HomeMy WebLinkAboutContract 31312 CITY SECRETARY
CONTRACT NO .
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and CH2M Hill,
Inc., (the "ENGINEER"), for a PROJECT generally described as: Southland Terrace
Drainage Improvements.
Article
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Teras of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of suspension
of services, the ENGINEER shall have no liability to CITY for delays or
damages caused the CITY because of such suspension of services.
®R1GINAL
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY'S professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations shall
be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,-
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and cost/execution effects are not 'the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITYs construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with the
Contract Documents, nor shall anything in the Contract Documents or the
agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the
work on the PROJECT. If, for any reason, the ENGINEER should make an
on-site observation(s), on the basis of such on-site observations, if any, the
ENGINEER shall endeavor to keep the CITY informed of any deviation from
the Contract Documents coming to the actual notice of ENGINEER regarding
the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no control
over cost or price of labor and materials, unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or quality
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of performance by third parties; quality, type, management, or direction of
operating personnel; and other economic and operational factors that may
materially affect the ultimate PROJECT cost or schedule. Therefore, the
ENGINEER makes no warranty that the CITY's actual PROJECT costs,
financial aspects, economic feasibility, or schedules will not vary from the
ENGINEER's opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's
knowledge, information, and belief from selective sampling and observation that the
work has progressed to the point indicated. Such recommendations do not
represent that continuous or detailed examinations have been made by the
ENGINEER to ascertain that the construction contractor has completed the work in
exact accordance with the Contract Documents; that the final work will be
acceptable in all respects; that the ENGINEER has made an examination to
ascertain how or for what purpose the construction contractor has used the moneys
paid; that title to any of the work, materials, or equipment has passed to the CITY
free and clear of liens, claims, security interests, or encumbrances; or that there are
not other matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and fumished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally
constructed. The ENGINEER is not responsible for any errors or omissions in the
information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this contract
and its commitment to meet that goal. Any misrepresentation of facts (other than a
negligent misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
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and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3)hereof. CITY shall give sub-consultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting policies
of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle used
in the course of the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim/annual aggregate
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(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K.(1) and K.(2) of this agreement
are provided under applicable policies documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice
shall be acceptable in the event of non-payment of premium. Such
terms shall be endorsed onto ENGINEER's insurance policies. Notice
shall be sent to the respective Department Director (by name), City of
Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the state
of Texas or be otherwise approved by the CITY; and, such insurers
shall be acceptable to the CITY in terms of their financial strength and
solvency.
(f) Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions.
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(j) The Professional Liability insurance policy, if written on a claims made
basis shall be maintained by the ENGINEER for a minimum two (2)
year period subsequent to the term of the respective PROJECT
contract with the CITY unless such coverage is provided the
ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood that
insurance cost is an allowable component of ENGINEER's overhead.
(1) All insurance required in section K, except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When subconsultants
maintain insurance coverage, ENGINEER shall provide CITY with
documentation thereof on a certificate of insurance. Notwithstanding
anything to the contrary contained herein, in the event a
subconsultant's insurance coverage is canceled or terminated, such
cancellation or termination shall not constitute a breach by
ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing
of any existing conflicts of interest or potential conflicts of interest, including personal
financial interest, direct or indirect, in property abutting the proposed PROJECT and
business relationships with abutting property cities. The ENGINEER further
acknowledges that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this contract and prior to final payment under
the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJEC
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O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment to
this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Fumished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local, state,
or federal authorities; and land, easements, rights-of-way, and access necessary for
the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
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consultants as the CITY deems appropriate; and render in writing decisions required
by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes
or becomes aware of any development that affects the scope or timing of the
ENGINEER's services or of any defect in the work of the ENGINEER or construction
contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and release
ENGINEER and its officers, employees, and subcontractors from all claims,
damages, losses, and costs, including, but not limited to, attorney's fees and
litigation expenses arising out of or relating to the presence, discharge,
release, or escape of hazardous substances, contaminants, or asbestos on
or from the PROJECT. Nothing contained herein shall be construed to
require the CITY to levy, assess or collect any tax to fund this
indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants, or
asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all constn action contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for contractor's
negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary of
any undertaking by the ENGINEER."
