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HomeMy WebLinkAboutContract 29311 FORTWORTH CON RAM O � � O l � MEMORANDUM TO: A. Douglas Rademaker, Director DOE and Marc A. Ott, Assistant City Manager FROM: Miguel A. Domenech, P.E. DATE: October 28, 2003 RE: DESIGN FEE AMENDNIENT NO. 2 TO MAINS BR AND 279 DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND IM- PROVEMENTS (GROUP 7, CONTRACT 1), PART 2 AND EDGECLIFF VILLAGE WHOLESALE WASTEWATER METER STATION, DOE NO. 2598, SEWER PROJECT NO. PS46-070460410290 The proposed amendment will allow carter & Burgess, Inc. (C&B) to provide additional en- gineering services on the project as requested by the City. During construction it was determined that both the Stagecoach Hotel and the Lonesome Dove Restaurant were experiencing problems with back up, both of which are located on North Main Street. Upon further investigation by C&B, it was found that the sewer service line to the Stagecoach Hotel had not been connected to a sewer lateral on Main Street that was replaced seven years ago. As the building is presently unoccupied, the sewer backup took some time to develop due to the infrequent use of the facility. City staff has requested that C&B develop alternatives and make design recommendations to provide functional sani- tary service options for this property. Options and recommendations were also requested of C&B as regards the Lonesome Dove Restaurant's problems and their rectification. Carter & Burgess, Inc., has requested a fee of$13,100.00 for the additional services to be provided thereby increasing the contract fee from $504,812.00 to $517,912.00. I believe this fee is fair and reasonable for the additional services that were provided. Please authorize this additional design fee by your signatures on the attached contract amendment form. cc: Tony Sholola, P.E., Program Manager Berdena Hamilton, Water Department Dan Pepon, Water Department MEMO 3642 �f a ENGINEERING DEPARTMENT '^'aV THE CITY OF FORT WORTH * 1000 THROCKMORTON STREET * FORT WORTH, TEXAS 76102-6311 (817) 871-7941 * FAX (817) 871-7854 1«Printed on recycled paper AMENDMENT NO. 2 STATE OF TEXAS $ CITY SECRETARY CONTRACT NO. (No M&C Needed) COUNTY OF TARRANT $ WHEREAS, the City of Fort Worth (City) and Carter & Burgess, Inc. , (Engineer) made and entered into City Secretary Contract No. 23666, (the Contract) which was authorized by the City Council by M&C C-16634 on the 24th day of February 1998; and subsequently revised by one previous amendment; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Mains BR and 279 Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 7, Contract 1) , Part 2 and Edgecliff Village Wholesale Wastewater Meter Station. WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1 . Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated October 24, 2003, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $13, 100 . 00 . 2 . Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and serviceRk exceed the sum of $517, 912 . 00. 3 . All other provisions of the Contract which are not expressly amended herein shall remain in full or a and effect. EXECUTED on this the day of A 2003, in Fort Worth, Tarrant County, Texas. ATTPT: Gloria Pear on, City Secretary APPROVAL RECOMMENDED: APPROVED A. Douglas Rademaker, P.E. `Marc A. Ott/ Director, Department of Assistant Oity Manager Engineering �Li Carter & Burgess, Inc . Contract AEuthorizet an ENGINEER By: Date Name: Steven C. Veal, P.E. _ Principal/Vice-President 777 Main Street Fort Worth, TX 76101-2058 APPROVED AS TO FORM AND LEGALITY: Gary Steinb rger Assistant City Attorney 22266-6 UP���(� i tai C7� e -2- 777 Main Street Fort Worth Texas 76102 arter.Surgess P O. Box 9G 1 058 Fort Wortn TeActs 76101-2053 Phcr.c: 817.;3=.600 October 24, 2003 Fax: 81 7.735 6148 www.c-b.com Mr. Mike Domenech, P.E. Engineering Department City of Fort Worth 900 Monroe Street, Suite 201 Fort Worth, Texas 76102 Reference: Sanitary Sewer Project MBR-279 Amendment No. 2 City Secretary Contract No. 23666 Sewer Project No. PS46-070460410290 Dear Mike: At the request of the City of Fort Worth, Carter& Burgess, Inc. performed additional work last spring of 2003 for the sanitary sewer service in the J. B. Googins Subdivision, North Fort Worth Addition. This work was preformed under the supervision of Robert Paleschic, which is no longer employed by Carter& Burgess. This effort was for investigating, recommendation and preparing plans for sewer service solution for the Stagecoach Hotel and the Lonesome Dove Restaurant Properties (see attached draft letters by Robert Paleschic). Mr. Paleschic was supposed to have processed an engineering fee amendment with you to support the effort made to complete the work effort for the above referenced project. Since Mr. Paleschic is no longer an employee with Carter& Burgess and there are no records that a fee amendment (Amendment No. 2) was ever submitted or processed, at this time we hereby respectively request your consideration for granting additional funds for this Amendment No. 2 in the amount of$13,100. This is the amount of effort that Carter& Burgess expended on this project for various tasks for this project's completion. Attached is our accounting documentation supporting the fee request. We apologize for our lack of not acting upon this amendment sooner, but would appreciate your immediate attention and help in getting this matter resolved. Please call Wm. Bart Hines at 817-735-6202 or myself at 817-735-2889 to discuss this letter in more detail. We would gladly participate in a meeting on this subject, if you think one is needed to resolve this subject. Sincerely, Terry L.Foyt, P.E. Senior Project Manager TLF/tg Attachments T:Uob\971729\W RCoA97172901.L07.doc cc: Correspondence Public Works—TLF er& Burgess, Inc. Carter & Burgess Consultants, Inc. Nixon & Laird Arch i tects/En9i neers, P.C. Nixon & Laird Architects/Engineers, Inc. C&B Ne,ado, Inc.