HomeMy WebLinkAboutContract 42255 CITY SECRETARY
STATE OF TEXAS § CONTRACT NO. a3s--S
COUNTY OF TARRANT §
KNOW ALL BY THESE PRESENTS
t
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant,Denton, Parker, and Wise Counties, Texas,hereinafter called the
"City", acting herein by and through Fernando Costa, its duly authorized Assistant City Manager,and GRW
Engineers, Inc, hereinafter called the "Architect", acting herein by and through Charles A. Willis, AIA, its
duly authorized representative, for the purpose of providing architectural design and construction
administration services for design of the Police Air Support Hangar located at the Meacham International
Airport in Fort Worth, Texas.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained, City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Provide design and construction administration services for the Police Air Support
Hangar at Meacham Airport in Fort Worth, Texas("Project'). The scope of services is
described more fully in Attachment"A"of this Agreement.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
1.1.1.Project Manager: Alfonso Meza,Registered Architect
1.2. Architect
1.2.1.Principal in Charge: Charles A. Willis,AIA,NCARB
1.2.2.Project Architect: Scott Ashton
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the Projects
and review available data.
2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete
the assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Projects at City's cost and expense(which services
and data Architect is not to provide hereunder but on which Architect may rely in performing services
hereunder),and act as City's representative in connection with any such services of others.
4. The Architect shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
Police Air Support Hangar at Meacham International Airport CIT y CkEf 10
GRW A/E Agreement, September 2011 Wyl
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5. The Architect shall perform services as outlined in the Dalton Mura ama EMail with four enclosures
dated June 15 2011 subject: Police Air Support Hangar which is attached hereto as Attachment"A"
and made a part of this Agreement.
6. If at any time in the course of the design,the City expands the scope of services,or the Architect
believes the City has requested services that are beyond the scope of this Agreement,the Architect shall
submit a proposal for additional fees and a written agreement shall be reached on said proposal prior to
the Architect proceeding with the work considered to be beyond the scope of this Agreement.
Architect shall not perform any additional services without a written agreement with City. Any services
provided prior to reaching an agreement on additional fees will be non-compensable.
7. Architect shall apply for building permits and provide such service as may be necessary for the building
permits to be issued. The City shall pay any fees for such Building Permits.
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City,Architect shall furnish or obtain from others special services necessary
to complete the Projects. These special services are not included as part of the Basic Services outlined
in SECTION I- SERVICES OF THE ARCHITECT and Attachment"A." These special services will
be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect to complete the Projects
as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and Attachment "A"
hereof shall be $290,023-00, hereinafter referred to as the "total fee," plus up to $2,110.00 in
reimbursable expenses.
2. Architect shall be paid the following percentages of the total fee at the following stages of the project:
2.1 Phase 1 Programming
20%
2.2 Phase 1 Schematics Design Options—Preliminary 40%
2.3 Phase 1 Schematics Design Options—Prefmal 80%
2.4 Phase 1 Schematics Design Options-Final Acceptance by City 100%
2.5 Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
2.5.1. Printing Costs
2.5.2. Enhanced CAD drawings for public and City meetings.
2.5.3. Long distance phone calls
2.5.4.Postage and courier expenses
2.5.5. Other costs with prior approval of the City
SECTION VI RESPONSIBILITY FOR CONSTRUCTION BUDGET
1. The Construction Budget for the Project is $3,900,000.0 - If the Construction Budget is exceeded by
the lowest bona fide bid, the City may(1)award the contract, (2 abandon the project and terminate this
agreement, or(3)cooperate in the reduction of the Project Scope and features as required to stay within
the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of the
project and rebid, the Architect shall, without additional fee, modify the Drawings and Specifications as
necessary to stay within the Construction Budget. In the event the City abandons the project, the City
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GRW A Agreement, September 2011 Page 2 of 10
may terminate this Agreement, and the Architect shall be entitled to 80%of the total fee plus allowable
reimbursement.
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design, at no additional cost to the City,to stay within the previously
approved Construction Budget.
SECTION VII METHOD OF PAYMENT
1. The Architect shall be paid not more frequently than once per month on the basis of statements
rifi
prepared from the books and records of account of the Architect, such statements to be veed as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Projects until completion. If City fails to make any payment required herein for services
and reimbursable expenses within sixty days after approval of Architect's statement thereof, Architect
may, after giving seven days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1. Programming and Schematic Design Phase:
1.1. The Architect shall visit the site and make himself familiar with the scope of the Project.
1.2. The Architect shall prepare alternative site plans, floor plans, architectural concepts, elevations,
and finish plans and area-based cost estimates.
