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HomeMy WebLinkAboutContract 30506 a DEPARTMENT OF STATE HEALTH SERVICES 1100 WEST 49TH STREET SECRETARY AUSTIN, TEXAS 78756-3199 rR CT NO. STATE OF TEXAS DSHS Document No. 7560005286 2005 COUNTY OF TRAVIS Contract Change Notice No. 06 The Department of State Health Services, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writing with FORT WORTH DEPARTMENT OF PUBLIC HEALTH hereinafter referred to as PERFORMING AGENCY. The arties thereto now desire to amend such contract attachment(s) as follows: SUMMARY OF TRANSACTION: ATT NO. 05 : OPHP - BIOTERRORISM PREPAREDNESS All terms and conditions not hereby amended remain in full force and effect. EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. CITY OF FORT WORTH Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFOR IRNG AGENCY: RECEIVING AGENCY : FORT WOAH DEPARTMENT OF PUBLIC DEPARPfENT OF STATE HEALTH SERVICES HEALT1j, By: 7BY: / (Sk6ature of pqon authorized to sign) (Signature of person authorized to sign) Bob Burnette, Director Libby Watson, Assistant City Manager Procurement and Contracting Services Division (Name and Title) (Name and Title) Date. `�I' t / Date: ���8� RECOMMENDED: ATTESTED BY By: 4"", tfe/L' (PERFORMING AGENCY Director, if different from person authorized to sign contract V DL PCSD-Rev. 6/04 i�0-cd ci8 . pawn ¢ _ l �(r Contract Authorization DVi�A S4pf;�) F) r— - - —.- S�1 �,�� UII� Date 0 Cover Page 1 DETAILS OF ATTACHMENTS Att/ DSHS Program ID/ Term Financial Assistance Direct Total Amount Amd DSHS Purchase Assistance (DSHS Share) No. Order Number Begin End Source of Amount Funds* 01B IMM/LOCALS 01/01/04 12/31/04 State 93.268 57,305.00 0.00 57,305.00 0000001764 02 ZOONOSIS 09/01/04 08/31/05 11,664.00 0.00 11,664.00 0038065000 03 DIAB/CDSP 09/01/04 08/31/05 State 80,000.00 0.00 80,000.00 C038790000 04 OPHP/LPHS 09/01/04 08/31/05 40,000.00 0.00 40,000.00 C039223000 05 OPHP/BIOTERR 09/01/04 08/31/05 93.283 495,512.00 0.00 495,512.00 0000300995 DSHS Document No.7560005286 2005 Totals $684,481.00 $ 0.00 $684,481.00 Change No. 06 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Page 2 ., .- DOCUMENT NO. 7560005286-2005 ATTACHMENT NO. 05 PURCHASE ORDER NO. 0000300995 PERFORMING AGENCY: FORT WORTH DEPARTMENT OF PUBLIC HEALTH RECEIVING AGENCY PROGRAM: OFFICE OF PUBLIC HEALTH PRACTICE TERM: September 01, 2004 THRU: August 31, 2005 SECTION I. SCOPE OF WORK: PERFORMING AGENCY shall assist RECEIVING AGENCY in the implementation of RECEIVING AGENCY activities associated with the FY 2005 Centers for Disease Control and Prevention (CDC) Cooperative Agreement on Public Health Preparedness and Response for Bioterrorism (Program Announcement 99051). This project is designed to upgrade state and local public health jurisdictions' preparedness for and response to bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies. PERFORMING AGENCY shall enhance PERFORMING AGENCY'S bioterrorism preparedness plans by conducting activities at the local level relating to the critical benchmarks and certain critical capacities included within the six focus areas listed below. Although attaining any particular critical benchmark does not guarantee preparedness, failure to have achieved any one of them is a near-certain indicator that the jurisdiction is inadequately prepared. The focus areas include the following: Focus Area A: Preparedness Planning and Readiness Assessment: Establish strategic leadership, direction, assessment, and coordination of activities to ensure statewide readiness, interagency collaboration, local and regional preparedness for bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies. Conduct public health preparedness planning activities. Develop written all-hazards response plans and operating guidelines and submit to RECEIVING AGENCY'S Regional Offices as necessary for coordination purposes. For an all-hazards planning, the role of public health in biological and non-biological emergencies includes the following activities: • Conduct notifiable disease, syndromic, and other public health surveillance for timely detection of human/animal illness due to public health emergencies, whether natural, accidental or perpetrated. • Conduct epidemiologic investigations. • Define individuals and populations at risk. • Recommend/implement control measures, including mass vacc1natio n/prophylaxis and quarantine/isolation, as appropriate. • Develop and distribute health advisories/alerts. _ • Provide timely, effective risk communication. ATTACHMENT—Page 1 • Provide a qualified spokesperson to assist with public communication. • Provide internal/external expertise or access to reference materials on harmful effects of biological and chemical agents and radiation. • Assess, monitor, and provide continuous summary reporting on the availability of medical resources such as hospital beds, ICU beds and ventilators. • Assess any potential indirect health threats related to disruptions of basic infrastructure (power, water, sewage treatment, etc.) caused by the primary event and intervene as appropriate. • Provide immediate, onsite environmental health services to assure the safety of any food storage and preparation facilities set up to serve responders. • Maintain normal public