areas, and signifi cant changes in water-surface elevations
between the old and new hydraulic models.
The ENGINEER will eliminate crossing profiles; however, given the number of
profiles (for existing and future conditions) and the potential for minimal differences
in computed flow rates, it is possible that some minor crossing of profiles cannot be
resolved. The ENGINEER will coordinate these issues with the City staff.
The ENGINEER shall produce an updated or new floodway data table. The lettered
section should correspond with the locations of the effective study.
The ENGINEER will produce water-surface elevation profile plots for the 10-, 50-,
100-, and 500-year flood frequencies using FEMA RASPLOT 2.5 or later. The
ENGINEER shall reference the existing Flood Insurance Study profile plots for plot
scale.
The ENGINEER shall delineate the floodway and the 100-and 500-year floodplains
through the study area. If applicable, the 100-year floodplain for ultimate conditions
will also be delineated. The ENGINEER shall produce work maps that show the
following minimum information in and near the floodplains: (1) Cultural features,
such as railroads, airfields, streets, roads, public schools, highways, levees, dikes,
dams, and other flood-control structures, and prominent man-made features and
landmarks; (2) Hydrographic features, such as rivers, streams, lake and ponds, and
channels (including both banks of a stream when graphically possible); (3)
Corporate limits, extraterritorial jurisdiction limits, and boundaries of excluded areas;
ATTACHMENT"A" Page 12 of 15
(4) Elevation reference marks (ERM), and (5) Grid lines (State Plane North Central
Texas Survey Feet) with appropriate values annotated.
Base Flood Elevations (BFEs) will be generated and shown by wavy line contours
drawn normal to the direction of the flow of water, perpendicular to the floodplain, but
not necessarily perpendicular to the stream centerline. They shall extend completely
across the existing conditions 100-year floodplain. Each BFE notation shall indicate
its elevation (NAVD88) to the nearest whole foot.
Task 4 Deliverables:
• Documentation:
• A summary of the task and a description of methodologies and
assumptions used. The detailed summary shall include design criteria,
software used, source data, cross-sections, modeling considerations,
and any special technical issues and resolutions.
• A summary of results and a comparison with effective water-surface
elevations. Include floodplain and floodway delineations and BFEs.
One set of hard copies of the floodplain maps, separated by existing
and future land-use conditions, preferably printed in the format of
DFIRM panels.
• Any relevant correspondences, discussions, and technical decisions
regarding model development including review comments and special
issues.
• Digital Data:
• Hydraulic Model — One digital copy of the final, working, geo-
referenced, and fully-annotated HEC-RAS hydraulic model that
provides peak flow rates for the 2-, 5-, 10-, 25-, 50-, 100-, and 500-
year floods together with all supportive GIS and modeling data for the
RAS models (current non-beta HEC-RAS version at time of delivery).
• Support — Electronic versions of all information gathered, supporting
materials and data in developing the hydraulic models, and work
projects created in this task, such that the models can essentially be
duplicated with the backup data. PDF-format files and DWG files of
the RASPLOT profiles.
• The ENGINEER shall submit two sets of DVDs containing electronic versions
of all information gathered and work products created in this task such that
the models and floodplain maps can essentially be duplicated.
Task Watershed Flood Hazard Assessment
The ENGINEER shall assess the capacity of stream roadway crossings and summarize
flooding hazards at the stream roadway crossings. The ENGINEER shall provide an
estimate of the number of roadway crossings inundated and depth of inundation for
each return event analyzed. The ENGINEER shall document the results from the
watershed flood-hazard assessment.
ATTACHMENT"A" Page 13 of 15
Task 5 Deliverables:
• Documentation:
o A summary of the flood hazards within the watershed including all stream
roadway crossings with general address, description of roadway crossing,
roadway crest elevation, reach, HEC-RAS river station, and depth of
flooding for the existing and fully developed storms.
Task : Proposed Flood Mitigation Alternative Analysis (if required)
The ENGINEER shall asses the conditions of the study area and revise or develop a
master plan of proposed improvements and flood-hazard mitigation. Alternatives to be
considered will include but are not limited to open channel improvements, detention,
property buy-outs, and building/house removal. This task will consider flooding issues
identified in Task 5 to determine the potential flood-reduction benefits of flood mitigation.
