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HomeMy WebLinkAboutContract 39975-A2 CnY SECRUARY 9 - CONTRACT NO. AMENDMENT No.2 TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 39975, (the CONTRACT) which was authorized by M&C C-26903 on the 9th day of February, 2010 in the amount of $1,072,250 . 00; and WHEREAS, the CONTRACT was subsequently revised by Amendment No. 1 in the amount of $46, 995 . 00 which was authorized on March 14, 2014; and WHEREAS, the CONTRACT involves engineering services for the following project: Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements; and WHEREAS, it has become necessary to execute Amendment No.2 to the CONTRACT to include an increased scope of work and revised fee. NOWTHER.EFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . m c7 Article I of the CONTRACT is amended to include the _m m additional engineering services specified in a proposal dated ® March 10,2014 , a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $261,070 . 00 . 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,380,315. 00 . OFFICIAL RECORD CITY SECRETARY FT.WORTH TX Page -1- 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth Kimley-Horn and Associates, Inc. Fernando Costa Glenn Gary, P.E. Assistant City Manager Senior Vice-President f DATE: 4? z 0�� DATE: APPROVAL RECOMMENDED- S . Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: M&C: C-26903 Date: August 5, 2014 Douglas W. Black Assistant City Attorney ATTEST: OF F®�Q9 0 0�0oo00000 0000 0 � L?" 0� 0 0 Mary J. Kayser �0 0 o� City Secretary �a°°� oo�° 0FFICIAL RECORD CITY SECRETARY -.T. WORTH9 YX Page -2- Klmley,* Horn March 10,2014 Mr. John Kasavich,P.E. City of Fort Worth Water Department 1000 Throckmorton Street Fort Worth,TX 76102 Re: Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements Additional Services—Amendment No, 2 KIIA No. 061018069 Dear John: Kimley-Horn and Associates,Inc. (Kimley-Horn or ENGINEER)is pleased to provide the City of Fort Worth(CITY)with Amendment No. 2 for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements contract. The CITY has asked Kimley-Horn to perform additional services under this contract for the extension and replacement of various water and sanitary sewer improvements. It is the intent of this amendment that these additional services will reconcile any remaining design tasks in the original contract. An exhibit is attached showing the reconciled water and sewer improvements that have been constructed, or are remaining to be constructed as part of this contract. This work includes the following additional services: Task 1 (Design Management)-,562,500 Design Management ENGINEER has completed Design Management for an additional twelve(12) months and another twelve(12)months are planned for a total of twenty-four (24)months: ® Communications and Reporting • Prepare invoices and submit monthly in the format requested.by the CITY • Prepare and submit monthly progress reports in the format provided by the respective CITY Department • Prepare and submit baseline Project Schedule initially; and Project Schedule updates with a schedule narrative monthly according to the City of Fort Worth's Schedule Guidance Document • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project Mr.John Kasavich,RE.,March 10,2014,Page 2 • Deliverables • Monthly invoices • Monthly progress reports • Baseline design schedule • Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes • Monthly M/WEE Report Form and Final Summary Payment Report Form Coordination Meetings ENGINEER has completed twenty-five(25)additional coordination meetings with other agencies,consultants,and CITY departments. Plan Review Coordination ENGINEER has reviewed ten (10)additional plan sets for adjacent projects impacting design Corridor Analysis ENGINEER has prepared a corridor analysis for water and sewer improvements in Montgomery St from Harley Ave to El Campo Ave Task 2(Conceptual Design),Task 3 (Preliminary Design),Task 4(Final