HomeMy WebLinkAboutContract 30319 CITY SECRETARY
ONTRACI i NO. �
AMENDMENT NO. 1
STATE OF TEXAS § CITY SECRETARY CONTRACT NO.
27591
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Freese and Nichols, Inc.,
(Engineer) made and entered into City Secretary Contract No. 26974 (the Contract)
which was authorized by the City Council by M&C C-19013 on the 3rd day of April,
2002; and
WHEREAS, the Contract involves engineering services for the following project:
Update of Water Master Plan
WHEREAS, it has become necessary to execute Amendment No. 1 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I of the Contract is amended to include the additional engineering services
specified in the attached Exhibits Al, B, B2A, B3A, and B4A which are incorporated
herein. The cost to City for the additional services to be performed by Engineer total
$110,386.00.
2.
Article II of the Contract is amended to provide for an increase in the fee to be
paid to Engineer for all work and services performed under the Contract, as amended, so
that the total fee paid by the City for all work and services shall not exceed
$1,210,386.00.
3.
All other provisions of the contract, which are not expressly amended herein, shall
remain in full force and effect.
�7L
R:1Contract12004\FortWorth\l-'TW02224-Master PlanitlMEND 1-27591 ORIGINAL
1
EXECUTED on this the �44 day of '2004, in Fort
Worth, Tarrant County, Texas. ,
APPROVAL RECOMMENDED: PRO D:
S. Frank Crumb, P.E. Marc A. t
Acting Director, Water Department Assistant ity Manager
ENGINEER ATTEST:
By: k'12y"tao—N
Robert F. Pence, P.E. S lvia Glover, Actin C ty Secretary
President and CEO
Freese and Nichols, Inc.
P L's
Contract .authorization
Date
APPROVED AS ".TO FORM AND LEGALITY:
Gary Steinberger
Assistant City Attorney
R:\Contract\2004\FortWorth\FTW02224-Master Plan\AMEND 1-27591 -
EXHIBIT A-1
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO Attachment "A")
The following is a clarification of the tasks that ENGINEER will perform under Amendment 1 to the
existing contract for the Update of Water Master Plan. Work under this attachment includes
engineering services for water system improvements for the following:
Update of water master plan, including strategic planning, capital improvement plant development,
system optimization and feasibility study for wholesale water service to Aledo.
Phase II. Strategic Planning
B. FNI analyzed and presented data to the MPAC regarding three additional issues:
Wholesale Customer Policy, Water Extension Policy Outside City Limits, and System
Vulnerability. These areas were also included in the Strategic Planning Report. Freese
and Nichols, Inc. incurred costs for the meeting facilities and meals for the first two
MPAC Strategic Planning Meetings.
E. FNI will prepare a second newsletter on the City's strategic planning efforts, along with
Ware & Associates.
Phase III. Water System Model Update and GIS Integration
A. FNI will purchase an update of H20Map Water software and renew Fort Worth's annual
maintenance through December 2004.
Phase VI. Water System Analysis for Existing 2005, 2010, & 2025 Conditions
B. Freese and Nichols, Inc. met with Kimley Horn, Lopez Garcia, and Chiang, Patel, &
Yerby to coordinate improvements within the Medical District. Freese and Nichols,Inc.
attended four coordination meetings and were asked to confirm the sizing and routing of
improvements proposed in the Medical District. Freese and Nichols, Inc. modeled the
proposed Medical District improvements and presented the analysis results to the City.
The results of the analysis were in a memorandum submitted to the City.
M. Coordinate with Optimatics on optimization of 2014 CEP: FNI will coordinate with
Optimatics on the optimization of the 2014 CIP. FNI will provide a 2014 maximum day
model and additional data needed for Optimatics to perform the optimization. FNI will
enter into a subconsultant agreement with Optimatics.
Phase IX. Capital Improvement Plan and Master Plan Report
K. Convert Fort Worth H20Map model to PipelineNET format: FNI will convert the final
H20Map model to a format compatible with PipelineNET and include the procedure in
the Operational Manual.
EXHIBIT A-1
Phase X. Public Education
A. Purple Cow Design,Inc. created a public education display for National Drinking Water
Week. Freese and Nichols,Inc. entered into a subconsultant agreement with Purple Cow
and coordinated with the City.
Phase XI. Feasibility Study for Fort Worth Wholesale Water Set-vice to Aledo
A. Freese and Nichols attended meetings between the City of Fort Worth,City of Aledo,and
Aledo's engineers to discuss cost sharing options and Aledo's projected demands.