health services to the extent feasible and prudent. • Assess planning activities through drills, exercises, and appropriate responses to naturally occurring individual disease cases of urgent public health importance or outbreaks of disease as outlined in the FY 05 local guidance document. Focus Area B: Surveillance and Epidemiology Capacity: Enable state and local health departments to enhance, design, and/or develop systems for rapid detection of unusual outbreaks of illness that may be the result of bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies. Assist state and local health departments in establishing expanded epidemiologic capacity to investigate and mitigate such outbreaks of illness. Conduct exercises and drills and/or respond to real-life situations to identify both strengths and weaknesses in the plans and systems outlined in the FY 04 local guidance document. Focus Area C: Laboratory Capacity-Biologic Agent: Ensure that core diagnostic capabilities for bioterrorist agents are available at all state and major city/county public laboratories. These funds will enable state or major city-county laboratories to develop the capability and capacity to conduct rapid and accurate diagnostic and reference testing for select biologic agents likely to be used in a terrorist attack. Focus Area E: Health Alert Network/Communications and Information Technology: Enable state and local public health agencies to maintain/expand and test a network that will: • Support exchange of key information and training over the Internet by linking public health and private partners on a 24/7 basis; • Provide for rapid dissemination of public health advisories; • Ensure secure electronic data exchange between public health partners' computer systems; • Ensure protection of data, information, and systems, with adequate backup, organizational, and surge capacity to respond to bioterrorism and other public health threats and emergencies; • Develop systems to recruit and track participants, and for data collection, storage, management, reporting and evaluation activities; and • Crosscutting activities as outlined in the FY 05 local guidance document. Focus Area F: Communicating Health Risks and Health Information Dissemination: Ensure that state and local public health organizations develop an effective risk ATTACHMENT—Page 2 communications capacity that provides for timely information dissemination to all citizens during a bioterrorist attack, outbreak of infectious diseases, or other public health threat or emergency. Such a capacity should include training for key individuals in communication skills, the identification of key spokespersons (particularly those who can deal with infectious diseases), printed materials, timely reporting of critical information, and effective interaction with the media as outlined in the FY 05 local guidance document. Focus Area G: Education and Training: Ensure that state and local health agencies have the capacity to: • Assess the training needs of key public health professionals, infectious disease specialists, emergency department personnel, and other healthcare providers related to preparedness for and response to bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies; • Ensure effective provision of needed education and training to key target audiences through multiple channels, including academic institutions, healthcare professionals, CDC, Health Resources and Services Administration(HRSA), and other sources; and • Conduct assessment of public health preparedness and response plans to identify training needs and develop individual training plans for staff responsible for detecting and responding to a bioterrorism threat or other public health emergency. PERFORMING AGENCY shall participate in National Preparedness Programs initiated by CDC, including but not limited to: HRSA/CDC crosscutting activities; ChemPak; pandemic influenza planning; performance evaluation; Smallpox Preparedness Program; and Strategic National Stockpile Program activities. PERFORMING AGENCY shall not contract to conduct activities relating to Focus Area C: Laboratory Capacity-Biologic Agent unless PERFORMING AGENCY was approved to conduct activities in.Focus Area C under this contract Attachment during the FY 2003 and FY 2004 contract periods. PERFORMING AGENCY should have achieved the required critical benchmarks specified in the FY 2004 local guidance document. During FY 2005, PERFORMING AGENCY shall maintain/enhance all critical benchmarks and achieve critical capacities identified in the FY 2005 Application and Workplan for Local Public Health Preparedness and Response for focus areas for which the PERFORMING AGENCY is eligible for funding. PERFORMING AGENCY shall not address enhanced capacities in any of the focus areas unless all of the critical benchmarks and critical capacities for that focus area have been fully achieved. PERFORMING AGENCY may address other critical capacities within the focus areas for which they are eligible upon approval by the RECEIVING AGENCY. PERFORMING AGENCY shall comply with all applicable federal and state laws, rules, and regulations including, but not limited to, the following: • Public Law 107-117, Department of Defense and Emergency Supplemental