Design)-$90,570 Valley View ENGINEER has_completed construction plans along Valley View Drive between Winthrop Ave and Lenway Ave. These i nprovements consist of approximately 750 Lf of 8-inch water line and 450 LF of 8-inch sewer line, These improvements are intended to be constructed through the Water Department's Miscellaneous contracts and will exclude stakeholder meetings, detail sheets, project manual, bid services,and construction services. CITY standard traffic control details will be referenced,but no site specific traffic control will be provided. Design Services ENGINEER has completed the following additional design services related to the relocation of water and sewer improvements in accordance with the original contract: ® Completed Additional Water and Sewer design: • 8-inch Water Line in Burnett Tandy Dr from Rip Johnson to University Dr • Redesign of 24-inch and 12-inch Water and 21-inch Sewer in Harley Ave from University Dr to Rip Johnson Rd • 36-inch Water.Line in Van Cliburn Way from Camp Bowie Blvd to Darnell St Mr.John Kasavich,P.E.,March 10,2014,Page 3 • Two(2) 8-inch Sewer Lines along Van Cliburn Way from Camp Bowie to the Museum of Modern Science • 12-inch Sewer Line crossing of University Dr to serve Casa Maria • 15-inch Sewer Line in the Farrington Field parking lot • City of Fort Worth--Parks and Community Service plumbing improvements along Crestline Rd to serve the Van Zandt Cottage and CITY park's facility • 20-inch Water Line improvements and internal service abandonment for Will Rogers Cattle Barns • 12-inch Water Line in Rip Johnson Rd from Will Rogers Rd to Burnett-Tandy Dr • 12-inch Water Line in Montgomery St from Crestline Rd to Harley Ave • Completed additional Landscaping and Tree Mitigation services: • Camp Bowie Blvd median tree replacement and landscape plan • Camp Bowie Blvd median illumination and conduit plans • Van Cliburn Landscaping Requirements Design Package Assembly The ENGINEER has provided additional services by preparing combined plans,for two(2)project phases, These projects and services include; • Harley Ave, Paving,Drainage, Water,and Sanitary Sewer Improvements Units I through 1V • ENGINEER included storm drain,paving,and electrical improvements plans,specifications and quantities for two (2)other Consultants. • ENGINEER prepared traffic control details and plans for other consultant's storm drain improvements, • ENGINEER prepared four(4)addendums for other consultant's plan and specification changes. • Cultural/District Will Rogers Water and Sanitary Sewer Improvements,Part 2—Kimbell Art Museum • ENGINEER included water improvement plans, specifications,and quantities prepared by one(1)other . .Consultant • ENGINEER prepared traffic control and water location map for one(1)other Consultant's water improvements • ENGINEER prepared one(1)addendums for other consultant's plan and specification changes. Geotechnical Analysis The ENGINEER's geotechnical subconsultant has performed a geotechnical analysis for up to four(4)additional bores to a depth of 40 feet in accordance with the original contract. Mr.John Kasavich,P.E.,March 10,2014,Page 4 Environmental Analysis ENGINEER's environmental subconsultant has provide the following additional design services: • Preparation of Health and Safety Plan • Complete up to six(6)soil borings for contaminated soil testing and to determine approximate contamination area • One sample from each boring will be analyzed for Total Petroleum Hydrocarbons (TPH)by Texas Method TX1005 and volatile organic compounds(VOCs) by EPA Method 8260B The ENGINEER prepared a project specific contaminated soil handling specification for inclusion in this project. Task 5(Bid Phase Services)-$17,000 ENGINEER has provided Bid Phase Services for one(1)additional project and Bid Phase Services will be provided for one(1)additional project,for a total of two(2)additional projects ENGINEER has provided additional bidding services related to preparing