HomeMy WebLinkAboutContract 32309 CITY SECRETARY- ►�
�ONTP,ACT NO.
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement') is made and entered
into by and between the CITY OF FORT WORTH (the "City"), a home rule municipal
corporation situated in portions of Tarrant, Denton and Wise Counties, Texas, acting by and
through Richard Zavala, its duly authorized Assistant City Manager, and ADVANCED
CONNECTIONS, INC. ("Consultant") a Texas corporation, acting by and through Happy
Baumann, its duly authorized President.
1. SCOPE OF SERVICES.
Consultant hereby agrees to provide the City with professional consulting services for
the purpose of providing structured cable and fiber optic installations. Attached hereto and
incorporated for all purposes incident to this Agreement is Exhibit A describing the Scope of
Services.
2. TERM.
This Agreement shall commence upon the date that both the City and Consultant have
executed this Agreement ("Effective Date") and shall expire on August 3, 2006, unless
terminated earlier in accordance with the provisions of this Agreement. The City shall have the
option to renew this Agreement for three additional one year term. The City shall provide
Consultant with thirty (30) days written notice of its intention to renew this Agreement.
3. COMPENSATION.
The City shall pay Consultant per the terms of individual executed work order in
accordance with Exhibit B, "Pricing per Drop" which is attached hereto and
incorporated for all purposes incidents to this Agreement. Consultant shall not perform
any additional services for the City not specified by this Agreement unless the City
requests and approves in writing the additional costs for such services. The City shall
not be liable for any additional expenses of Consultant not specified by this Agreement
unless the City first approves such expenses in writing.
4. TERMINATION.
4.1. Written Notice.
The City or Consultant may terminate this Agreement at any time and for any
reason by providing the other party with 30 days written notice of termination.
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4.2 Non-appropriation of Funds.
In the event no funds or insufficient funds are appropriated by the City in any
fiscal period for any payments due hereunder, City will notify Consultant of such
occurrence and this Agreement shall terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to the City of any kind
whatsoever, except as to the portions of the payments herein agreed upon for which
funds shall be been appropriated.
4.3 Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to the Expiration Date, the
City shall pay Consultant for services actually rendered as of the effective date of
termination and Consultant shall continue to provide the City with services requested
by the City and in accordance with this Agreement up to the effective date of
termination.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Consultant hereby warrants to the City that Consultant has made full disclosure in
writing of any existing or potential conflicts of interest related to Consultant's services and
proposed services with respect to the Scope of Services. In the event that any conflicts of
interest arise after the Effective Date of this Agreement, Consultant hereby agrees
immediately to make full disclosure to the City in writing. Consultant, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City
as confidential and shall not disclose any such information to a third party without the prior
written approval of the City.
Consultant understands and acknowledges that the City is a public entity under the
laws of the State of Texas, and as such, all documents and data held by the City are subject
to disclosure under Chapter 552 of the Texas Government Code, the Texas Public Information
Act (the "Act"). If the City is required to disclose any documents that may reveal any
Consultant proprietary information to third parties under the Act, or by any other legal process,
law, rule or judicial order by a court of competent jurisdiction, the City will utilize its best efforts
to notify Consultant prior to disclosure of such documents. The City shall not be liable or
responsible in any way for the disclosure of information not clearly marked as "Proprietary /
Confidential Information" or if disclosure is required by the Act or any other applicable law or
court order. In the event there is a request such information, it will be the responsibility of
Consultant to submit reasons objecting to disclosure. A determination on whether such
reasons are sufficient will not be decided by the City, but by the Office of the Attorney General
of the State of Texas.
6. RIGHT TO AUDIT.
Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this contract, have access to and the right to examine at reasonable times any
directly pertinent books, documents, papers and records of the consultant involving
transactions relating to this Contract. Consultant agrees that the City shall have access
during normal working hours to all necessary Consultant facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the
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provisions of this section. The City shall give Consultant reasonable advance notice of
intended audits.
