HomeMy WebLinkAboutContract 29019 CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERV SECRETARY
CONTRACT NO _ I 0
This AGREEMENT is between the City of Fort Worth (the "CITY'), and Dunaway
Associates, Inc., (the "ENGINEER"), for a PROJECT generally described as: Walsh Ranch
Water Main Extension, Phase I.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of suspension
of services, the ENGINEER shall have no liability to CITY for delays or
damages caused the CITY because of such suspension A services_a=
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Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations shall
be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and cost/execution effects are not the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with the
Contract Documents, nor shall anything in the Contract Documents or the
agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the
work on the PROJECT. If, for any reason, the ENGINEER should make an
on-site observation(s), on the basis of such on-site observations, if any, the
ENGINEER shall endeavor to keep the CITY informed of any deviation from
the Contract Documents coming to the actual notice of ENGINEER regarding
the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no control
over cost or price of labor and materials; unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or quality
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of performance by third parties; quality, type, management, or direction of
operating personnel; and other economic and operational factors that may
materially affect the ultimate PROJECT cost or schedule. Therefore, the
ENGINEER makes no warranty that the CITY's actual PROJECT costs,
financial aspects, economic feasibility, or schedules will not vary from the
ENGINEER's opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's
knowledge, information, and belief from selective sampling and observation that the
work has progressed to the point indicated. Such recommendations do not
represent that continuous or detailed examinations have been made by the
ENGINEER to ascertain that the construction contractor has completed the work in
exact accordance with the Contract Documents; that the final work will be
acceptable in all respects; that the ENGINEER has made an examination to
ascertain how or for what purpose the construction contractor has used the moneys
paid; that title to any of the work, materials, or equipment has passed to the CITY
free and clear of liens, claims, security interests, or encumbrances; or that there are
not other matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally
constructed. The ENGINEER is not responsible for any errors or omissions in the
information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this contract
and its commitment to meet that goal. Any misrepresentation of facts (other than a
negligent misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
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and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3)hereof. CITY shall give sub-consultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting policies
of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident(or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle used
in the course of the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim/annual aggregate
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(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K.(1) and K(2) of this agreement
are provided under applicable policies documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice
shall be acceptable in the event of non-payment of premium. Such
terms shall be endorsed onto ENGINEER's insurance policies. Notice
shall be sent to the respective Department Director (by name), City of
Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the state
of Texas or be otherwise approved by the CITY; and, such insurers
shall be acceptable to the CITY in terms of their financial strength and
solvency.
(f) Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any aitemative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(i) The Cornmercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions.
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(j) The Professional Liability insurance policy, if written on a claims made
basis shall be maintained by the ENGINEER for a minimum two (2)
year period subsequent to the term of the respective PROJECT
contract with the CITY unless such coverage is provided the
ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood that
insurance cost is an allowable component of ENGINEER's overhead.
(1) All insurance required in section K, except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When subconsultants
maintain insurance coverage, ENGINEER shall provide CITY with
documentation thereof on a certificate of insurance. Notwithstanding
anything to the contrary contained herein, in the event a
subconsultant's insurance coverage is canceled or terminated, such
cancellation or termination shall not constitute a breach by
ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing
of any existing conflicts of interest or potential conflicts of interest, including personal
financial interest, direct or indirect, in property abutting the proposed PROJECT and
business relationships with abutting property cities. The ENGINEER further
acknowledges that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this contract and prior to final payment under
the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
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O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment to
this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY'S
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY'S
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local, state,
or federal authorities; and land, easements, rights-of-way, and access necessary for
the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
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consultants as the CITY deems appropriate; and render in writing decisions required
by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes
or becomes aware of any development that affects the scope or timing of the
ENGINEER's services or of any defect in the work of the ENGINEER or construction
contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and release
ENGINEER and its officers, employees, and subcontractors from all claims,
damages, losses, and costs, including, but not limited to, attorney's fees and
litigation expenses arising out of or relating to the presence, discharge,
release, or escape of hazardous substances, contaminants, or asbestos on
or from the PROJECT. Nothing contained herein shall be construed to
require the CITY to levy, assess or collect any tax to fund this
indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants, or
asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for contractor's
negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary of
any undertaking by the ENGINEER."
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(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time required
for performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
ENGINEERING CONTRACT
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B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will be
at the CITY's sole risk. The final designs, drawings, specifications and documents
shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of the
ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so that
the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be
made.
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in connection
with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of negligence
or willful misconduct as determined pursuant to T.C.P. & R. Code, section
33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict or
statutory liability, or any other cause of action, except for willful misconduct or gross
negligence for limitations of liability and sole negligence for indemnification. Parties
mean the CITY and the ENGINEER, and their officers, employees, agents, and
subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas_
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or .any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
ENGINEERING CONTRACT
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$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and
11).
(2) Any award greater than $50,000, exclusive of attomey's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If litigation
is filed by either party within said ninety (90) day period, the award shall
become null and void and shall not be used by either party for any purpose in
the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI-I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws and
regulations and with all City ordinances and regulations which in any way affect this
AGREEMENT and the work hereunder, and shall observe and comply with all
orders, laws ordinances and regulations which may exist or may be enacted later by
governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to
defend, indemnify and hold harmless CITY and all of its officers, agents and
employees from and against all claims or liability arising out of the violation of any
such order, law, ordinance, or regulation, whether it be by itself or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties_ The following attachments and
schedules are hereby made a part of this AGREEMENT.-
Attachment
GREEMENT:Attachment A- Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the day of 2003.
ATT ST: C OF FORT WORTH
y —,
Gloria Pearsbn Marc. A� Ott
City Secretary Assistant City Manager
�01-1 d APPROVAL RECOMMENDED
contract Authorization
pl �� 03 Douglas Rademaker, P.E.
DateDirector, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
Assistant City Attorney
nUNAWAY ASSOCIATFS, INC.
ATTEST: ENGINEER
By: >n' i
Brian S. Darby,45.E.
Associate
W ALSH RANCH-flUNAW AY-2
J�C66
ENGINEERING CONTRACT �
Page 14 of 14 `
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the facilities made by the
-1-
permitting authority. If such changes are required, the Engineer shall notify the City and
an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that.the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall fumish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
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10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineer's recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies_ The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
-3-
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the quality of the executed work.
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23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
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EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for water and/or sanitary sewer
improvements for the following:
Water Main Extension to serve Walsh Ranch, Phase I.
D.O.E. No. 4158, Water Project No. PW77-060770140580
31,000 LF of 30-inch Water Line
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and coordinate
various aspects of the project and to ensure that the project stays on schedule. The
anticipated meetings include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of Engineering and
other departments that are impacted by the project).
One (1) informational meeting with representatives from the Old Weatherford Road
Neighborhood Association.
One (1) informational meeting with the owners of the property which the Phase I Water
Line will cross (other than Walsh property).