combined bid plans(with other Consultants), including sending out additional addenda, preparing bid tabulation,and answering bidder questions. Task 6 (Construction Phase Services)-$91,000 ENGINEER has completed Construction Phase Services for an additional two(2) projects in accordance with the Original Contract. The following additional services were provided: • Twenty(20)site visits were completed • Twenty-two(22)coordination meetings with notes were completed • Sixty(60)submittals were reviewed ENGINEER will provide Construction Phase Services for two(2)additional project in accordance with the Original Contract. This includes the following assumptions: • Twelve(20)Construction Coordination Meetings are assumed • Six(9) Site Visits are assumed • Twenty(27)submittals are assumed We recommend that the City increase the budget by$261,070 for these additional services. From the additional services listed above,the recommended i breakdown for water and sewer services is as follows: l Mr.John Kasavich,P.E.,March 10,2014,Page 5 Description Water Sewer Total Task 1 - Design Management $37,500 $25,000 $62,500 Task 2-Conceptual Design $8,634 $5,756 $14,390 Task 3 -Preliminary Design $31,008 $20,672 $51,680 Task 4-Final Design $14,700 $9,800 $24,500 Task 5-Bid Phase Services $10,200 $6,800 $17,000 Task 6-Construction Phase $54,600 $36,400 $91,000 Services Total $156,642 $104,428 $261,070 The following table summarizes the Fee per Work Phase breakdown: Work Phase Water Sewer Total 31 $46,993 $31,328 $78,321 32 $93,985 $62,657 $156,642 33 $15,664 $10,443 $26,107 51 $0 $0 $Q Total $156,642 $104,428 $261,070 The following table summarizes our recommended budget revisions and shows the revised contract amount: Description original Amend No. 1 Amend No.2 Revised Contract Contract Task 1 -Design Management $102,500 $8,725 $62,500 $173,725 Task 2-Conceptual Design $125,100 $6,440 $14,390 $145,930 Task 3-Preliminary $178,900 $12,810 $51,680 $243,390 Design Task 4-Final Design $269,600 $15,750 $24,500 $309,850 Task 5-Bid Phase $35,200 $3,270 $17,000 $55,470 Services i Task 6-Construction $72,100 $0 $91,000 $163,100 Phase Services Task 7-ROW/Basement $30,300 $0 $0 $34,300 Services Task 8---Survey Services $202,250 $0 $0 $202,250 Task 9-Permitting $56,300 1 $0 $0 $56,300 Total Project $1,072,250 $46,995 $261,070 $1,380,315 Mr.hhii Kasavich,P.E.,Maroh 10,2014,Patc 6 The ENGINEER will subcontract a portion of these services to the following consultants: SBE Subconsultant Service Fee CMJ Engineering,hie. Geotech $7,000 Magna Core and Xenco Environmental Drilling and $4,500 Testing V&A Consulting Engineers, Inc. Cathodic Protection $8,000 Total $19,500 In addition,W&M Environmental Group,Inc.,a non-SBE firm,will perform Enviromnental Services in the amount of$5,000. The total SBE amount of $19,500 represents a participation percentage of 7.5%for these additional services. With this Amendment, our revised contract amount will be$1,380,315. This will revise our total contract SBE participation from$213,450(19.91%)to $232,950(16.88%). The following table summarized the water and sewer design fees: Contract/Amendment Water Fee Sewer Fee Survey Fee Total Fee Original Contract $611,625 $262,125 $198,500 $1,072,250 Amendment No. 1 $46,995 $0 $0 $46,995 Amendment No. 2 $156,642 $104,428 $0 $261,070 TOTAL $815,262 1 $366,553 1 $198,500 $1,380,315 We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any finriher information. Very truly yours, KIMLEY-HORN AND ASSOCIATES,INC. Glenn A. Gat,,P.E. Sr,Vice President GAG/JRT:srm Attachment: Exhibits 1 and 2 Amendment Level of Effort K:\IT1Y Utilities\061018069\PPP\AmendmentN ITreftdblmend l-CD-Undac I I Cultural Disldcl/W 71 Rogers Water and Sanitary Seer Improvements-Ame,,dment#1 EXHIBIT B-2 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements-Amendment#2 City Project No.01460 Labor hours Fx ense Task No. Task Description principal Project I Project Err CADD Administrative Total Labor Subconsuitant Total