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Home My WebLink AboutContract 29016 AMENDMENT NO. 3 STATE OF TEXAS $ CITY SECRETARY CONTRACT NO. C `-1 0 (No M&C Needed) COUNTY OF TARRANT $ WHEREAS, the City of Fort Worth (City) and Half Associates, Inc. (Engineer) made and entered into City Secretary Contract No. 27583, (the Contract) which was authorized by the City Council by M&C C-18565 on the 19th day of March, 2002 and subsequently revised by two previous amendments; and WHEREAS, the Contract involves engineering services for the following project: Sanitary Sewer Rehabilitation Contract LXIV (64) WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated July 21, 2003, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $8, 110 . 00 2 . Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $245, 870 vY ORIGINAL 3 . All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. A � - EXECUTED on this the day of 2003, in Fort Worth, Tarrant County, Texas. ATTEP b Contract Authorization Gloria Pearson, City Secretary Date APPROVED: A OV A. Douglas Rademaker, P.E. Marc',Ott L Director, Department of Assistant �ity Manager Engineering Halff Associates, Inc . ENGINEER By: Name: Michael A. Mova, P.E Vice President 4000 Fossil Creek Blvd. Fort Worth TX 76137 APPROVED AS TO FORM AND LEGALITY: Gary Stei. erger Assistant City Attorney ENG1.FRM(NO M&C) -2- �1 4000 FOSSIL CREEK BOULEVARD Halff AFORT WORTH,TEXAS 76137 (817)847-1422 METRO(817)429-9975 FAX(817)232-9784 ENGINEERS • ARCHITECTS - SCIENTISTS PLANNERS - SURVEYORS July 21,2003 AVO 20495 Mr. Rakesh Chaubey, P.E. City of Fort Worth Department of Engineering 1000 Throckmorton Fort Worth,Texas 76102 Re: Amendment No. 3 - Sanitary Sewer Rehabilitation Contract XLIV(64) DOE No. 3454— Parts l & 2 Dear Mr. Chaubey: Halff Associates is pleased to present this Amendment No. 3 for preparation of Storm Water Pollution Prevention Plans (SWPPP) for Contract LXIV (64) Part 1 and Part 2. Amendment No. 3 shall include the following additional services: • Storm Water Pollution Prevention Plan Part l o General Overall SWPPP document, including general instructions, required permits and forms, erosion control details, and site-specific erosion control sheets (1 1"x17"). Part 1 Erosion Control Sheets shall include: L-1976, L-2608, L-968, L-1626, L-653, L-708, L- 1537, L-6151,M-215, L-674, & L-649 • Storm Water Pollution Prevention Plan Part 2 o General Overall SWPPP document, including general instructions, required permits and forms, erosion control details, and site-specific erosion control sheets (11"x17"). Part 2 Erosion Control Sheets shall include: L-3062, L-3086, L-3130, L-1580, M-140, L-2374, L-1979, L-2212, L-708, L-1580, L-7121, & L-1583 A summary of the proposed budget for this revised amendment is as follows: Part 1 SWPPP Prep(Halff Associates, Inc.) $4,000 Part 2 SWPPP Prep(Halff Associates, Inc.) $4,000 Reproduction(Hugo Trevino Associates, Inc.) $100 10% for MWBE $10 TOTAL,PROPOSED AMENDMENT NO.3 $8,110 FORT WORTH • DALLAS • HOUSTON • McALLEN TRANSPORTATION • WATER RESOURCES • LAND DEVELOPMENT • MUNICIPAL • ENVIRONMENTAL • STRUCTURAL MECHANICAL - ELECTRICAL SURVEYING • GEOGRAPHIC INFORMATION SYSTEMS ARCHITECTURE LANDSCAPE ARCHITECTURE • PLANNING ON " Halff Associates MEN ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS Mr. Chaubey July 21,2003 Page 2 The M/WBE utilization up to and including Amendment No. 3 is about 29%, which exceeds the City's M/WBE goal of 16%. Attached are a Summary of Total Project Fees and Estimated Construction Costs (formatted in accordance with Exhibits B-3A and B-5 of the original contract). Please review the enclosed information and do not hesitate to call me if you have any questions or require additional information regarding this proposal and our proposed M/WBE utilization