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Home My WebLink AboutContract 45928 CITY SECRETARY CONTRACT NO. Contract RM)i1 t ,tF{ i . , Client/Organization Event Date Event Duration Telephone Revised City of Fort Worth 9/25/2014(Thu) /M S.Q� ►� (817)392-8018 9/3/2014 Address Booking Contact Booking Email Pin Guests 1000 Throckmorton Street Elizabeth Cox elizabeth.cox @fortworthtexas 50 ov Estimated Balance Security Deposit Contract return Date Next Deposit Date 1110 832.5 7 //2014 7/23/2014 This Contract is to serve as an event booking agreement(this "Agreement")between Stockyards Entertainment,L.C.,a Texas limited liability company("SYS")and the client/organization listed above hereto know as("Client")for the date specified above. The attached Event Worksheet is hereby part of this Agreement and should be reviewed carefully to ensure its accuracy. TERMS&CONDITIONS: 1.The parties agree that the total estimated cost of the event is listed above. The event fee includes food,beverage, setup,tables for seating,chairs,linens,tax and service charge. 2. On the date of signing this Agreement or two weeks from the date of this Agreement, Client shall pay to SYS a security deposit as noted above. 3. Thirty(30)days prior to the event, Client shall pay 50%of the remaining balance unless modifications have been made and therein the current balance will be due. 4. If a balance remains after the event (including incidentals, bar tab, taxes and service charge if applicable) will be billed by SYS to the Client and shall be due and payable within ten (10) business days after date of the event or the balance will be charged to the credit card on file. 5. The advance payments referred to in paragraphs "2." and "3." above are non-refundable and non-transferable and will not be returned if Client cancels the event or if circumstances beyond the control of SYS (such as inclement weather, acts of God, etc.)cause a cancellation of the event. CONFIRMATION OF EVENT: A signed copy of this Agreement, along with your security deposit and a signed copy of the Event Worksheet,are required to confirm your event. Final menu items,guaranteed number of guests attending the event,room arrangements and other details pertaining to this function must be received in writing a minimum of one (1) week prior to the event. Should the actual number in attendance reach 5% above the guarantee, the actual number of attendees will be billed to the client following the event. Should the guarantee number fall below 10%of the quoted number, Client may incur a facility charge. TAX AND SERVICE CHARGE: Facility Rental,hosted food and beverage items are subject to an 18% service charge. All charges,including food,beverage,audio/visual,rental and service charges may be subject to State Sales Tax. FOOD AND BEVERAGE: All food and beverage will be served within the time frame stated in the Event Worksheet provided. SYS reserves the right to confiscate food or beverage that is brought on to the property in violation of this policy without prior written agreement with SYS. In accordance with local policies, food will not be removed from the premises. In accordance with state law, alcoholic beverages will not be brought onto or removed from the premises, and no alcoholic beverages may be served to minors. If an outside caterer is utilized, only an approved caterer may be used, and it must furnish SYS with the appropriate insurance and operating documentation. Further, all caterers must abide by the rules and regulations of the Tarrant County Health Department and all governing entities. CLIENT/COMPANY RESPONSIBILITY: Client agrees to begin the event at its scheduled time and to have guests and invitees vacate the designated event space at the designated time. An additional room rental fee, plus any other expenses incurred after agreed upon departure time of event will be charged to Client on final invoice. Client agrees to assume full responsibility for the conduct of guests. Any damages, other than normal wear and tear, as well as any theft of SYS property resulting from Client's guests, will be charged to Client. A security guard is required for all events serving alcohol. Parking passes are provided with this Agreement and it is Client's responsibility to distribute them to Client's guests. In the event that guests arrive without I ar ing passes,'tney sponsible for applicable parking