HomeMy WebLinkAboutContract 30000 CITY SEC RE'TAR' w.
CONTRACT NO
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and A.N.A.
Consultants, L.L.C., (the "ENGINEER"), for a PROJECT generally described as: Belle
Place Improvements. Paving, Drainage and Water Improvements
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under
this AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the -final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of
�� rm „ suspension of services, the ENGINEER shall have no liability to CITY for
I (�d delays or damages caused the CITY because of such suspension of
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ORIGINAL
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services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and cost/execution effects are not the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
the agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to
discover latent defects in the work or otherwise check the quality or quantity
of the work on the PROJECT. If, for any reason, the ENGINEER should
make an on-site observation(s), on the basis of such on-site observations, if
any, the ENGINEER shall endeavor to keep the CITY informed of any
deviation from the Contract Documents coming to the actual notice of
ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect
maintenance costs; competitive bidding procedures and mark t, '11'H")1 [,J:*
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ENGINEERING CONTRACT '4
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time or quality of performance by third parties,, quality, type, management,
or direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT cost or schedule.
Therefore, the ENGINEER makes no warranty that the CITY's actual
PROJECT costs, financial aspects, economic feasibility, or schedules will
not vary from the ENGINEER's opinions, analyses, projections, or
estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have
been made by the ENGINEER to ascertain that the construction contractor has
completed the work in exact accordance with the Contract Documents; that the
final work will be acceptable in all respects; that the ENGINEER has made an
examination to ascertain how or for what purpose the construction contractor has
used the moneys paid; that title to any of the work, materials, or equipment has
passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and
the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT was
finally constructed, The ENGINEER is not responsible for any errors or omissions
in the information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (MAIVBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this
contract and its commitment to meet that goal. Any misrepresentation of facts
(other than a negligent misrepresentation) and/or the commission of fraud by the
Engineer may result in the termination of this agreement and debarment from
participating in City contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during
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normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3)hereof. CITY shall give sub-
consultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
K. ENGINEER's Insurance
(1 ) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1 ,000,000 each accident (or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle used
in the course of the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1 ,000,000 each claim/annua.1 aggregate
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(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K(1) and K(2) of this
agreement are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material
change in coverage shall be provided to the CITY. A ten (10) days
notice shall be acceptable in the event of non-payment of premium.
Such terms shall be endorsed onto ENGINEER's insurance policies.
Notice shall be sent to the respective Department Director (by
name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas
76102.
(e) Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(f) Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(I) The Commercial General Liability insurance policy shall have no
ENGINEERING CONTRACT
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exclusions by endorsements unless the CITY approves such
exclusions.
The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
two (2) year period subsequent to the term of the respective
PROJECT contract with the CITY unless such coverage is provided
the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY,
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
subconsultants maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities. The
ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest that develop subsequent to the signing of this contract and prior
to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation, ..............
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(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes.and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance . of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local,
state, or federal authorities; and land, easements, rights-of-way, and access
necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
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The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate,- and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from all
claims, damages, losses, and costs, including, but not limited to, attorney's
fees and litigation expenses arising out of or relating to the presence,
discharge, release, or escape of hazardous substances, contaminants, or
asbestos on or from the PROJECT. Nothing contained herein shall be
construed to require the CITY to levy, assess or collect any tax to fund this
indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants,
or asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out
of, in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary
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of any undertaking by the ENGINEER."
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(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
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B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will
be at the CITY's sole risk. The final designs, drawings, specifications and
documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to
perform through no fault of the other and does not commence correction of
such nonperformance with 5 days of written notice and diligently complete
the correction thereafter,
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
be made.
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in
connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R.
Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict
or statutory liability, or any other cause of action, except for willful misconduct or
gross negligence for limitations of liability and sole negligence for indemnification.
Parties mean the CITY and the ENGINEER, and their officers, employees, agents,
and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
,Rules of the American Arbitration Association or other applicable rules of
the Association then in effect. Any award rendered by the arbitrators less
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than $50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will
not be subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and
11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If litigation
is filed by either party within said ninety (90) day period, the award shall
become null and void and shall not be used by either party for any purpose
in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
ENGINEER agrees to defend, indemnify and hold harp-iless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments
and schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the day of r
2004.
ATTEST: CITY QF FORT 0
By:
SyI4 Glover Marc. A Ott
Acting City Secretary Assistant City Manager
Contract Authorizatiox APPROVAL RECOMMENDED
Date A. Douglas Radernaker, P.E.
Director, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
Assistant Ci y Attorney
A.N.A. Consultants, L.L.C.
ENGINEER
By.
ark N. A s s a a
Principal
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,
' EXHIBIT "A-1
SUPPLEMENTAL SCOPE OFSERVICES
(SUPPLEMENT T[] ATTACHMENT 'A`)
F11:�SE 0- - DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a o|a[ifiC8doO of the tasks that the ENGINEER will perform under ATTACHMENT
'YY' Work under this attachment includes engineering services for paving and/or storm drain
improvements for the following:
Belle Place Improvements
Paving, Drainage and Water Improvements
TO^PVVNo.; C111-O3O111O4OO25
Water Project No. PVV53-O6O53O1778GO
D.[).E. No. 4268
Belle Place from Camp Bowie Boulevard tmClarke Avenue
Upon receipt Ofnotice to proceed. the ENGINEER will perform the h]||ovvinQ tasks:
PART A— PRE-ENGINEERING
1 Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document nnoeUngu, as neqVired, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing 8 level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the C\TY's Department of
Engineering and other departments that are impacted bvthe project).
'
One /1\ review meeting aicompletion ofthe City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will nsSeanzh and
make efforts to obtain pertinent information to aid in coordination of the
proposed improvements with any planned fU1un3 in0p[OvenleDtS that may
EAI-1
' influence the project. ENGINEER will also identify and Seek to obtain data
for existing conditions that may impact the project including; ud|iheS. City
Master o|anS. property ownership GS available from the Tax Assessor's
office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all ud|iUeS,
including utilities owned by the City, TxO(}Tand railroads. These entities
shall also be contacted if applicable, to determine plans for any proposed
facilities or adjustment to existing facilities within the project limits. The
infOOn8Unn obtained shall beshown Onthe concept plans. The ENGINEER
shall show the |Vc@hnn Of the proposed utility lines, existing utility lines and
any adjustments and/or relocation Of the existing lines within the project
limits. ENGINEER shall complete all h]nns necessary for City to obtain
permit letters from TxDC}Tand railroads and submit such forms to the City.