Consultant further agrees to include in all its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until expiration of three
(3) years after final payment of the subcontract, have access to and the right to examine at
reasonable times any directly pertinent books, documents, papers and records of such
subcontractor involving transactions related to the subcontract, and further that City shall have
access during normal working hours to all subcontractor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this paragraph. City shall give subcontractor reasonable notice of intended
audits.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Consultant shall operate as an independent
contractor as to all rights and privileges granted herein, and not as agent, representative or
employee of the City. Subject to and in accordance with the conditions and provisions of this
Agreement, Consultant shall have the exclusive right to. control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents,
servants, employees, contractors and subcontractors. Consultant acknowledges that the
doctrine of respondeat superior shall not apply as between the City, its officers, agents,
servants and employees, and Consultant, its officers, agents, employees, servants,
contractors and subcontractors. Consultant further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Consultant.
8. LIABILITY AND INDEMNIFICATION.
CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE ANDIOR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
CONSULTANT COVENANTS AND AGREES TO, AND DOES HEREBY,
INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR
LAWSUITS FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST
PROFITS) ANDIOR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL
PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING
OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY
THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
9. ASSIGNMENT AND SUBCONTRACTING.
Consultant shall not assign or subcontract any of its duties, obligations or rights under
this Agreement without the prior written consent of the City. If the City grants such consent, the
assignee or subcontractor shall execute a written agreement with the City under which the
assignee or subcontractor agrees to be bound by the duties and obligations of Consultant
under this Agreement.
10. INSURANCE.
Consultant shall provide the City with certificate(s) of insurance documenting policies of
the following minimum coverage limits that are to be in effect prior to commencement of any
work pursuant to this Agreement:
10.1 Coverage and Limits
Commercial General Liability
$1,000,000 Each Occurrence
$1,000,000 Aggregate
Automobile Liability
$1,000,000 Each accident on a combined single limit basis or
$250,000 Property damage
$500,000 Bodily injury per person per occurrence
Coverage shall be on any vehicle used by the Consultant, its employees,
agents, representatives in the course of the providing services under this
Agreement. "Any vehicle" shall be any vehicle owned, hired and non-
owned
Worker's Compensation
Statutory limits
Employer's liability
$100,000 Each accident/occurrence
$100,000 Disease - per each employee
$500,000 Disease - policy limit
This coverage may be written as follows:
Workers'Compensation-an&Emptoye-rs'L7abihty coverage with-ftnits-oonsTs nt
with statutory benefits outlined in the Texas workers' Compensation Act (Art.
8308 - 1.01 et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for
Employers' Liability of $100,000 each accident/occurrence, $500,000 bodily
injury disease policy limit and $100,000 per disease per employee
10.2 Certificates.
Certificates of Insurance evidencing that the Consultant has obtained all
required insurance shall be delivered to the City prior to Consultant proceeding
with any work pursuant to this Agreement. All policies shall be endorsed to
name the City as an additional insured thereon, as its interests may appear. The
term City shall include its employees, officers, officials, agent, and volunteers in
respect to the contracted services. Any failure on the part of the City to request
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required insurance documentation shall not constitute a waiver of the insurance
requirement. A minimum of thirty (30 ) days notice of cancellation or reduction in
limits of coverage shall be provided to the City. Ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto Consultant's insurance policies. Notice shall be sent to the Risk
Manager, City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102,
with copies to the City Attorney at the same address.
11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Consultant agrees to comply with all applicable federal, state and local laws,
ordinances, rules and regulations. If the City notifies Consultant of any violation of such laws,
ordinances, rules or regulations, Consultant shall immediately desist from and correct the
violation.
12. NON-DISCRIMINATION COVENANT.
Consultant, for itself, its personal representatives, assigns, subcontractors and
successors in interest, as part of the consideration herein, agrees that in the performance of
Consultant's duties and obligations hereunder, it shall not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. If any
claim arises from an alleged violation of this non-discrimination covenant by Consultant, its
personal representatives, assigns, subcontractors or successors in interest, Consultant agrees
to assume such liability and to indemnify and defend the City and hold the City harmless from
such claim.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation
of the transmission, or (3) received by the other party by United States Mail, registered, return
receipt requested, addressed as follows:
To THE CITY: To CONSULTANT:
City of Fort Worth/IT Solutions Advanced Connections, Inc.