Appropriations for Recovery from and Response to Terrorist Attacks on the United States, Act. 2002. ATTACHMENT—Page 3 i • Public Law 107-188, Public Health Security and Bioterrorism Preparedness and Response Act of 2002; and • Chapter 81, Texas Health and Safety Code. PERFORMING AGENCY shall comply with all applicable regulations, standards and guidelines in effect on the beginning date of this contract. The following documents are incorporated by reference and made a part of this contract Attachment: • Centers for Disease Control and Prevention (CDC) Guidance for Fiscal Year 2005 Supplemental Funds for Public Health Preparedness and Response for Bioterrorism (Announcement Number 99051 —Emergency Supplemental); • PERFORMING AGENCY'S FY 2004 Grant Application and Work Plan for Local Public Health Preparedness and Response for Bioterrorism and any written revisions; • PERFORMING AGENCY'S FY2005 Local Public Health Preparedness Preliminary Application; • PERFORMING AGENCY'S FY 2005 Application and Work Plan for Local Public Health Preparedness and any written revisions; and • CDCs Local Emergency Preparedness and Response Inventory. PERFORMING AGENCY shall coordinate activities and response plans within the jurisdiction, with the state, regional, and other local jurisdictions, among local agencies, and with hospitals and major health care entities, jurisdictional Metropolitan Medical Response Systems, and Councils of Government. If PERFORMING AGENCY agrees to perform public health preparedness services for another county in exchange for all or a portion of the other county's funding allocation, PERFORMING AGENCY shall submit to RECEIVING AGENCY a signed Memorandum of Agreement (MOA) between PERFORMING AGENCY and the other county with the first (1st) Quarterly report. The MOA shall outline services, timelines, deliverables and the amount of funds agreed upon by both parties. PERFORMING AGENCY shall conduct exercises designed to test components of local public health preparedness and response plans and systems as outlined in the FY 05 local guidance document. PERFORMING AGENCY shall notify RECEIVING AGENCY in advance of PERFORMING AGENCY'S plans to participate in or conduct local exercises, in a format specified by RECEIVING AGENCY. PERFORMING AGENCY shall participate in statewide exercises planned by RECEIVING AGENCY as needed to assess the capacity of PERFORMING AGENCY to respond to bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies. PERFORMING AGENCY shall prepare after- action reports, documenting and correcting any identified gaps or weaknesses in preparedness plans identified during exercises, in a format specified by RECEIVING AGENCY. PERFORMING AGENCY shall participate in the Texas Disease Reporting Program described in Chapter 81, Texas Health and Safety Code by: ATTACHMENT—Page 4 • Educating, training and providing technical assistance to local providers and hospitals on Texas reportable disease requirements; • Monitoring participation by local providers and hospitals in appropriately reporting notifiable conditions; • Conducting disease surveillance and reporting notifiable conditions to the appropriate RECEIVING AGENCY regional office; • Coordinating with RECEIVING AGENCY regional Epidemiology Response Team members to build an effective statewide system for rapid detection of unusual outbreaks of illness through notifiable disease and syndromic or other enhanced surveillance; and • Reporting immediately all illness resulting from bioterrorism, and chemical and radiological emergencies or other unusual events and data aberrations as compared to background surveillance data to RECEIVING AGENCY regional office or to RECEIVING AGENCY by calling 512-458-7219, 512-458-7228, 512-789-9033, or 512- 826-7638. PERFORMING AGENCY shall coordinate all risk communication activities with RECEIVING AGENCY Communications Division by using RECEIVING AGENCY'S core messages posted on RECEIVING AGENCY'S website, and submitting copies of draft risk communication materials to RECEIVING AGENCY for review and approval prior to dissemination. In the event of a public health emergency involving a portion of the state, PERFORMING AGENCY shall mobilize and dispatch staff or equipment that were purchased with funds from this contract Attachment and that are not performing critical duties in the jurisdiction served to the affected area of the state upon receipt of a written request from RECEIVING AGENCY. If PERFORMING AGENCY provides smallpox vaccinations in conjunction with activities authorized under this contract Attachment, PERFORMING AGENCY shall enter the vaccination information in the Pre-event Vaccination System (PVS) database. PERFORMING AGENCY shall inform RECEIVING AGENCY in writing if it shall not continue performance under this contract Attachment within thirty (30) days of receipt of an amended standard(s) or guideline(s). RECEIVING AGENCY may terminate the contract Attachment immediately or within a reasonable period of time as determined by RECEIVING AGENCY. PERFORMING AGENCY shall develop, implement, and maintain a system for accurately tracking expenditures. All equipment, supplies, and other resources acquired with public health preparedness funds must be used to achieve, maintain