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(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time required
for performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
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B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will be
at the CITY's sole risk. The final designs, drawings, specifications and documents
shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of the
ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so that
the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be
made.
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in connection
with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of negligence
or willful misconduct as determined pursuant to T.C.P. & R. Code, section
33.011(4) (Vemon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict or
statutory liability, or any other cause of action, except for willful misconduct or gross
negligence for limitations of liability and sole negligence for indemnification. Parties
mean the CITY and the ENGINEER, and their officers, employees, agents, and
subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the day of 2005.
ATTEST: CI F TWO
PAB ��
Marty Hendrix Marc. A. btt
City Secretary Assistant City Manager
ContractAuthorization PPI L RECOMMENDED
Date A. Douglas Rademaker, P.E.
Director, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
Assistant Attorney
CH2M H11 L, INC.-
ENGINEER
NCENGINEER
ATTEST:
By. Rv-►1
ordon F. Koblitz, P.E.
Vice President
ENGINEERING CONTRACT
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ATTACHMENT "A"
General Scope Qf Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
GFNFRAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the facilities made by the
permitting authority. If such changes are required, the Engineer shall notify thelCity_and
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an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
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10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineer's recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the quality of the executed work.
-4-
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
-5-
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
PROJECT NO. 00090
DESIGN SERVICES: 2004 CIP DRAINAGE PROJECT: SOUTHLAND TERRACE
DRAINAGE IMPROVEMENTS
The following is a clarification of.the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for paving and/or storm drain
improvements for the following:
Design, bidding, and construction services on a project that will provide the CITY with a
storm drainage system in the Southland Terrace Area, in a project area generally defined
by Hammond Street, Brown Drive, and Cole Street and those areas east of Evans Avenue
and as shown in the following table of preliminary recommendations:
EXHIBIT 1.
Preliminary Recommended Drainage Improvements
2004 CIP-Southland Terrace Drainage System Improvements
Street Name Piping Size, Approximate Culvert Size, Approximate Number
in. Piping Length,ft. ft. of Culverts
Hammond Street 18 700 10 4
Boyce Avenue 21 700 10 4
Spurgeon Street 21 700 10 4
Cardinal Ridge Avenue 18 600 10 4
Fuller Street 18 600 10 4
Brown Drive 21 600 10 4
Cole Street 21 400 20 1
27 325 20 2
36 350 20 2
48 750 20 3
EA1-1
Rev 5/18/04
EXHIBIT 1.
Preliminary Recommended Drainage Improvements
2004 CIP-Southland Terrace Drainage System Improvements
Street Name Piping Size, Approximate Culvert Size, .Approximate Number
in. Piping Length,ft. ft. of Culverts
60 675 20 2
See Attachment E for a location map detailing the recommended improvements.
In the case of conflict between this Exhibit "A-1" and Attachment "A" General Scope of
Services, this Exhibit "A-1" Supplemental Scope of Services shall govern.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1_ Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
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improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies, FEMA floodplain and floodway
maps, existing models for the project area (if any), and property ownership as
available from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City. These entities shall also be contacted if
applicable, to determine plans for any proposed facilities or adjustment to existing
facilities within the project limits. The information obtained shall be shown on the
concept plans. The ENGINEER shall show the location of the proposed utility lines,
existing utility lines and any adjustments and/or relocation of the existing lines
within the project limits.