City shall be responsible for forwarding the h]nns to the affected agencies
for execution.
2. Monthly Progress Report and Neighborhood Newsletter
aThe ENG|ENER ShGU submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress report @srequired under Attachment BVfthe contract.
b. ENGINEER will prepare @ quarterly n8vvS|8Mer detailing the status of the project for
di3thbUUVD to the affected Neighborhood ASSVCi8U0O. The newsletter will be reviewed
and approved bythe City prior todistribution.
PART B - CONSTRUCT|[DN PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i Surveys for Design
a ENGINEER will per-form field surveys tOcollect horizontal and vertical
B|ouShOnS and Other information needed by in design and
preparation of plans for the project. |nhJrrnaho0 gathered during the
ou1-3
survey shall include topographic data, elevations of all sanitary and
adjacent Sk;rrn S8vvers, hn)/inwad elevations, location of buried
uti|ities. structures, and Other features relevant to the final plan
sheets. Existing drainage at intersections will he verified by field
SUrYCyS. Spot elevations will be Sh0vvO OO /nte[88CdOn |8yOU1s with
cross slope tofit intersecting grade lines.
When conducting design survey atany |DC8hon On the project, the
consultant or its sub-consultant shall carry readily visible information
identifying the name of the company and the company
representative. All company vehicles shall also bereadily identified.
h. Engineer Will Provide The Following Information:
All plans, field OOtes, p|3tS. rnap5. legal descriptions, or other
Specified documents prepared in conjunction with the requested
services shall be provided in a digital format compatible with the
e|eCt[OMiC data CO||9Cti0n and computer aided design and drafting
software currently in use by the Department of Engineering. All text
data such as plan and p[OU|e. legal descriptions, coordinate h|en.
cut Sheet3, etc., Sh8|| be provided in the American Standard Code
for Information Interchange (ASCII) format, all drawing files shall he
provided in Autocad (DWG orDXF) format (currently Release 12).
Or as otherwise approved in writing by the CITY, and all data
collected and generated during the course of the project shall
become the property Ofthe CITY.
The rninirnunn information tobeprovided in the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used
orset while gathering data. Generally on 3 scale pfnot less
than 1:400:
2. The hzUpvvng information about each Control Point;
8. Identified (Existing City Monument #8801, PK N@i[
5/8' Iron Rod)
b. X. Yand ZCnordinghen. in an identified coordinate
6yn&arn' and a referred bearing base. Z coordinate
oa1-z
`
C0City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line Of North Side Drive at the
East end of radius at the Southeast corner Of North
Side Drive and North Main 8tF8eU.
3. Coordinates on all P.C.'s. PT.'s, Pl'n, Manho|es, Valves,
etc., in the same coordinate system, @Sthe Control.
4. NO less than two horizontal control points. per line Or
location.
5. Bearings given Onall proposed centerlines, orbaselines.
O. Station equations relating utilities to paving. when
appropriate.
ii
Public Notification and Personne\[/ehide Identification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project inwriting. The nDhflCaUO0 letter shall be on
company letterhead and shall include the following: project name,
|innito. O{}E project no., Consultant's project manager and phone
no., scope Of survey work and design 3Un/8y schedule. Th8 letter
will bereviewed and approved bythe City prior todistribution.
When conducting site visits to the project |OCadon. the consultant Or
any of its sub-consultants shall carry readily visible information
iU80Uh/inO the Oanl8 Of the CDnlp3Dy and the COnOpgOy
representative. All onrnp3ny vehicles shall also be readily
identifiable,
Drainage Computations
ENGINEER will review and document the storm water watershed
drainage runoff area and existing street, right-of-way and storm
sewer capacities for the subject site. Adrainage area map will be
U[3vvO at 1^ = 200' scale from available contour maps. Calculations
regarding street and right-of-way capacities and design discharges
(5-year and 100-year frequencies) at o8|echeU critical locations will
be provided. Capacities of existing storm drain will be Ca|nu|a1od
oa1-4
' and shown. The ENG|NEEFya responsibility included
necorn[nend8hOn3 for improvements Of the existing system as
deemed reasonable and consistent with CITY standards.
|v Conceptual Engineering Plan Submittal
aConceptual plans shall besubmitted b` City 45 days after
Notice k] Proceed Letter iSissued.
b. The ENGINEER shall firnish four (4) copies of the Phase 1
concept engineering plans which include |ayouts,
preliminary right-of-way needs and cost estimates for the
ENGINEER'S recommended plan. The ENGINEER SheU
also evaluate the phasing of water, sanitary sevver, street
and drainage vvOrk, and shall submit such evaluation in
writing to the CITY as a part ofthe Concept phase of the
project.
2. Preliminary Engineering
Upon approval Of Pad B. Paragraph iv, ENGINEER will prepare
Cnn5t[UC1iOn plans as follows:
@. Drainage area maps with drainage calculations and
hydraulic computations. Information Shnv/n on the plans will
be COD3is\a0i with Part A. Paragraph 1.b for proposed
conditions.
b. Preliminary project p|ansandpn]0eoheehsvvh)chshOwth8
k}UOYviDg:
Curb Lines
Driveways
K8gdiaOS (if applicable)
Sidewalk
C, Proposed roadway profile grades and elevations along curb
line-, o|o*aUona at all pxi's half stations; high and |nvv
points; vertical curve i0h)nn8U0D; and pertinent A\GHTO
calculations. Profiles for existing curbs (if any) and existing
ground atthe left and right right-of-vvaylines shall beshown.
oA1-s
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^ Existing found property corners (e.g. Iron pins), along the
existing right-of-way shall be shown on the plans. Profiles
for existing and proposed storm drain mains and leads shall
be provided.
d. Existing utilities and Ud|ih/ easements will be shown on the
plan and profile sheets. ENGINEER will coordinate with
uU|ih/ companies and the City Of Fort Worth to determine if
any future innp[Uv80lCnts are planned that may impact the
project.
e. Preliminary roadway cross-sections will be deve|oped,
from survey not8s, at intervals not-to-exceed 50 foot along
the project length and will extend 10' past the riQht-of+way
line On both sides of the street. Additional cross-sections
at important features including d[ivovvays, p.i 'S of
intersecting streets, (minimum distance of 100' along
CnJSS-Str8et at each P.i) w8|kS, retaining v/gUS, etc., will
also be provided. PrOh/8S Of centerline of driveways will
also be provided where necessary. Scale will be 1^ = 10'
horizontal and 1^ = 2' vertical.