One (1) review meeting at completion of the City's review of the conceptual engineering
plans.
b. Data Collection
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In addition to data obtained from the City, ENGINEER will research and make efforts to
obtain pertinent information to aid in coordination of the proposed improvements with any
planned future improvements that may influence the project. ENGINEER will also identify
and seek to obtain data for existing conditions that may impact the project including;
utilities, City Master plans, property ownership as available from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities, including
utilities owned by the City, TxDOT and railroads. These entities shall also be contacted if
applicable, to determine plans for any proposed facilities or adjustment to existing facilities
within the project limits. The information obtained shall be shown on the concept plans.
The ENGINEER shall show the location of the proposed utility lines, existing utility lines
and any adjustments and/or relocation of the existing lines within the project limits.
ENGINEER shall complete all forms necessary for City to obtain permit letters from
TxDOT and railroads and submit such forms to the City. City shall be responsible for
forwarding the forms to the affected agencies for execution.
2. Monthly Progress Report
The ENGIENER shall submit a progress schedule after the design contract is fully executed. The
schedule shall be updated and submitted to the CITY along with monthly progress report as
required under Attachment B of the contract.
3. Contractor d-holes
ENGINEER shall have contractor d-hole each end of sleeves previously constructed by City of
Fort Worth field operations under 1-20. Location, elevation, size, and condition will be verified.
PART B - CONSTRUCTION PLANS AND SPECIFICATIONS
1. Route Study
a. The ENGINEER will meet with affected parties as outlined in Part A above to
gather information pertinent to the alignment of the proposed Water Line improvements.
b. ENGINEER will analyze alternative for the Water Line routing along with future
Westpoint Boulevard and Walsh Ranch Parkway roads. Viable alternative will be depicted
in exhibits. The vertical profile of the proposed Water Line will be considered in the Route
Study. The ENGINEER shall submit a copy of the Route Study which includes layouts
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and preliminary right-of-way needs for the ENGINEER's recommended plan.
2. Conceptual Engineering
L Surveys for Design
a. After approval of the Route Study, the ENGINEER will perform field
surveys to collect horizontal and vertical elevations and other information which will
be needed for use by the ENGINEER in design and preparation of plans for the
project. Information gathered during the survey shall include topographic data,
elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location
and buried utilities, structures, and other features relevant to the final plan sheets.
b. Specifically, the design survey will include the following:
1) HORIZONTAL & VERTICAL CONTROL — Establish horizontal and
vertical control along the route of the project. Vertical control shall be
established from the GPS control points established by TranSystems. The
horizontal control shall be established and densified from GPS control
points established by TranSystems for the Walsh Ranch Projects. Set five
permanent monuments (concrete with City of Fort Worth cap) for future
use. Set project benchmarks at approximate 2,000-foot intervals for
construction use for the project.
2) EASEMENT PREPARATION & PLATTING SERVICES — Prepare
five (5) permanent easements for the proposed sanitary sewer line with
legal descriptions and exhibits. The easements shall be tied to the Texas
State Plane Coordinate System North Central Zone NAD 83. Prepare five
(5) temporary construction easements for the proposed sanitary sewer line
with legal descriptions and exhibits. Prepare a boundary surrey of the
proposed tank site and prepare a plat of the tank site for submittal to the
City of Fort Worth.
3) CENTERLINE LOCATION — Locate the proposed centerline in the
field after the City approves the route.
4) BORE HOLES & DE-HOLES — Stake sixty-three (63) bore holes
and four (4) de-holes for the project and provide X, Y & Z coordinates to
the engineer. The location of the bore holes and de-holes are as follows:
48 bore holes along the proposed waterline route, 5 bore holes at the tank
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storage site, 10 bore holes at IH-20 crossings and 4 de-holes at the
existing IH-20 pipe crossings.
5) TOPOGRAPHIC SURVEY — Provide a topographic survey for the
project. Locate all the existing features within the topographic limits
including but not limited to power poles, trees or tree lines, buildings,
sanitary sewer clean-outs, paving, fences, property corners, driveways,
culverts, water valves, sanitary sewer manholes and grade breaks. The
limits of the topographic survey shall be 100 feet wide (50 feet left of and
right of the proposed centerline or extending 100 feet north of the north
right-of-way line of IH-20). Provide a topographic survey of the proposed
water tank site as required.
6) DELIVERABLES — Prepare a digital design drawing in AutoCAD R-
2000 showing all visible existing features located, property lines including
the right-of-way of IH-20 & IH-30 and one foot interval contours along the
DTM, an ASCII point file and a hardcopy of the field notes and
benchmarks.
C. Engineer Will Provide The Following Information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
CITY Department of Engineering. All text data such as plan and profile,
legal descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, all
drawing files shall be provided in MicroStation (DGN) or Autocad (DWG or
DXF) format (currently Release 2002), or as otherwise approved in writing
by the CITY, and all data collected and generated during the course of the
project shall become the property of the CITY.
The minimum information to be provided in the plans shall include the
following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
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a. Identified (Existing City Monument #8901, PK Nail, 5/8" Iron
Rod)
b. X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the inlet in
the South curb line of North Side Drive at the East end of radius at
the Southeast corner of North Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal control points, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification and Personnel/Vehicle Identification
Prior to conducting design survey, ENGINEER will notify affected residents of the project
in writing. The notification letter shall be on company letterhead and shall include the
following: project name, limits, DOE project no., Consultant's project manager and phone
no., scope of survey work and design survey schedule. The letter will be reviewed and
approved by the City prior to distribution. When conducting site visits to the project
location, the consultant or any of its sub-consultants shall carry readily visible information
identifying the name of the company and the company representative. All company
vehicles shall also be readily identifiable.
iii. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 90 days after Notice to
Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the proposed
improvements and furnish four (4) copies of the concept engineering plans which
includes layouts, preliminary right-of-way needs and cost estimates for the
ENGINEER's recommended plan. ENGINEER shall perform remaining field
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surveys required for final design of selected route(s). The ENGINEER shall also
evaluate the phasing of the water, sanitary sewer, street and drainage work, and
shall submit such evaluation in writing to the City as a part of the concept phase of
the project. All design shall be in conformance with Fort Worth Water Department
policy and procedure for processing water and sewer design. ENGINEER shall
review the City's water and sewer master plan and provide a summary of findings
pertaining to the proposed project.
3. Preliminary Engineering
Upon approval of Part B, Section 1, ENGINEER will prepare preliminary construction plans as
follows:
a. Overall water and/or sanitary sewer layout sheets and an overall easement layout
sheet(s).
b. Preliminary project plans and profile sheets which show the following: Proposed
water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water
service lines and meter boxes, gate valves, isolation valves and all pertinent information
needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition
Names) along with property ownership shall be provided on the plan view.