A preliminary review of the project site indicates that permits from TxDOT and the
railroads will not be necessary as the project does not encroach on either of these
entity's rights-of-way.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
L Preliminary Drainage Calculations
a. The ENGINEER will perform preliminary drainage calculations using
available contour maps to assess the storm water watershed drainage
runoff area of the Southland Terrace Area. The ENGINEER will use the
CITY'S Storm Drainage Criteria and Design Manual to develop a
preliminary hydraulic model for conducting an initial assessment of
recommended storm drainage improvements for serving the Southland
EA1-3
Rev 5/18/04
:. L.._
Terrace Area. These preliminary drainage improvement
recommendations will be developed for addressing the drainage area's
critical 5-year and 100-year design discharges per the Design Manual
and reasonable engineering judgement, and will be used for project
scoping purposes. The ENGINEER will meet with CITY Transportation
Department Staff to review the preliminary recommendations.
b. Once detailed survey information is obtained for the project area, final
drainage improvements recommendations will be developed as outlined
in Items iv and v below.
ii. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location of buried utilities, structures, and
other features relevant to, the final plan sheets. Existing drainage at
intersections will be verified by field surveys. Spot elevations will be shown
on intersection layouts with cross slope to fit intersecting grade lines.
b. ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
Department of Engineering. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, and
all drawing files shall be provided in Autocad (DWG or DXF) format
(currently Release 12), or as otherwise approved in writing by the CITY,
and all data collected and generated during the course of the project shall
become the property of the CITY.
The minimum survey information to be provided on the plans shall include
the following:
EA1-4
Rev 5/18/04
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate on
City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
iii. Public Notification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be on
company letterhead and shall include the following: project name
limits DOE project No., Consultant's Project Manager and phone
no., scope of survey work and design survey schedule. The letter
will be reviewed and approved by the City prior to distribution.
When conducting site visits to the project location, the consultant
or any of its sub-consultants shall carry readily visible information
identifying the name of the company and the company
EA1-5
Rev 5/18/04
representative. All company vehicles shall also be readily
identifiable.
iv. Drainage Computations
ENGINEER will review and document the storm water watershed
drainage runoff area and existing street, right-of-way and storm
sewer capacities for the subject site. A drainage area map will be
drawn at 1" = 200' scale from available contour maps.
Calculations regarding street and right-of-way capacities and
design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Capacities of existing storm
drain will be calculated and shown. The ENGINEER's
responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City
standards.
V. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 90 days after Notice
to Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1
concept engineering plans which include layouts, preliminary
right-of-way needs and cost estimates for the ENGINEER's
recommended plan. The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage work,
and shall submit such evaluation in writing to the City as a part
of the concept phase of the project.
c. In general, these plans shall be 30% complete.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
follows:
EAl-6
Rev 5/18/04 '
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with Part
A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following
and shall be on 22" x 34" sheets:
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing water and sanitary sewer mains
Proposed storm drainage improvements
C. Existing roadway profile grades and elevations along each curb line;
elevations at all p.v.i.'s; p.i's half stations; high and low points; vertical curve
information; and pertinent AASHTO calculations if necessary for pavement
replacement. Profiles for existing curbs (if any) and existing ground at the
left and right-of-way lines shall be shown. Existing found property corners
(e.g. Iron pins), along the existing right-of-way shall be shown on the plans.
d. Existing utilities and utility easements will be shown on the storm drain plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. When necessary for paving replacement, preliminary roadway cross-
sections will be developed, from the survey notes, at intervals not-to-
exceed 50 feet along the project length and will extend 10' past the right of
way line on both sides of the street. Additional cross-sections at important
features including driveways, p.i.'s of intersecting streets, (minimum
distance of 100' along cross-street at each P.1.) walks, retaining walls, etc.,
will also be provided. Profiles of centerline of driveways will also be
provided where necessary. Scale will be 1" = 10' horizontal and 1" = 2'
vertical.
f. Plan and profiles for existing and proposed storm drain mains and leads
EA1-7
Rev 5/18/04
shall be provided.
g. Proposed plan/profile sheets will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the
plan sheets to locate all proposed and existing facilities. Legal descriptions
(Lot Nos., Block Nos., and Addition Names) along with property ownership
shall be provided on the plan view.
h. Furnish as a function of final plans, six (6) copies of the final plan and
profile drawings on 22" x 34" sheets. Information on these sheets will
include centerline station, profile grades and centerline elevations, roadway
section (existing and proposed), right-of-way limits. Scale will be 1" = 20'
horizontal and 1" = 2' vertical with profiles plotted with stationing from the
bottom of the sheet, and will include laterals and inlets. CITY policy with
regard to parking design shall be maintained. Excavation and embankment
volumes and end area computations shall also be provided.