1000 Throckmorton 2501 109`h Street
Fort Worth TX 76102-6311 Grand Prairie, TX 75050
Facsimile: (817) 392-8654 Facsimile: (972) 988-1368
14. SOLICITATION OF EMPLOYEES.
Neither the City nor Consultant shall, during the term of this agreement and additionally
a period of one year after its termination, solicit for employment or employ, whether as
employee or independent contractor, any person who is or has been employed by the other
during the term of this agreement, without the prior written consent of the person's employer.
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15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, the City does not waive
or surrender any of its governmental powers.
16. NO WAIVER.
The failure of the City or Consultant to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver
of the City's or Consultant's respective right to insist upon appropriate performance or to assert
any such right on any future occasion.
17. CONSTRUCTION.
This Agreement shall be construed in accordance with the internal laws of the State of
Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or
the United States District Court for the Northern District of Texas, Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions shall not in any way be affected
or impaired.
19. FORCE MAJELIRE.
The City and Consultant shall exercise their best efforts to meet their respective duties
and obligations as set forth in this Agreement, but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond their reasonable control
(force majeure), including, but not limited to, compliance with any government law, ordinance
or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters,
wars, riots, material or labor restrictions by any governmental authority, transportation
problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
20. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Agreement
or exhibits hereto.
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21. ENTIRETY OF AGREEMENT.
This Agreement, including the schedule of exhibits attached hereto and any
documents incorporated herein by reference, contains the entire understanding and
agreement between the City and Consultant, their assigns and successors in interest, as to
the matters contained herein. Any prior or contemporaneous oral or written agreement is
hereby declared null and void to the extent in conflict with any provision of this Agreement.
IN�W�I,TNESS�WHE EOL_, t e parties hereto have executed this Agreement in multiples this
1 1" day of !_t , 200 .
CITY OF FORT WORTH: ADVANCED CONNECTIONS INC.
By: tl:xB
�ssistant City Manager (na e)
(title)
ATTEST: ATTEST:
By: V, By: L
City Secret
APPROVED AS TO FORM AND
LEGALITY:
By: CD
Assistant tity Attorney
M&C:
EXHIBIT A
SCOPE OF SERVICES
1.0 Installation Services
1.1 System Installation Services
A. Install fiber optic cable and/or structured cable.
B. Form, splice, trim, and support all required fiber/structured cable splices
and terminations.
C. Test and prove that all fiber/structured cable operate properly.
D. Provide and install racks, cable ladders, light interface units (LIU) and any
other require support structures
E. Label all terminations with labels specifically designed to fit and properly
adhere to LIU's.
F. Provide detailed documentation (detailed drawings and/or blue prints)
accurately identifying all splice locations, termination locations and test
results.
G. Formulate and write any other information necessary.
H. Shall provide all necessary tools, hardware, and test equipment needed to
install, label, test, and document the cabling system.
I. The installation of the voice and data communications system by the
contractor will not be considered complete until all cables and
components described in the specifications are. installed, labeled, and
tested, and until documentation is delivered according to the
specifications. Furthermore, the cabling system will not be considered to
be complete until there has been a successful inspection by the client
without any corrections required by the contractor.
1.2 Installer Personnel Certification
A. The Vendor shall provide manufactured-certified installation personnel.
B. The vendor shall provide verification of vendor certifications from Corning
and or all other Fiber Optic cabling systems manufacturers.
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C. The vendor shall provide verification of vendor certifications from The
Siemons Company and some or all other Structured Cabling Systems
manufacturers.
D. All certifications shall be kept up to date and copy submitted to City of Fort
Worth for contract file.
1.3 Testing and Acceptance
A. Pre-Installation Testing
For the purpose of this RFP, pre-installation testing refers to the activities
involved in testing the provided fiber to verify that it will operate correctly
before the actual installation of the cable.