and enhance critical benchmarks and capacities as outlined in the FY2005 local guidance document. PERFORMING AGENCY shall develop, implement, and maintain a timekeeping system for accurately documenting staff time and salary expenditures for all staff funded through this contract Attachment, including partial FTEs and temporary staff. PERFORMING AGENCY shall not purchase equipment, create and fill new positions, or execute contracts for purchased service(s) until these items have been approved during- — ATTACHN ENT—Page 5 - negotiation and approval of PERFORMING AGENCY'S FY 2005 Application and Work Plan for Local Public Health and this contract Attachment has been amended to reflect the FY 2005 Work Plan. Thereafter, PERFORMING AGENCY shall not purchase equipment, hire new staff, or execute contracts for purchased service(s) or products without required approval of RECEIVING AGENCY as outlined above. PERFORMANCE MEASURES PERFORMING AGENCY shall comply with all requirements and deliverables set forth in the FY 2005 Local Public Health Preparedness Preliminary Application by providing: ■ Continued staffing, sub-contractual support and maintenance of systems and equipment necessary to continue and maintain activities set forth in PERFORMING AGENCY'S FY2004 workplan, as approved by and on file with RECEIVING AGENCY, which addresses the critical capacities set forth in Exhibit A; ■ A comprehensive response to the FY2005 Application and Work Plan for Local Public Health Preparedness by September 30, 2004; ■ Cooperation in the negotiation of a final FY2005 workplan ; and ■ Cooperation in the amendment of this contract Attachment to reflect the negotiated FY2005 Workplan by December 1, 2004. PERFORMING AGENCY shall continue to perform activities to reach any unmet goals or deliverables from the FY2004 Workplan during the period from September 1, 2004 through amendment of this contract Attachment. To the extent that FY2004 Workplan contained quantifiable deliverables, PERFORMING AGENCY shall produce a pro-rated number of these deliverables during the period from September 1, 2004 through amendment of this contract Attachment. PERFORMING AGENCY shall provide reports as requested by RECEIVING AGENCY to satisfy information-sharing requirements set forth in Texas Government Code, Sections 421.071 and 421.072 (b) and (c). PERFORMING AGENCY shall provide services in the following county(les)/area: Tarrant. SECTION II. SPECIAL PROVISIONS: General Provisions, Funding Participation Requirement Article, is amended to include the following: PERFORMING AGENCY shall use funds provided by this contract Attachment to supplement disease detection and response programs. Funds provided by this contract Attachment may not be used to supplant other federal, state, and local public funds. Supplanting is defined as using federal funds to replace existing state or local funds. General Provisions, Allowable Costs and Audit Requirements Article, is amended to include the following: ATTACHMENT—Page 6 For the purposes of this contract Attachment,vehicles are not an allowable cost. General Provisions, Reports Article,third paragraph, is revised to read as follows: PERFORMING AGENCY shall submit quarterly progress reports to RECEIVING AGENCY no later than thirty (30) days after the end of each quarter in a format specified by RECEIVING AGENCY. PERFORMING AGENCY shall provide RECEIVING AGENCY other reports, including financial reports, and any other reports that RECEIVING AGENCY determines necessary to accomplish the objectives of this contract and to monitor compliance. If PERFORMING AGENCY is legally prohibited from providing such reports, it shall immediately notify RECEIVING AGENCY. ATTACHMENT—Page 7 SECTION III. BUDGET: PERSONNEL $240,116.00 FRINGE BENEFITS 60,029.00 TRAVEL 20,573.00 EQUIPMENT 0.00 SUPPLIES 14,255.00 CONTRACTUAL 0.00 OTHER 160,539.00 TOTAL $495.512.00 Total reimbursements will not exceed $495,512.00. Financial status reports are due the 30th of December, 30th of March, 30th of June, and the 30th of November. ATTACHMENT—Page 8 I EXHIBIT A Critical Capacities for FY2004 Public Health Preparedness Workplans Critical Capacity Critical Capacity Description Number Focus Area A A.1 Establish a process for strategic leadership, direction, coordination, and assessment of activities to ensure state and local readiness, interagency collaboration, and preparedness for bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies. A.2 Conduct integrated assessments of public health system capacities related to bioterrorism, other infectious disease outbreaks, and other public health threats and emergencies to aid and improve planning, coordination, and implementation. A.3 Ensure public health emergency preparedness and response through the development of necessary public health infrastructure. A.4 Recruit, retain, and fully develop public health leaders and managers with current knowledge and expertise in advanced management and leadership principles who will play critical roles in responding to bioterrorism, other infectious disease outbreaks, and other public health threats and emergencies. A.5 Respond to emergencies caused by bioterrorism, other infectious disease outbreaks, and other public health threats and