C. For sewer lines, pipelines schedule for point repairs, rehabilitation and replacement
will be located on the base sheets prepared from survey information gathered under Part
B, Section 1. Conflicts shall be resolved where pipelines are to be rehabilitated on the
same line segment. Base sheets shall reference affected or adjacent streets. Where
open-cut construction is anticipated, below and above ground utilities will be located and
shown on the base sheets.
d. Existing utilities and utility easements will be shown on the plan and profile
sheets. ENGINEER will coordinate with utility companies and the City of Fort Worth to
determine if any future improvements are planned that may impact the project.
e. The design for sewer service line reroute/relocation will be provided if the flow
line elevation of the sewer service can be determined from the cleanout location. If this
elevation cannot be determined during design survey, the design shall be provided after
award of the construction contract as specified in Section A, Part 1b.
f. The ENGINEER shall make provisions for reconnecting all water and/or
wastewater service lines which connect directly to any main being replaced, including
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replacement of existing service lines within City right-of-way or utility easement. When
the existing alignment of a water and sanitary sewer main or lateral is changed,
provisions will be made in the final plans and/or specifications by the ENGINEER to
relocate all service lines which are connected to the existing main and connect said
service lines to the relocated main.
g. The ENGINEER will prepare standard and special detail sheets for water line
installation and sewer rehabilitation or replacement that are not already included in the
D-Section of the City's specifications. These may include connection details between
various parts of the project, tunneling details, boring and jacking details, waterline
relocations, details unique to the construction of the project, trenchless details, and
special service lateral reconnections.
h. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing easements
where open-cut construction or relocation of existing alignments is probable. Temporary
and permanent easements will be appropriated based on available information and
recommendations will be made for approval by the City.
i. Geotechnical Services
For purposes of this proposal, it is assumed that all borings are accessible to all-terrain
drilling equipment. In addition, it is assumed that no underground utilities exist at boring
locations.
1. Subsurface Exploration
Based on past experience in the vicinity of the project, we anticipate subsurface
conditions to consist of soils and rock of the Duck Creek, Kiamichi, and Goodland
geological formations.
Experienced drillers and technicians will evaluate subsurface conditions with a total
of 63 sample borings as follows:
Water Line - 48 borings to 25 feet
Ground Storage Tank- 1 boring to 30 feet plus
4 borings to 20 feet
1-20 Crossings - 10 borings to 25 feet
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The field personnel will drill the borings using truck-mounted equipment. Cohesive
and non-cohesive soil samples will be obtained using 3-inch diameter Shelby tube
samplers and 2-inch diameter standard split-spoon samplers, respectively. In
addition, rock encountered will be evaluated by use of Texas Department of
Transportation (TXDOT) cone penetration tests. A soils logger will extrude the
samples in the field, check the samples for consistency with a hand penetrometer,
carefully wrap them to preserve their condition, and return them to the laboratory
for testing. A log of each boring will be prepared to document field activities and
results.
It is understood that boring locations will be staked by Dunaway Associates, Inc.
prior to field drilling. Locations of the borings will be shown on the plan of borings.
At the completion of drilling operations, boreholes will be backfilled with drill
cuttings and plugged at the surface by hand tamping.
2. Laboratory Services
Considering the planned facilities, anticipated soil conditions and geology,
laboratory tests will be required for classification purposes, and to determine
strength characteristics. The following types of tests are therefore recommended:
- moisture content and soil identification
- liquid and plastic limit determinations
- unconfined compression tests on soil
- unit weight determinations
- absorption pressure and/or one-point pressure swell tests
- consolidation test
The specific types and quantities of tests will be determined based on geologic
conditions encountered in the borings.
3. Engineering Services
An engineering report will be prepared to present the results of the field and
laboratory data together with our analyses of the results and recommendations.
We will provide three copies of the report. The report will address:
- general soil, rock, and ground-water conditions
- comments about general excavatability of onsite soil and rock
- recommendations for ground storage tank foundation type, depth and allowable
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loading
- recommendations for tank floor slab support, including an evaluation of the swell
characteristics of the subgrade soils
- foundation construction requirements
- earthwork recommendations
Items other than those specified above, which are revealed by these studies or are
necessitated by a change in project scope, may require revised field, laboratory,
and engineering services. These services, if required and requested, will be
performed as Additional Services. Additional Services are described in Section Il.
j. Easement Acquisition
OWNER CONTACT: Each owner will be contacted to inform them of the project and
seek right of entry for surveying as well as environmental and geo-technical work to be
performed on the property.
APPRAISAL/MARKET STUDY: The ENGINEER's agent shall provide Market Study
with price ranges to be approved by the City of Fort Worth prior to negotiations with the
property owners. The Market Study will be completed by an independent appraiser who
will also complete the appraisals is such are necessary. If negotiations are not
successful based on these ranges, the City may authorize the independent appraiser
under the management of the ENGINEER'S agent to provide an appraisal of the
property to use in further negotiations. The fixed fee presented in Exhibit "B-3C"
includes the Market Study, Negotiations, and Project Management. The appraisal fee
and condemnation fee are listed separate in Exhibit "13-3C". If the Appraisal is not
necessary on a particular property, the City will not be billed for that parcel. The fixed
fee presented in Exhibit "B-3C" also provides for the Appraiser to be present and testify
at condemnation proceedings if requested by the City. The fee is based on the
assumption that approximately 3 hours of the Appraiser's time will be spent attending
and testifying at the hearing. If the Appraiser's assistance with the condemnation
proceedings is not necessary, the City will not be billed for that parcel. Should additional
time be required, the Appraiser's fee would be based on their hourly rate.
The appraisals and Market Study will be prepared by State Certified appraisers in
accordance with the Uniform Standards of Professional Appraisal Practice (USPAP).
The appraisals will be suitable for use in condemnation proceedings if necessary. The
ENGINEER's agent will present to the City of Fort Worth a copy of the appraisals for the
City's approval.
TITLE INFORMATION: This contract assumes that Title Policies will be purchased by
the City of Fort Worth at the time of closing. All closing costs to be paid by the City of
Fort Worth.
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The ENGINEER's agent shall review liens or other exceptions reported in the Title
Commitment. The ENGINEER's agent shall be responsible for the determination of the
location and the effect of any utility easements. The ENGINEER's agent shall report the
results of the Title Commitment to the City, recommending the disposition of the
exceptions. The decision whether the reported exceptions are acceptable or must be
eliminated will be the responsibility of the City. Any action required to clear title is not
included in the Scope of Work for this project, and if this task is necessary, will require
an amendment to the contract.
RECOMMENDED NEGOTIATING PRICE: The offer to purchase the properties will be
based on the Market Study and/or Appraisals as indicated above. The City will approve
the value to be used in negotiation and the range of negotiating authority to be given to
the ENGINEER's agent.
NEGOTIATION: The ENGINEER will provide the services of qualified right-of-way
agents to secure the required easements for the project.