B. Freese and Nichols utilized City of Aledo planning data to determine population and water
demand projections for the years 2030 and 2050. Water demands were projected for
average day and maximum day demand conditions.
C. Freese and Nichols utilized the HZOMap model to evaluate the City of Fort Worth's
existing water system capacity in the Westside II,III and TV pressure planes.
D. Freese and Nichols evaluated alternatives for water system improvements in the Holly and
Westside pressure planes to meet Aledo's projected demands. The F12OMap model was
used to size the system improvements and determine the phasing of the improvements.
E. Freese and Nichols developed cost estimates for the proposed system improvements and
determined cost sharing based on demand.
F. Freese and Nichols prepared a memorandum report summarizing the results of the analysis
of wholesale water service to Aledo. FNI provided the City with draft copies of the
Feasibility Study. After receiving the City's comments, FNI provided 20 copies of the
report to the City.
i _ =
EXHIBIT A-2 I_ i
ATTACHMENT B (Amended)
COMPENSATION AND SCHEDULE
WATER DISTRIBUTION SYSTEM MASTER PLAN
I. COMPENSATION
A. The ENGINEER shall be compensated at a cost plus with a maximum fee of
$1,210,386 for Basic Services as summarized on Exhibits `B-3" and `B-4" in the
original contract and"B-3"and"B-4A"in this Amendment. Payment of the fee shall
be considered full compensation for the services described in Exhibit "A-1" for all
labor, materials, supplies, and equipment necessary to complete the project.
R:\Contract\2004\FortWorth\FTW02224-Attach B Attachment B-1 '
EXHIBIT B-2A
COMPENSATION
WATER DISTRIBUTION SYSTEM MASTER PLAN
Compensation rates shall be as indicated in Exhibit B-2 of City Secretary Contract Number
27591. Total fee shall not exceed $1,210,386.
R:\Contract\2004\FOrtWorth\FTWO2224-Attach B Exhibit B2-A
EXHIBIT B-3A
COST SUMMARY
UPDATE OF WATER MASTER PLAN
ADDITIONAL SCOPE OF SERVICES
Item Total Fee Ware Alpha- Multatech KADD Environ Purple Optimatics %Total
& graphics Eng. Assoc. Trainers Cow MWBE
Assoc. of
Project
Strategic
Planning $32,570 $3,600 $0 $0 $0 $0 $0 $0 21.4%
Model
Update $5,067 $0 $0 $0 $0 $0 $0 $0 21.0%
Water
System
Analysis $34,817 $0 $0 $0 $0 $0 $0 $20,000 5.0%
CIP&
Master Plan
Report $5,312 1 $0 $0 $0 $4,500 $0 $0 $0 15.5%
Public
Education $16,500 $0 $0 $0 $0 $0 $15,000 $0 90.9%
Feasibility
Study for
Service to
Aledo $16,120 $0 $0 $0 $0 $0 $0 $0 $0
Total $110,386 1 $3,600 $0 $0 $4,500 $0 $15,000 $20,000 16.6%
MWBE Subconsultants Additional Services:
Ware &Associates—Public Relations, Strategic Planning Coordination $ 3,600
KADD Associates—Drafting $ 4,500
Purple Cow, Inc. —Public Education Display $ 15,000
Non-MWBE Subconsultants: Optimatics, LLC— System Optimization $ 20,000
R:\Contract\2004\FortWorth\FTW02224-Attach B Exhibit 13-3A
EXHIBIT B-4A
Water System Master Plan
Estimate of Additional Engineering Services
Task Phase 2-Strategic Planning Project Project CADD Total Estimated
Manager Engineer Tech. Hours Total Fee
B FNI analyzed&presented data to the MPAC regarding three
additional issues and included in Strategic Planning Report. FNI 501 120 12 182 $21,160
incurred costs for meeting facilities and meals for MPAC meetings.
E FNI and Ware&Associates will prepare a second newsletter on the 121 24 3b $4,176
City's strategic planning efforts.
Labor Cost Subtotal 62 144 !2 218 $ 25.336
Expenses _
Meals&Facility Charges for Task B(Meetings with MPAC) $1,354
CADD Expenses $900
General Expenses $520
Printing $500
Subconsultant-Ware&Associates(Task E) $3,600
10%markup on Ware&Associates $360
Expenses Subtotal $7,234
Phase 2-Strategic Planning Subtotal $ 32,570
Task Phase 3-Water System Model Update and GIS Integration EstimatedTotal Fee
Expenses
Software Upgrade&Annual Maintenance for City's H2OMap liven $5,067
Expenses Subtotal $5,067
Phase 3-Water System Model Update and GIS Integration Subtotal $5,067
Phase 6-Conduct Water System Analysis for Existing,2005, Project Project CARD ` Total Estimated
Task 2010,2020,and Buildout Conditions Manager Engineer Tech. Hours Total Fee
B
FNI coordinated extensively with other consultants on Medical 22 40 81 70 $8,184
District improvements and submitted analysis results to the City.