[ Street and intersection layouts.
91 Proposed p|8n/orO8i8 sheets will conform to City Of Fort
Worth construction legend. Adequate horizontal and
vertical control shall be provided on the plan sheets to
locate all proposed and existing facilities. Legal
descriptions /Lot Nos., and Addition Names) along with
property ownership shall b8provided O0the plan view.
h. Furnish as a fU0CUOn of final p|@OS. six (5) copies of the
yiO8| CrOSS-3eChonS OD 24" x 36^ sheets. Information on
these sheets will include centerline St@UoO, profile grades
and centerline e|evoUons, roadway section (existing and
proposed), right-of-way limits. Scale will be 1^ = ZO'
horizontal and 1^ = 2' vertical with cross sections plotted
with stationing from the bottom Of the Sheet. and will
include laterals and inlets. City policy with regard to
parking design shall be maintained. Excavation and
EAz-o
^ embankment volumes and end area Cornput8Un0S shall
also beprovided.
iRiQht'mf40ayRenearch
The ENGINEER will conduct preliminary research for
@v8i|Qbi|ib/ Of existing easements vvh8r8 open-Cut
construction or relocation of existing alignments is probable.
Temporary and permanent easements will be appropriated
based on available information and recommendations will
bemade for approval bythe City.
'. Right'mf-vvay/EasennentPreparation and Submittal
Preparation and submittal of hght-of-vvay, easements and
Aghtn'of-8ntry will be in conformance with "Submittal of
Information to Real Property for Acquisition of Property".
k. Utility Clearance Phase
The ENGINEER will consult with the City's VV8t8r
[)epadOn8n\. Department of EngiDeering, and other CITY
departrn8Ots, public utilities, private utilities and government
agencies to determine the approximate location of above
and underground ud|iUes, and other facilities 'that have an
impact or influence on the project. ENGINEER will design
Qb/ facilities to avoid or minimize conflicts with existing
utilities.
The ENGINEER nhnU deliver a rniniDlurn of 13 sets of
approved preliminary construction plans to the City's Uh|hv
Coordinator for forwarding to all utility companies, which
have facilities within the limits ofthe project.
|. Preliminary construction plan submittal
i Preliminary plans and specifications shall be
submitted to Oh/ 30 days after approval
ofPart B. Section 2.
ii The ENGINEER shall deliver two (2) sets of
EA1-7
preliminary COnShUcdOO plans and two (?) sets of
specifications to CITY for review. Generally, plan
sheets shall beorganized 8sfollows:
Cover Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (if applicable)
The ENGINEER shall submit preliminary estimate
of probable COOStrUCUOD cost with the preliminary
plans submitted. ENGINEER shall assist City in
selecting the feasible and/or eCmnnnnio8| solutions to
be pursued
M. Review Meetings with City
The ENGINEER Sh8|| meet with CITY to discuss review
COnlPneDtS for preliminary submittal. The CITY shall direct the
ENGINEER in writing to proceed with Final Design for Final
Review.
3. Final Engineering Plan Submittal
8. Final Construction Documents SAaU be submitted to CITY 21 days after
approval of Part B. Section 5.
Following CITY approval of the recommended irnpn}vorn8nts. the
ENGINEER 5A8|| prepare final p|8DS and specifications and CO0tr8C1
documents to CITY /o8oh sheet shall be stamped, dated, and signed by
the ENGINEER) and submit two (2) sets Ofplans and construction contract
documents within 15days 8/ C|TY'Sfinal approval. Plan sets shall be used
for Part Cactivities.
b, ENG|NEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a hDa| eShnn8te of probable ooDShuohOn cost
with the final plans submitted.
EAz-o
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PART C ~ PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding. upon request by the C|TY.
Up to forty /40\ Se\o Of the fi08| approved and dated plans and
specifications and contract documents for the projects to the CITY for
distribution to potential bidders. Proposal will be delivered in S|eChOniC
format.
b. Bidding Assistance
The ENGINEER oh8U assist the CITY during phase including preparation
and delivery of addenda to plan holders and responses to qUenUDnn
submitted to the DOE by prospective bidders. Engineer shall attend the
scheduled pre-bid conference.
The ENGINEER shall GSSiSt in Pgvi8YviDg the bids for COrDp|gi8neS8 and
accuracy. The ENGINEER shall attend the project bid opening develop bid
tabulations in hard copy and electronic format and submit four /4> copies of
the bid tabulation.
C. Assistance During Construction
The ENGINEER nhOU attend the pre-construction COny8renC8 for the
project. The ENGINEER nh@U also consult with and advise the CITY On
design and/or construction changes, ifnecessary.
PART 1) f-nK14ZTQ1 1r-T1nK1 CT
SIAKING (OPTIONAL)
ENGINEER if diFeGted by the will set GGRtr9l peiRtS (i.e. tie sup,,ey to peFFnaRePA
pl@R sheet ��h marks shall be leGated adj;@GeRt t projeGt) and also PFGV'de the
follewiRg
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EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
PHASE 1 - DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A".
Work under this attachment includes engineering services for water and/or sanitary sewer
improvements for the following'.
Belle Place Improvements
Paving, Drainage and Water Improvements
T&PW No.: C111-030111040625
Water Project No. PW53-060530177860
D.O.E. No. 4266
Belle Place from Camp Bowie Boulevard to Clarke Avenue
Street Water Sewer
Water Existing Size Proposed Length Sewer Existing Size Proposed Length
Map No. (in.) Replacement (ft.) Map No. (in.) Replacement
size in, size in.
Belle Place (Camp
Bowie Blvd. to 2036-392 4 8 (PVC) 850 2036-392 ------
Clark Ave.)