The ENGINEER's agent will negotiate on behalf of the City. The ENGINEER's agent
will provide a good faith effort to acquire all the rights-of-way through a negotiation
process, which will generally consist of no less than three contacts with the property
owner or his authorized representative. Generally, no more than five contacts will be
necessary to reach an agreement with the property owner or to determine that further
negotiations will be non productive and the eminent domain actions will be necessary to
acquire the property. If absentee owners are involved, the negotiations may be
conducted via telephone, fax, or by mail. No travel outside of the project area is
included in the scope of this project.
The initial offer made to the property owner will be based on the value approved as
previously discussed in the paragraph entitled VALUATION OF PARCELS. All counter-
offers by the property owner along with the ENGINEER's agent's recommendations will
be presented to the City for their consideration. The City must approve such counter
offers before the ENGINEER's agent will be authorized to agree to the requested
changes. All monetary offers made to the property owners will be within the limits
authorized by the City in the various stages of the negotiation.
After reaching an agreement with the landowner on the consideration and all other
terms of the transaction, the ENGINEER's agent will forward to the City a Memorandum
of Agreement (M/A) executed by the property owner to be ratified by the City. This M/A
sets forth the compensation and any other terms and conditions agreed upon. The City
will be responsible for obtaining the City's ratification and for returning the ratified M/A to
the ENGINEER. The ENGINEER'S agent will then inform the Title Company that the
parcel is ready for closing. The payment to the property owner and the closing
procedures will be in compliance with the procedures defined in the paragraph entitled
CLOSING PROCEDURES, which will be discussed later.
In the event these good faith efforts fail to produce a satisfactorily negotiated easement,
the ENGINEER's agent will recommend to the City that the City use its power of
Eminent Domain to acquire the right-of-way.
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CLOSING PROCEDURES: Closing Procedures — The ENGINEER'S agent will
coordinate contacts with the City and Title Company for the closing of the transaction.
Payment to the property owner will be made through the Title Company at closing. The
Title Company will record the documents upon closing. The documents will be returned
to the ENGINEER'S agent after recording who will then submit the original document
and title policy to the City.
DOCUMENTATION: Written documentation will be maintained for each property in a
separate parcel file. The ENGINEER will include, as a minimum, the name, address
and telephone number of the property owner and tenant, the property owner's
verification of title information, the legal description and plat, the authorized negotiating
price, and a copy of the right-of-way conveyance and curative documents. The
ENGINEER's agent will provide a monthly progress report on the acquisition, which will
be submitted to the City.
RELEASE OF TEMPORARY CONSTRUCTION EASEMENTS: Upon completion of
construction and final acceptance of the project by the City of Fort Worth, the
ENGINEER'S agent will perform the necessary tasks to release the temporary
construction easements.
k. Cathodic Protection System Design
1, Document Review& Project Management
This task consists of all the preparatory work preceding the detailed testing in the
field. The specific elements of Task 1 are as follows:
The pipeline construction drawings will be reviewed at our Houston, Texas office.
The purpose of the review will be to determine pipe depth and location of
pipeline features, and to select field sites for testing.
The Principal Engineer will define the project requirements and meet with the
Senior Corrosion Specialist to develop the field test work plan.
Also under this task, the Technician will assemble all of the test equipment and
confirm proper calibration and operation of all instrumentation.
2. Field Survey
It is anticipated that the field survey of the project will require 4 days (10
hours/day) of field time, including the time required to transport manpower and
equipment to and from the job-site. The Senior Corrosion Specialist and
Technician will perform the field tests. Field survey work will include the
following:
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Soil resistivity measurements will be recorded in accordance with ASTM G57-95.
Measurements will be performed form grade to depths of five, ten and fifteen
feet. A total of thirty-three (33) sets of readings will be recorded at approximately
1,000-foot intervals, including one set at each end of the pipeline.
Soil samples will be provided to Corrpro by the geotechnical firm with one
sample from fifteen (15) borings, collected near the bottom of the proposed
pipeline, at that specific location. In addition, if possible, groundwater samples
will also be collected and analyzed from any water crossing located along the
pipeline route.
Pipeline alignment will be surveyed with respect to crossings of foreign pipelines
and paralleling utility systems. Existing cathodic protection systems and
locations of foreign line test stations will be identified. The impact of the foreign
pipeline crossings will be assessed.
Pipeline alignment will be surveyed for possible induced AC interference and the
need for protection under fault conditions.
Dimensional field sketches will be created of possible locations for cathodic
protection anodes. Locations of secondary AC service and sites for the
installation of sacrificial anodes will be noted.
3. Data Analysis and Lab Work
Following the completion of the field survey, the crew will return to Houston. All
electrical data will be processed and the soil samples will be tested. Included
under this task are all of the following:
Soil resistivity test data will be evaluated including the use of Barnes Layer
techniques for determining resistivities of the soil layer where the pipe is to be
installed.
Soil samples will be tested in the laboratory for moisture content, pH, chloride ion
concentration, sulfide ion concentration and conductivity. Water samples will be
similarly tested, with the exception of moisture content. Sulfate ion
concentrations will be determined for water samples as well.
AC and DC interference test data will be tabulated and analyzed using computer
models.
All data will be compiled and an overall analysis of the conditions for galvanic
and electrolytic corrosion along the pipeline route will be performed.
4. Corrosion Protection Design
Following the analysis of the electrical data and the soil test results, corrosion
protection and AC/DC interference mitigation requirements will be defined for
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ductile iron, concrete cylinder pipe and steel pipe. Design criteria will include
minimizing the impact of the severe soil stresses in the area and a preference for
sacrificial anode versus impressed current cathodic protection. Specific design
deliverables will include specifications for:
- Pipe Joint Electrical Continuity Bonding
- Flange Isolation
- Electrical Isolation at Cased Crossings
- Test Stations
- Stray Current Interference Mitigation at Foreign Pipeline Crossings
- AC Interference Mitigation
- Cathodic Protection
5. Construction Support
During the construction support phase of the project, Corrpro Companies, Inc.
will provide technical services to:
Review shop drawing submittals for joint bonding, electrical isolation, test
stations, cathodic protection and AC/DC interference mitigation systems.
Perform two days of inspector training, one at the beginning of pipeline
construction, and the second at the beginning of the cathodic protection and
interference system(s) construction.
Two days in the field to observe the final system commissioning and interference
tests performed by the Contractor after installation of the cathodic protection and
interference mitigation systems.
Review Contractor system commissioning reports.
I. Corps of Engineers Section 404 Permit
Conduct the Routine Wetland Delineation in accordance with the U. S. Army Corps of
Engineers Wetlands Delineation Manual (January 1987). The procedures are as follows.
Routine Wetland Delineation: Perform a Routine Wetland Delineation to identify USACE
jurisdictional areas on the subject site for purposes of permitting under Section 404 of the
Clean Water Act (1972). The delineation should take approximately two weeks to
complete.
Prepare Delineation Report: Upon completion of the delineation, prepare a written report
that provides the findings, conclusions, and recommendations of the delineation. The
report should take two weeks to complete.