for the referenced project. Following is project fee summary: Original Contract amount $135,600 Amendment No. 1 $ 46,190 Amendment No. 2 $ 55,970 Amendment No. 3 $ 8,110 Revised contract amount $245,870 Sincerely, HALFF ASSOCIATES, INC. /W aA Michael A. Moya, P.E. Ir Vice President cc: Tony Sholola,P.E. AMENDMENT NO. 2 7/21/2003 SUMMARY OF TOTAL PROJECT FEES Sanitary Sewer Rehabilitation Contract LXIV(64) DOE No. 3454 Sewer Project No. PS58-070580175600 ESTIMATED CONSTRUCTION COST: L-1 976R, L-2608, L-3062, L-3086, L-3130, L-968, L-1580, L-1626, L-653, L-708, &L-1537 $ 775,000 L-6151 $ 275,000 M-215 $ 236,000 TOTAL COST(11,015 linear feet of sanitary sewer) $ 1,286,000 Amendment No. 1: M-140, L-674& L-649 $ 444,000 TOTAL COST(15,417 linear feet of sanitary sewer) $ 1,730,000 Amendment No. 2: L-1580(extension), M-140R(extension), L-2374, L-1979, L-3062R, L-3086R, L-3130R, L-7121, L-1583, & M-62R(excludes cost of L-7121) $ 541,000 TOTAL COST(19,649 linear feet of sanitary sewer) $ 2,271,000 BASIC ENGINEERING DESIGN FEE: Contract Amend 1 Amend 2 Amend 3 Total Estimated Constr Cost $ 1,286,000 $ 444,000 $ 541,000 $ 2,271,000 TSPE Curve A 7.5% 7.5% 7.5% 7.5% Basic Charge $ 96,500 $ 33,300 $ 40,600 $ 170,300 15%Fee Reduction (Constr) 85.0% 85.0% 85.0% 85.0% Basic Fee $ 82,000 $ 28,300 $ 34,500 $ 144,800 Update L-7121 Design $ 1,000 $ 1,000 Prepare SWPPP(Part 1 & 2) $ 8,000 $ 8,000 TOTAL BASIC FEE $ 82,000 $ 28,300 $ 35,500 $ 8,000 $ 153,800 SPECIAL SERVICE Contract Amend 1 Amend 2 Amend 3 Total Field Surveys $ 36,350 $ 14,530 $ 13,965 $ 64,845 Right-of-Entry Documents(maximum 24) $ 1,200 $ - $ - $ 1,200 Easement(1 metes and bounds) $ - $ - $ 1,100 $ 1,100 Monthly Progress Reports(maximum 9) $ 1,600 $ - $ - $ 1,600 Public Meetings(maximum 2) $ 2,000 $ - $ - $ 2,000 SUBTOTAL(SPECIAL SERVICE) $ 41,150 $ 14,530 $ 15,065 $ 70,745 CONSTRUCTION SERVICES Pre-Construction $ 1,900 $ 760 $ 760 $ 3,420 Post-Construction $ 3,200 $ 1,280 $ 1,280 $ 5,760 SUBTOTAL(CONSTRUCTION SERVICES) $ 5,100 $ 2,040 $ 2,040 $ 9,180 REPRODUCTION 20 sets of preliminary plans(utility clearance) $ 1,155 $ 330 $ 360 $ 1,845 50 sets of Construction Plans $ 2,890 $ 825 $ 900 $ 4,615 50 sets of Specifications $ 1,925 $ - $ 1,925 $ 110 $ 3,960 1 set of Mylar $ 580 $ 165 $ 180 $ 925 Mounted Exhibits for Public Meetings $ 800 $ - $ - $ 800 SUBTOTAL(REPRODUCTION) $ 7,350 $ 1,320 $ 3,365 $ 110 $ 12,145 TOTAL LUMP SUM FEE $ 135,600 $ 46,190 $ 55,970 $ 8,110 $ 245,870 PROPOSED M/WBE SUBCONSULTANTS Contract Amend 1 Amend 2 Amend 3 Total Gorrondona&Associates, Inc. (Field Surveys/Esmts.) $ 33,040 $ 13,210 $ 13,695 $ 59,945 Hugo Trevino Associates(Reproduction) $ 5,950 $ 1,200 $ 3,070 $ 100 $ 10,320 TOTAL M/WBE FEES $ 38,990 $ 14,410 $ 16,765 $ 100 $ 70,265 M/WBE PERCENTAGE OF CONTRACT 28.8% 31.2% 30.0% 1.2% 28.6% B3A-1 MEMORANDUM TO: A. Douglas Rademaker, Director, DOE; and Marc Ott, Assistant City Manager FROM: Rakesh Chaubey, DOE DATE: August 5, 2003 RE: DESIGN FEE AMENDMENT NO. 3 TO SANITARY SEWER REHABILITATION CONTRACT 64 DOE 3454 SEWER PROJECT NO. PS58-070580175600 The proposed amendment will allow Halff Associates to provide the Storm Water Pollution Prevention Plan (SWPPP) for the project as requested by the City. Halff Associates has submitted a fee in the amount of$8,110.00 for the additional work as described above, thereby increasing the contract fee from $237,760.00 to $245,870.00. I believe this fee is fair and reasonable for the additional work involved in preparing the SWPPP documents. It is recommended that the request be approved. Two previous amendments have been processed for this contract. Please authorize additional fee by your signatures on the attached contract amendment forms. Rakesh Chaubey Attachment Cc: Berdena Hamilton, Water Department Dan Pepon, Water Department.