HomeMy WebLinkAboutContract 29616 y CITY SECRETARY.
CONTRACT NO . -
AMENDMENT NO.2
STATE OF TEXAS $ CITY SECRETARY CONTRACT NO. 27845
(M&C Needed)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Wade and
Associates Inc . , (Engineer) made and entered into City Secretary
Contract No. 27845, (the Contract) which was authorized by the
City Council by M&C C-19111 on the 4th day of June and;
WHEREAS, the Contract involves engineering services for the
following project:
MAIN 286 AND CDSL32T DRAINAGE AREAS SANITARY SEWER EVALUATION
STUDY AND IMPROVEMENTS
WHEREAS, it has become necessary to execute Amendment No. 2
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the
additional engineering services specified in M&C C-19961, adopted
by the City Council on 10th day of February, 2004, and further
amplified in a proposal letter dated October 13th, 2003 , copies of
which are both attached hereto and incorporated herein. The cost
to City for the additional services to be performed by Engineer
total $72, 359 . 00 .
2 .
Article III, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $1, 370, 155 . 00.
RCVD
NLNAL
3 .
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the I day of 2004,
in Fort Worth, Tarrant County, Texas.
ATTEST:
I Contract- authorization
City Secretary Oae
APPROVA RECOMME D: - PP V
Dale A. Fissele P.E. Marc Ott -
Director, Water Department Assistant City Manager
Mark G. Wade, P.E. ,
President
By:
Name:
APPROVED TO FORM AND LEGALITY:
Assist nt City Attorney
-2-
v
Pagel of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/10/2004
DATE: Tuesday, February 10, 2004
LOG NAME: 60MAIN286 REFERENCE NO.: **C
SUBJECT:
Amendment No. 2 to the Engineering Agreement with Wade & Associates, Inc. for the Main 2E
CDSL32T Drainage Areas Sanitary Sewer Evaluation Study and Improvements
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No.
Wade & Associates, Inc. for the Main 286 and CDSL32T Drainage Areas Sanitary Sewer Evaluation
and Improvements, thereby increasing the amount of the agreement by $72,359, from $1,297,7
$1,370,155.
DISCUSSION:
On June 4, 2002 (M&C C-19111), the City Council authorized the City Manager to execute an engin(
agreement with Wade & Associates, Inc. for the Sanitary Sewer Main 286 and CDSL32-T Drainage .
Sanitary Sewer Study and Improvements. These mains are located near Bryant Irvin Road and IH
southwest Fort Worth.
On January 28, 2003 (M&C C-19448), the City Council authorized the City Manager to execute Amen(
No. 1 in the amount of $298,915 for additional pipe cleaning, closed circuit television inspection (C
and geographic information system (GIS) mapping.
The original contract included approximately 13,000 linear feet of high priority sanitary
replacement. Based on a field investigation conducted during the course of the study, it has be
necessary to increase the amount of high priority sanitary sewer replacement.
Within Amendment No. 2, the engineer will design an additional 2,646 linear feet of high priority sa
sewer pipe rehabilitation and replacement, prepare additional temporary and permanent eas(
documents, railroad permits, highway permits, and storm water pollution prevention plans, and c
additional sanitary sewer service re-route plans.
This project is located in COUNCIL DISTRICTS 3 and 6.
Wade & Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to an add
10% M/WBE participation on this Amendment No. 2.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capit budget,as appropriated,
Sewer Capital Projects Fund.
http://www.cf\vnet.org/council_packet/Reports/mc_print.asp 2/20/2004
Page 2 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
P171 531200 070171140030 $72,35�
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: Dale Fisseler (8207)
Additional Information Contact: Dale Fisseler (8207)
�:7 r L��•1;SIC�.d..Y
http://www.cfwnet.org/council_packet/Reports/mc_pnnt.asp 2/20/2004
WflDE
_8c ASSOCIAT ES,_INC.
13 October, 2003
ATTN: Mr. Chris Harder, P.E.
Planning and Engineering Division
Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, Texas 76102
RE: Submission Contract Amendment No. 2,
Main 286 and CDSL32-T Drainage Basins
Sanitary Sewer Evaluation Study and Improvements
Sewer Project No. P171-070171140030
WADE File No. 0206A
Dear Mr. Harder:
We have prepared a specific amendment request for additional engineering services that
have been authorized on the above referenced project, including increased quantities of
permits, easements, and right of entry documents in excess of budgeted amounts. In
addition, this request also includes several items that are now being required by the
Department of Engineering on construction projects including the preparation of detailed
sewer service re-route plans as well as the preparation of storm water pollution
prevention plans.
1. The first amendment item involves the increase in design footage on this project.
The following describes in detail, the changes in the design footage that were
incurred on a line by line basis:
Nlairi/ UPMH DSMN Budgeted Design Comments
Lateral -- -11W Lenth Length*
M-196 109+ 93+00 1,638 2,134 Re-route (Main D)
M-190 48+71 46+53BK 218 0 Abandoned
M-190 51+11 48+71 240 1,016 Re-route (Main Q)
L-3658 5+34 0+00 534 982 Re-route (Line R)
L-3658 9+18 8+27 91 0 See above
L-4374 35+81 28+02 779 789 Alta Mere Blvd.