emergencies through the development, exercise, and evaluation of a comprehensive public health emergency preparedness and response plan. A.6 Ensure that public health systems have optimal capacities to respond to bioterrorism, other infectious disease outbreaks, and other public health threats and emergencies. A.7 Effectively manage the CDC Strategic National Stockpile (SNS), should it be deployed—translating SNS plans into firm preparations, periodic testing of SNS preparedness, and periodic training for entities and individuals that are part of SNS preparedness. These activities should be coordinated with the appropriate TDH Regional SNS Coordinator. Focus Area B B.1 Rapidly detect a terrorist event through a highly functioning, mandatory reportable disease surveillance system, as evidenced by ongoing timely and complete reporting by providers and laboratories in a jurisdiction, especially of illnesses and conditions possibly resulting from bioterrorism, other infectious disease outbreaks, and other ublic health threats and emergencies. B.2 Rapidly detect and obtain additional information about bioterrorism, other infectious disease outbreaks, and their public health threats and emergencies through other core, cross-cutting health department surveillance systems such as vital record death reporting; medical examiner reports; emergency department, provider, or hospital –discharge e orting; or ongoing population-based surveys. Exhibit A—Page 1 B.3 Rapidly detect and obtain additional information about bioterrorism, other infectious disease outbreaks, or other public health threats or emergencies by accessing potentially relevant pre-existing data sets outside the health department, or through the develo ment of new active or sentinel surveillance activities. B.4 Rapidly and effectively investigate and respond to a potential terrorist event as evidenced by a comprehensive and exercised epidemiologic response plan that addresses surge capacity, delivery of mass prophylaxis and immunizations, and pre- event development of specific e idemiolo is investigation and response needs. B.5 Rapidly and effectively investigate and respond to a potential terrorist event,as evidenced by ongoing effective local response to naturally occurring individual cases of urgent public health importance, outbreaks of disease, and emergency public health interventions such as emergency chemoprophylaxis or immunization activities. B.6 Ensure effective response through the creation or strengthening of pre-event, on-going working links between health department staff and key individuals and organizations engaged in healthcare,public health, and law enforcement. Focus Area C C.I Develop and implement a jurisdiction-wide program to provide rapid and effective laboratory services in support of the response to bioterrorism, other infectious disease outbreaks, and other public health threats and emergencies. C.2 As a member of the Laboratory Response Network(LRN), ensure adequate and secure laboratory facilities, reagents,and equipment to rapidly detect and correctly identify biological agents likely to be used in a bioterrorist incident. Focus Area E E.1 Ensure effective communications connectivity among public health departments, healthcare organizations, law enforcement organizations, public officials, and others (e.g. hospitals,physicians,pharmacies,fire departments, 911 Centers) E.2 Ensure a method of emergency communication for participants in public health emergency response that is fully redundant with standard Telecommunications (telephone, e-mail,Internet,etc.). E.3 Ensure the ongoing protection of critical data and information systems and capabilities for continuity of operations. E.4 Ensure secure electronic exchange of clinical, laboratory, environmental, and other public health information in standard formats between the computer systems of public health partners. E.5 Provide or participate in an emergency response management system to aid the deployment and support of response teams, the management of response resources,and the facilitation of inter-organizational communication and coordination. Exhibit A—Page 2 E.6 Ensure full information technology support and services. Focus Area F F.1 Provide needed health/risk information to the public and key partners during a terrorism event by establishing critical baseline information about the current communication needs and barriers within individual communities, and identifying effective channels of communication for reaching the general public and special o ulations during public health threats and emergencies. F.2 Identify, develop and improve crisis and emergency-risk communication planning with respect to the needs of special populations, cultural and psychological aspects of crisis communication, and communication barriers to effective public health response during public health emergencies including terrorism, infectious disease outbreak and other ublic health emergencies. Focus Area G G.1 Ensure the delivery of appropriate education and training to key public health professionals, infectious disease specialists, emergency department personnel, and other healthcare providers in preparedness for and response to bioterrorism, other infectious disease outbreaks, and