2. Design Phase:
2.1. The Architect shall perform all services necessary to survey, plat, prepare and vacate easements,
and any other property issues necessary to complete the design and secure a construction permit.
2.2. The design shall include all site work, design and coordination of utilities, landscaping and
facility design required for a complete and functional project.
2.3. The Architect shall prepare presentation graphics using plans necessary for the design and attend
two public meetings during the design of the project.
2.4. Architect shall prepare the design in stages as follows:
2.4.1. Design Development Phase: Preparation of architectural and MEP floor plans, principal
elevations, civil and utility site plans, selection of principal equipment and finishes, and
discipline-based cost estimates. Upon written approval of this phase of the work,Architect
may proceed to the Construction Document Phase.
2.4.2. Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing
plans, finishes schedules, detailed technical specifications,and detailed cost estimates.
2.5. Format of Drawings
2.5.1.Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
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GRW A/E Agreement, September 2011 Page 3 of 10
2.5.2. Drawings shall plot to 22x34 sheet to facilitate half-size 11x17 prints. Fonts shall be legible
at half-size.
2.6. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections.
All designs shall be in conformance with the Architectural Barriers Act, State of Texas, and the
City of Fort Worth Building Codes.
2.6.1. The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act or Codes.
2.6.2. The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or Building Codes.
2.7. The Architect shall include procedures for mitigating environmental impact, use of recycled
building materials, sustainable construction, and a building-commissioning program in the design
of the project.
2.8. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.9. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.10.Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.11.The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries,prepare necessary addenda, and conduct the
Prebid Conference.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals, observing construction procedures and
results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2 Architect shall attend periodic job site meetings,prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings"for the City's archives.
4.7. Architect will provide a disk with CAD files of all drawings suitable to use on AutoCAD LT or
such other operating system as determined by the City.
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5. All designs, drawings, specifications, documents, and other work products of the Architect, whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at the
City's sole risk. The City shall own the final printed designs, drawings, specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents.
SECTION IX CITY RESPONSIBILITIES
I. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Projects.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Projects and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public
and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the Project
for the purposes of transmitting instructions, receiving information, interpreting and defining City's
Policies and decisions with respect to Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs, and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
8. Provide "Instructions to Offerors" and "General Requirements" for use in assembling the Project
Manual.
9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of-way, pay all filing and
legal fees associated therewith.
10. Provide such legal, accounting, insurance and other counseling services to City as may be required for
the Project.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract,and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees
charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this Section.
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SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections V
and VI hereof. Architect shall also be compensated for all termination-related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Section V.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the Ci
ty desires. The Architect shall not be liable for the use of such materials for any project other n any tha ethe
Project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
1• Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Architect, its officers, agents, employees and consultants, for the
accuracy and competency of the services performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working drawings and specifications and other
Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Architect, its officers,agents, employees and consultants, it being the intent of the parties that approval
by the City signifies the City's approval of only the general design concept of the improvements to be
constructed.
3. In this connection the Architect shall indemnify and hold the City and all its officers, agents, servants
and employees harmless from any loss,damage,liability or expenses,on account of damage to property
and injuries, including death, to all persons, including but not limited to officers, agents, or employees
of the Architect or consultants, and all other persons performing any part of the work and
improvements, which may arise out of any negligent act, error or omission in the performance of the
Architect's professional services or in the preparation of designs, working drawings specifications and
other documents.
4. The Architect shall defend at its own expense any suits or other proceedings brought against the City,
its officers, agents, servants and employees, or any of them on account thereof, and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indemnification provision shall not be
construed as requiring the Architect to indemnify or hold the City or any of its officers,agents,servants
or employees harmless from any loss, damages, liability or expense, on account of damage toproperty
or injuries to person caused by defects or deficiencies in design criteria and information provided to
Architect by City, or any deviation in construction from Architect's designs, working drawings,
specifications or other documents.
5• Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
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GRW A%E Agreement, September 2011 Page 6 of 10
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B: Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease—per each employee
$500,000 Bodily Injury/Disease—Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per claim
$2,000,000 Annual aggregate
6. Architect shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to City.
The City reserves the right to revise insurance requirements specified in this Agreement to the best
interests of the City.