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and coordinate
various aspects of the project and to ensure that the project stays on schedule. For
purposes of establishing a level of comfort, two (2) meetings are anticipated. These
include the following:
One (1) pre-design kick-off meeting, (including the CITY'S Department of
Engineering and other departments that are impacted by the project).
nr7
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3/12/2004 J:0031230\contract\W- S
EA2-1
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One (1) review meeting 31 COOlp|ebOO of the City's review Of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the Cib/. ENGINEER will research and make
efforts to obtain pertinent inh3Unah0n to aid in coordination Of the proposed
|rnp[Ov8nnents with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to Oht@iO data for existing
conditions that may impact the project including; uh|ihen. City Master p|anS,
property ownership oSavailable from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER Sh@U coordinate with all uh|iUeS,
including utilities owned by the Cih/. TxD{JT8nd railroads. These entities shall
also be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the pnq8Ct |irni\n. The iOhzrnnaUOn
obtained shall be shown on the concept plans. The ENGINEER shall show the
|OC@hOO of the proposed uU|ib/ |ingS. existing utility lines and any adjustments
and/or RelOC8dDn Ofthe existing lines within the p[Oeo1 limits. ENGINEER shall
oOrnp|Ede all forms necessary for City to obtain permit letters from TxD(]T and
cSi|r08dS and submit such hzrrno to the City. City shall be. responsible for
forwarding the forms 1nthe affected agencies for execution.
2. Monthly Progress Report and Neighborhood Newsletter
a. The ENG|ENER Sh3U submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted 10the CITY along with monthly
progress report asrequired under Attachment Bofthe contract.
b. ENGINEER will prepare a quarterly newsletter detailing the status Of the project for
distribution to the @ff9c{Hd Neighborhood Association. The newsletter will be reviewed and
approved bythe City prior tDdistribution.
PART - CQNSTRUCT|C]N PLANS AND SPECIFICATIONS
1 Conceptual Engineering
i. Surveys for Design
3/12/2004 JA031230\contrac\VN-SS ExhibitA-2doc
EA2'2
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� ENGINEER will perform hBkJ surveys to collect horizontal and vertical
elevations and other inhDrnGhon which will be needed for use by the
ENGINEER in design and preparation Of plans for the project,
|nb)rrn@don gathered during the survey shall include topographic data,
8|ev8UOOS Of all sanitary and arU@CeDt sk}rnl Sevv8r5, rim/invert
elevations, |OCaUOn and buried utilities, struCture5, and other features
relevant to the hOa| p|8O Sheets. For S8vver UDe5 located in alleys Or
backyards, ENGINEER will obtain the hzUOvving:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines, Tie
improvements, trees, h3OCeS, vv8US, etC., horizontally along rear lines in
an approximately 2O' wide strip. In addition, locate all rear house corners
and building corners iObackyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at1^-2O' scale.
Obtain permission for surveying through private property. Locate
horizontal and vertical alignment of utility lines. The improvements, trees,
fences, vv8||S. 8tc., horizontally along rear lot lines in GO approximately
20' wide Strip In addition, |OCato all rear house COnner3 and building
corners in backyards. Compile base plan from field survey data at 1'' =
20' horizontal and 1" = ZvertiCa| scale.
When conducting design survey at any location on the project, the
consultant or its sub-consultant shall carry readily visible information
identifying the name of the company and the company representative.
All company vehicles shall also bereadily identified.
b. Engineer Will Provide The Fp||oxwing Information:
All plans, field Ootes, plats, maps, legal descripU0ns, or other specified
documents prepared inconjunction vviththerequeStedoerviCeoshaUbe
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting Softvana currently in use by
the QTY Department ofEngineering. All text data such as plan and
p[Ofi|e. legal descriptions, coordinate N8S. cut sheets, etc., Sh8U be
8/12/2O04JA03125O\conkout\VV-SSExhibit A-2doo
EA2-3
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provided in the ArDehC8O Standard Code for |OfOrmadOD Interchange
(ASCU) format, all drawing files shall be provided in MicnoSbaUon ([}GN)
Or AUk)C8d (DWG Or D>(F) format (currently Release 2002), or as
otherwise approved in writing by the C|T`/. and all data collected and
generated during the course Ofthe project shall become the property Of
the CITY.
The rninirnurn information to be provided in the plans shall include the
following:
1. A Project COnbn| Sheet, showing ALL Control Poin\S, used or
s8\ while gathering data. Generally on a scale Of not |eSo than
1:4OO:
2. The KzUnvvng inh]mnaUUn about each Control Point;
8. Identified (Existing City Monument #89O1. PK Nail, 5/8^
Iron Rod)
b� )(. Y and Z Coordinates, in an kj80UfiOd COOrdiMo18
oynhern. and 8 referred bearing base. Z coordinate On
City O8tU[n only.
C. OeSChphv8 Location (EX. Se( in the centerline of the inlet
in the South Curb line Of North Side Drive at the East
end of radius at the Southeast Corner of North Side
Drive and North Main StFeet).
3. Coordinates on all P.C.'s. PI's, P1'S. Manholes, \/a|weo, e0:,
inthe same coordinate system, as the Control.
4. No less than two horizontal control points, per line Drlocation.
5. Bearings given Onall proposed centerlines, Orbaselines.
6. Station equations relating utilities bopaving, when appropriate,
Public Notification and Person ne|yVmhido |denUfiC8h0n
Prior to conducting design Surv8y. ENGINEER will n[dih/ affected
residents of the project in writing. The notification letter shall be on
company letterhead and shall include the h]UVvvinQ: project name,
3/12/2004J1031230contro
EA24
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|ir0itS. DOE p[OeCf no., Consultant's project manager and phone no.,
scope nfsurvey work and design survey schedule, The letter will be
reviewed and approved by the City prior to distribution.
When conducting site visits 1Othe project location, the consultant or any
Of its sub-consultants shall Carry readily visible information identifying
the name Of the company and the company representative. All
company vehicles shall also bereadily identifiable.
iv. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 30 days after
NOhC8 to Proceed Letter is issued.
b. The ENGINEER nh@|| per-form conceptual design of the
proposed improvements and furnish four (4) copies of the
concept engineering plans which includes layouts, preliminary
right-of-way needs and c0S\ eSbr0@tBS for the ENGINEER'S
recommended plan. ENGINEER nh@|| perform remaining M8|d
surveys required for final design of selected route(s). The
ENGINEER Sh2|| also evaluate the phasing Of the vvat8r,
sanitary sewer, street and drainage work, and shall submit such
evaluation inwriting tothe City asapart ofthe concept phase of
the prcUmC1. All design shall be in conformance with Fort Worth
Water Department policy and procedure for processing vv8t8r
and Sevv8r design. ENGINEER shall review the City's water and
sewer master plan and provide o summary of findings
pertaining 10the proposed project.
