HomeMy WebLinkAboutContract 42134 t'E OF TEXAS §
§ CITY SECRETARY
COUNTIES OF TARRANT § CONTRACT N0. Q (---LJ
3
AND DENTON §
BOYS & GIRLS CLUBS OF GREATER FORT WORTH—SAFE HAVEN
YOUTH PROGRAM MARTIN (SOUTH)
THIS Agreement is made between the City of Fort Worth ("City"),
corporation, acting herein by and through Charles W. Daniels, its duly authorized
municipal
Assistant City Manager, and the Boys and Girls Club of Greater Fort Worth
("BGCGFW") acting by and through Daphne Barlow Stigliano, its duly authorized
Executive Director.
RECITALS
WHEREAS, City has determined that Youth SafeHaven Programs are necessary
to support crime prevention in the City during FY 2012 to support the adoption of a
prevention focus by the police department and the community and to provide a secure
environment for children; and
WHEREAS, BGCGFW has agreed to operate a Youth SafeHaven Program
which will provide a secure environment in which children can receive educational
tutoring assistance; and support the adoption of a prevention focus by the police
department and the community; and
WHEREAS, City desires to contract with BGCGFW to operate the SafeHaven
Youth Program at their Martin (South) facility; and
WHEREAS, City, as consideration for the performance of BGCGFW, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$307,015.00 ("Program Funds") to provide to BGCGFW for the operation of the
SafeHaven Program Martin;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1• Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" —
Performance Measures, attached, and incorporated herein for all purposes incident to this
rContra r shall be responsible for day-to-day administration of the
OFFICIAL RECORD
RETARY
. WORTH, TX i
08-15- 11 PO4 : 10 1N
SafeHaven Youth Program at Martin. Contractor agrees to expend the Program Funds in
accordance with its the Safe Haven Youth Martin South Program budget, described in
Exhibit "B", attached.
2. Program Funds
2.1 The City shall be under no obligation to make any payments under this
Agreement or be otherwise liable for any other obligations unless and until the Fort
Worth City Council approves this Agreement as part of the corresponding Fiscal Year
adopted budget, and the budget becomes effective.
2.2 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $307,015.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.3 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Narrative as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such narrative shall be signed by the Contractor
or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C",
attached, and monthly report shall be submitted to City no later than the 15th day
following the end of the month. Submittal of a monthly RFR and Program Narrative is
required even if services are not provided. When services are not provided during a
month, a negative RFR and Program Narrative is required.
Submit monthly RFR with an original signature by an authorized representative to the
Contracts and Grants Division of the Fort Worth Police Department. ATTENTION:
Gerald Chandler, 350 W. Belknap, Fort Worth, Texas, 76102. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly
programmatic report from the Contractor. Reimbursements shall be made within 30 days
receipt of said documents.
2.4 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the must be reported monthly
and may be expended on the SafeHaven Youth Program Martin with written permission
from the Contract Administrator (see paragraph 13.3). Budget adjustments shall be
submitted to the Contracts and Grants Division of the Fort Worth Police Department.
ATTENTION: Gerald Chandler. 350 W. Belknap. Fort Worth, Texas. 76102.