7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of thirty days notice of cancellation, non-renewal in coverage shall be provided to the
City. A ten days notice shall be acceptable in the event of non-payment of premium. Such terms
shall be endorsed onto Architect's insurance policies. Notice shall be sent to the Architectural
Services Manager, Transportation and Public Works Department,401 West 13th Street,Fort Worth,
TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Architect's general
overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their fmancial
strength and solvency.
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GRW A'E Agreement, September 2011 Page 7 of 10
7.8. Deductible limits,or self-insured retentions,affecting insurance required herein may be acceptable to
the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled, upon its request and without incurring expense, to review the Architect's
insurance policies including endorsements thereto and, at the City s discretion, the Architect may be
required to provide proof of insurance premium payments.
7.10.All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11.The Professional Liability policy shall be written on a "claims made"basis, and shall be in effect
for the duration of this Agreement and maintained for a period of six years following the issuance
of the Certificate of Substantial Completion by the Architect. The City shall be notified at least
30 days prior to cancellation or substantial change in coverage. An annual certificate of insurance
submitted to the City shall evidence such insurance coverage.
8. The City shall require its General Contractor to include the Architect as an additional insured on its
general liability insurance.
SECTION XII HAZARDOUS MATERIALS
1. City acknowledges Architect will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City, City hereby releases
Architect from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge, release, or escape of hazardous
substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such
hazardous substance,contaminant,or asbestos onto the Projects.
SECTION XIII RIGHT TO AUDIT
1. Architect agrees that the City shall, until the expiration of three(3) years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that the
City shall have access during normal working hours to all necessary Architect facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall,until the expiration of three(3) years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities, and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonable advance notice of intended audits.
3. Architect and consultants agree to photocopy such project-related documents as may be requested by
the City. The City agrees to reimburse Architect and consultants for the costs of copies at the rate
published in the Texas Administrative Code.
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GRW A"E Agreement, September 2011 g
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves,their successors and assigns,to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
consultants. Nothing herein shall be construed as creating a partnership or joint venture between the
City and the Architect, its officers, agents, employees and consultants, and doctrine of respondent
superior has no application as between the City and the Architect.
SECTION XVII M/WBE GOALS
1. In accordance with City of Fort Worth Ordinance No. 15530,the City has goals for the participation of
minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal
of 14%is established for this Agreement and its commitment to meet that goal. Any misrepresentation
of facts (other than a negligent misrepresentation) and/or the commission of fraud by Architect may
result in termination of this Agreement and debarment from participating in City contracts for a period
of time not less than three years.
SECTION XVIII OBSERVE AND COMPLY
1. Architect shall at all times observe and comply with all Federal and State laws and regulations and with
all City ordinances and regulations which in any way affect this Agreement and the work hereunder,
and shall observe and comply with all orders,laws,ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and
hold harmless City and all its officers, agents and employees from and against all claims or liability
arising out of the violation of any such order, law,ordinance,or regulation,whether it be by itself or its
employees.
SECTION XIX MISCELLANEOUS
1. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
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GRW A/E Agreement, September 2011
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not,in any form or manner,be considered a third party beneficiary of this Agreement. Each party
hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
IN TESTIMONY THEREOF,the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
EXECUTED IN THE CITY OF FORT WORTH,TEXAS,THIS day of A.D. 2011.
GRW Engineers,Inc.
APPROVED:
C
By. 7-Charles A. Willis,AIA,NCARB By.
Principal in Charge Fernando Costa
Assistant City Manager
APPROVAL RECOMMENDED:
RECORDED:
By. w
Qa-A Dougla . Wiersig PE,Directo BY Y
Transportation and Public Works Department Marty Hendrix
City Secretary
{ ,f
APPROV O ORM AND LEGALITY,
M&C G-17369(Aueust 23 2011)L o �� °
c +
Contract Authorization �� *o u°
By:
1 ack Date: .may'
Assistant Ci
ty Attorney
The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(512)305-
9000,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249a.