The ENGINEER shall develop and discuss realistic preliminary alternatives with the
City's Project Manager prior to analysis. The ENGINEER shall then evaluate the
preliminary alternatives discussed and make necessary revisions. The ENGINEER
shall discuss the revised alternatives with the City's Project Manager before finalizing
the conceptual mitigation alternatives. The alternatives may be finalized prior to the
public meeting discussed in Task 1. City utility crossing potential conflicts shall be
considered and identified in the development of the alternatives.
The ENGINEER shall document all methodologies and assumptions used to analyze
the conceptual flood mitigation alternatives and significant changes in water surface
elevation between the existing conditions model and the improvement alternatives
model. Any modifications to the hydrologic features developed for Task 3 as a result of
the improvements shall be discussed with the City's Project Manager. The ENGINEER
shall rerun routing for the alternatives.
Task 6 Deliverables:
• Documentation:
• A summary of the task and a description of methodologies and
assumptions used. The detailed summary shall include design criteria,
software used, source data, cross-sections, modeling considerations, and
any special technical issues and resolutions.
• A summary of results and a comparison with existing water surface
elevations from Task 4.
• Any relevant correspondences, discussions, and technical decisions
regarding model development including review comments and special
issues.
• Digital Data:
o Hydrologic Model — If applicable, one digital copy of the final, working, and
fully-annotated HEC-HMS hydrologic model (if different from Task 3) that
ATTACHMENT"A" Page 14 of 15
provides peak flow rates for the 2-, 5-, 10-, 25-, 50-, 100-, and 500-year
floods together with all supportive GIS and modeling data (including DSS
files) for the HEC-HMS models (current non-beta HEC-HMS version at
time of delivery).
• Hydraulic Model — One digital copy of the final, working, geo-referenced,
and fully-annotated HEC-RAS hydrologic model that provides peak flow
rates for the 2-, 5-, 10-, 25-, 50-, 100-, and 500-year floods, together with
all supportive GIS and modeling data for the RAS models (current non-
beta HEC-RAS version at time of delivery).
• Support — Electronic versions of all information gathered, supporting
materials and data in developing the hydraulic models and work products
created in this task, such that the models can essentially be duplicated
with the backup data. PDF-format files of the floodplain maps preferably
in the format of DFIRM panels.
The ENGINEER shall submit two sets of DVDs containing electronic versions of
all information gathered and work products created in this task such that the
models and floodplain maps can essentially be duplicated.
Task 7: Quality Assurance and Quality Control Procedures
The ENGINEER shall develop a QA/QC procedure meeting or exceeding the
requirements of FEMA or FEMA Digital F000dplain Insurance Rate mapping projects.
The QA/QC program shall include a multi-level approach to ensure that senior members
of ENGINEER's staff review, comment, and approve the completed work. Quality
control checklists shall be created for the survey, hydrology, hydraulics, and mapping
elements of the work. Each checklist shall include milestone review events that
describe the items to be reviewed, and include documentation of the comments by the
reviewer and responses from the ENGINEER's Project Manager. All project materials
presented to the City as draft or final products must be accompanied by QA/QC
Certification, or they will be rejected by the City. Work on a task shall not proceed until
the milestone event has been reviewed and all necessary revisions to the data are
complete. The checklists shall be signed by the senior task leader, Project Manager,
and the Principal, and are included in the FINAL REPORT. The ENGINEER shall
provide copies of the QA/QC efforts to the City of Fort Worth.
The ENGINEER shall regain all work products generated and information gathered and
used during the course of the project. This includes, but is not limited to base data
(such as City of Fort Worth's base terrain data) as well as intermediate work products
(e.g. the fill grid used in the hydrologic preprocessor, draft reports, etc.). These items
shall be transmitted to the City of Fort Worth Project Manager by the end of the project.
Task 7 Deliverables:
• Documentation:
o Upon completion of the project, the ENGINEER shall submit signed digital
and hard copies of the QA/QC checklists.
ATTACHMENT"A" Page 15 of 15
ATTACHMENT
COMPENSATION
Design Services for
J.T. Hinkle Park, Oakland Lake Park, Sylvania Park, Lost Spurs Park
City Project No.
Lump Sum Project
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $_184162 as
summarized in Exhibit B-1 —Engineer Invoice and Section IV—Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
Ill. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Parks and Community Services Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth,Texas
Attachment B
PIVIO Official Release[late:8.03.2012
Page 1 of 8
B-1
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
....................` ._ ....._._...._..........__....._w. . ...... ................
Firm Primary Responsibility Fee Amount %
Prime Consultant
Shield Engineering Group, Park Design 146,502 -/.