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3. Term
The term of this Agreement is for a period beginning on October 1, 2011, and
ending on September 30, 2012. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2012. The agreement may be extended by
mutual written agreement of both parties for up to four one year terms.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15th day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective the last date for which
funding has been appropriated by City Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination:
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(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the SafeHaven Youth Program Martin. Contractor shall maintain,
replace or repair any item of equipment used in support of the SafeHaven Youth Program
Martin and/or for use under the terms of this Agreement that no longer functions or is lost
or stolen. The cost for maintenance, replacement or repair of any equipment used in
support of the SafeHaven Youth Program Martin and/or for use under the terms of this
Agreement is the sole responsibility of Contractor. Contractor shall not use Program
Funds or City funds to repair or replace said equipment. Contractor shall use any and all
equipment purchased with Program Funds exclusively in support of the SafeHaven Youth
Program Martin. Within 10 days following the purchase of equipment, Contractor shall
submit to City a detailed inventory of all equipment purchased with Program Funds. The
equipment inventory shall include an itemized description of each piece of equipment,
the date each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers. members, agents, employees. and subcontractors. upon demand by City. shall
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make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of the
SafeHaven Youth Program Martin assets as appropriate and as directed by City's
Contract Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
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8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY,
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
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10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the SafeHaven Youth Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the SafeHaven Youth Program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract,
or the proceeds thereof, for work to be performed hereunder. Contractor shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, religion, age, disability, color, national origin, or familial status, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
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13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Gerald Chandler, Contract Services Administrator, 817-392-4219,
to act as Contract Administrator and delegates to this individual authority for Agreement
administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. I_nsurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
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except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
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1. CITY: Charles W. Daniels,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Gerald Chandler, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
Monica Wood,Assistant City Attorney
Fort Worth Police Department
350 West Belknap Street
Fort Worth, TX 76102
JImLW ►2��► i�
2. CONTRACTOR: Kzviri+oster, Program Director
Boys and Girls Club of Greater Fort Worth
3218 East Belknap Street
Fort Worth, Texas 76111
(187) 834-4711
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2011.
CITY OF FORT WORTH BOYS AND GIRLS CLUB OF
GREATER FORT WORTH
41aesW. Daniels Daphne Barlow Stigliano
Assistant City Manager Executive Director
tl
J f . �se ad 'r.��,r�
Chief of Police
APPROVED AS TO FORM AND LEGALITY:
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4, sicalSangsvang
Assistant City Attorney
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City Secretary o o d
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M&C:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT"A" - FY 2012
2011 -2012
Annual goals of the Safe Haven Youth Program South (Martin)
1. Provide programs to 950 youth living within two miles of the Safe Haven South program site
2. Provide 35,000 Impact Hours of Recreational and Athletic activities for 200 youth daily
3. Provide 15,000 Impact Hours of Cultural Enrichment activities for 200 youth daily
4. Provide 20,000 Impact Hours of Educational Enhancement activities for 200 youth daily
5. Provide 6,000 Impact Hours of Alcohol & Substance Abuse prevention activities for
200 youth daily
Annual goals of the Safe Haven Diamond Hill program. (Moved all funding to Safe Haven
South-Martin Branch starting Oct 1, 2010 from Safe Haven Diamond Hill)
An impact hour is defined as a minimum of one hour participation in one particular activity. Some
activities (field trips, sporting events, tutorials, etc.) may actually be several hous in duration but
Exhibit B-Boys and Girls Club Budget-Martin South
Boys&Girls Clubs of Greater Fort Worth
SAFE HAVEN PROGRAM BUDGET 2011 -to-2012
Crime Tax
REQUEST FOR FUNDING 2011/2012
Salaries
Branch Director 41,880.00
Health/Director 27,800.00
Assist Health PE 12,400.00
Teen Director 14,650.00
Assistant Education Director 12,580.00
Cultural Enrichment 12,580.00
Social Recreation 12,580.00
Front Desk-Admin 12,100.00
Food Preparer(2) 18,260.00
IT Specialist 12,250.00
Maintenance/Janitorial 2,600.00
Total Salaries 179,680.00
FICA 13,000.00
Worker's Comp 100.00
Unemployment 3.069%first$9,000(81,000) 2,485.00
Health/Life/Disability Insurance 8,000.00
Retirement 850.00
Total Benefits 24,435.00
Total Personnel 204,115.00
Professional Fees and contracts 7,000.00
Supplies 16,000.00
Transportation (vehicle gas, participant travel, 10,000.00
vehicle insurance, staff travel/training)
Other
Occupancy
Utilities 34,000.00
Building Care 24,800.00
Equipment Expense 1,000.00
Includes Telephone, Internet, Postage, 2,100.00
Liability Insurance- 3,000.00
B&G/Dues 5,000.00
Total Budget 307,015.00
1 -.