J/12/20O4JA031230\contrao8VV'SSExhibit A,2.dou
E42'5
p
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2. Preliminary Engineering
Upon approval of Part B. Section 2. ENGINEER will prepare preliminary
construction plans as hJUovvS:
a. Overall water and/or sanitary sewer layout sheets and an overall
easement layout sheet(s).
b. Preliminary project plans and profile sheets which Show the
following: Proposed water and/or sanitary sewer plan/profile and
recommended pipe siZe, fin8 hydrants, water service lines and
meter boxes, gate v3|v85, isolation valves and all pertinent
information needed to construct the project. Legal deSchptiOn
(Lot NOG.. Block Nos., and Addition Names) along with property
ownership shall be provided on the 9|8n view.
C. For sewer |ines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the base
sheets p[9p@n3d from survey iOfOrDl3tiOO gathered Under Part
B. Section 2. Conflicts shall be r9S0|v8d where pipelines are to
be rehabilitated on the same line segment. Base sheets shall
reference affected or adjacent streets. Where open-cut
construction is anticipated, below and above ground utilities will
be located and shown on the base sheets.
d. Existing utilities and utility easements will be shown on the
plan and profile sheets. ENGUMEEFl will coordinate with utility
CDDOp8Oies and the City Of Fort Worth to determine if any
future improvements are planned that may impact the project.
e. The ENGINEER 5h8U make provisions for r8C000eChng all
water and/Or vvaStevva18r service lines which connect directly
to any main being nep|Gced, including replacement of existing
service lines within City right-of-way Or utility easement. When
the existing alignment of water and sanitary sewer main or
lateral is ch8nged, provisions will be made in the final piano
and/or specifications by the ENGINEER to n8|oCat8 all service
lines which are connected to the existing main and connect
said service lines to the n8|oo]t8d main.
J/12/2OU4J:031230non,raobVV'SSExhibit A-2doo
°
[ The ENGINEER will prepare standard and special detail
sheets for water line installation and sewer rehabilitation Or
replacement that are not already included in the [}-SeCbDD Of
the City's specifications. These may include connection details
between various parts Of the project, tUDO8|iMg de18i|S, boring
and jacking details, waterline r8|OCadonn, details unique to the
construction Of the project, tp8Dch|ess deb]i|s, and special
service lateral reconnections.
8. Right-of-Way Research
The ENGINEER will oOndU[1 preliminary research for availability
nfexisting easements where open-cut construction Orrelocation
of existing G|ignnn8n\3 is probable. Temporary and permanent
easements will be appropriated based on available inh]rnn8ti0O
and recommendations will be made for approval by the City.
h. Right~mf+wav/EasennentPreparation and Submittal
Preparation and nubrni#8| Of right-of-way, easements and
rights-of-entry will be in conformance with "Submittal Of
Information \oReal Property for Acquisition OfProp8dy^
i Utility Clearance Phase
The ENGINEER will consult with the City's Water Department,
Department OfEngineering, and other CITY departments, public
uti|iUe5, phvg18 uU|iUoS, private utilities and government
agencies to determine the approximate |oC8UOO of above and
underground utilities, and other facilities that have an impact or
influence Onthe project.
ENGINEER will design {]h/ ya[j|idos to avoid or minimize
conflicts with existing utilities.
The ENGINEER shall deliver rninin0Vnn of 13 sets of approved
preliminary construction plans to the City's UU|ih/ Coordinator for
forwarding to all ub|ih/ cDrnpani8S, which have facilities within
the limits of the project,
3/12/2004J}031230\con
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i Preliminary construction plan submittal
i Preliminary plans and specifications shall be submitted
to City 30 days after approval 0fPart B. Section 2.
ii The ENGINEER Sh8U deliver two /2\ sets of preliminary
construction plans and two (2) sets of specifications and
COntn8(t documents to CITY for review. Generally, plan
sheets shall beorganized aSfollows:
Cover Sheet
Easement layout (if applicable)
Plan & Profile Sheets
Standard Construction Details
Special [letsi|o (if applicable)
iii. The ENGINEER shall submit preliminary estimate [f
probable oOnntnuCd0n C0ni with the preliminary plans
submittal. ENGINEER shall assist City in selecting the
feasible and/or economical Solutions tObepursued.
h. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review D0nnnnen\n
for preliminary nVbnni8g|. The CITY shall direct the ENGINEER in
vvhUng to proceed with Final Design for Final Review.
|. Public Meeting
After the preliminary plans have been reviewed and approved by
the Cih/. ENGINEER shall prepare exhibits along with an invitation
letter and attend public meeting to help explain the proposed project
to residents. The CITY shall mail the invitation letters.
3. Final Engineering Plan Submittal
a. Final Construction Documents shall he submitted to CITY 15 days after
approval OfPart B. Section 4.
Following CITY approval of the naCornnn8nded improvements, the ENGINEER
shall prepare final plans and specifications and contract documents to CITY
3/12/2004JAO3123O\conkaot\VV-SSExhibit A-2doc
EA2'O
t
A
(each sheet 5h3U be 5t@DlD8d. dated, and signed by the ENGINEER) and
submit two (2) sets Of plans and construction contract documents within 15
days OfCiTY'5final approval. P|@D sets shall be Used for Part activities.
b, ENG|NEER's Estimate ofProbable Construction Cost
The ENGINEER shall submit final estimate of probable construction cost with
the final plans submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the C|TY, up to forty
(40) sets of the final approved and dated plans and specifications and contract
documents for the projects to the CITY for distribution to potential bidders. PnJpOSa|
will be delivered in electronic format.
U� Bidding Assistance
The ENGINEER shall assist the CITY during bidding phase including preparation and
delivery 0faddenda to plan holders and responses b] questions submitted to the DDE
by prospective bidders. Engineer shall attend the scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The
ENGINEER shall attend the project bid Opening and develop bid \8hu|ahDnn in hard
copy and electronic format and submit four (4) copies ofthe bid tabulation.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER 5h8U also consult with and advise the CITY On design and/or construction
chainges, iynecessary.
3/12/2004 J:031230\uomtraot\VV'5S ExhibitA,2dwc
EA2-9
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Belle Place Improvements
Paving, Drainage and Water Improvements
T&PW No.: Clll-030111040625
Water Project No. PW53-060530177860
D.O.E. No. 4266
Belle Place from Camp Bowie Boulevard to Clarke Avenue
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of$ 34,173.00 as summarized in
Exhibit"B-3A". Payment of the total sump sum fee shall be considered full compensation for
the services described in Attachment "A", Exhibit "A-1", and Exhibit "A-2" for all labor
materials, supplies and equipment necessary to complete the project.