EA1-13
2002113—SUP-SCOP EEX-A-1 03-0728 BSD.doc
Submit the Delineation Report: We will not submit the Delineation Report to the Region 6
Office of the USACE in Fort Worth, Texas, unless a permit will be necessary for the site
and only at the request of City of Fort Worth.
Nationwide 12 Permit Preparation: Prepare documentation and coordinate with the
USACE for the proposed work under Nationwide 12 Permit to the USACE.
M. Archaeological Survey
1. Secure an archaeological survey permit from the Texas Historical
Commission.
2. Conduct a records search to determine if cultural resources have been
recorded in the area of the proposed project, or are known to avocational
archaeologists who may be members of the Northeast Texas or the Texas
Archeological Societies.
3. Conduct a comprehensive on-the-ground survey of the trail routes. We will
survey a 30' wide trail corridor for cultural resources. Shovel-testing and other
subsurface inspection of buried soil or cultural zones will be done on an as-needed
basis following the guidelines developed by the Council of Texas Archeologists and
followed by the Texas Historical Commission, Archeology Division. We estimate
that up to 44 shovel tests will be excavated along the trail routes. Additional tests
may be needed to define site deposits if they are found within the corridor in the
upland or along ridges. Based on the depths of the soils described by the Soil
Conservation Service and the location in the watershed, we do not expect that
backhoe trenching will be needed.
4. Carry out detailed artifact analysis as needed and prepare the records and
artifacts for curation at the Texas Archeological Research Laboratory.
5. Prepare a written report which will be submitted to the Texas Historical
Commission (THC) for review and comments, and will meet the standards for short
reports prepared by the Council of Texas Archeologists.
6. Revise the report after review by THC, if needed, and submit 20 copies of
the final report to THC and 3 copies to the City of Fort Worth.
EA1-14
200211 3SUP-SCOPE EX-A-1_03-0728—BSD.doe
n. Storm Water Pollution Prevention Plan
ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for
the project for use by the Contractor during construction. The City of Fort Worth's
example will be used as a template. ENGINEER will prepare drawings and details for the
proposed SWPPP improvements that the Contractors must use during construction.
Contractor shall be responsible for filing the SWPPP plan with the appropriate regulatory
agencies.
o. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry will be in
conformance with "Submittal of Information to Real Property for Acquisition of Property".
P. Utility Clearance Phase
The ENGINEER will consult with the City's Water Department, Department of Engineering,
and other CITY departments, public utilities, private utilities and government agencies to
determine the approximate location of above and underground utilities, and other facilities
that have an impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary construction
plans to the City's Utility Coordinator for forwarding to all utility companies, which have
facilities within the limits of the project.
q. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be submitted to City 120 days
after approval of Part B, Section 1.
ii. The ENGINEER shall deliver two (2) sets of preliminary construction plans
and two (2) sets of specifications and contract documents to CITY for review.
Generally, plan sheets shall be organized as follows:
EA1-15
2002113 SUP-SCOPE EX-A-1 03-0728 BSD.doc
Cover Sheet
Easement layout (if applicable)
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. ENGINEER shall assist City
in selecting the feasible and/or economical solutions to be pursued.
r. Review Meetings with City
The ENGINEER shall attend one (1) meeting with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to proceed with Final
Design for Final Review.
S. Public Meeting
After the preliminary plans have been reviewed and approved by the City, the ENGINEER
shall prepare project exhibits, provide the CITY with the database listing the names and
addresses of all residents and business to be affected by the proposed project, and attend
public meeting to help explain the proposed project to residents. The CITY shall mail the
invitation letters.
4. Final Engineering Plan Submittal
a. Final Construction Documents shall be submitted to CITY 30 days after approval of
Part B, Section 2.
Following CITY approval of the recommended improvements, the ENGINEER shall
prepare final plans and specifications and contract documents to CITY (each sheet shall
be stamped, dated, and signed by the ENGINEER) and submit two (2) sets of plans and
construction contract documents within 15 days of CITY's final approval. Plan sets shall be
used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost with the final
plans submitted.
EA1-16
2002113 SUP-SCOPE—EX-A-1 03-0728 BSD.doc
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to forty-five
(45) sets of the final approved and dated plans and specifications and contract documents
for the projects to the CITY for distribution to potential bidders. Proposal will be delivered
in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and delivery of
addenda to plan holders and responses to questions submitted to the DOE by prospective
bidders. Engineer shall attend the scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The
ENGINEER shall attend the project bid opening develop bid tabulations in hard copy and
electronic format and submit four(4) copies of the bid tabulation.
c. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or construction
changes, if necessary.
PART D - RECORD DRAWINGS
The Engineer shall prepare record drawings from information submitted by the CITY inspectors.
EA1-17
200211 3SUP-SCOPE EX-A-1 03-0728 BSD.doc
EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: GROUND STORAGE TANK
The following tasks outline the scope of services to perform preliminary engineering, design,
and inspection services for the Walsh Ranch Water Facilities — Phase I: Ground Storage Tank.
The scope consists of five (5) main tasks with subtasks as follows:
Task 1 Preliminary Design
Engineer will conduct preliminary design/evaluation for the proposed ground storage tank
consisting of the following sub-tasks.
A. Tank Sizing Evaluation — Engineer shall review existing reports and studies and shall
evaluate proposed demands for the Walsh Ranch Development and the City of Aledo to
determine the final sizing of the ground storage tank.
B. Tank Siting/Construction Method for Elevation Requirements Evaluation — Engineer
shall investigate/evaluate proposed sites and the construction requirements for each site
and recommend a site to the Owner. The site evaluation will include tank construction
provisions to accommodate the required overflow elevation of the tank. A maximum of
four (4) sites will be evaluated. A geotechnical investigation will be conducted on the
proposed site.
C. Evaluation of steel versus pre-stressed concrete tank — Engineer shall conduct a life-
cycle cost analysis of steel versus pre-stressed concrete tanks for the proposed tank. A
recommendation shall be made for construction materials.
D. Preliminary Cost Estimate — Engineer shall develop a preliminary construction cost
estimate for construction of the tank.
E. Preliminary Engineering Report — Items A through D shall be summarized into a
preliminary engineering report. The preliminary engineering report shall be so written as
to be incorporated into the overall preliminary engineering report for the Phase I Water
Facilities.
Task 2 Final Design
A. General
1. Engineer will conduct monthly progress meetings during the design phase with CITY
staff to review work completed to date, project schedule, and other issues. These
meetings will be approximately 1-hour in duration.
EA2-1
2002113 SUP-SCOPE EX-A-2 03-0728 BSD.doc
2. Engineer will perform project management duties through the design phase,
including tracking budget and schedule and meeting with CITY staff as required.
3. Engineer will perform quality assurance/quality control procedures during the design
phase. Those procedures will include a technical review of the 60 percent and 90
percent review documents.
