HomeMy WebLinkAboutContract 30019 CITY SECRETARY
CONTRACT NO, r
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS CONTRACT is made and entered into between the City of Fort Worth, a
home-rule municipal corporation situated in Tarrant County, Texas (hereinafter referred
to as "City"), acting herein by and through Charles Boswell, it's duly authorized
Assistant City Manager, and Radio Disney Dallas, LLC, on behalf of KMKI (AM), a
limited liability corporation doing business in Texas, whose principal place of business
is located at 2221 East Lamar Boulevard, Suite 300, Arlington, TX 76006 (hereinafter
referred to as "Contractor").
WHEREAS, the City of Fort Worth has received a Clean Water Act 104b grant
from the United States Environmental Protection Agency for additional support for the
City's Urban Lakes Project; and
WHEREAS, the City is hosting a lake cleanup and festival at Oakland (Fosdic)
Lake on June 12, 2004 and a festival at Lake Como on September 25, 2004 (the
"Festivals"); and
WHEREAS, the purpose of the Festivals is to better inform residents and
surrounding communities of the Oakland (Fosdic) Lake and Como Lake watersheds and
issues pertaining to them; and
WHEREAS, the Festivals are to include a remote radio appearance, children's
activities and informational booths sponsored by the City and other parties;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
SECTION 1.
SERVICES OF CONTRACTOR
City hereby grants to Contractor, as an independent contractor, the right to
operate and manage a remote radio appearance, as well as children's activities at
Oakland (Fosdic) Lake on June 12, 2004 and at Lake Como on September 25, 2004 in
Fort Worth, Tarrant County, Texas in accordance with terms of this agreement.
SECTION 2.
CHARACTER AND MINIMUM EXTENT OF CONTRACTOR'S SERVICE
(a) Contractor shall operate and complete two (2) hour on-site remote
radio appearances at each Festival, featuring Contractor's Local
Host Jay Jenson to include Contractor's own tent, scrim, table, PA
system and music on June 12, 2004 at Oakland '
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on September 25, 2004 at Lake Como as open public events. If
host Jay Jenson is unavailable, the Contractor shall replace Jay
Jenson with another qualified and suitable host.
(b) Contractor shall also provide prizes such as tattoos, stickers,
candy and book covers as well as Disney DVD's, toys and tickets
to upcoming Disney events and concerts at the Festivals, in
Contractor's sole discretion.
(c) The Contractor shall include and publicize the Festivals on
Contractor's website and on the Kid Konnection Hotline, 817-
695-3570.
(d) Contractor shall provide, through Lonestar Amusements, a large
Mickey Mouse Bounce House and a Spiderman Obstacle Course,
for the Festivals. Lonestar Amusements shall provide the required
insurance described in Section 5. If Lonestar Amusements is
unavailable, suitable same-format alternatives to the children's
activities will be provided after written approval by the City. It is
understood and agreed that Contractor shall have no liability in
connection with the Bounce House and Obstacle Course, unless
Contractor is negligent in the performance of its services or
Lonestar Amusements fails to perform.
(e) Contractor acknowledges that the operating hours of the remote
appearances shall be 10:00 a.m. to 12:00 p.m. on both dates
described above. In no event shall the City be billed for any time
spent after 12:00 p.m. However, Contractor shall also begin set-up
of the remote appearances at 9:00 a.m. and be ready for public
participation at 10:00 a.m.
(f) Contractor shall provide all persons necessary to facilitate the safe
and enjoyable participation by the public at the Festivals.
(g) City shall have the right to use Contractor's logo, as provided by
Contractor to City and only upon the prior written approval of
Contractor for each requested use by the City, to advertise the
Festivals.
SECTION 3.
TERM
(a) All terms and conditions shall apply to both the festival on June
12, 2004 at Oakland (Fosdic) Lake and the f stival an �ep ern er
25, 2004 at Lake Como. r� - - x:
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(b) The City reserves the right to cancel either event for any reason
upon ten (10) days notice to the Contractor and shall not be
required to pay for those services provided the City reschedule the
Festivals as practical as reasonably determined by the City and as
allowable by all applicable law and EPA regulations.
SECTION 4.