L-5328 6+11 0+00 611 0 Abandoned
L-5329 3+33 0+00 333 793 1 Line F re-route in Irene
L-6661 1+90 0+00 190 602 Replaced by Line E
Consulting Engineers
6701 Brentwood Stair Road `�Fy7L'�• •� 1: i J,,-::�
Fort Worth, Texas 76112 -� -
81 7 . 451 • 2820
FAX 817451 •2208 "1
Page 2 of 6
Mr. Chris Harder,P.E.
October 13, 2003
M-211R 47+12 45+04 208 322 Continuity section added -
Oak Manor Dr.
h1-211R 51+89 48+15 374 378 Hillcrest Circle
M-211 75+81 63+90 1,191 1,266 Includes replacement of L-
4534(75 LF)
L-4526 1+48AHD 0+00 148 149 DSMH=M-211/64+43
L-4525 8+10E 2+48 562 740 Extended to Rothington St.
for future maintenance
L-3104 2+70 0+00 270 271
N1-186 205+37 210+99 338 340
L.5262 25+51 20+53 498 497
L-6072 14+47 11+13 400 517 Reroute to L-6077
L-6695 2+68 0+00 268 272
L-4901 6+32 0+00 632 795 Partial realignment &
includes replacement of 60
LF of L-4898.
L-5266 20+15E 12+52 763 889
L-5406 8+38E 8+22 14 0
L-5406 8+22 1+73 649 831
L-5406 1+73 0+00 173 0
L-5405 0+74 0+00 72 72 DSMH=M-190R/1+11
L-2862 4+70 3+32 135 138
L-2862 14+17 10+97 320 317
L-3269 3+10 0+00 310 0 Abandoned approx. 251 LF
with Line T extension
L-3269 7+50 3+10 440 440
L-3270 2+00 0+00 200 0 Abandoned approx. 235 LF
with Line T extension
L-3270 7+00 2+00 500 480
L-3658 13+73 11+29 244 244 Addressed by Line R
L-3965 14+84 14+50 34 41
L-4500 2+86 0+00 286 277 Done- emergency design
Line T 0+00 7+17 0 717 Extends from L-4164, Sta.
2+45 in Clayton Rd, to
intercept L-3269 &L-3270
Totals: 13,663 16,309
Shaded lines are being designed by LTS
From the table above, the net increase in design footage is 2,646 LF. The additional
footage at the unit price for design of $14.79/LF yields a total net fee increase of
$39,134.00. The items below specifically describe the project locations with significant
design changes
Ilk
Wade & Associates, Inc. G e ��.1/rs 'ti .,
Consulting Engineers
Page 3 of 6
Mr. Chris Harder, P.E.
October 13, 2003
• The total design footage for the M-196 area sewer improvements was increased
from 2,772 LF to 3,529 LF due to the final alignment of the sewer main re-
routing that was approved. In addition, the proposed reroute required the
extensions of Line E and Line F to fully serve the overall project area which
resulted in the abandonment and/or replacement of L-5008, L-6661, and L-5329.
• The total design footage for the M-190 area sewer improvements was increased-
from
ncreasedfrom 1,327 LF to 2,242 LF due to the final alignment of the sewer main re-
routing that was approved for M-190 and L-3658. This project includes the
replacement of the existing L-3658 from Sta. 8+27 to 5+34 which is needed for
upstream grade in order to clear storm sewers in the shopping center parking lot.
Additionally, M-190 was rerouted to Pelham St. and approximately 330 LF of L-
3273 will be replaced as part of this project to provide sufficient grade across
Camp Bowie Blvd.
• The total design footage for the Luther Lake area improvements to L-4901 and
L-5266 was increased from 1,395 LF to 1,684 LF due to the final alignment and
improvements for these sewer lines. Due to the complex nature of these location
and close proximity to existing homes, much of these lines will be constructed
using pipe reaming technology. There is also a significant amount of sewer line
relocations by open cut and by other than open cut. Because of existing grade
problems on the downstream end of the L-5266 replacement, the next segment of
line from Sta. 12+52 to 10+80 was included in the project. Additionally, the
replacement of 60 LF of L-4898 was also included in order to improve the grade
for L-4901 and to clear the storm sewer in Brants Ln.
• The total design footage for L-6072 was increased from 400 LF to 517 LF due to
the flow reversal and reroute of L-6072 to L-6077 along Wilmington Dr.
Additionally, this reroute will replace L-6073 in Wilmington Dr.
• The total design footage for L-4525 was increased from 562 LF to 740 LF so that
the line extends to Rothington St. for improved sewer line maintenance.
• The inclusion of proposed Line T, north from Clayton Rd. along Wellington Rd.,
increased the total design footage from 486 LF to 717 LF. Line T intercepts L-
3269 and L-3270 and abandons the downstream portions of both L-3269 and L-
3270.