B. Plans and Specifications
1. The Engineer will prepare complete contract documents (plans and specifications)
for use in bidding and constructing the work associated with the improvements
project. The design will include, but not necessarily be limited to:
■ Site Work for the Ground Storage Tank Area
■ Yard piping in the Ground Storage Tank Area
■ Flow Metering and Level Monitoring as Required at the Ground Storage Tank
■ Design of the Ground Storage Tank
■ Electrical and Instrumentation
■ Cathodic Protection (if required)
2. Engineer will provide CITY with five (5) sets of half-size review documents at the 60
percent design completion and five (5) sets of full-size review documents and
specifications at the 90 percent design completion. The 60 and 90 percent reviews
will be performed on a single design package. The packages will be split following
90 percent.
3. Engineer will meet all requirements for notification and submission to the TCEQ for
review/approval of documents.
C. Cost Estimate
1. Engineer will prepare opinions of probable cost for the construction of the
improvements at the 60 percent design completion stage and when final contract
documents are completed.
D. Bidding
1. Engineer will attend the pre-bid conference for the construction project and answer,
by written addenda, contractors and supplier's functional and technical questions
during the bidding phase.
EA2-2
2002113 SUP-SCOPE EX-A-2 03-0728 BSD.doc
2. Engineer will provide clarifications and answer questions from prospective bidders
and vendors during the bidding phase. If necessary, such clarifications will be
included in the addenda.
3. Engineer will review the bids for the Ground Storage Tank and associated facilities
and provide a recommendation for award.
Task 3 Design Services During Construction
Design services during construction will be performed for two construction packages. The
following subtasks pertain to each of two packages
A. General
1. Engineer will attend monthly construction progress meetings. Up to 12 total
meetings will be attended for each construction package.
2. Engineer will make periodic visits to the project site to observe the progress and
quality of the various aspects of the contractors' work. Engineer will participate in
substantial completion and final completion walkthroughs.
3. Engineer will perform project management duties similar to those in the previous
phases, throughout construction.
B. Submittal Review
1. Engineer will perform technical and functional reviews of all shop drawings and
submittals.
2. Engineer will respond to all contractor requests for information (RFI).
3. Engineer will review and comment on all Change Order (CO) requests and initiate
CO requests when appropriate.
4. Engineer will log-in, track, and distribute submittals to the various disciplines and
subconsultants.
C. Record Drawings
1. Engineer will prepare Record Drawings using Contractor's "As-Built" plans as a
basis for making changes. The Record Drawings will be produced in AutoCAD
format.
EA2-3
2002113 SUP-SCOPE EX-A-2 03-0726 BSD.doc
2. The AutoCAD files for the Record Drawings will be delivered to CITY staff on
computer diskette. In addition, one set of mylar reproducible drawings will be
provided.
Task 4 Resident Project Representative
Engineer shall provide a part-time resident project representative (RPR) for the duration of the
construction of the ground storage tank and associated facilities (site preparation, yard piping,
controls, etc.). The time period for resident project representative shall not exceed 9 months.
The duties and responsibilities of the RPR are included in Appendix B to this agreement.
Task 5 Additional Services
The following additional services will be performed.
Geotechnical Investigation — Conduct a geotechnical investigation of the proposed tank site.
EA2-4
2002113 SUP-SCOPE EX-A-2 03-0728 BSD.doc
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $965,406.95.
Payment of the total lump sum fee shall be considered full compensation for the
services described in Attachment "A" for all labor materials, supplies, and
equipment necessary to complete the project.
B. The Engineer shall be paid in partial payments as described in Exhibit "B-1" upon
receipt of individual invoices from the Engineer. In this regard the Engineer shall
submit invoices for partial payments as described in Exhibit "13-1", Section 1 -
Method of Payment.
II. Schedule
Design services for this project shall be completed 345 days after the "Notice to
Proceed" letter is issued.
AB - 1
200 2113COMP-SCHED-ATT-B 03-0729 BSD.doc
EXHIBIT "13-1"
METHOD OF PAYMENT
(SUPPLEMENT TO ATTACHMENT "B")
COMPENSATION
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
Method of Payment
Partial payment shall be made monthly upon City's approval of an invoice from the
ENGINEER outlining the estimated current percent complete of the total project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of the Concept Design, a sum not to exceed 40 percent of
the maximum fee.
Until satisfactory completion of the Preliminary Plans, a sum not to exceed 75 percent of
the maximum fee, less pervious payments.
Until satisfactory completion of Phase 3, Final Design Plans and Specifications, a sum
not to exceed 90 percent of the maximum fee, less previous payments.
The balance of the earnings, less previous payments, shall be payable after Bid opening
for the Project has been conducted.
EB - 1
2002113 COMP-SCHED-ATT-B 03-0729 BSD.doc
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
(SUPPLEMENT TO ATTACHMENT "B")
COMPENSATION AND SCHEDULE
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
Employee Classification Rate/Hour (or Range)
Principal $100-$120
Project Manager/Planner $85-$120
RPLS $65-$100
Design Engineer $70-$100
Designer/CAD Operator $55-$80
Survey Technician $40-$60
Draftsman $40-$70
Clerical $45-$60
Survey Crew $70-$110
Reimbursables Cost + 10%
Mileage $0.36 Per Mile
Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual
invoice cost plus ten percent (10%).
EB - 2
2002113 COMP-SCHED-ATT-B 03-0729 BSD.doc
EXHIBIT "B-3A"
SUMMARY OF TOTAL PROJECT FEES
(SUPPLEMENT TO ATTACHMENT B)
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
Phase Scope of Services Tier Fee %
Design Services Water Design $965,406.95
Proposed M/WBE Sub- Fee %
Consultants Services
Gorrondona & Associates, Inc. Survey 1 $113,000.00 12%
James Daniels & Associates, Easement Acquisition 1 $30,500.00 3%
Inc.
ANA Consultants Engineering 2 $90,000.00 9%
Mas-Tek Engineering & Geotechnical 2 $ 15,000.00 2%
Associates, Inc.
Total M/WBE Sub-Consultants $248,500.00 26%
City M/WBE Participation goal 24%
EB -3A - 1
2002113 COMP-SCHED-ATT-B 03-0729 BSD.doc
EXHIBIT "B-3A"
SUMMARY OF TOTAL PROJECT FEES
Proposed Non-M/WBE Sub-
Consultants Services Fee %
Camper Dresser & McKee, Inc. ° �
Mr. Richard W. Sawye, P.E., VP Water Tank $184,829.00 19/o
801 Cherry Street, Unit 21, #2340 Design
Fort Worth, TX 76102
Phone: (817) 332-8727
E-mail: saweyrw@CDM.com
CMJ Engineering, Inc.