M Coordinate with Optimatics on optimization of 2014 CIP 6 31 37 $4,633
Labor Cost Subtotal 28 71 8 107 $12,817
Expenses
Subconsultant-Optimatics $20,000
10%markup on Optimatics $2,000
Expenses Subtotal $22,000
Phase 6-Conduct Water System Analysis for Existing,2005,2010,2020,and Buildout Conditions $34,817
Project Project CADD Total Estimated
Task Phase 9-Capital Improvement Plan and Master Plan Report Manager Engineer Tech. Hours Total Fee
K ,Convert Fort Worth's H2OMap model to Pi elineNET format 4 40, 44 $5,312
Labor Cost Subtotal 4 4-0-1 0 44 _$5,312
Phase 9-Capital Improvement Plan and Master Plan Report $5,312
I
Amend 1 27591 Exhibit B4-fee.xls
EXHIBIT B-4A
Water System Master Plan
Estimate of Additional Engineering Services
Task Phase 10-Public Education Estimated
— Total Fee
Expenses
Subconsult ant-Purple Cow(task A) $15,000
10%markup on Purple Cow,Inc. $1,500
Expenses Subtotal $16,500
Phase 9-Capital Improvement Plan and Master Plan Report $16,500
Task Phase I1 -Feasiblity Study for Fort Worth Wholesale Water Project Project CADD Total Estimated
Service to Aledo Manager Engineer 'Fee It. (lours i Total Fee
FNI coordinated extensively with other consultants on Medical 60' 40 20 120 $14,920
District improvements and submitted analysis results to the City. i
Labor Cost Subtotal 601 40 20' 120 $14,920
Expenses
CA_DD_ Expenses $600
General Expenses $100
Printing $500
Expenses Subtotal $1,200
Phase 6-Conduct Water System Analysis for Existing,2005,2010,2020,and Buildout Conditions $16,120
FNI TOTAL ADDITIONAL ENGINEERING SERVICES $ 110,356
Amend 127591 Exhibit B4-fee.xls
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 7/13/2004
DATE: Tuesday, July 13, 2004
LOG NAME: 60MASTER1 REFERENCE NO.: **C-20151
SUBJECT:
Amendment No. 1 to the Engineering Agreement with Freese & Nichols, Inc. to Update the Water
System Master Plan
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to the
engineering agreement with Freese & Nichols, Inc., City Secretary contract No. 27591, to update the Water
System Master Plan, increasing the total fee by $110,386 from $1,100,000 to $1,210,386.
DISCUSSION:
On March 19, 2002, (M&C C-19013), the City Council authorized the execution of an engineering
agreement with Freese & Nichols, Inc. to update the Water System Master Plan for a total fee not to exceed
$1,100,000. The original engineering agreement scope of services included analyzing and updating the
existing water distribution system hydraulic model and recommending water system improvements to serve
undeveloped and unincorporated areas within the Fort Worth Certificate of Convenience and Necessity
boundary. Also, as a part of the original study, Freese & Nichols, Inc. developed a water system capital
improvements plan with cost estimates and implementation schedule and identified additional water
treatment capacity/plant requirements.
The Amendment No. 1 is necessary to increase the scope of services to include the following:
Analyzing and presenting three additional issues (Wholesale Customer Policy, Water
Extension Policy Outside City Limits and System Vulnerability) to the Master Planning
Advisory Committee; and
Preparing a second newsletter on the City's planning efforts; and
Upgrading software; and
Attending meetings with City of Aledo to discuss future wholesale water service and preparing
a report; and
Creating a public education display for the National Drinking Water Week; and
Performing optimization of 10 year capital improvement plan.
Freese & Nichols, Inc. is in compliance with the City's M/WBE Ordinance by committing to an
additional 21% M/WBE participation on this Amendment No. 1. The City's goal on this Amendment is 20%.
T.nonnme- 60MACTFR 1 Pa(yP 1 nf')
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Water Commercial Paper Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
PW77 531200 060770140570 $110.386.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: Dale Fisseler (8207)
Additional Information Contact: Dale Fisseler (8207)
T.nanamt— AOM A CTF.R 1 Pa RP I n F )