B. Acceptance Testing
Acceptance testing refers to testing monitored by the City to verify the
proper operation of the City's fiber and/or cable systems. as a
consequence of installation, splicing and termination activities. The
installer must give City notification and access to both the acceptance
testing process and the data and to any analysis of the acceptance test
results. The installer must make the results of the acceptance test
available to the City. The Installer must retain copies of those test results
throughout the term of its contract. The Installer must answer questions
raised by the City, and must correct any deficiencies identified during the
acceptance-testing period.
The fiber and or cable shall be fully tested by the Installer immediately
after the installation period. The Installer must notify the City in writing
when it is ready to begin acceptance testing.
Test results shall meet or exceeds standard published specifications. The
Installer satisfactory completes and . submits all labeling and
documentation as required.
If the acceptance tests reveal problems related to performance, the
Installer must isolate and eliminate those problems.
C. Test Equipment
1 . Copper cable will be tested with CAT6 test equipment. The CAT6
test equipment shall meet TIA/EIA Standards. Results shall be
provided in a Word/Excel format for City records.
2. Fiber optic multimode will be tested with Power Meter. The test
equipment shall meet TIA/EIA Standards Power Meter and light
source. Results shall be provided in a Word/Excel format for City
records.
3. All fiber optic single modes will be tested with an OTDR. Results
shall be provided in a Word/Excel format for City records.
1.4 Installation
A. Drawings
Before installation begins, the Installer must submit drawings that depict
all splices, termination points, and supportstructures. The City must
approve the drawings before the installation can begin.
B. Inspections
The Installer's work shall be subject to scrutiny and approval of the City. If
notified that any installation has been found to be incomplete, unsafe, or
otherwise unsatisfactory (in the judgment of the City), the Installer must,
upon notice, immediately correct those discrepancies or deficiencies at its
own expense.
The Installer must adhere to manufacturers' suggested installation
procedures to ensure that any warranties are valid.
C. Standards and Practices
Where materials or workmanship are specified to conform to a national
standard, the Installer must submit proof of conformance before
acceptance. The following lists acceptable compliances:
ANSI American National Standards Institute
CFR Code of Federal Regulations
EIA. Electronic Industries Alliance
EPA Environmental Protection Agency
FCC Federal Communications Commission
IEC International Electronics Commission
IEEE Institution of Electrical and Electronic Engineers
IETF Internet Engineering Taskforce
ITU International Telecommunications Union
MEC Electromagnetic Compatibility
NEC National Electric Code
NTONC National Transparent Optical Network Consortium
TIA Telecommunications Industry Association
UL Underwriters Laboratory
VCCI Voluntary Control Council for Information Technology
Equipment
D. Cleanup
At no cost to the City, the Installer must remove all debris and excess
material resulting from installation or maintenance. When work is
completed, the Installer must leave the premises clean and in good order.
E. Access
The City will furnish reasonable access to the premises for the installation
and/or maintenance of equipment
F. Documentation
Documentation provided to the City shall be in both paper and electronic
format. Only one copy of the electronic version is required. The format of
the electronic version shall be appropriate to the type of the document
required. The City's preference is Microsoft Word, Excel or Visio.
1.5 Conduit and Cable Bends as Currently Installed
A. In the case that wall mount raceway is used, leave 50% of the raceway
empty. It is to be expected that some conduits will be filled up to 75%
capacity due to the limited diameters of certain pathways. Otherwise, all
conduit diameters must comply with the cable quantity limitations as per
the following table.
Conduit Wire OD of Cable
Diameter
Trade Size .19 .24 .31 .37
.5 1 0 0 0
.75 5 3 2 1
1 8 6 3 2
1.25 14 10 4 3
1.5 18 10 4 3
2 26 20 12 7
2.5 40 30 13 12
3 60 40 20 17
3.5 22
4 30
Number of Cables per Conduit
B. All conduit bend radii must comply with the following table:
Scenario Bend of Radius
<2 inches 6 x internal diameter of conduit
>2 inches 10 x internal diameter of conduit
Fiber Pull 10 x internal diameter of conduit
C. No section of conduit shall be longer than 100 feet or contain more than
two 90" bends between pull points or pull boxes.