other public health threats and emergencies, either directly or through the use (where possible) of existing curricula and other sources, including Centers for Public Health Preparedness, schools of public health and medicine, academic health centers, CDC training networks, and other providers. G.2 Ensure that public and private health professionals and other members of the community are identified in advance and can be effectively trained to mobilize and respond during a public health emergency. G.3 Provide directly or through other organizations the ongoing systematic evaluation of the effectiveness of training, and the incorporation of lessons learned from performance during bioterrorism drills, simulations, and events. Exhibit A—Pa-e 3 - CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or an employee of any agency, a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-111, "Disclosure Form to Report Lobbying," in accordance with it's instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 132, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than 10,000 and not more than $100,000 for each such failure. Sign re Date Llx,l�3V l75V-17 Print Name of Authorized Individual 7560005286 2005-05 Application or Contract Number FORT WORTH DEPARTMENT OF PUBLIC HEALTH Organization Name and Address 1800 UNIVERSITY DR FORT WORTH, TX 76107-3405 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/5/2004 - Ordinance No. 16060 DATE: Thursday, August 05, 2004 LOG NAME: 50BIOGRANT REFERENCE NO.: C-20186 SUBJECT: Adoption of Appropriation Ordinance and Authorization to Execute a Contract with Texas Department of Health for a Public Health Preparedness and Bioterrorism Response Grant for September 1, 2004 through August 31, 2005 RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute a contract with the Texas Department of Health for $495,512.00 to be used for public health preparedness and bioterrorism response during the period September 1, 2004, to August 31, 2005. 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriation in the Grants Fund by $495,512.00. 3. Approve an indirect cost rate of 10% of salaries, as approved by TDH. DISCUSSION: For the third year, the Centers for Disease Control and Prevention (CDC) has provided funding to the TDH to enhance the capacity of the public health system to prepare for and respond to terrorism, infectious outbreaks and other public health threats and emergencies. The funding last year for the Fort Worth Public Health Department was $500,517.00, as approved in M&C C-19651, on July 8, 2003. A total of $34,766,854.00 in funds is to be allocated this year among TDH, the regional offices and local health departments in Texas. Each county will receive a base amount of$20,000 plus an additional amount based upon $1.30 per capita. Tarrant County will receive $2,052,375.00, which will be appropriated between the City of Fort Worth and Tarrant County Public Health departments according to a needs assessment and plan jointly developed by the departments and approved by the Regional Health Director. The estimated apportionment will be approximately $495,512.00 for the City and $1,556,863.00 for Tarrant County. This division of labor is consistent with the City Council's policy direction in reorganizing public health in Fort Worth and Tarrant County and with previous year's activities. The CDC and and TDH require each local health department continue to address six focus areas: 1. Preparedness, Planning and Readiness Assessment; 2. Surveillance and Epidemiology Capacity; 3. Laboratory Capacity-Biological and Chemical Agents; 4. Health Alert Network/Communications and Information Technology; 5. Risk Communication and Health Information and Dissemination; and 6. Education and Training Logname: 50BIOGRANT Pagel of 2 Local health departments are required to continue to assure their need assessments and plans are coordinated with plans of cities that have received funds for the Metropolitan Medical Response System (MMRS) development, as well as regional plans with other jurisdictions. Fort Worth is a MMRS city. The grant funded activity will cover the period of September 1, 2004 through August 31, 2005. The projected activites will continue to build upon accomplishments achieved during the funding period from September 1, 2003 through August 31, 2004. These accomplishments include the design and presentation of educational programs for public and professional communities, development of mass prophylaxis immunization protocols and the revision and enhancement of disaster preparedness plans at the local and regional level. These activities have served to better prepare Fort Worth citizens for a variety of emergency events. The requested funding will be used to further cultivate and disseminate educational and preparedness activites throughout Fort Worth and enhance communication and response capabilities for the six positions already in place. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR76 451923 050301968000 $495,512.00 GR76 5(VARIOUS) 05030968010 $495,512.00 Submitted for City Manager's Office by: Libby Watson (6199) Originating Department Head: Dan Reimer (871-8903) Additional Information Contact: Dan Reimer (871-8903) Logname: 50BIOGRANT Page 2 of 2