OFFICIAL RECORD
CITY SECRETARY
`s FT WORTH, TX
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GRW A;'E Agreement, September 2011 Page 10 of 10
Murayama, Dalton (ylrM 4-fwwws
From: Murayama, Dalton
Sent: Wednesday, June 15, 2011 11:37 AM
To: Meza, Alfonso
Cc: Murayama, Dalton
Subject: FW: Police Air Support Hangar
Attachments: PD Air Spt Hangar GRW Fee Proposal 08Jun11.pdf; PD Air Spt Hangar GRW Consultants
08Jun11.pdf, PD Air Spt Hangar GRW OH Rates 08Jun11.pdfi PD Air Spt Hangar GRW
LEED 08Jun11.pdf
Alfonso, Chuck and I spoke on June 13 and 15, 2011 and Chuck agreed with the Email and above attachments.
The geotech firm (Rodriguez) is certified by NCTRCA and has crews in the DFW area. Thanks, Dalton
Dalton Murayama, AIA
Architectural Services Manager
Facilities Management/Architectural Services
Transportation & Public Works Department
City of Fort Worth
(817) 392-8088 Office (817)392-8488 FAX
dalton.murayama(a)fortworthgov oro
From: Murayama, Dalton
Sent: Wednesday, June 08, 2011 10:38 AM
To: 'cwillis@grwinc.com'
Cc: Meza, Alfonso; Murayama, Dalton
Subject: Police Air Support Hangar
Chuck, attached are the documents that we're using for the fees and design agreement. Attached are the fee
proposal, consultants, GRW multiplier, and LEED.
Per our previous discussions sometime ago, the geotechnical fees ($15,663.00) include seven borings,
recommendations and report, but does not include any materials testing during construction. Also, after the LEED
feasibility analysis phase, the additional LEED fees will be$19,000.00 to proceed to CDs.
Why are you using a geotechnical firm (Rodriguez Engineering)from Austin? Are they NCTRCA certified? As
standard practice, we use the same geotech firm for the materials testing and if they are out of Austin, this may be
a response time issue. We need to discuss before we submit the documents to the M/WBE Office for the M/WBE
percentage.
My notes on the fee proposal are for the design portion of$290,023.00 plus $2,110.00 for reimbursable
expenses. At this time, we plan to do the design agreement for$290,023.00 plus$2,110.00. We'll do an
amendment for$19,000.00 if we proceed with the LEED to CDs. Once we obtain the construction funds, we'll
amend your agreement for the Construction Administration and Project Close-Out phases.
I called your office this morning and was informed that you're headed to Del Rio so left you a voice message on
your cell phone.
Thanks, Dalton
Dalton Murayama, AIA
Architectural Services Manager
Facilities Management/Architectural Services
Transportation & Public Works Department
City of Fort Worth
(817) 392-8088 Office (817) 392-8488 FAX
dalton.muravama(a�fortworthgov oro
8/23/2011
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1161 Corporate Drive West Engineering Cincinnati,OH
Suite 170 Architecture Indianapolis,IN
Arlington,TX 76006 Planning Knoxville,TN
Tel 817/543-1100 Lexington,KY
1 Louisville,KY
GRW, ine. Nashville,TW
January 7,2011
RE:GRW Billing Rate=Average Hourly Rate(by classification)+Overhead Factor+Profit Factor
1)GRW billing rates are established each year by creating a schedule of actual average hourly labor rates
by employee classification.
2)An audited corporate overhead rate that has been approved by a cognizant,federal or state
government organization is added to the tate.Current audited overhead rate approved by the Kentucky
Department of Transportation is 155.97%
3)A profit percentage is then added to the rate.
Example:Classification Rate for Senior Architect $110.00
1) Average hourly labor rate for Senior Architect Classification: $ 42.68
2) Application of Overhead Factor($42.68x 155.97%). 6656
Rate before profit $ 109.24
3) Profit Factor at 10%:($109.24 x 10%) 10.92
Calculated Billing Rate $120.16
Actual GRW Billing Rate for Senior Architect: $110.00
*sC. r.
Chief Financial Officer
GRW Inc.