B. The Engineer shall be paid in four (4) partial payments as described in Exhibit "13-1" upon
receipt of four individual invoices from the Engineer. In this regard, the Engineer shall
submit invoices for four partial payments as described in Exhibit"13-1", Section 1 -Method of
Payment.
11. Schedule
A. Final Phase I Plans shall be submitted within 96 calendar days after the "Notice to
Proceed" letter is issued.
J1031230\contract\PVV-Atiach B& Exhibits New-doc
B
m EXHIBIT B-1
(SUPPLEMENT TOATTACHMENT B)
METHOD C]FPAYMENT
Belle Place Improvements
Paving, Drainage and Water Improvements
T&PWNo.: C111'O30111O4OO25
Water Project No. PW53-OOO53O1778OD
O.O.E. No. 42O6
Belle Place from Camp Bowie Boulevard toClarke Avenue
|.
Method of Payment
The ENGINEER shall be paid in four (4) partial payments as outlined below:
Partial Payment Number 1, which shall be equivalent to 40%of the total lump sum fee,shall
be payable after City approval Of Exhibit '\4-1''. Port A Section 2, Conceptual Design
Summary Report.
Partial Payment Number 2, which shall be equivalent h]75% of the total lump sum hSe' less
pneviou5p@ynlen(s. Shal| bepay8b|eGfterCih/approva| ofExhibit"A-1"' PartB. Secbon1i.
Preliminary Submittal to City.
Partial Payment Number 3, which shall be equivalent to 90% of the total lump sum fee, less
previous payments, shall bepayable after City approval OfExhibit'Y\-1". Part B. Section 28.
Final Construction Documents.
Partial Payment Number 4. which shall represent the balance ofthe earnings, less previous
payments, shall bepayable after all the pre-construction meetings for the Project h8veb8en
conducted.
Note: If the ENGINEER determines in the course Ofmaking design dr8Vv|DgS and SpaCifiC8UoDS
that the construction cost estimate of$ 224,736.00 (as estimated inExhibit ''13-4'')will be
exce8ded, whether by change in the scope of the project, increased costs or other
conditions, the ENGINEER shall immediately report such fact to the CITys Director of the
Department Of EOgiR8edng and, if so instructed by the DiF8C\O[ Of the Engineering
Department shall suspend all work hereunder.
JtU3123O\coniruct\PVV'AttoohB & Exhibits Nmwdoo
EB1 1
EXHIBIT B-2
(SUPPLEMENT TO ATTACHMENT B)
HOURLY RATE SCHEDULE
Belle Place Improvements
Paving, Drainage and Water Improvements
T&PW No.: Clll-030111040625
Water Project No. PW53-060530177860
D.O.E. No. 4266
Belle Place from Camp Bowie Boulevard to Clarke Avenue
Employee Classification Rate/Hour (Range)
Principal $170
Project Manager/ Planner $ 80 - 135
RPLS $ 95 - 120
Design Engineer $ 70 - 105
Designer/ CAD Operator $ 50 - 90
Survey Technician $ 50 - 60
Draftsman $ 40 - 50'
Clerical $ 35 - 45
Survey Crew $ 70 - 100
Reimbursable Cost + 10%
Mileage $ 0.32 Per Mile
Reproduction work will be at current commercial rates. Subcontractors will be paid for at actual
invoice cost plus ten percent (10%).
................
311
21 1(
J:\031230\con tract\PW-Attach B& Exhibits New.doc
E132 - 1
EXHIBIT B-3
(SUPPLEMENT TO ATTACHMENT B)
DESIGN FEE COST SUMMARY
Belle Place Improvements
Paving, Drainage and Water Improvements
T&PW No.: Clll-030111040625
Water Project No. PW53-060530177860
D.O.E. No. 4266
Belle Place from Camp Bowie Boulevard to Clarke Avenue
Phase Scope of Services Fee MIWBE %
I - Design Services Street Reconstruction $24,853.00 $5,219.00 21%
Water Replacement $ 9,320.00 $1,957.00 21%
Total $34,173.00 $7,176.00 21%
Proposed MfWBE Subconsultants Services Fees % of Contract
Lopez/Garcia Group Survey/Engineering $4,676.00 65.16%
LA Blueline Reproduction $2,500.00
Total $7,176.00 100 %
Proposed Non-M[WBE Subconsultants Services Fees % of Contract
Not Applicable
C 3,112!2 00 4
°
' EXH|B|TB-3A
(SUPPLEMENT TOATTACHMENT B)
SUMMARY CJFDESIGN FEE
Belle Place Improvements
Paving, Drainage and Water Improvements
T&PVVNo.: C1 11-030111040625
Water Project Nm. PVV53-O0O53U17780O
D.[).E. No. 4286
Belle Place from Camp Bowie Boulevard toClarke Avenue
February 1D. 2004
Ms. Dena Johnson, P.E.
Consultant Services Division
Department 0fEngineering
City n[ Fort Worth
1DDDThrockrDortDnSt,
Fort Worth, TX 76102-6311
Reference: Belle Place Improvements
Paving, Drainage and Water Improvements
T&PVVNo.: C111'O30111D4O025
Water Project No. PVV53-000530177880
D.O.E. No. 4206
Belle Place from Camp Bowie Boulevard to Clarke Avenue '
Dear Ms. Johnson:
We appreciate the opportunity tOpresent this proposal and fee schedule for your consideration.
Attached please find construction COSt e3dnlate3. schedule, and exhibits depicting the scope of
work.
We propose to complete the proposed work in accordance with the following fee schedule.
Estimated Construction Costs for All Linen = $224.735.00
Basic Engineering Fee based on % of construction (T.S.PE. Curve 10.5%)
(TSPE Curve 10.5% x0.85 = O.Q%) $20`001.00
&3/12/20V4
Exhibit B-3A
Ms. Dena Johnson, P.E.