Mr. Charles M. Jackson, P.E. Geotechnical $42,400.00 4%
President
7636 Pebble Drive
Fort Worth, TX 76118
Phone: (817) 284-9400
E-mail: cjackson@cmjengr.com
Corrpro Companies, Inc. Corrosivity Study $18,680.00 2%
Mr. Ken Evans, Asst. Eng. Mgr. and Cathodic
7000 B Hollister protection
Houston, TX 77040
Phone: (713) 460-6000
Email: kevans@ cor ro.com
Reed Engineering Wetlands $6,500.00 1%
Mr. David L. Stelly, Environmental Delineation and
Scientist Nation 12
2424 Stutz Drive, Suite 400 Permitting
Dallas, TX 75235
Phone: (214) 350-5600
Email: dstelly@reed-engineering.com
A R Consultants, Inc. Archaeological $12,800.00 1%
Mr. Jesse Todd, MS, MA, Research
Archeologist
P.O. Box 820727
Dallas, TX 75382-0727
Phone: (214) 368-0478
E-mail: arcdigs@aol.com
Contractor D-holes Engineering $8,000.00 1%
Circle C Construction
Mr. William J. Schultz
President
P.O. Box 40328
Fort Worth, Texas 76140
Phone: (817) 293-1863
Email: circlecl@msn.com
Total Non-M/WBE Sub-Consultants $273,209.00 28%
EB -3A- 2
2002113 COMP-SCHED-ATT-B 03-0729 BS D.doc
EXHIBIT "13-313"
FEE SUMMARY
(SUPPLEMENT TO ATTACHMENT "B")
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
BASIC SERVICES =
Curve "B" 5.3% (0.053 x $ 5,841,000.00) (0.85)
Basic Services Fee = $ 263,137.05
TOTAL BASIC SERVICES = $ 263,137.05
TOTAL SPECIAL SERVICES = $ 702,269.90
GRAND TOTAL = $ 965,406.95
EB-3B
2002113 COMP-SCHED-ATT-B 03-0729 BSD.doc
EXHIBIT "B-3C"
BREAKDOWN OF SPECIAL SERVICES
(SUPPLEMENT TO ATTACHMENT "B")
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
Special Services
1. Additional Engineering Services = $ 61,200.00
See scope of services description in Exhibit "A-1", Part A
• Coordination meetings (up to four) $ 1,600.00
• Common Coordinate system $ 1,000.00
• Water line sizing review $ 4,000.00
• Ground Storage Tank $ 6,000.00
• Road Alignment $ 12,000.00
• Site Visits (up to three) $ 3,600.00
• Additional design for 5 highway crossings $ 33,000.00
2. Ground Storage Tank & Site Design = $ 289,829.00
See scope of services description in Exhibit "A-2"
• Preliminary Design $ 20,809.00
• Final Design $ 107,042.00
• Design Services During Construction $ 34,511.00
• Resident Project Representative $ 22,466.00
• Additional Services $ 105,000.00
3. Design Survey & Easement Document Preparation = $ 113,000.00
See scope of services description in Exhibit "A-1", Part B, Section 2.i.
• Horizontal &Vertical Control $ 15,000.00
• Easement Preparation & Platting Services $ 28,000.00
• Centerline Location $ 10,000.00
• Bore Holes & De-Holes $ 12,000.00
• Topographic Survey $ 30,000.00
• Deliverables $ 18,000.00
4. Easement Acquisition = $ 30,500.00
See scope of services description in Exhibit "A-1", Part B, Section 3.j.
• Appraisal / Market Study 4 parcels @ $4,250.00 = $ 17,000.00
• Appraisals 4 parcels @ $2,750.00 = $ 11,000.00
• Condemnation Assistance 4 parcels @ $375.00 = $ 1,500.00
(approximately 3 hours)
• Release Temp. Const. Easements 4 parcels @ $250.00 = $ 1,000.00
5. Geotechnical Services = $ 42,400.00
See scope of services description in Exhibit "A-1", Part B, Section 3.i.
• Subsurface Exploration $ 26,555.00
• Laboratory Services $ 5,770.00
• Engineering Services $ 10,075.00
EB-3C-1
2002113 COMP-SCHED-ATT-B 03-0729 BSDAoc
EXHIBIT "B-3C"
BREAKDOWN OF SPECIAL SERVICES
6. Cathodic Protection Design = $ 18,680.00
See scope of services description in Exhibit "A-1", Part B, Section 3.k.
• Document Review and Project Management $ 550.00
• Field Survey $ 8,375.00
• Data Analysis and lab Work $ 2,360.00
• Corrosion Protection Design $ 2,595.00
• Construction Support $ 4,800.00
7. Archaeological Survey = $ 12,800.00
See scope of services description in Exhibit "A-1", Part B, Section 3.m.
• Archaeological survey permit $ 100.00
• Cultural resources record search $ 80.00
• Ground survey $ 10,500.00
• Artifact analysis $ 910.00
• Written report $ 560.00
• Report submittal $ 650.00
8. Corps of Engineers Section 404 Permit = $ 6,500.00
See scope of services description in Exhibit "A-1", Part B, Section 3.1.
• Field Services $ 1,500.00
• Engineering Analysis & Report $ 5,000.00
9. Contractor D-holes = $ 8,000.00
See scope of services description in Exhibit "A-1", Part A, Section 3
10. Permits = $ 11,000.00
Texas Department of Transportation TROE's and Construction Utility Permits (up to 5)
Corps of Engineers Construction Permit (up to 3)
11. Temporary Right of Entries = $ 1,500.00
Parcels (up to 5)
12. Storm Water Pollution Prevention Plans = $ 4,000.00
See scope of services description in Exhibit "A-1", Part A, Section 3.n.
