HomeMy WebLinkAboutContract 44637-A1 CITY SECRETARY NO.
AMENDMENT NO. I TO
CITY SECRETARY CONTRACT NO. 44637
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
EDUCATION & GOVERNMENT INFORMATION TECHNOLOGY SERVICES
This Amendment No. 1 ("Amendment") to City Secretary Contract No. 44637
Professional Services Agreement ("Agreement"), is made and entered into by and
between the City of Fort Worth (the "City" or"Client"), a home rule municipal corporation
situated in portions of Tarrant, Denton, and Wise Counties, Texas acting by and through
Susan Alanis, its duly authorized Assistant City Manager, and Education & Government
Information Technology Services ("Consultant"), acting by and through Ron Cook its
duly authorized President and CEO, collectively referred to as the "parties."
RECITALS
The following provisions are true and correct and for the basis of this Amendment:
WHEREAS, on or out July 18, 2013, the parties entered into a Professional
Services Agreement ("Agreement") for professional consulting services for the purpose
of Network Infrastructure and Architecture consulting under the terms and conditions set
forth in the Agreement. The Agreement is a public document on file in the City's
Secretary Office and referenced as City Secretary Contract No. 44637, and
WHEREAS, the Agreement provided an initial term through June 9, 2014, with
options to renew. The City wishes to exercise the first of its two options to renew in
accordance with the terms of the Agreement, subject tot terms and conditions aft is
Amendment.,
NOW, THEREFORE, for good and valuable consideration, the receipt and
rn adequacy of which are hereby acknowledged, the City and Consultant agree as follows-
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Section 2, TERM, of the agreement shall be modified to extend the term of the
Agreement with the extended term commencing on June 10, 2014, and expiring on
June 9, 2015 (the "extension"),,
............
OFFICIAL RECORD
C1 17 SECRETARY
F . MRTNv TX
2.
Section 3, COMPENSATION, is hereby amended to add the following:
During the extension, the City shall pay Consultant an amount not to exceed
$200,000.00 in accordance with the provisions of this Agreement and the Payment
Schedule Exhibit B. Consultant shall not perform any additional services for the City not
specified by this Agreement unless the City requests and approves in writing the
additional costs for such services. The City shall not be liable for any additional
expenses of Consultant not specified by this Agreement unless the City first approves
such expenses in writing.
3.
All other provisions of the Agreement that are not expressly amended herein
shall remain in full force and effect.
Executed on this the day of `'' "° 20
CITY OF FORT WORTH: EDUCATION & GOVERNMENT
INFORMATION TECHNOLOGY
SERVICES:
By. w,_M By.
san Alanis Ron Cook
Assistant City Manager President and CEO
Date: µ Date:
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City Kayser
¢b R'M1h,"4
Y Secretary
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CFW/Education&Government Infonnation Technology Services
Amendment No. 1 to CSC No.44637
Page 2 of 3
OFFICIAL RECORD '
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
B
Maleshia armer
Senior Assistant City Attorney
Contract Authorization:
M&C: C-26306
Date Approved: July 9, 2013
CFW/Education&Government Information Technology Services
Amendment No. I to CSC No.44637
Page 3 of 3
Y&CReview Page I of 2
Offidal site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTH
COUNCIL ACTION: Approved on 7/9/2013
..............
REFERENCE 04EDUCATION &
DATE: 7/9/2013 NO.: C-26306 LOG NAME: GOVERNMENT IT SERVICES
NETWORK CONSULTING
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Professional Services Agreement with Education & Government
Information Technology Services in the Amount Not to Exceed $200,000.00 Per Contract
Year for Information Technology Network Infrastructure and Architecture Consulting
Services (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Professional Services
Agreement with Education & Government Information Technology Services in the amount not to
exceed $200,000.00 per contract year for an initial term of one year with two one-year renewal
options for Information Technology Network Infrastructure and Architecture Consulting Services.
DISCUSSION:
The Information Technology Solutions (ITS) IT Strategy and Fiscal Year 2013 Business Plan
identified the need for and included the design, development and initiation of a Network Infrastructure
Plan. The purpose of this plan is to ensure a secure, reliable, redundant and cost effective network
infrastructure to support current and future requirements. To begin this process in December 2012, a
consultant was hired and worked with to to complete an architectural and technology review and
develop a high level roadmap to meet these objectives. This Agreement will be used by the ITS
department to begin implementation of the projects on that roc map. The three year plan includes
the following projects:
Year 1: Next generation telephone solution architecture-to include Request for Information (RFI)
and solution selection, next generation system data network hardware solution including RFI and
solution selection; and five year network infrastructure road as
Year 2: Connectivity and Contract Review, IT Architecture Process, Internet Service Provider
Consolidation, Video Conferencing Strategy
Year 3: Connectivity Improvements: Aggregation, Site to Site Virtual Private Network, Automated
Failover, Transparent Proxy Solution, Tiered Technology Solutions, Zoned Segregation
The Purchasing Division issued Request for Qualifications (RFQ) No. 13-0091 on March 13, 2013,
soliciting qualified firms to provide network consulting services. The RFQ included the City's
requirements and evaluation factors such as proposed solution, vendors' experience, and vendor
staff qualifications. The City's evaluation panel included representatives from the ITS
Department. The evaluation panel rated Education and Government Information Technology
Services proposal as the best value solution for the City.
RFQ ADVERTISEMENT-This RFQ was advertised every Wednesday in the Fort Worth Star-
Tele gram from March 13, 2013 through April 17, 2013. Seven qualification packages were
received.
PRICE ANALYSIS -The Cit;® has no previous history for these goods and services. No guarantee
was made that a specific amount of goods or services would be purchased. Staff reviewed this
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=I 8495&councildate=7/9/2013 7/28/2014
M&C Review Page 2 of 2
pricing and determined it to be fair and reasonable.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
ADMINISTRATIVE: CHANGE ORDER -An Administrative Change Order or increase may be made
by the City Manager for the Professional Services Agreement in the amount up to $50,000.00 and
does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on June 15, 2013
and expire on June 14, 2014.
RENEWAL OPTIONS - This Agreement may be renewed for up to two successive one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORhiA T ION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Information Systems Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P168 535080 0046002 $250.000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Steve Streiffert (2221)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18495&councildate=7/9/2013 7/28/2014