February 10, 2004
Page 2
Water Department Share:
Basic Services Total $ 5,614,00
Basic Design Fee (840 If) $ 5,614.00
Special Services Total $ 1,862.00
Basic Design Surveys(1040 If @ $1.03) $ 1,076.00
Quarterly Progress Report $ 297.00
Public Meeting (1) $ 297.00,
10% for Sub-consultant Services $ 192.00
Pre-Construction Services Total $ 446.00
Public Meeting (1) $ 297.00
Assistance with Advertisement of Project $ 149.00
Reproductions* Total $ 1,398.00
Miscellaneous Printing (10 sets and misc.) $ 223.00
13 Sets of Preliminary Plans (utility clearance) $ 208.00
40 Sets of Construction Plans $ 357.00
40 Sets of Specifications $ 535.00
1 Set of Mylars $ 75.00
* Estimated total of 5 sheets.
SUB-TOTAL WATER DEPARTMENT $ 9,320.00
03112/2004
E�hibitB-3A
Ms. Dena Johnson, P.E.
^
February 1O, 2OO4
Page
TPW Share:
Basic Services
Total $14.387.00
Basic Design Fee (840If) $14.387.00
Special Services Total $0,135.00
Basic Design Surveys(1040 |f@ $245\ $ 2.543.00
Drainage Report $ 1.000.00
Right OfEntries Q @ $75.00/ea, $ 675.00
Quarterly Progress Report $ 703.00
Public Meeting /1\ $ 703D0
1O% for Sub-consultant Services $ 511.00
Pre-Construction Services Total $ 1.054-00
Public Meeting M\ $ 703.00
Assistance with Advertisement of Project $ 351�00
Reproductions* Total $ 3.277-00
Miscellaneous Printing (10sets and rniSc] $ 527.00
5Sets OfX-SeodnD5 $ 75�00
13 Sets 0fPreliminary Plans (utility clearance) $ 482.00
4OSets cfConstruction Plans $ 843.80
4OSets ofSpecifications $ 1.265.00
1 Set ofMy|arS $ 75.00
^ Estimated total of 5 Sheets.
SUB-TOTALTP/VV $ 24.853.00
SUB-TOTAL WATER DEPARTMENT $ 9.320.00
SUB-TOTALTP/W
TOTALLUP-SUK8 $34,173.00
Water Design Fee $ 9.32O.00 (27.2796) PaviDgQ Drainage Design Fee $24,853.00 (72,73%)
VVewill beusing Lopez Garcia Group for surveying, and LA Blueline for printing construction plans
and specifications. This will result in a 21 % /$ 7.176.00\ portion of the COntn@ot that will be
performed by approved M/VVBE firms.
If you have any questions or require additional information, please give me a call.
Sincerely,
A.N
Mark N, Assa
Vice President
O3/1212OO4
,
,
A.N.A. CONSULTANTS, Ll,C.
1701 RIVER RUN, SUITE 610
FORT WORTH,TX 76107
(817)335-9900 or FAX(817)335-9955
OPINION OFPROBABLE CONSTRUCTION COST
/or
WATER,STORM DRAIN and PAVEMENT REPLACEMENT
on
BELLE PLACE (CAMP BOWIE BLVD. TOCLARKEAVE)
T&PVVNo.: C111-030111040525
Water Project No. PYx53-O6O53O1778SU
D.O.E. No.42GG
EXHIBIT B-4
1V10/2OO2
SUMMARY
WATER IMPROVEMENTS $66,832.00
PAVING IMPROVEMENTS $145,254.00
DRAINAGE IMPROVEMENTS $12,650.00
GRAND TOTAL $224,736.00
rwo
Page of
�
,
1701 RIVER RUN, SUITE 610
FORT WORTH, TX 76107
(817)335-9900 or FAX(817)335-9955
Op|N0M OF PROBABLE CONSTRUCTION COST
for
WATER, STORM DRAIN and PAVEMENT REPLACEMENT
on
BELLE PLACE(CAMP BDVV\E BLVD. PD CLARKE AVE.)
T&PVVNo.: C111-D3O1i1O40G25
Water Project No.PVV53'O6U53U177850
DD.E No.4266
BELLE PLACE-WATER IMPROVEMENTS
ITEM DESCRIPTION QUANTITY UNIT UNIT SUB-TOTAL TOTAL
NOCOST
1 8" PVC WATER MAIN INCL. REM. EXIST. 820 LF $24,00 $19,680.00
2 8"DIP WATER MAIN INCL. REM, EXIST. 30 LF $2900 $870,00
3 1"SERVICE TAP TO MAIN 30 EA $200.00 $6,000.00
4 2"SERVICE TAP TO MAIN 4 EA $550,00, $2,200,00
5 V COPPER SERVICE - MAIN TO METER 555 LF $1400 $7,770,00
6 COPPER SERVICE- MAIN TO METER 75 LF $21 00 $1,575.00
7 CLASS A METER BOX - PROVIDE& INSTALL 30 EA $90.00 $2,70000
8 CLASS B, METER BOX- PROVIDE & INSTALL 4 EA $13000 $52000
9 RELOCATE METER BOX- BY PLUMBER 6 EA S300,00 $1 800.00
10 TEMP. 2"WATER SERVICE LINE 1 Ls $5,00000 $5,000,00
11 REMOVE CURB& GUTTER 100 L 2. $250.00
12 TEMP. PAVEMENT REPAIR 1300 LF
SUB-TOTAL WATER $58,115,00
PLUS 15% CONTINGENCY 1 $8,717,001
ITOTAL WATER S66,832,00
Page 2of4
�
`
1701 RIVER RUN, SUITE 610
FORT WORTH, TX 76107
(817)335-9900 or FAX(817)335-9955
OPINION OF PROBABLE CONSTRUCTION COST
for
WATER, STORM DRAIN and PAVEMENT REPLACEMENT
on
BELLE PLACE (CAMP BOWIE BLVD.TDCUARNEAVE.)