L
t
�f�G�iuRi; 3
GRW Engineers,Inc. and Subsidiary
Notes to Consolidated Statement of Direct Labor,Fringe Benefits, and
General Overhead
For the year ended December 31,2009
S. average Pay Rates
Audited pay rates per classification are as follows:
GRW Engineers, Inc. Hourly
Classification Rate Classification Hourly
Principal $ 61.06 Architect VRate
Engineers VII 56.73 Architect IV $ 50.48
Engineers VI 60,96 43.75
Engineers V Architect III 33.82
47.39 Architect 11 26.11 .
Engineers W 43.68 Architect t
Engineers 111 37.89 Senior Designer 18.03
40.99
Engineers 11 30.30 Designer/TechVCADD
Engineers 1 25.86 DesignerfTechlVCADD 25.50
Secretarial 17.46 DesignerlfechlllCADDII 22.74
Administration 24.95 DesignerlTechliCADDII 19.65
Surveyor 28.88 Designerlf echtCADDiI 15.57
Chief Inspector 43.27 Design erfTechIVCADD
Senior Inspector 25.20 inspector 11 2550
Inspector 111 -22.91 Inspector 1 21.01
18.44
The average pay rate per classirkation has increased an average of 9.60% from
the prior year for GRW Engineers, Inc.
GRW Aerial Surveys, Inc. Hourly
Classification Rate H-�L�
Survey Manager C_ ifcation Rate
$ 40.87 Airplane mechanic $ 18.75
Survey Project Managers 30.63 Certified Photogram. 34.62
Party Chiefs 31.03 Senior Compiler 29.36
Instrument Operators 17.36 Stereo Complier 18.25
Survey Aids 14.45 Compiler Technician 14.23
GIS Project Manager 42,07 Photogram. PM 31.54
Sr. GIS Analyst 39.18 Senior CADD Tech 22,75
GIS Analyst/Sr. CARD Senior Image
Tech 25.00 Specialist
GIS CARD Tech 14.75 20.00
Pilot Image Specialist 19.00
19.11 Secretary 23.00
Camera Person 27.18 Administration
Photo Lab 26.99
25.48
The average pay rate per Classification has increased an average of 2.92° from
the prior year for GRW Aerial Surveys, Inc.
10
rrl of
Murayama, Dalton
From: Willis, Chuck[CWillis@grwinc.com]
Sent: Wednesday, February 16,20112:07 PM
To: Murayama,Dalton
Cc: Ashton,Scott
Subject: RE: LEED adjustments
Hi-Dalton-
I have discussed the additional effort required during actual design and CD's with our staff and consultants,and
estimate that about$19,000 would be needed to complete silver certification documentation,etc.A detailed
breakdown can be provided after a detailed scope is agreed upon.
Call if questions-
Chuck
From: Murayama, Dalton[mailto:Dalton.Murayama@fortworthgov.org]
Sent: Monday, February 14,20113:20 PM
To: Willis, Chuck
Cc: Bale,Sarah; Meza,Alfonso; Murayama, Dalton
Subject: FW: LEED adjustments
Chuck,the attachments show$25,320.00 for the LEED Feasibility Analysis. Does this number include going to CDs if
we decide to go with LEED Silver?
Thanks, Dalton
Dalton Murayama,AIA
Architectural Services Manager
Facilities Management/Architectural Services
Transportation&Public Works Department
City of Fort Worth
(817)392-8088 Office (817)392-8488 FAX
dalton.murayama fortworthoov oLg
From: Bale,Sarah[mailto:SBale@grwinc.com] '^
Sent:Thursday,January 13,20114:02 PM
To: Murayama, Dalton
Subject: LEED adjustments
Mr.Muriyama,
Please see the attached documents from Chuck Willis.
Thank you,
Sarah Bale
Administrative Assistant
GRIM,Inc.
1161 Corporate Drive West
Suite 170
Arlington, TX 76006
817.543.1100
817.274.8878(fJ
6/8/2011
tt.Yi0.S496 Q-
& OFry)
-PRELIMINARY-
PROPOSED
LEED SCOPE of WORK
Task 1.3 LEED FEASIBILITY ANALYSIS
GRW will undertake an analysis of the feasibility of designing the Air Support Division Facility to meet
LEED Silver Certification, The analysis will be conducted to examine the potential impacts on
construction costs that would result from implementing LEED certification and identifying the possible
options for achieving the various credits and prerequisites required.
The deliverables will; be:
• A LEED scorecard indicating points to be targeted for certification.
• A LEED Detail Spreadsheet indicating which credits will be targeted,what the requirements are,
whose responsibility it is,a brief description of how the credit will be achieved and an estimate
with accuracy that one would expect in the design schematic phase.