D. Any single conduit run extending from the wiring closet shall not serve
more than three outlets.
E. Areas above suspended ceilings will be considered "return air plenum".
(If you are running the cables "bare"on cable trays, specify that the cables be
'Plenum rated,"meaning that they are coated with Teflon to prevent the emission
of noxious fumes during a fire.)
F. Neatness in cabling, ensuring that all cables are hidden from open view or
run in wall-mounted raceway, is mandatory. Cables will not be stapled to
walls, abutments, supports, or any other objects. Concurrent data cables
runs will be bundled together neatly and loosely.
G. Cable entrance paths, or conduit runs, will be recorded electronically as
per the manufacturer's specification and the connection joints will be
centered between the vertical standard brackets.
H. All wall-mount raceway will be run parallel to the floor and will be mounted
at the minimum acceptable distance from the floor.
1.6 Telecommunications Outlets and Connectors
A. Drop Cable Specifications
1 . All drop and patch cables should not exceed 20 feet.
2. The total length of the drop and patch cables shall be no more than
25 feet. All patch and drop cables will be Category 6 rated.
3. When testing for certification, drop cables and patch cables will be
used in place of the cables supplied with the testing equipment.
B. Connector Specifications
1. Each four pair 24 AWG, Category 6 cable will be terminated in an
8-pin, modular jack at the work area. These connectors shall be
100 ohm. UTP outlets that meet all criteria listed in EIA/TIA 570
(B1 .2) and EIA/TIA-TSB-31 (B1 .37), and EIA/TIA 568, sections
12.2.5 and 12.2.6.
2. The pin/pair assignments shall be according to the 568A
designation with applicable color code combinations. These
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pin/pair assignment are compatible with ISDN BRI (ISO 8877), Ref.
B1.24
3. We are requesting that each drop have a MOD-TAP flush-mounted
or box jack face plate installed for voice and data. In most
instances, jacks will contain RJ-45 jacks or blanks. For all fiber to
the desktop installations, MTRJ connectors will be implemented.
1.7 Wiring Description for CAT5 Horizontal Cabling
A. All cables with a run length of 295 feet or less shall consist of 24 AWG
thermoplastic insulted conductors formed into four twisted pairs and
enclosed by a thermoplastic jacket. If the cable is to be plenum-rated, it
must be covered with a Teflon fire retardant for plenum (CMP) rating. All
cables over 295 feet will be 62.5/125um 6 stranded optical fiber.
B. The Wire OD of the UTP copper cable shall be no more than .21. The
Wire OD of the six-stranded fiber cable shall be no more than .50 trade
size.
C. The pair assembly shall meet the color code according to EIA/TIA 568,
section 10.2.1.1 .3.
D. All wires must be bent tightly or kinked at the jack or elsewhere, or bent
more than 6 x OD of the cable.
E. Cables will be tested once installed, and shall perform better than the
minimum requirements outlined in EIA/TIA 568A-section 10 of UTP
copper and section 12 for Fiber. A serial download of the test files will be
provided to the City of Fort Worth.
F. After the serial download has been provided, spot checks in each building
will be performed by the City of Fort Worth.
G. If any cable fails to meet the specified requirements during testing
measurements or conflict with the contractor's test results, the cable will
be completely rerun at the installer's expense.
H. The lengths of cables will be recorded using cable test equipment. All
excess cable shall be returned to the installer.
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1.8 Electrical Considerations
A. All wires must be run as per the following table:
Condition <2 kVA 2-5 kVA >5 kVA
Unshielded power lines or electrical 5 inches 12 inches 24 inches
equipment in proximity to open nonmetal
pathways
Unshielded power lines or electrical 2.5 inches 6 inches 12 inches
equipment in proximity to a grounded
metal conduit pathway
Power lines enclosed in a grounded 3 inches 6 inches
metal conduit (or equivalent shielding) in
proximity to a grounded metal conduit
pathway
B. All wires must be run at least 6.6 feet from electromagnetic fields such as
those generated by electrical motors, converters, and inverters.