PAYMENTS TO CONTRACTOR
(a) The City shall pay to the Contractor, an amount not-to-exceed of five
thousand seven hundred dollars ($5,700) for total services provided on
June 12, 2004 and September 25, 2004. Within ten (10) days after the full
execution of this agreement but before each event, the City shall pay
Contractor one thousand four hundred twenty-five dollars and no cents
($1,425.00), upon receiving an invoice from the Contractor. Thereafter,
City shall pay Contractor one thousand four hundred twenty-five dollars
and no cents ($1,425.00) within five (5) days from receiving an invoice
from Contractor after the performance of Contractor's services herein, as
described in Section 2. However, if the Contractor does not perform such
services under the terms of this Contract then City shall not pay
Contractor the above stated amount and shall instead provide written
notice describing the Contractor's non-compliance and Contractor shall
immediately return the payment(s) made by the City.
(b) The City shall have the right to cancel the event or events if there is
severe weather or a level orange or red security incident as determined by
the City. If the City cancels an festival there shall be no cancellation fee
and Contractor shall reschedule the event with the City as long as it is
reasonably practicable and allowable by all applicable laws and
regulations and City park policy.
SECTION 5.
INSURANCE AND RESPONSIBILITY
(a) During the term of this contract, Contractor shall maintain in full force and effect, at
his own cost and expense, Commercial General Liability Insurance with no
exclusions in the policy in at least the minimum amount of $1,000,000 per
occurrence with an annual aggregate limit of not less than $2,000,000, and the City
shall be named as an additional insured on the insurance policy.
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(b) Contractor shall be responsible for any and all intentional or negligent acts or
omissions of its employees and agents.
(c) Additional Insurance Requirements
1. The City, its officers, employees and servants shall be endorsed as an
additional insured on all insurance policies excepting employer's liability
insurance coverage under Contractor's workers' compensation insurance
policy.
2. Certificates of insurance shall be delivered to the City of Fort Worth,
Parks and Community Services Department, Attn: Shirley Grimes, 4200
South Freeway Suite 2200, Fort Worth, TX 76115, contemporaneously
with the execution of the contract.
3. Any failure on part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirements
specified herein.
4. Each insurance policy shall be endorsed to provide the City a minimum
thirty days notice of cancellation, non-renewal, and/or material change in
policy terms or coverage. A ten (10) days notice shall be acceptable in
the event of non-payment of premium.
5. Insurers must be authorized to do business in the State of Texas and have
a current A.M. Best rating of A: VII or equivalent measure of financial
strength and solvency.
6. Deductible limits, or self-funded retention limits, on each policy must not
exceed $10,000.00 per occurrence unless otherwise approved by the City.
7. Other than worker's compensation insurance, in lieu of traditional
insurance, City may consider alternative coverage or risk treatment
measures through insurance pools or risk retention groups. The City must
approve in writing any alternative coverage.
8. Workers' compensation insurance policy(s) covering employees
employed during the remote appearances shall be endorsed with a waiver
of subrogation providing rights of recovery in favor of the City.
9. City shall not be responsible for the direct payment of insurance premium
costs for insurance.
10. All insurance policies shall each be endorsed to4xagide that such
insurance is primary protection and any self-fin ed o cp cial
coverage maintained by City shall not be called upon W�1,
recovery.
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11. During the term of the contract, all known loss occurrence which could
give rise to a liability claim or lawsuit or which could result in a property
loss shall be reported to the Environmental Management Department.
12. Contractor's liability shall not be limited to the specified amounts of
insurance required herein.
13. Upon the request of City, complete copies of all insurance policies
required by these contract documents will be provided to the City.
SECTION 6.
INDEMNIFICATION
CONTRACTOR AGREES TO DEFEND, INDEMNIFY AND HOLD THE CITY, ITS
OFFICERS, AGENTS SERVANTS AND EMPLOYEES, HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT
MAY RELATE TO, ARISE OUT OF OR BE OCCASIONED BY (i)
CONTRACTOR'S BREACH OFANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (ii) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR IN CONNECTION WITH THE
PERFORMANCE OF ITS SERVICES HEREUNDER, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, EXCEPT THAT THE INDEMNITY PROVIDED
FOR IN THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES OR SEPARATE CONTRACTORS, AND IN
THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE
APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF
THE STATE OF TEXAS.