T&PVVNo.: C111-O3O111O48G2S
Water Project No. PVV53'O0O5301778GO
D.DENo.4266
BELLE PLACE -PAVING IMPROVEMENTS
ITEM DESCRIPTION QUANTITY UNIT UNIT SUB-TOTAL TOTAL
NO. COST
1 UNCLASSIFIED STREET EXCAVATION 425 Cy $15.00 $6,375.00
2 REMOVE EXIST. CURB & GUTTER 1600 LF $2,50 $4,000.00
3 REMOVE EXIST. CONC, SIDEWALK 1000 SF $1.00 $1,000,00
4 REMOVE EXIST. CONC. DRIVE 2820 SF $100 $2,82000
5 PREPARE 6"LIME STAB, SUBGRADE 3025 SY $2.50 $7,562.50
6 LIME FOR SUBGRADE 45,5 TON $100,00 $4,55&00
7 CONST. STD. GURB & GUTTER 1700 LF $250 $4,250,00
8 CONST. 6"CONC. PAVEMENT 2930 SY $22,00 $64,460.00
9 SILICONE JT. SEALANT FOR CONC, PVMT. 1500 LF $1.00, $1,500.00
1 b CONST. 6"CONC, DRIVE 2820 SF $5,00 $14,10000
11 CONST4"CONC, SIDEWALK 3000 SF $4.50 $13,50000
12 ADJUST WATER METER BOXES TO GRADE 34 EA $35.00 $1,190,00
13 PROJECT DESIGNATION SIGN 2 EA $500.00 $1,000.00
SUB-TOTAL PAVING $126,308.001
PLUS 15%CONTINGENCY 1 $18.946.001
ITOTAL PAVING $145,25400
Page 3of4
=
1701 RIVER RUN, SUITE 610
FORT WORTH, TX 76107
(817)335-9900 or FAX(817)335-9955
OPINION OFPROBABLE CONSTRUCTION COST
for
WATER, STORM DRAIN and PAVEMENT REPLACEMENT
on
BELLE PLACE(CAMP BOWIE BLVD.TOCLARKEAVE.)
T&PVVNo.: C111-030111040625
Water Project No. PVV53'060530177860
D.O.E.No.42GG
BELLE PLACE-DRAINAGE IMPROVEMENTS
ITEM DESCRIPTION QUANTITY UNIT UNIT SUB-TOTAL TOTAL
NO. COST
1 REMOVE EXIST, 10'CB. INLET 2 EA $1,00000 $2,000.00
2 REMOVE EXIST. SDMH 1 EA $500.00 $50000
INSTALL 30" RCP $1,50000
SUB-TOTAL DRAINAGE $11,00000
IPLUS 15% CONTINGENCY 1 $1,650.001
ITOTAL DRAINAGE $12,650
Page 4oy4
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREMENT AND ATTACHMENT A
Belle Place Improvements
Paving, Drainage and Water Improvements
T&PW No.: C111-030111040625
Water Project No. PW53-060530177860
D.O.E. No, 4266
Belle Place from Camp Bowie Boulevard to Clarke Avenue
1. Electronic deliverables will be in PDF format
2. City will provide tabulation of bids
, ps
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BELLE PLACE
(CAMP BOWIE BLVD. TO CLARKE AVE.) SCALE: r' • 400'
WA TER MAIN IMG'RO VE-MEN TS W TR 2036-388
2004 CIP VARIOUS LOCATIONS MAPSCO 75D
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Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
iry wwiimmn m� w
COUNCIL ACTION: Approved on 412712004
DATE: Tuesday, April 27, 2004
LOG NAME: 30BELLEPLACE REFERENCE NO.: **C-20042
SUBJECT:
Engineering Agreement with A.N.A. Consultants, L.L.C. for Pavement Reconstruction and Water
Main Replacement Design for Belle Place from Camp Bowie Boulevard to Clarke Avenue
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering agreement
with A.N.A. Consultants, L.L.C., in the amount of $34,173 for pavement reconstruction and water main
replacement on Belle Place, from Camp Bowie Boulevard to Clarke Avenue.
DISCUSSION:
Council District 7 undesignated funds in the amount of $230,000 have been set aside to fund this project.
This project consists of the preparation of plans and specifications for pavement reconstruction and water
main replacement on Belle Place, from Camp Bowie Boulevard to Clarke Avenue. This segment of Belle
fop
l Place has been identified by staff for pre-design and reconstruction under the 2004 CIP program. It has
been determined that future maintenance efforts on this City street would not be cost effective.
A.N.A. Consultants, L.L.C. proposes to perform the necessary design work for a lump sum fee of $34,173
City staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $3,000 is required for project management by the Engineering
Department.
A.N.A. Consultants, L.L.C. is in compliance with the City's MN1/BE Ordinance by committing to 21% M/WBE
participation. The City's goal on this project is 21%.
This project is located in COUNCIL DISTRICT 7, Mapsco 75D.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available, as appropriated, in the current capital budgets of the
Water Capital Projects Fund and the Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
PW53 531200060530177860 $9,320.00
C111 531200 020111040625 $24,853.00
1u muteor City Manager's Officebq Marc Oft (8476)
d2�" ,b�' 1Ve/ / t
http://www.cfwnet.org/council packet/Reports/mc print.asp 13r `�'�m �, /1 /2004
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/27/2004
DATE: Tuesday, April 27, 2004
LOG NAME: 30BELLEPLACE REFERENCE NO.: **C-20042
SUBJECT:
Engineering Agreement with A.N.A. Consultants, L.L.C. for Pavement Reconstruction and Water
Main Replacement Design for Belle Place from Camp Bowie Boulevard to Clarke Avenue
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering agreement
with A.N.A. Consultants, L.L.C., in the amount of $34,173 for pavement reconstruction and water main
replacement on Belle Place, from Camp Bowie Boulevard to Clarke Avenue.
DISCUSSION:
Council District 7 undesignated funds in the amount of $230,000 have been set aside to fund this project.
This project consists of the preparation of plans and specifications for pavement reconstruction and water
main replacement on Belle Place, from Camp Bowie Boulevard to Clarke Avenue. This segment of Belle
Place has been identified by staff for pre-design and reconstruction under the 2004 CIP program. It has
been determined that future maintenance efforts on this City street would not be cost effective.
A.N.A. Consultants, L.L.C. proposes to perform the necessary design work for a lump sum fee of $34,173
City staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $3,000 is required for project management by the Engineering
Department. I
A.N.A. Consultants, L.L.C. is in compliance with the City's MM/BE Ordinance by committing to 21% M/WBE
participation. The City's goal on this project is 21%.
This project is located in COUNCIL DISTRICT 7, Mapsco 75D.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available, as appropriated, in the current capital budgets of the
Water Capital Projects Fund and the Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
PW53 531200 060530177860 $_93Z0.00
C111 531200 020111040625 $24,853.00
Submitted for City Manager's Office by: Marc Oft (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
LoLynarne: 3013FILLEPLACF,
Logname: 30BELLEPLACE PAcre, of