C. All wires must be run at least six inches from fluorescent lights.
D. All wires must be run at least one foot from FAX machines and copiers.
E. All concurrent wiring runs paired with electronic cabling must not exceed
three feet in length.
1.9 Distribution Rack Specifications
A. Equipment Racks
1. Each rack shall be allocated with no more than 200 wiring
terminations.
2. Racks should have clearances of at least 30 inches to the rear, 36
inches in front, and 14 inches on the sides of access and cable
dressing space.
B. Grounding and Bonding
1 . Cross-connect hardware for cabling should be mounted on frames
that will accommodate a grounding conductor that will provide a
path of low DC resistance to ground. The grounding conductor
should be bonded to the same grounding system that is employed
by the power service for the floor serving the same floor as the
cross-connect equipment.
2. The grounding conductor shall be no less than 6 AWG.
C. Patch Panels (Connecting Hardware)
1. The transmission properties of internally wired connecting devices
shall meet or exceed the transmission performance requirements
specified in EIA/TIA 568, section 12.2.6.2, interfaces included.
2. Standard telecommunications interface jacks and plugs shall meet
the requirements of EIA/TIA-TSB-31 , Ref 81 .37.
3. Telecommunications interface jacks shall be 8-pin jacks with
pin/pair assignments according to the 568A designation with
applicable color code combinations. These pin/pair assignments
are compatible with ISDN BRI (ISO 8877), Ref 131 .24.
D. Jumper Cables
1 . Cross connect jumpers and patch cords shall meet or exceed the
minimum performance requirements specified in EIA/TIA 568,
sections 12.2.1.2.2. through 10.2.1 .28 as well as section
10.2.1 .2.1 .
2. The use of flat, non-twisted cords is strictly prohibited.
3. The cables shall consist of a cable with a male connector at each
end. RJ-45 connectors as specified in IEEE 802.3 (1013ase2), Ref
131 .4.
4. Each jumper cable shall not exceed 10 feet in length.
1.10 Wiring Labels and Wire Management
A. Labeling all wall jacks, cables, patch cables, and patch panel jacks is
mandatory. The method for applying labels will be left to the discretion of
each bidder but each bidder will supply the City of Fort Worth with a
sample for approval.
B. The labels themselves shall be according to the Jack ID.
C. Cable conduit entrance paths will be marked on the floor plans, and
following completion of the work, a blueprint will be provided to the City of
Fort Worth depicting all locations and label IDs of each jack and path
panel.
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EXHIBIT B
PRICING PER DROP
Pricing per Drop Advanced Connections
Inc.
Cat 3 Cable-Installed,terminated,tested and labeled to include
face plate and jack.
0-12 Drops
0-150 Feet $ 90.00
151-300 Feet $ 105.00
Over 300 Feet $ 115.00+.38/foot
13-100 Drops
0-150 Feet $ 85.00
151-300 Feet $ 100.00
Over 300 Feet $ 110.00
Over 100 Drops
0-150 Feet $ 80.00
151-300 Feet $ 95.00
Over 300 Feet $ 100.00+.38/foot
Cat 5e Cable-Installed, terminated,tested and labeled to include
face plate and jack. Used in existing installations
0-12 Drops
0-150 Feet $ 110.00
151-300 Feet $ 130.00
Over 300 Feet $ 150.00+.49/foot
13-100 Drops
0-150 Feet $ 105.00
151-300 Feet $ 120.00
Over 300 Feet $ 140.00+.49/foot
Over 100 Drops
0-150 Feet $ 100.00
151-300 Feet $ 115.00
Over 300 Feet $ 135.00+.49/foot
Cat 6 Cable- Installed,terminated,tested and labeled to include
face plate and jack. Used for new installations
0-12 Drops
0-150 Feet $ 140.00
151-300 Feet $ 180.00
Over 300 Feet $ 195.00+.65/foot
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13-100 Drops
0-150 Feet $ 130.00
151-300 Feet $ 170.00
Over 300 Feet $ 185.00+.65/foot
Over 100 Drops
0-150 Feet $ 125.00
151-300 Feet $ 165.00
Over 300 Feet $ 180.00+.65/foot
Fiber Optic Cable-Installed,terminated,tested and labeled to
include face plate and jack
0-12 Drops