fees. OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX RECEIVED SEP 112014 DECORATIONS/ENTERTAINMENT: Vendors may enter the room no sooner than two hours prior to event unless specific arrangements have been made prior to the event with a Sales Manager of SYS. An excessive clean up fee will be charged should any of the following be used for decoration:hay,bird seed,confetti of any type,glitter,peanut shells,popcorn,or balloon retrieval, or any other items proving to be excessively difficult to remove. Nothing may be affixed to or hung from the walls, ceilings,furniture,low lying pipes or fixtures or any other property unless approval is given by a Sales Manager of SYS. In the event any of the foregoing is done without authorization,the cost of any repair and/or replacement of damaged property will be paid by Client. Removal of all decorations is the Client's responsibility. No live animals, with the exception of a seeing eye dog are permitted into any indoor facility except with the written permission of a Sales Manager of SYS. No rental items will be received on behalf of any client unless specific arrangements are made. SYS does not assume liability for any items left,lost or stolen during or after an event including third party rental items. INDEMNIFICATION: By signing where indicated below,Client agrees,to the extent not prohibited by law,save and except in instances of gross negligence by SYS, its employees or agents, to reimburse and indemnify SYS, and hold it harmless, from and against any and all losses and costs which SYS may suffer as a result of,or in any way connected with the actions or inaction of Client(or any of its officers, employees, agents, personal representatives or guests) under this Agreement. Notwithstanding the foregoing,nothing contained herein shall ever be construed so as to require client to create a sinking fund or to assess,levy and collect any tax to fund any obligation until this paragraph. GENERAL: All of the obligations contained in this Agreement are performable solely in Tarrant County,Texas. In the event of any litigation involving any of the provisions of this Agreement,each party shall be responsible for its own attorney's fees. Please indicate acceptance of this Agreement and the conditions set forth herein by signing in the space provided below and return the original along with your security deposit and the signed Event Worksheet to ensure your reservation. Subtotal 975.00 Paid 0.00 Tax 0.00 Balance 1,110.00 Service Charge 135.00 Total Value 1,110.00 Client: 4 Date: 14 cTfw Date: Director of Group Sales: Date: GoRr APPROVED ,AS TO FORM AND LEGALIT1 . �o ` Q b S Assistant City Attorney 'a°°°;o by.s OFFICIAL RECORD CITY SECRETARY °t FT.WORTH,TX Rtmld P. Gonzales, t City Seommy QUOTE Foxy WORTH,TEXAS Client/Organization Event Date Telephone Fax Event# I –T — j City of Fort Worth 7/14/2014(Mon) (8 17)392-8018 ( ) - E03851 Address Booking Contact Site Contact Guests Elizabeth Cox 50(Pln) Venue Description Type Start End Serving Banquet Room Setup Style Meeting with 1:00 p m 5:00 pm NA Texas Cowboy Clas s room Breaks Hall of Fame I Food/Service Rems Food/Sery ice Items Rice Qty Total Texas Cowboy Hall of Fame Discounted 550 00 1 550.00 Podium&Wired Microphone 8ft Screen 75.00 1 75.00 LCD Projector 150.00 1 150.00 Soft Drinks & Water 1.50 Coffee Service 50.00 1 50.00 Break Choice of Two 3.00 50 150.00 Subtotal 975.00 Paid 0.00 Pay Method Tax 0.00 Balance 1,110.00 I Service Charg( 135.00 Total Value 1,110.00 Signature 7/2/2014-10:29:52 AM Page 1 of 1 Stockyards Entertainment 130 East Exchange Ave Fort Worth, TX 76164 Client/Organization Event Du Date Event ration — Telephone Revised --- City ofFort Worth 7/14/2014(Mon) (817)392-8018 7/2/2014 Address Booking Contact Booking Emil Flo Guests Elizabeth Cox elizabeth.cox(a�fortwortl 50 City,St/Prov Postal Sales Rep Parry Name Caterer: TX Rhonda Grisamore City of Fort Worth Other: _— Venue Description Start End Serving Banquet Room Setup Style Meeting with 1:00 pm 5:00 pm NA Texas Cowboy Classroom Breaks Hall of Fame Food&Beverage Equipment&Miscellaneous Food/Service Items Qty Food/Service Items Qty Soft Drinks & Water Texas Cowboy Hall of Fame Discounted 1 Coffee Service 1 Podium&Wired Microphone Break Choice of Two 50 8ft Screen 1 Break Choice of Two: LCD Projector I Assorted Cookies Fresh Fruit.Tray Client Signature Date 7/2/2014-10:29:54 AM Page 1 of 1