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Home My WebLink AboutContract 45120-A1 CITY SECRETAW CONTRACT No. A. AMENDMENT NO. 1 TO CITY SECRETARY CONTRACT NO. 45120 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FORT WORTH AND SENTARI TECHNOLOGIES, INC. This Amendment No. 1 ("Amendment") to City Secretary Contract No. 45120 Professional Services Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant, Denton, and Wise Counties, Texas acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Sentari Technologies, Inc., ("Consultant" or "Contractor"), a Texas corporation and acting by and through Mary Necessary, its duly authorized President, each individually referred to as a "party" and collectively referred to as the "parties." RECITALS The following provisions are true and correct and form the basis of this Amendment: WHEREAS, on or about November 13, 2013, the parties entered into a Professional Services Agreement ("Agreement") for professional consulting services for the purpose of staff augmentation, permanent placements, and specific contractor project duties as defined by the City for technology related services under the terms and conditions set forth in the Agreement. The Agreement is a public document on file in the City's Secretary Office and referenced as City Secretary Contract No. 45120, and WHEREAS, the Agreement provided an Initial term expiring August 7, 2014, with options to renew for two (2) additional terms of one year each. The City wishes to exercise its first option to renew the Agreement, subject to the terms and conditions of this Amendment. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Consultant agree as follows: 1. Section 2 of the agreement shall be modified to extend the term of the Agreement with the renewal term commencing on August 8, 2014 and expiring on August 7, 2015. 2. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. RECEIVED AUG - 4 1014,#4 it r�K r lt Executed on this the Zr day of , 2014. CITY OF FORT WORTH: SENTARI TECHNOLO G17C.: By: a 0"/ By: Sus"' Alanis M Necessary John DiDominic s` Cant City Manager resident Dir ctor of Business Development Date: Date: 71 1v s B Necessary John DiDc Y-� M resident ATTEST- ff F 0 010 0%, By: % % U— %0 ity e r ry 8 APPROVED AS TO FORM AND LEGAILIT 00000 S Maleshia B. Farmer Senior Assistant City Attorney Contract Authorization: M&C: C-26551 Date Approved: —11/5/2013 Sentari Technologies,Inc. Amen(Iment No.I to CSC No.45120 Page 2 of 2 OFFICIAL., RECORI) c E TARIT i ry" SECRY R F E, WORTH TX ............... M&C' Review Page I of 3 Cfflda�site of dice aty of u:::ort woiiI CIT Y1F COUNCIL AGENDA FORTWOR711 HIM COUNCIL ACTION: Approved As Amended on 1115/2013 INEM in oMMMMMMMM REFERENCE 04TECHNOLOGY STAFFING DATE: 11/512013 C-26551 LOG NAME: AND PLACEMENT SERVICES MULTIPLE AWARD CODE: C TYPE: NOW PUBLIC NO CONSENT HEARING. SUBJECT: Ratify Expenditures in the Amount of$7,473.00 and Authorize Execution of Professional Services Agreements for Technology Staffing and Placement Services with Apex Systems, Inc., Kforce Inc., Sentari 'Technologies, Inc., and TEKsystems, Inc., Using Multiple Texas Department of Information Resources Contracts for the Information "Technology Solutions Department in the Combined Aggregate Amount of$3,142,630.00 on an Annual Basis (ALL COUNCIL DISTRICTS) uuuuu000MIMIMMMMMMMM III uuMu RECOMMENDATION: It is recommended that the City Council authorize the City Manager to ratify expenditures in the amount of$7,473.00 and authorize the execution of Professional Services Agreements for Technology Staffing and Placement Services, using multiple Texas Department of Information Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR-SDD- 2337 with Sentari Technologies, Inc., using DIR-SDD-2385 and with TEKsystems, Inc., using DIR- SDD-2367 for the Information 'Technology Solutions Department in the combined aggregate amount of$3,142,630.00 on an annual basis. DISCUSSION: The purpose of these Professional Services Agreements (Agreements) is to allow the Information Technology Solutions (ITS) Department and other City departments, to have Agreements in place for staff augmentation to assist in the development and implernentation of technology projects and to use as temporary backfiiiis for staffing vacancies. These projects would include, but are not limited to: Public Safety Radio Communications System Upgrade; Radio Tower Replacement Project; Software package installation and implementation i.e., e-mail archiving system, Windows 7, etc.; and Migrations of unsupported database versions to the most recent and supported version of M S S QL Server database. Funds are included in the approved operating and capital budgets of the specific projects, Texas Department of Information Resources (DIR) is authorized t o o ffer the Cooperative Purchasing Program to state agencies, public institutions of higher learning, public school districts and local governments. Pursuant to state law, a local government that purchases goods or services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. MIWBE OFFICE A waiver of the goal for MBE/SBE subcontracting requirements was requested by the IT Solutions Department and approved by the MNVBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS- Upon City Council approval, these Agreements shall be authorized for a combined aggregate amount of$3,142,630-00 annually,. Each Agreement shall begin on November 6, 2013 and expire on the dates indicated below to coincide with the expiration dates of the hti,p://apps.cfWnet.org/couticil packet/nic,.,revJew.asp?1D=--19039&counci1date--:=1 1/5/2013 6/18/2014 ............................................ M&C Review Page 2 of 3 respective cooperative DIR contracts. All of the Agreements will be non exclusive, and services will be provided by the vendors based on the City's staffing needs and the availability of qualified vendor resources. No specific amount is guaranteed for either Agreement. VENDOR CONTRACT COOPERATIVE A KA�. NUMBER GE)N:FRAG:F M.—UNT AGREEMENT END DATE 1A I Apex Systems, Inc. DIR-SDD-2274 1,0 8/28/2014 5:71 4l� n I Kforce, Inc. DIR-SDD-2337 n 8,07/2014 &4 Ann Sentari Technologies, Inc. DIR-SDD-2385 nr%r% 8/07/2014 TEKsyste ns, Inc. IR-SDD-2367 I E)8 1 9/03/2014 RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one year terms at the City's option, in accordance with the terms established in the contracts between DIR and the individual vendor.. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. ADMINISTRATIVE AMENDMENT -An administrative amendment or increase may be made by the City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2014 operating budgets and capital budgets, as appropriated, of the Information Systems Fund, Information Systems Capital Projects Fund, General Fund, and Stormwater Utility Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 1 168 539120 0043010 $596,690.00 P168 539120 0045021 X1,646.748.00 P168 539120 0043020 J6_474.00 P168 539120 0045000 1114,167.00 P168 539120 0045010 5334,231.00 P168 539120 0045030 1122_669.00 P168 539120 0048001 14f2_145.00 P168 539120 0048002 5157,021.00 1.O0 P251 539120 041030173580 $214,979.00 PE69 539120 0209000 $251.690.00 GG01 539120 0135010 1167,186.00 C296 539,120 0131030136180 1100,942.00 GG01 539120 0141000 5400,000,00 P168 539120 0046020 $83,173.00 . ......... Submitted Susan Alanis (8180) Originating Department Head: Peter Anderson (8781) Additional Infgrmatilon Contact, Mai Tran (8858) httl)://�.ii-)I,)s,cf%vnet.org/couti,cil packethnc review.asp?].D -.190,39&cotincildate:=11/5/2013 6/18/2014