TO THE EXTENT ALLOWABLE BY LAW, CITY AGREES TO DEFEND,
INDEMNIFY AND HOLD THE CONTRACTOR, ITS OFFICERS, AGENTS
SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS,
LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING,
BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS AND/OR
PERSONAL INJURY, INCLUDING DEATH, THAT MAY RELATE TO, ARISE
OUT OF OR BE OCCASIONED BY (i) CITY'S BREACH OF ANY OF THE
TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT
ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CITY, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, IN CONNECTION WITH
THE PERFORMANCE OF ITS SERVICES OR THE PROVISION OF ANY
MATERIALS HEREUNDER;; EXCEPT THAT THE INDEMNITY PROVIDED
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FOR IN THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CONTRACTOR OR ITS
OFFICERS, AGENTS, EMPLOYEES OR SEPARATE CONTRACTORS, AND IN
THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE
APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF
THE STA TE OF TEXAS.
SECTION 7.
MAINTENANCE; ALTERATION TO PREMISES
(a) Contractor shall not make or cause to be made any alterations, additions or
improvements, or make any changes or additions to the area(s) which the City
shall designate for the remote appearance(s) without prior written consent of the
City.
(b) All alterations, decorations, additions, and improvements made by Contractor
shall remain the property of Contractor during the term of the contract. Such
alterations, decorations, additions and improvements shall not be removed from
the property prior to the end of the term without the prior written consent of the
City. At the end of each festival, Contractor shall remove trade fixtures and all
such alterations, decorations, additions and improvements and shall restore the
property to the same condition as it was in at the commence of the festival,
ordinary wear and tear excluded.
(c) City agrees to provide Contractor a clean, litter free space at the festivals. City
will also agree to provide three (3) 110V electrical outlets. However, Contractor
shall provide all extension cords and supplemental equipment necessary for
proper and safe operation of the remote appearance(s) and other activities of
Contractor detailed herein, as set forth in applicable local, state and federal
regulations.
SECTION 8.
FORCE MAJEURE
Neither City nor Contractor shall be deemed in breach of this contract if it is
prevented from performance by acts of God, acts of public enemy, acts of superior
governmental authority, strikes or labor disputes, floods, riots, rebellion, sabotage, or
any similar circumstances not within the reasonable control of either party nor
reasonably expected weather for the regional area.
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SECTION 9.
RECORDS AND AUDITS
To the extent applicable, Contractor shall keep full, complete and proper books,
records and accounts of gross receipts, both for cash and on credit, of each separate
activity, and shall report same monthly to City. To the extent applicable, said books,
records and accounts, including any sales tax reports that Contractor may be required to
furnish to any government or governmental agency, shall at all reasonable times be
available for inspection by the City and its authorized representatives and agents. To the
extent applicable, contractor agrees to maintain his financial records pertaining to the
operation and management of the Radio Disney remote appearances and related
activities for a period of three (3) years after the conclusion of this contract.
SECTION 10.
NON-DISCRIMINATION/EQUAL OPPORTUNITY
Contractor shall not discriminate on the basis of race, color, creed, religion, sex,
age, military status, disability status, sexual orientation or national origin in the
performance of this contract. Contractor shall comply with all local, state and federal
laws, rules and regulations pertaining to non-discriminate and equal opportunity in the
areas of employment, subcontracting and use of City of Fort Worth facilities.
SECTION 11.
AMERICANS WITH DISABILITIES ACT
In accordance with the provisions of the Americans With Disabilities Act of
1990 (ADA), Contractor warrants that he and any and all of his subcontractors will not
unlawfully discriminate on the basis of disability in the provision of services to the
general public, nor in the availability, terms and/or conditions of employment for
applicants for employment with, or employees of the Contractor or any of his
subcontractors. Each party warrants that it will fully comply with ADA's provisions and
any other applicable federal, state and local laws concerning disability and will defend,
indemnify and hold the other party harmless against any claims or allegations asserted
by third parties or subcontractor's alleged failure to comply with the above-referenced
laws concerning disability discrimination in the performance of this contract.
SECTION 12.