2. Another item that must be included in this amendment pertains to service reroutes for
the large number of re-aligned project locations that have been discussed previously.
The existing contract does not cover expenses for the detailed presentation of service
re-routes that are being required by the City at this time. Therefore, we proposed a
flat rate fee of$150 per service re-route and/or property. This is a reduced fee from
what we charged for this task under the design portion of the Village Creek Contract.
We also have determined that the number of easements, right of entry (ROE)
documents, and permits will exceed the budgeted amounts for this project. The
contract authorized 2 permanent easements, 8 ROE's, and ue to the
11�;MiLl lj_'A Z.EO i
Wade & Associates, Inc.
Consulting Engineers
Page 4 of 6
Mr. Chris Harder, P.E.
October 13, 2003
large number of instruments needed (see table below), we have reduced our unit fee
for TxDOT permits from$1,000 to $500 and permanent easements from $700 to
$500 in order to lessen the fiscal impact to the City.
:blain/ Service Permanent ROE Permits
Lateral Re-routes Easements Documents .
M-196 4 2 7 2 - TxDOT Permits &
(Main D) 1 RR Permit
M-190 0 0 2 1 —TxDOT Permits
(Main Q)
L-3658 1 1 6 Permitted w/Main Q
(Line R)
L-4374 0 0 3 1 —TxDOT Permit
L-5328 & 1 1 3
L-5329 (Line F)
L-6661 & 2 1 3 Permitted w/Main D
L-5008 (Line E)
M-21 IR 0 0 1
M-211 0 0 21
L-4526 0 0 3
L-4525 2 0 16
L-3104 0 2 4 1 - RR Permit
M-186 0 0 2
L-5262 0 0 3
L-6072 3 1 10 1 —TxDOT Permit
L-6695 0 0 2 1 —TxDOT Permit
L-4901 3 2 8
L-5266 7 7 11
L-5406 1 0 6
L-5405 0 0 1
L-2862 0 1 4
L-2862 0 1 4
L-3269 3 2 10
(including
portion to be
abandoned)
L-3270 2 2 12
(including
portion to be
abandoned)
L-3965 1 0 3
L-4500 2 0 2
Totals: 32 23 147
Wade & Associates, Inc.
Consulting Engineers
Page 5 of 6
Mr. Chris Harder, P.E.
October 13, 2003
The total additional expense associated with these items is $29,225.00 and are
itemized below:
Service re-routes: (32) @ $150/ea. _ $4,800.00
Additional TxDOT Permits: (5) @ $500/ea. _ $2,500.00
Additional RR Permits: (1) @ $1,000/ea. _ $1,000.00
Additional Permanent Easements: (21) @ $500.00/ea. _$10,500.00
Additional ROE Documents: (139) @ $75/ea. _ $10,425.00
3. The final amendment item is to cover expenses associated with the preparation of
Storm Water Pollution Prevention Plans (SW3Ps). Due to the diverse locations of all
of these project sites, it is difficult to determine the exact number of reports that will
have to be prepared for this project. At this time, we are assuming that a minimum
of two reports will be needed, although more may be necessary. We are seeking
$2,000 per SW3P report, for a.total cost of$4,000.00.
A summary table of all of the amendment items and costs associated with Contract
Amendment No. 2 are as follows:
Amendment Item Description Quantities Unit Prices Total Costs
Additional Design Footage 2,646 LF $14.79 $39,134.00
Service Re-route Design 32 Ea $150.00 $4,800.00
Additional TxDOT Permits 5 Ea $500.00 $2,500.00
Additional RR Permits 1 Ea $1,000.00 $1,000.00
Additional Permanent Easements 21 Ea $500.00 $10,500.00
Additional ROE Documents 139 Ea $75.00 $10,425.00
SW3P Report Preparation 2 Ea $2,000.00 $4,000.00
TOTAL AMENDMENT FEE: $72,359.00
Therefore, we are requesting Contract Amendment No. 2 to the Main 286 & CDSL32-T
Agreement in the amount of $72,359.00. This amendment represents approximately a
five and one half percent (5.58%) increase in the total contract value. For your
convenience, a summary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount $ 998,881.00
Amendment No. 1 $ 298,915.00
Amendment No. 2 $ 72,359.00
Revised Contract Value $ 1,370,155.00
Wade & Associates, Inc.
Consulting Engineers Li
Page 6 of 6
Mr. Chris Harder, P.E.
October 13, 2003
We realize that this is a large amendment request and it comes at a difficult time for the
City due to funding concerns. We have tried to thoroughly note the items this
amendment covers and hopefully provided reasonable and sufficient justifications for the
recovery of these costs. We would be pleased to discuss this matter in greater detail at
your convenience.
Please do not hesitate to contact me should you have questions or need any background
information concerning this matter. Thank you for your time and consideration.
WAD & TES, INC.
kris B oks, P ASSOC,
Project ana r
CC: Peter Fu, P.E., FWWD, City of Fort Worth
Dan Hegwald, P.E., Senior Associate, WADE
Mark Wade, P.E., President, WADE
Wade & Associates, Inc.
Consulting Engineers