PLLC
—._.....—_.m_. .-_................ ............ ...............I... .................................. .................
..........
Proposed MBE/SBE Sub-Consultants
VRX, Inc Environmental Services $ 9,500 5%
TSIT Services Gootechnical Services $ 7,600 4%
Hamilton Civil Engineering Flood Study QAQC $ 4,500 2%
PIC Printing, LL C --Printing Services $2,341.06 1%
Non-MBE/SBE Consultants
GAP Consulting, Inc TDLR Services $ 3,660 2%
RAI Engineering Electrical and Lighting Services $ 8,000 4%
Falcon Document Services Color Prints for Public Meeting $ 2,058.94 1%
TOTAL $ 184162 100%
Project Number & Name Total Fee MBE/SBE Fee MBE/SB
J.T. Hinkle Park, Oakland Lake Park, $_184,162 $_ 23,941.06 13 %
City MBE/SBE Goal = 13 % Consultant Committed Goal = 13 %
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 3 B-2
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Micial Release Date:8.09.2012
Page 3 of 3
B-3
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ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
J.T. Hinkle Park, Oakland Lake Park, Sylvania Park, Lost Spurs Park
City Project No.
1. Preparation of Letter of Map Revision (LOMR) documents are not included.
2. Subsurface Utility Engineering is not included
3. Bid phase services are not included
4. Preparation of Construction Specifications are not included.
5. Geotechnical Engineering and pavement design services are not included.
6. Landscaping design is not included.
City of For.Worth,Texas
Attachment C
PMO Release Date:05.19.2010
Page 1 of I
Consulting Contract Schedule Specifications FORT W(ATH
City of Fort Worth Capital Improvement Program
Attachment D-Project Schedule
This PIZOIECT requires a Tier « 3 » schedule as defined herein and in the City's Schedule
Guidance Document.
D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (C PM) the planned sequence and tin-dng of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera(Version 6.1 or later or approved by CITY)
- Primavera Contractor (Version 6.1 or later or approved by CITY)
- Microsoft Project(Version 2003/2007 or later or approved by CI )(111 IN,`,�I�WJG (")L1T)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments, if
any,and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CI 's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks,sub tasks,and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities, key milestones, and
dependencies/relations s as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points,including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with D1
and D2 and the CI 's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CI 's Schedule Guidance Document.
The updated schedule sub shall also include a concise schedule narrative that
highlights the following,if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
City of Fort Worth,Texas
Attachment D
PMO Release Date:02.15.2011
Page 1 of 2
• Other schedule-related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for fl-ds project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CI 's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(l). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
City of Fort Worth,Texas
Attachment D
PMO Release Date:02.15.2011
Page 2 of 2
M
AC Review Page I of 3
Offidal,sfte of the Oty of Fort,Muth, texas
Aoft Fowr%m
LITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 7/15/2014 -Ordinance No. 21308-07-2014
REFERENCE 80FOUR PARK IMPROVEMENTS
DATE: 7/15/2014 NO.: C-26849 LOG NAME: - SHIELD ENGINEERING
GROUP, AGREEMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Engineering Agreement with Shield Engineering Group, PLLC, in
the Amount of$183,722.00 for the Design of Park Improvements at Oakland Lake Park,
Sylvania Park, Lost Spurs Park and J.T. Hinkle Park and Adopt Appropriation Ordinance
(COUNCIL DISTRICTS 4, 7 and 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer in the amount of$63,422.00 from the for water Utility Fund to the Park Gas
Well Leases Project Fund for the J.T. Hinkle Park Channel Study;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Park Gas Well Leases Project Fund in the amount of$63,422.00 from available funds for J.T. Hinkle
Park; and
3. Authorize the execution of an Engineering Agreement with Shield Engineering Group, PLLC, in the
amount of$183,722.00 for the design of park improvements at Oakland Lake Park, Sylvania Park ,
Lost Spurs Park and J.T. Hinkle Park.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the City Manager to
execute an Engineering Agreement with Shield Engineering Group, PLLC, in the amount of
$183,722.00 for the design and preparation of construction documents for park improvements at
Oakland Lake Park(Council District 8), Sylvania Park(Council District 4), Lost Spurs Park (Council
District 7), and J.T. Hinkle Park (Council District 7). to considers this fee to be fair and reasonable
for the scope of services proposed,
Proposed improvements for each park include:
• Oakland Lake Park- New ball field lighting, conversion of an existing tennis court to a small
neighborhood skate park, group shelter, trail repair and parking rehab.