Expense Task Sub Total Mana er En meer Cost Travel Reproduction Cost Rate $250 $200 $130 $100 $80 $85 MWBE I Non-MWBE 1.0 Project Mana ement 30 117 132 1151 0 34 $62,450 $0 $0 $50 $0 $50 $62,500 1.1 Managing the Team 4 20 1 1 $500 $0 $5,000 1.1.2 QA/QC 5 10 $3,250 $0 $3,250 1.2 Communications and Reporting 10 $850 $50 $50 $900 1.21 Pre-Design Cconfina0on Meeting 5 10 10 5 $5,050 $0 $5,050 1.22 Design Submittal Review Meetings 5 10 10 5 $5,050 $0 $5,050 1.23 Prepare Baseline Schedule 1 6 20 20 $6,0501 1 $0 $6,050 Prepare Monthly Progress Reports with 1.24 Schedule 6 24 24 $6,720 $0 $6,720 1.25 Prepare Monthly MBE/SBE Reports 6 10 24 $4,540 $0 $4,540 14246 Coordination Meetings(other) 8 40 40 25 $17,700 $0 $17,700 1.2.7 Plan Review Coordination 5 10 20 $4,300 $0 $4,300 143 CoorkicrAnalysis 2 4 6 16 $3,940 $0 $3,940 2.0 Conceptual Design 30-Percent 2 14 28 66 0 10 $14,390 $0 $0 $0 $0 $0 $14,390 2.1 Data Collection 3 6 18 10 $4,030 $0 $4,030 2.2 Conceptual Design Package $0 $0 $0 2.21 Cover Sheet $0 $0 $0 2.2.2 Exhibits and Summary 5 10 20 $4,300 $0 $4,300 2.23 Phasing 11 3 6 14 $3,030 $0 $3,030 2.2.4 Construction Estimate 1 3 6 14 $3,030 $0 $3,030 3.0 Preliminary Design 60 Percent 8 21 46 100 0 30 $24,730 $19,500 $5,000 $0 $0 $24,500 $49,230 3.1 Preliminary Design Package 20 $1,700 $0 $1,700 '.. 341.1 Cover 2 4 $660 $0 $660 3.142 Overall Layout 1 2 4 $860 ( $0 $860 3.1.3 Plan and Plan/Pro01e Sheets 2 3 6 30 $4,880 50 $4,880 3.1.4 Specifications 2 4 8 8 10 $3,990 $0 $3,990 3.1.5 Construction Estimate 1 4 8 $1,520 $0 $1,520 3.1.6 Geclech 1 2 2 $660 $7,000 $7,000 $7,660 3.1.7 Corrosion Design 1 1 4 4 $1,370 $8,000 $8,W0 $9,370 3.1.8 Environmental Testing 1 1 4 4 $1,370 $4,500 $5,000 $9,500 $10,870 3.1.9 Traffic Control Plans 4 6 24 $3,980 $0 $3,980 3.2 Construclability,Review 2 4 4 4 1 $2220 $0 $2,220 33 Utility Clearance 1 4 8 $1,520 $0 $1,520 4.0 Final Design 7 17 34 132 0 13 $23,875 $0 $0 $625 $0 $625 $24,500 Final Draft(90%)Construction Plans and 4.1 Specifications 3 8 16 60 5 $10,855 $625 $625 $11,480 4.2 Final(100%)Plans and Spedtications 3 6 12 48 5 $8,735 $0 $8,735 4.3 Construction Estimates(90%and 100%) 1 3 6 24 31 $4,285 $0 $4,285 City of Fort Wontr,Texas Attachment B-Level of Effort Supplement Typical Water and Sewer Replacement FWWTR Official Release Date:8.092012 Cultural District/WBI Rogers Water and Sanitary Sevrer Improvements-Amendment#1 Labor hours Ex ense Task No. Task Description Principal Project Project EIT CADD Administrative Total Labor Subconsultant Total Expense Task Sub Total Mana er En Ineer I I Cost Travel Reproduction Cos[ Rate $250 $200 $130 $100 $80 $65 MWBE Non-MWBE 5.0 Bid Phase 2 15 30 72 0 20 $16,300 $0 $0 $700 $0 $700 $17,000 5.1 Bid Support $0 $0 5.1.1 Upload Documents to B-aw 3 6 18 $3,180 $0 $3,180 Sell Contract Documents and Maintain 512 Plan Holders List 6 20 $2,300 $700 $700 $3,000 5.1.3 Answer bidders questions 2 6 8 12 $3,940 1 $0 $3,940 5.1.4 Issue Addenda 2 4 8 $1,720 $0 $1,720 5.1.5 Attend Bid Opening 2 2 $460 $0 $460 54146 Tabulate Bids and Recommend Award 21 4 10 $1,9201 $0 $1,920 5.2 Prepare Conformance Documents 2 6 16 $2,780 $0 $2,780 6.0 Construction Phase Services 22 100 164 392 0 55 $90,695 $0 $0 $305 $0 $305 $91,000 6.1 Construction Support $0 $305 $305 $305 6.1.1 Attend Preconstruction Conference 3 6 6 5 $3,330 $0 $3,330 6.162 Attend Public Meeting 3 6 6 24 $5,130 $0 $5,130 6.1.3 Coordination Meetings 44 44 66 30 $23,670 $0 $23,670 6.1.4 Site Visits 10 20 40 40 $15,700 $0 $15,700 66145 Submittals 6 20 60 240 25 $39,425 $0 $39,425 6.2 Record DmvringsrAs B.It 4 8 16 $3,440 $0 $3,440 Totals 71 284 434 877 0 162 $232,440 $19,500 $5,000 $1,680 $0 $26,180 $258,620.00 Water Line Footage 60% Project Summary Sewer Line Foota e 40% Total Hours 1,828 0 100% Total Labor $232,440 Total Ex pens $26,180 (A) Total Fee $251,070 MBE/SBE Subconsultant $19,500 (B) Survey Fee $0 NorrMBE/SBE Subconsultant $5,000 (C Tolal Fee-curve Fee $261,070 10% Sub Markup $2,450 Water Fee(fi0%of C) Sevrer