ASSIGNMENT
Neither party shall assign, subcontract, sublet or transfer any or all of its
respective rights or responsibilities under this contract without the prior written consent
of the other party, and any attempted assignment, subcontract, sublease or transfer of all
or any part hereof without such prior written consent shall be void.
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SECTION 13.
INDEPENDENT CONTRACTOR
Contractor shall operate under this contract as an independent contractor as to all
rights and privileges contained in this contract, and not as an agent, representative,
servant or employee of the City. Subject to the terms of this Contract, Contractor shall
have the right to control the details of performance hereunder. City and Contractor agree
that the doctrine of respondeat superior shall not apply as between City and Contractor,
and that each party shall be solely responsible for its acts or omissions in connection
with the Festivals, and that nothing herein shall be construed as creating a partnership or
joint enterprise between City and Contractor. In the event of a dispute, any doubt as to
the construction of this contract shall be resolved so as to maintain Contractor's status as
an independent contractor.
SECTION 14.
NATURE OF CONTRACT
It is expressly understood and agreed that this Agreement is a contract for the
operation and management of the remote appearances and related activities by
Contractor as set forth herein, and not a lease or conveyance of any interest in the
property.
SECTION 15.
CONDITION OF LAKE AREAS; WARRANTIES EXCLUDED
Contractor hereby represents that he/she has inspected the Lake(s) area and
improvements thereon, that Contractor finds same suitable for all activities and
operations agreed to contemplated hereunder, and that he does so on an "as is"
condition. City hereby expressly excludes any and all warranties in regard to the Lake
areas, including without limitation fitness for any particular purpose.
SECTION 16.
COMPLIANCE WITH LAWS
Each party, its respective officers, agents, servants, employees, contractors and
subcontractors, shall abide by and comply with all federal, state and local laws, rules and
regulations, including Charter and all ordinances, rules and regulations of the City of
Fort Worth in or related to the operation and management of the City parks, lakes, and
associated facilities. In the event of any non-compliance, Contractor shall immediately
correct same at his/her own cost and expense.
SECTION 17.
TERMINATION AND REMEDIES
If Contractor fails to perform any of the services set forth in Section 2 of this
contract, and the Contractor does not cure such default upon notice by the City within a
reasonable cure period, the City may elect to terminate this contract immediately and
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CRP05.21.0400fina!
seek all other remedies provided under law and equity. The right to terminate this
contract pursuant to this section shall be cumulative of any other remedies available to
the City or Contractor at law or in equity for a breach of this contract. All such remedies
may be exercised concurrently and whenever and as often as need therefore arises.
Waiver of any breach does not constitute any continuing waiver or a waiver of any
subsequent breach of this contract.
SECTION 18.
NON-APPROPRIATION
In the event that funds are not appropriated by the Fort Worth City Council or by
the EPA to pay any obligation of the City hereunder, in such event the City shall give
written notice to Contractor and this agreement shall terminate on the last day of the
fiscal period for which appropriations were duly authorized or the date EPA notifies
City that the grant funds are no longer available.
SECTION 19.
SURRENDER OF PREMISES
Contractor shall peaceably and immediately give up and surrender to City the
premises and every part thereof at the conclusion of the Festivals.
SECTION 20.
LICENSES, PERMITS AND FEES
Contractor agrees to obtain and pay for all licenses, permits, certificates, inspections,
and all other fees required by law or otherwise necessary to perform the services
prescribed for Contractor to perform hereunder.
SECTION 21.
SUCESSORS AND ASSIGNS
All terms, covenants and agreements contained in this contract shall be binding upon
and inure to the benefit of the successors and assign of the respective parties hereto.
SECTION 22.
APPLICABLE LAW; VENUE
This contract and relationship of the parties created hereby and shall be construed in
accordance with and be governed by the laws of the State of Texas. Venue for any suit,
at law or in equity, shall lie exclusively in Tarrant County, Texas.
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SECTION 23.
NOTICES
All notices, demands, requests or replies provided for or permitted in this contract
shall be in writing and may be delivered by one of the two following methods:
By personal delivery with receipt acknowledged in writing; or
By deposit with United States postal service as certified or registered mail, return
receipt requested, postage prepaid to addresses stated below.