Exhibit C - Monthly Request for Reimbursement (RFR)
FY 2012 Boys and Girls Club Safe Haven Martin
Program Period 10/1/11 to 09/30/12
Submit to: Fort Worth Police Department Submitting Agency: Boys and Girls Club of Greater FW
Gerald Chandler Agency Contact Name: Kevin Foster
350 West Belknap Street Phone Number:
3rd Floor Email:
Fort Worth,TX 76102 Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Personnel $ $
2 Fringe $; $ $
3 Travel $ - $ - $ - $
4 Equipment $ - $
5 Supplies $ >1' $ - $
6 Construction $. $ - $
7 Consultants/Contracts $ .: "` $ - $ - $
8 Other-Direct Cost $ - $
9 Indirect Costs $ $ - $ - $ - $ -
Total Programmatic Costs $. $ - $ - $ $
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ -
Previous Requests: $ -
1 have reviewed this request and certify that the listed This Request: $ -
expenses are accurate and are chargeable to the Total Spent: $ -
Boys and Girls Club approved budget. Balance left in grant: $ -
Fiscal A99M use On
Fund Account CentJar
Grantee Authorized Official Date
Title
M&C - Council Agenda Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 7/26/2011
DATE: Tuesday, July 26, 2011 REFERENCE NO.: **C-25061
LOG NAME: 35FY1 2 BGCYOUTHSAFE HAVEN
SUBJECT:
Authorize Execution of a Contract with the Boys and Girls Clubs of Greater Fort Worth in the Amount of
$307,015.00 for the First Year to Continue Operation of the Safe Haven Youth Program at the Polytechnic
Martin Boys and Girls Club (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a contract in the amount of$307,015.00 for the first year with
the Boys and Girls Clubs of Greater Fort Worth to continue operation of the Safe Haven Youth Program at
Polytechnic Martin Boys and Girls Club; and
2. Authorize the contract to be extended for up to four one-year periods without further action from City
Council.
DISCUSSION:
The Safe Haven Youth Program began in 1991 as part of a Weed and Seed Grant, which expired
September 30, 2000. Youth Safe Havens are places where children in targeted neighborhoods play and
learn with other children without the fear of becoming victims of crime. This site is at Polytechnic Martin
Boys and Girls Club, located at 3123 Avenue G.
On October 9, 2001, the City Council authorized the City Manager to execute a contract for the continued
operation of the Youth Safe Haven Program to be operated by the Boys and Girls Clubs of Greater Fort
Worth and the program has continued through Fiscal Year 2011. This Mayor and Council Communication
will authorize the program to continue through Fiscal Year 2012 and for four additional years through
Fiscal Year 2016 without further action by City Council. Funding in the amount of$307,015.00 will be
appropriated in the Fiscal Year 2012 Crime Control and Prevention District (CCPD) budget, as
adopted. The program provides youth with quality programs in character/leadership, educational
activities, cultural arts, health/life skills and recreation. Program staff addresses additional educational,
social, psychological and physical needs youth may experience. The program's focus and goal is to
change lives by caring for the "whole child." This approach provides youth the tools they need to become
responsible adults.
This Agreement shall not be effective until October 1, 2011 and the City shall not be obligated to make
any payments under this Agreement or be otherwise liable for any other obligations unless and until the
City Council approves the above recommended item as part of the Fiscal Year 2012 adopted budget, and
the budget becomes effective.
Polytechnic Martin Safe Haven is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
http://apps.cfwnet.org/ecouncii/printmc.asp?id=15531&print=true&DocTvne=Print Riui�ni i
M&C - Council Agenda Page 2 of 2
The Financial Management Services Director certifies that upon approval of the above recommendations,
and upon the adoption of the Fiscal Year 2011- 2012 budget by the City Council to include the above
recommended item, funds will be available in the FY 2012 operating budget, as appropriated, of the Crime
Control and Prevention District Fund.
FUND CENTERS:
TO-Fund/Account/Centers FROM Fund/Account/Centers
GR79 _539120 0359808 $307 01_5_.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Charles Daniels (6199)
Ori inatinci-Department Head: Jeffrey W. Halstead (4210)
Additional Information Contact: Gerald Chandler (4219)
ATTACHMENTS
1. BUDGET SUPPORT.pdf (CFW Internal)
2. GR79 .pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=15531&print=true&DocType=Print 8/8/2011