13. City Coordination Meetings = $ 3,600.00
Meetings (up to 9)
14. Reproduction = $ 17,490.00
See scope of services description in Exhibit "B-3D"
15. Subconsultant Coordination (10%) = $ 52,170.90
EB-3C-2
2002113—COMP-SC HE D-AT-r-B03-0729 BSD.doc
EXHIBIT "B-3C"
BREAKDOWN OF SPECIAL SERVICES
16, Pre-Construction Services = $ 13,600.00
See scope of services description in Exhibit "A-1", Part C
• Bid Assistance (up to three) $ 3,000.00
• Pre-Con meeting (up to three) $ 1,200.00
• Public meeting (one) $ 1,000.00
• Old Weatherford Rd Neighborhood Assoc. Coord. $ 5,000.00
• Final inspection (up to three) $ 1,800.00
• Condemnation Assistance (up to four) $ 1,600.00
17. Construction Assistance = $ 8,000.00
• Shop drawing review (up to 40 hours review time) $ 4,000.00
• Site observations (up to 10) $ 4,000.00
18. Record Drawings = $ 8,000.00
See scope of services description in Exhibit "A-1", Part D
EB-3C-3
2002113_C 0 M P-SC H ED-ATT-B03-0729 BSD.doc
EXHIBIT "B-3D"
FEE FOR REPRODUCTION SERVICES
(SUPPLEMENT TO ATTACHMENT "B")
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
1. Concept
2 sets of plans
($2.00/sheet x 105 sheets/set) $ 420.00
2. Preliminary Design
2 Sets of specs
($0.20/page x 300 pages/report) $ 120.00
15 sets of plans
($2.00/sheet x 105 sheets/set) $ 3,150.00
3. Final Design
3 sets of specs
($0.20/page x 300 pages/report) $ 180.00
2 sets of plans
($2.00/sheet x 105 sheets/set) $ 420.00
4. Bid Advertisement
45 sets of specs
($0.20/page x 300 pages/report) $ 2,700.00
45 sets of plans
($2.00/sheet x 105 sheets/set) $ 9,450.00
5. Final Mylars
1 set of plans
($5.00/sheet x 105 sheets/set) $ 525.00
6. Miscellaneous Reproduction
10 1/z size sets of plans
($.50/sheet x 105 sheets/set) $ 525.00
SUB-TOTAL $ 17,490.00
EB-3D
2002113_C OM P-SC HE D-ATT-B03-0729 BSD.doc
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EXHIBIT"134"
CONCEPTUAL OPINION OF POSSIBLE CONSTRUCTION COSTS
Water Main Extension to serve Walsh Ranch,Phase I
D.O.E. No.4158
Water Project No. PW77-060770140580
ITEM DESCRIPTION UNIT UNIT PRICE QUANTITY Total Price
TOTAL
1 30"WATER PIPE LF $ 110.00 30500 $ 3,355,000.00
2 30"WATER PIPE (BY OTHER THAN OPEN CUT) LF $ 475.00 500 $ 237,500.00
3 30" RESILIENT WEDGE GATE VALVE AND VAULT EA $ 37,500.00 27 $ 1,012,500.00
4 COMBINATION AIR&VACUUM RELEASE VALVE EA $ 10,000.00 18 $ 180,000.00
5 BLOW OFF VALVE EA $ 5,000.00 12 $ 60,000.00
6 FITTINGS TN $ 3,000.00 155 $ 465,000.00
SUBTOTAL $ 5,310,000.00
10% CONTINGENCY $ 531,000.00
TOTAL $ 5,841,000.00
ITEM DESCRIPTION UNIT UNIT PRICE QUANTITY Total Price
TOTAL
1 5 MG PRECAST STORAGE TANK LS $ 1,210,000.00 1 $ 1,210,000.00
2 YARD PIPING AND VALVES LS $ 130,000.00 1 $ 130,000.00
3 EXCAVATION LS $ 50,000.00 1 $ 50,000.00
4 SELECT BACKFILL LS $ 300,000.00 1 $ 300,000.00
5 CONCRETE PAVING LS $ 40,000.00 1 $ 40,000.00
6 SITE WORK—CLEARING, GRUBBING, FINAL LS $ 80,000.00 1 $ 80,000.00
GRADING, LANDSCAPING, HYDROMULCH
7 ELECTRICAL LS $ 20,000.00 1 $ 20,000.00
8 SCADA LS $ 50,000.00 1 $ 50,000.00
9 FENCING LS $ 20,000.00 1 $ 20,000.00
SUBTOTAL $ 1,900,000.00
20% CONTINGENCY $ 380,000.00
TOTAL $ 2,280,000.00
2002113 Schub 03-0728—As
ATTACHMENT "C"
AMENDMENTS TO STANDARD CONTRACT AND GENERAL SCOPE OF SERVICES
None
C-1
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ATTACHMENT E
Water Main Extension to serve Walsh Ranch, Phase I
D.O.E. No. 4158
Water Project No. PW77-060770140580
CouncilA,
District 3 and/or 7 after annexation is complete
0
MAPSCO 57 X,W ; 711 Z ; 761 D,H,M,R,Q,P,J ; 760 M,R
LEGEND "°°° `°°° °°°°
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PHASE
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' STORAGE I 1611
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OVERLOOK
= =, INTERCHANG
City of Fort Worth, Texas
Mayor and Council
C Dmmunication
DATE REFERENCE NUMBER LOG NAME PAGE
8/12/03 **C-19701 30WALSH 1 of 2
SUBJECT ENGINEERING AGREEMENT WITH DUNAWAY ASSOCIATES, INC., FOR WALSH
RANCH WATER MAIN EXTENSION, PHASE I
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering
agreement with Dunaway Associates, Inc., in the amount of$965,406.95 for the design of Walsh Ranch
Water Main Extension, Phase I.
DISCUSSION:
On April 29, 2003 (M&C C-19566), the City Council authorized the City Manager to execute an
Economic Development Agreement for Walsh Ranch with Walsh Ranches Limited Partnership, H.
Howard Walsh, Jr. and various Walsh family trusts (Walsh parties).
The agreement includes terms of design and construction of water and wastewater infrastructure to
serve the property and requires the City to design and construct Phase I water facilities, and the phases
of wastewater facilities within approximately 36 months after execution of the agreement. The Walsh
parties may terminate the agreement, if the City does not appropriate funds for the design of such
infrastructure by September 1, 2003. Thereafter, subsequent City obligations will be dependent on
construction of facilities by the Walsh parties and will be constructed as warranted as the property is
developed.
The project includes the design and survey of approximately 31,000 feet of 30 and 24-inch water line
and the design of a ground storage water reservoir. The project extends from the end of the Westside
IV transmission main at the west Tarrant County line to the future site of the ground storage water
reservoir to be located near the intersection of 1-20 and FM 1187 on the Walsh Ranch development.
The location of the project is shown on the attached location map.
The City received 15 proposals from local engineering firms, in response to a request for proposals for
the design of this project. A selection committee comprised of Water and Engineering Department staff
reviewed the proposals and considers Dunaway Associates, Inc. to be the most qualified for the design
of this particular project.
Dunaway Associates, Inc. proposes to perform the design work for a lump sum fee of $965,406.95.
Staff considers this fee to be fair and reasonable for the scope of services proposed.
Dunaway Associates, Inc. is in compliance with the City's MA1/1BE Ordinance by committing to 26%
M/WBE participation. The City's goal on this project is 24%.
In addition to the contract amount, $20,000.00 is required for project management by the Engineering
Department.
The project will be located in COUNCIL DISTRICTS 3 and 7, pending the completed annexation for the
City of Fort Worth, Texas
Mayor and Council
Communication
DATE REFERENCE NUMBER LOG NAME PAGE
8/12/03 **C-19701 30WALSH 2 of 2
SUBJECT ENGINEERING AGREEMENT WITH DUNAWAY ASSOCIATES, INC., FOR WALSH
RANCH WATER MAIN EXTENSION, PHASE I
project, Mapsco 57W and X; 71 Z; 76D, H, J, M, N, P, Q, and R; and 760 M and R.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of
the Commercial Paper-Water Fund.
MO:r
Submitted for City Manager's FUND I ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Marc Ott 8476
Originating Department Head:
Douglas Rademaker 6157 (from) APPROVED 08/12/03
3) PW77 531200 060770140580 $965,406.95
Additional Information Contact:
Douglas Rademaker 6157