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Home My WebLink AboutContract 42342 CITY SECRETARY LLCONTRACT NO. NATIONAL FORENSIC LABORATORY INFORMATION SYSTEM MEMORANDUM OF UNDERSTANDING 3/7/2011 The purpose of this Memorandum of Understanding is to describe the agreement between the Drug Enforcement Administration (DEA)and the Fort Worth Police Department, Forensics Division Crime Lab concerning the Fort Worth Police Department, Forensics Division Crime Lab's participation in the National Forensic Laboratory Information System (NFLIS). OVERVIEW OF Implemented in 1997, NFLIS systematically collects results from drug analyses conducted by forensic laboratories and law enforcement entities. NFLIS data help provide a comprehensive picture of our Nation's drug problem and is used in strategic and tactical drug control plans, policies, and operations.Through the assistance of a contractor, DEA is gathering information for the NFLIS through partnerships with forensic laboratories and law enforcement entities around the country. TERMS OF This section outlines the responsibilities of DEA and the Fort Worth Police Department, Forensics Division Crime Lab RESPONSIBILITIESOF 1. If necessary and subject to the availability of funds, DEA may have its contractor provide encryption software to the Fort Worth Police Department, Forensics Division Crime Lab to use in the transfer of data to NFLIS. 2. DEA agrees,subject to the availability of funds,to make reasonable efforts to accommodate the data format most convenient for the Fort Worth Police Department, Forensics Division Crime Lab and to be responsible for necessary data recoding and reformatting. 3. DEA agrees to perform routine data edit checks and will contact the laboratory regarding missing or out-of- range data. 4. DEA agrees to implement security procedures especially developed for NFLIS for receiving, storing and disseminating data reported by the Fort Worth Police Department, Forensics Division Crime Lab 5. If needed and subject to the availability of funds, the DEA contractor may provide resources to facilitate the Fort Worth Police Department, Forensics Division Crime Lab's participation with NFLIS. These resources may include programming and implementing a NFLIS-designed laboratory information management system DEQ i%t ,l. REC EIVEff: CITY tTAKY I MAR 16 2011 FT. WOR , TX (NIMS)software.These resources may also include information technology to help meet the requirements for collecting and reporting the NFLIS data. All requests for above items and services must be approved in writing by the DEA contracting officer before being provided by the DEA contractor. RESPONSIBILITIES OF THE FORT WORTH POLICE DEPARTMENT, FORENSICS DIVISION CRIME LAB: 1. The Fort Worth Police Department, Forensics Division Crime Lab agrees to report to NFLIS,on a monthly basis, information for controlled substance cases submitted to the laboratory by law enforcement agencies in its jurisdiction. In addition,the Fort Worth Police Department, Forensics Division Crime Lab agrees that DEA, or its designee, may contact the Fort Worth Police Department, Forensics Division Crime Lab in reference to data-related issues.The following data items will be reported: • Laboratory case number. Unique identifier assigned to a submission by the laboratory. • Laboratory item number. Unique identifying number assigned by the laboratory to each integral component of physical evidence within a submission or case that is examined and individually specified in a laboratory report. • Submission date. Date physical evidence submitted to the laboratory for analysis. If this date is unknown, date physical evidence received by the laboratory for analysis. • Location of the submitting agency. County, city, zip code of the submitting agency. • Form of material. Description of the physical form (i.e., crystal, powder, liquid,tablets,capsules, caplets) of each item within a submission or case received for analysis. • Quantity. For each item within a submission or case received for analysis,quantity of material in grams (weight), milliliters (liquid), or units(tablets,capsules). • Completion date.Approximate date analysis completed. • Controlled substance(s)identified. For each item within a submission or case received for analysis, all controlled substances that are identified by laboratory analysis. 2. The Fort Worth Police Department, Forensics Division Crime Lab will report this data in an electronic format. Subject to DEA approval,the exact reporting format will be decided in discussions between the DEA contractor and the Fort Worth Police Department, Forensics Division Crime Lab 3. Other items of information routinely recorded in electronic format may also be reported if available, including but not limited to name of submitting agency,circumstances of evidence acquisition,origin of drug, name of manufacturer, packaging or markings, drug purity, secondary active drug(s) identified, non- controlled substances(s) identified). 4. The Fort Worth Police Department, Forensics Division Crime Lab understands and agrees that it will be listed as a NFLIS participant in reports and other related document�eiistritrUfe&`I DEA. 1 sal. Q. ; 3RD AvY 2 of 3 w'n TX ACCESS TO NFLIS DATA BY THE FORT • POLICE DEPARTMENT, FORENSICS • C 1. NFLIS Reports—DEA will make periodic and special reports and data available through the World Wide Web NFLIS Web site: https://www.nflis.dead iversion.usdoi.gov.The reports will explain complex technical material by including figures,tables, and graphic illustrations. 2. Access to the NFLIS Data Query Site—The NFLIS Data Query Site will be configured to allow the Fort Worth Police Department, Forensics Division Crime Lab to access its own data at the individual case level,data from other individual laboratories in an aggregated format, as well as aggregated regional and national data. The laboratory will have the capacity to query this data using standard queries (to be augmented as needed) and limited capacity to generate customized reports (e.g., examination of drugs analyzed by drug type,time period, and geographical area). Access to the NFLIS Data Query Site will be granted by the DEA Office of Diversion Control. TERMINATION The memorandum is in effect upon the date of the last signature and will remain in effect subject to biennial review unless rescinded by either party on a 60-day written notice. The provisions of this MOU may be amended at any time upon mutual agreement of both parties. AUTHORITY This Memorandum of Understanding supersedes all prior Memoranda of Understanding regarding the Fort Worth Police Department, Forensics Division Crime Lab's participation in NFLIS. APPROVALS w. 3•ZZ-1/ Jeffrey W. Ha stead bate Chief, Fort Worth Police Department KI Joseph T. Rannpzz si Date Deputy Assista dministrator/ Deputy Chief of Operations DEA Office of Diversion Control IOM � T 3of3 CITY OF FORT WORTH Jeffrey W. Halstead Chief of Police Signature: W. F It 11 Date: 7' Z6 -11 Charles W. Daniels Assistant City Manager Signature: 4Date: 49 APPROVED AS TO FORM AND LEGALITY: Monica Wofford Wood Assistant City Attorney J y 1 Signature: Date: ATTEST: �C� �t City Secretary /y� Date: �/ Author NO M&C REQUIRED M&C: Contract Number: i OF€ICIAL 'KCCORI)11 C!' Y z T:.kky ,� r .sX