0-150 Feet $ 162.00
151-300 Feet $ 151.00
Over 300 Feet $ 220.00+.60/foot
13-100 Drops
0-150 Feet $ 150.00
151-300 Feet $ 195.00
Over 300 Feet $ 205.00+.50/foot
Over 100 Drops
0-150 Feet $ 145.00
151-300 Feet $ 190.00
Over 300 Feet $ 195.00+.45/foot
Patch Panels
24 Port Cat 5e $ 138.76
48 Port Cat 5e $ 276.00
Patch Cords
3 ft RJ45 $ 0.90
5ft RJ45 $ 1.08
7ft RJ45 $ 1.92
1 Oft— 14ft RJ45 $ 2.52
ST to ST duplex Fiber Jumpers $ 21.60
SC to SC duplex Fiber Jumpers $ 21.60
ST to SC duplex Fiber Jumpers $ 21.60
Fiber Boxes
24 port
48 port
72 port -
Face Plates and Surface Mounts
Single $ 1.98
Dual $ 1.98
Quad $ 1.98
Six Port $ 1.98
Connectors
Cat 3
Cat 5e $ 7.97
Cat 6 $ 7.49
ST Fiber $ 5.34
SC Fiber $ 5.28
Labor
Man- Hours $ 34.00
3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/4/2005
DATE: Thursday, August 04, 2005
LOG NAME: 13P05-0016 REFERENCE NO.: **P-10197
SUBJECT:
Authorize Purchase Agreements with Idex Global Services, Superior Fiber and Data Services and
Advanced Connections, Inc., for the Installation of Fiber Optic and Structured Cable for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize purchase agreements with Idex Global Services, Superior Fiber and Data Services and
Advanced Connections, Inc., for the installation of fiber optic and structured cable for the Information
Technology Solutions Department (IT Solutions),- and
2. Authorize the agreements to begin August 4, 2005, and expire August 3, 2006, with options to renew for
three additional one-year periods.
DISCUSSION:
The Information Technology Solutions Department will use the purchase agreements to install network
wiring and fiber optic cabling for the City's network infrastructure. The infrastructure connects individual
devices such as computers and printers to networks and provides the interconnection among City
facilities. Additional City facility projects require IT Solutions to address the continued need for installation
of structured wiring and fiber optic cabling.
The Purchasing Division issued a Request for Proposals (RFP) in April 2005, for qualified fiber optic cable
installers to install, splice, terminate and test fiber optic and structured cable at City facilities. The vendors
are required to use only manufacturer-certified installation personnel. Additionally, each vendor is required
to fully test the installed cabling to ensure that it meets or exceeds published specifications.
The RFP had four major categories for evaluation, the criteria included: 1) Pricing, 2) Vendor
Experience, 3) Installation Specifications and 4) Vendor Staff Qualifications. Five vendors submitted
responses to the RFP. Three of the five vendors responses were judged to be responsive to the City
requirements. The number of cabling installation jobs is cyclical-, therefore, the City is best served if more
than one vendor is available to respond to City cabling requests. Vendors will be selected for individual
jobs based on price and availability.
The vendors were informed that no guarantee is made for the number of installation services that may be
purchased under these agreements. Over the last year, approximately $165,000.00 has been spent for
cabling installation.
BID ADVERTISEMENT - The RFP was advertised in the Commercial Recorder on May 4 and 11, 2005.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Logname: 13P05-0016 Page 1 of 2
Division and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
RENEWAL OPTIONS - Each agreement may be renewed for up to three additional one-year terms at the
City's option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in current operating budget, as appropriated, of the
participating departments.
BQN\05-0016\LGS
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted forC�_Manager's Office by: Richard Zavala (Acting) (6183)
Ori inatincn _Department Head: Jim Keyes (8517)
Additional Information Contact: Robert Combs (8357)
Pete Anderson (8781)
Logname: 13P05-0016 Page 2 of 2