Fee(40%or C) MBE/SBE Participation 7.5% $156,642.00 $104,428.00 Total Project Cost $261,070400 Description WP Water Sewer Conceptual Destn(30%) 31 $46,993.00 $31,328.00 Preliminary Des'n 60% 32 $93,985.00 $62,657.00 Final Design(10%) 1 33 1$15,664.001$10,443.00 Survey 51 $0.00 1 $0.00 Subtotal 1$156,642.001$104,428.00 Total $251,070400 City of Fort Worth,Texas Attachment B-Level of Effort Supplement Typical Water and Sewer Replacement FWWTR Official Release Date:8.09.2012 Feet 0 300 600 1,200 •e: IMM j F UREFFIFF I]= r � a TT (�(( MT 7® ® Legend U L rran l Constructed Water Lines 77 71 T 717 7 Proposed Water Lines Trinity River N Holly Pressure Plane Boundary.� Parcels O DATE: FEB 2014 CITY OF FORT WORTH Kimley-Horn co CA DESIGN: JRT Water Cultural District/Will and Associates,Inc. = 1 1rn DRAWN: SRM M M Improvements op,°,g �, °�_=°=°,m=.=A,n•• °°° M -1 CHECKED: GAG p Rogers Water and KHANO.: 031018089 Sewer Improvements _ — - , m 600 1,200 ƒ) b EEI I ■ . r a . wE R - L . pe d ® \ ) HIM FFFFFFFFFFM � / 2 } Legend ~ ' CU \ , a ±r [ \ \ \ \ \© 0 Proposed Sewer we ®E In Trinity mr 2 ��� «2a+s M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORT WORTH COUNCIL ACTION: Approved on 8/5/2014 DATE: 8/5/2014 REFERENCE NO.: **C-26903 LOG NAME: 60CDWRA2-KHA CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 39975, an Engineering Agreement with Kimley-Horn and Associates, Inc., in the Amount of $261,070.00 for a Revised Total Contract Amount of$1,380,315.00 for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 to City Secretary Contract No. 39975, an Engineering Agreement with Kimley-Horn and Associates, Inc. in the amount of$261,070.00 for the Cultural District/Will Rogers area water and sanitary sewer improvements, thereby increasing the total contract amount to $1,380,315.00. DISCUSSION: On February 9, 2010, Mayor and Council Communication (M&C C-24094), the City Council authorized an Engineering Agreement with Kimley-Horn and Associates, Inc., in the amount of $1,072,250.00 for the Cultural District/Will Rogers area water and sanitary sewer improvements. The Agreement was subsequently revised by Amendment No. 1 in the amount of$46,995.00 administratively authorized on March 17, 2014. Amendment No. 2 will provide additional engineering services for the replacement of water and sanitary sewer lines in the vicinity of the Will Rogers Memorial Coliseum and Cultural District. The improvements are necessary to accommodate increased water and sanitary sewer demands from various building expansions nearby. The amendment will also allow for the replacing, upsizing, and looping of dead end water mains with maintenance problems along Montgomery Street from Harley Avenue to Collinwood Avenue. The proposed scope of services consists of: Preparation of plans and specifications Survey services Geotechnical engineering Cathodic protection Environmental testing Construction phase services M/WBE Office— Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional five percent M/WBE participation on this Amendment No. 2. The City's goal on this amendment is five percent. In addition to the contract amount, $10,000.00 is required for project management by Staff. This project is located in COUNCIL DISTRICT 7. http://apps.cfwnet.org/council_packet/me review.asp?ID=2003 7&councildate=8/5/2014 8/6/2014 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets as appropriated, of the Water Capital Projects Fund and Sewer Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P265 531200 607170146831 $46.993.00 P265 531200 607170146832 $93,985.00 P265 531200 607170146833 $15,664.00 P275 531200 707170146831 $31.328.00 P275 531200 707170146832 $62,657.00 P275 531200 707170146833 $10.443.00 PE45 511010 607170146830 $5,000.00 PE45 511010 707170146830 $5,000.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: John R. Kasavich (8480) ATTACHMENTS 60CDWRA2-KHA map.pdf http://apps.cfwnet.org/council_packet/Mc review.asp?ID=20037&councildate=8/5/2014 8/6/2014