0 A Preliminary Energy Model
This analysis will be presented to the City Staff,the Police Department,and Department of Aviation for
review and possible action regarding the decision to pursue LEED Silver Certification or not.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/23/2011 - Ordinance Nos. 19861-08-2011 & 19862-08-
2011
DATE: Tuesday, August 23, 2011 REFERENCE NO.: G-17369
LOG NAME: 35POLICE HANGARDESIGNSERVICEAGREEMENT
SUBJECT:
Conduct a Public Hearing for Approval and Appropriation of a Mid-Year Amendment to the Fiscal Year
2010-2011 Crime Control and Prevention District Budget in the Amount of$350,000.00, Authorize a
Transfer to the Specially Funded Capital Project Fund for an Agreement with GRW Engineers, Inc.,for
Design Services for the Police Air Support Hangar at Meacham International Airport and Adopt
Appropriation Ordinances(COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Approve a budget amendment application presented to and approved by the Crime Control and
Prevention District Board of Directors on May 19, 2011;
2. Adopt the attached supplemental appropriation ordinance increasing appropriations by$350,000.00 in
the Crime Control and Prevention District Fund and decreasing the unreserved, undesignated fund
balance by the same amount;
3. Authorize the transfer from the Crime Control and Prevention District Fund to the Specially Funded
Capital Project Fund in the amount of$350,000.00;
4. Adopt the attached supplemental appropriations ordinance increasing appropriations by$350,000.00 in
the Specially Funded Capital Project Fund; and
5. Authorize the execution of a Design Agreement in the amount of$290,023.00 plus up to$2,110.00 in
reimbursable expenses with GRW Engineers, Inc., to design the Police Air Support Hangar at the
Meacham International Airport.
DISCUSSION:
The Crime Control and Prevention District Board (Board) is responsible for formally adopting the annual
Crime Control and Prevention District(CCPD)operating budget, which is then approved by the City
Council. The purpose of this Mayor and Council Communication is to present a Fiscal Year 2011 Mid-
Year Budget Admendment.
On June 19, 2007, M&C C-22190 authorized the execution of a Design and Construction Administration
Services Agreement with GRW Engineers, Inc., for the Police Air Support Hangar at the Meacham
International Airport. The design at this specific site was terminated due to potential noise concerns. On
April 12, 2011, M&C C-17252 was approved authorizing the City Manager to submit a Mid-Year Budget
Amendment to the Board in the amount of$350,000.00 for hangar design services at Meacham Airport,
which was approved unanimously by the CCPD Board on May 19, 2011.
Design $292,133.00
Contigency, $ 57,867.00
Staff, Other
Total $350,000.00
The requested funds are for the design at a new location at Meacham International Airport. Near the
conclusion of the design phase, staff will make a recommendation to the Board and City Council regarding
funding for the construction phase.
GRW Engineers, Inc, is in compliance with the City's M/WBE ordinance by committing to 14 percent
M/V1BE participation. The City's goal for this project is 14 percent.
This project is located in COUNCIL DISTRICT 2, but will serve Fort Worth residents in ALL COUNCIL
DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon the approval of the above
recommendations and adoption of the attached appropriation ordinances, funds will be available in the
current operating budget, as appropriated, of the Crime Control and Prevention District Fund and Specially
Funded Capital Project Fund. Upon approval, the unreserved, undesignated fund balance of the Crime
Control and Prevention District Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
2)GR79 538070 0359821 $350.000.00 3)GR79 538070 0359821 $350.000.00
3)C291 531200 352900723030 $328.243.00 4)C291 531200 352900723030 $328.243.00
3)C291 511060 202900723030 $16.757.00 4)C291 511060 202900723030 $16.757.00
3)C291 539120 352900723030 $5,000.00 4)C291 539120 352900723030 $5,000.00
3)C291 472079 352900723030 $333.243.00
3)C291 472079 202900723030 $16.757.00
CERTIFICATIONS:
Submitted for City Manager's Office-by- Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4210)
Additional Information Contact: Shallah Graham (4229)
ATTACHMENTS
1. 35POLICEHANGARDESIGNSERVICEAGREEMENT REC2 AON.doc (Public)
2. 35POLICEHANGARDESIGNSERVICEAGREEMENT REC4 AON doc (Public)
3. G_R79-538070-0359821.doc. (CFW Internal)
4. MWBE Formpdf (CFW Internal)