• Sylvania Park - Road/parking rehabilitation at the community center and ball field.
• Lost Spurs Park- Group shelter, multi-use court, practice field and trail improvements.
• J.T. Hinkle Park- Phase I development of a reserve park site: new playground, shelter, security
lighting, trails, low water crossing and drainage improvements. A Channel Study totaling
$63,422.00 for Transportation and Public Works Stormwater Management will be included as
part of the Engineering Agreement.
htti)://apps.cfwnet.org/council_packet/mc review.asp?ID=l 9820&council date=7/15/2014 7/25/2014
MAC Review Page 2 of 3
Project funding for both design and construction is summarized as follows,
................ ........----........... ..........
Park 2013
Parks Dedication Gas Certificate Stormwater Revenue Fund 2004 CIP Total
Fees of
11 Obligation
Oakland $160,239.45 $300,000.00 $ 460,239.45
Lake
$142,555.00 $ 142,555.00
Lost $104,171 14 $ 104,171.14
Spurs
J.T,, $43,319.92 $ 28,602.25 $63,422.00 $195,352.00 $ 330,696.17
Hinkle
Total �$..43,2 ] t$435,567.84 $63,422, 1)
$195,352.0 L$1,037,661.76
On May 1, 2012, (M&C G-17586) the City Council approved the Parks and Community Services
Department Fiscal Year (FY) 2012 Gas Related Revenue Project Expenditure Plan which authorized
the appropriation of gas lease bonus funds in the amount of$28,602.25 for J.T.. Hinkle Park, the
amount of$160,239.45 for Oakland Lake Park and the amount of$104,171.14 for Lost Spurs Park.
On February 19, 2013, (M&C G-17817) the City Council approved the Parks and Community Services
Department FY 2013 Gas Related Revenue Project Expenditure Plan which authorized the
appropriation of gas lease bonus funds in the amount of$142,555.00 for Sylvania Park.
On August 20, 2013, (M&C G-17980) the City Council approved an ordinance authorizing the sale of
up to $74,000,000.,00 in City of Fort Worth, Combination Tax and Revenue Certificates of Obligation
(COs), Series 2013. On September 17, 2013, (M&C G-18005) the City Council adopted an
appropriation ordinance in is the amount of$5,350,000.00 was allocated for various underfunded
PACS capital improvement projects from the 2004 and Program. The PACS allocation included the
amount of$300,000.00 for ball field lighting replacement at Oakland Lake Park.
MIWBE OFFICE- Shields Engineering Group, PLLC, is in compliance with the City's BDE Ordinance
by committing to 13 percent SBE participation. The City's S goal on this project is 13 percent.
Oakland Lake Park, Sylvania Park, Lost Spurs Park and J.T. Hinkle Park are located in COUNCIL
DISTRICTS 4, 7 and 8.
FISCAL INFORMATIONICERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance funds will be available in the
current capital budget, as appropriated, of the Park Gas Well Lease,,; Project Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
2)C282 472069 8074-70004130 $9:1,422.QQ 1.JP.E69 538070 0209202 $§3_422..00
21..q282 531200 807470004130 $
3)._.P;Z82 531200.......8074-70004130 X1, 22.4 00
............---r- .....
g2§2 531200 808490219330 $!�Z�
............ Qg QO
j)_L,2._82 531200 804490219430
-rr..........-......
3)_Q,282„ 312,004_ ...807490219230
.........
Submitted for Managq2r Susan Alanis (8180)
�q gE_Qff1qp �y:
Q6MpAt[qR Deb q,rtrpept Head: Richard Zavala (5704)
httD://a,i)t)s,,cfwnet.orl,/cotinci1_,,I")acket`/l:T)C- i-eview.a,sp'?]l)-=:1982,0&cou,n.cildate :7/15�2014 7/25/2014
MtC Review Page 3 of 3
Additional Information Contact: Tonda Rice (5759)
ATTACHMENTS
80FOUR PARK IMPROVEMENTS - SHIELD ENGINEERING GROUP AGREEMENT
A014.docx
JT Hinkle Park Site Location Map.pdf
Lost Spurs Park Location Map.pdf
Oakland Lake Park Site Location Map.pdf
Sylvania Park Site Location Map.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=19820&councildate=7/15/2014 7/25/2014