For purposes of notice, demand, request, reply or payment the addresses of the parties
shall be:
City: Brian Boerner, Director of Environmental Management
1000 Throckmorton Street
Fort Worth, Texas 76102
With copy to: City Attorney at same address
Contractor:
Robert Shiflet
Marketing Director
2221 East Lamar Boulevard, Suite 300
Arlington, TX 76006
with a copy to:
Jill C. Greenwald, Esq.
Executive Counsel ABC, Inc.
77 West 66`e Street
New York, NY 10023
Each party shall have the right to designate a different address within the United States
of America by the giving of notice in conformity with this section.
16
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SECTION 24.
SECTION HEADINGS
The section headings contained in this contract are for convenience in reference only
and are not intended to define or limit the scope of any provision of this contract.
IN WITNESSHEREOF, the parties hereby have executed this contract in triplicate on
this date, the fr , 2004.
CITY OF FORT WORTH RADIO DISNEY DALLAS, LLC
�f
By: i —
Charles Boswell B : Robert J. Sh t
—, L",)
Assistant City Manager lts: arketin Director
ATTEST: , r� `
_. L,
'ontract Authorizatiox
Syl ' Glover
Acting City Secretary
APPROVED AS TO FORM AND LEGALITY:
N,'Ija' k . I
Assistant eity Attorney
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CRP05.21.0410fina!
RELEASE AND HOLD HARMLESS AGREEMENT
This agreement represents an understanding of liabilities assumed by Lonestar Amusements (hereafter
known as "User"), TO THE EXTENT ALLOWABLE BY LAW, to the City of Fort Worth ("City")for
the use of property owned by City on June 12, 2004 at Oakland (Fosdic) Lake and September 25, 2004
at Lake Como for the sole purpose of providing the use and enjoyment by children on a Bounce House
and Obstacle Course. Users shall provide qualified personnel at all times for the set up and use.
THE CITY SHALL NOT BE LIABLE OR RESPONSIBLE FOR AND SHALL BE SAVED
AND HELD HARMLESS BY THE USER FROM AND AGAINST ANY AND ALL CLAIMS AND
DAMAGES,INCLUDING DEFENSE COSTS,OF EVERY KIND,INJURY TO OR DEATH OF
ANY PERSON OR PERSONS AND FOR DAMAGE TO OR LOSS OF PROPERTY,ARISING
OUT OF OR ATTRIBUTED, DIRECTLY OR INDIRECTLY,BY THE USE EVEN IF SUCH
CLAIM,LOSS OR DAMAGE IS OCCASIONED BY THE CONCURRENT OR
PARTICIPATING NEGLIGENCE OF THE CITY TO THE EXTENT ALLOWABLE BY LAW.
In consideration of the privilege of the use of the park property for the above stated reasons, User
DOES FULLY AND FOREVER WAIVE AND RELINQUISH, COVENANTS NOT TO SUE,
RELEASE,HOLD HARMLESS,DISCHARGE AND INDEMNIFY the City of Fort Worth, its
officers, agents, employees,affiliates, volunteers and attorneys,from any and all actions, lawsuits,debts,
demands, damages, claims,judgments or liabilities of any nature, including costs and attorneys' fees,
whether known or unknown, which User may have against the City of Fort Worth, its officers, agents or
employees for property loss, or damage; for any and all medical, hospital or pharmaceutical expenses,
doctor bills or nurses' expenses and, damages for personal injury, including death, sustained by myself or
any other damage of any kind or character and any other type of damage which User may hereinafter
incur, arising out of, resulting from directly or indirectly attributable circumstances related to the
described activites.
THIS RELEASE AND INDEMNIFICATION SHALL BE CONSTRUED AS EXPRESSLY
INCLUDING, BUT NOT LIMITED TO,ALLEGED ACTS,OMMISSIONS,NEGLIGENCE,
MISCONDUCT,MATERIALS OR TRAINING, EQUIPMENT,SERVICES OR THE MANNER
OF PERFORMANCE OF SERVICES OF OR BY THE CITY OF FORT WORTH, ITS
OFFICERS,AGENTS, EMPLOYEES,AFFILIATES,VOLUNTEERS AND ATTORNEYS,
ACTING OFFICIALLY OR OTHERWISE.
In Witness Hereof, User's signature below acknowledges c eptance of these liabilities.
By:// rr
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Date
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