i. The ENGINEER will prepare standard and special detail sheets for storm
drain installation that are not already included in the Miscellaneous
Construction Standards or Storm Drain Construction Standards appendices
of the City's specifications. These may include connection details between
various parts of the project or details unique to the construction of the
project.
j. Geotechnical Investigations
Geotechnical investigations shall be necessary for completing the design
phase of this project. The geotechnical investigation shall be performed by
the City's geotechnical engineering consultant as presented in Attachment
A to the Standard Agreement for Engineering Services. Soil and
foundation investigations, including field and laboratory tests, borings,
related engineering analyses and recommendations for determining soil
conditions will be made by the City's geotechnical subconsultant at
reasonable intervals along the pipeline alignment for the ENGINEER's use
in facility design and for the Contractor's use in determining soil conditions
for preparing bids and a trench Safety Plan. The ENGINEER shall assist
the City in developing a general scope of work for said testing program.
EA1-8
Rev 5/18/04
k. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommendations will be
made for approval by the City.
I. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry
will be in conformance with "Submittal of Information to Real Property
Division for Acquisition of Property". One easement has been assumed
necessary and has been included in the fee estimate for the scope of work.
Any additional easements that are required for the project shall necessitate
a change in the scope of services and associated fee.
M. Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, Department of Engineering, and
other CITY departments, public utilities, private utilities, private utilities
and government agencies to determine the approximate location of
above and underground utilities, and other facilities that have an impact.
or influence on the project. ENGINEER will design City facilities to avoid
or minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 16 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
n. Preliminary Construction Plan Submittal
i. Preliminary construction plans and specifications shall be submitted
to CITY 45 days after approval of Part B, Paragraph iv.
EA1-9
Rev 5/18/04
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) specifications to CITY for review.
Generally, plan sheets shall be organized as follows:
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
In general, these plans shall be 75% complete.
iii. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. Engineer
shall assist City in selecting the feasible and or economical
solutions to be pursued.
o. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
P. Public Meeting
After the preliminary plans have been reviewed and approved by the City,
the ENGINEER shall prepare project exhibits, provide the CITY's project
manager with the database listing the names and addresses of all
residents and business to be affected by the proposed project as obtained
from the CITY, and attend public meeting to help explain the proposed
project to residents. The CITY shall select a suitable location and mail the
invitation letters to the affected customers.
r. Storm Water Pollution Prevention Plan
ENGINEER will prepare the Storm Water Pollution Prevention Plan
EA1-10
Rev 5/18/04
(SWPPP) required for the project for use by the Contractor during
construction. The City of Fort Worth's example will be used as a
template. ENGINEER will prepare drawings and details for proposed
SWPPP improvements that the Contractors must use during
construction. Contractor shall be responsible for filing the SWPPP plan
with the appropriate regulatory agencies.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 45 days after
approval of Part B, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and signed
by the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
The plans and specifications and contract documents will be complete.
Generally, plan sheets shall be organized as follows:
Cover Sheet
IndexNicinity Map
General Layout and Legend Notes
Drainage Area Maps and Computations
Easement Detail/Survey Information
Plan & Profile Sheets (approx_ 11 sheets)
Standard Construction Details (approx. 3 sheets)
Special Details (approx. 1 sheet)
Generally, specifications that shall be included are as follows:
Front-end documents (provided by City of Ft. Worth)
Technical Specifications (provided by City of Ft. Worth)
Geotechnical Boring Logs and Report(provided by City of Ft. Worth)
Storm Water Pollution Prevention Plans and Details
Traffic Control Plans
EAl-11
Rev 5/18/04
A
These specifications shall coordinate with and reference the City's Standard
Specifications for Street and Storm Drain Construction
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
C. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Street and storm drain plans shall be submitted as one set
of plans. Street and storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers (TPW and
water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover sheet
shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan set.
Singular PDF files for each sheet of a plan set will not
be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956—org47.pdf'
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47"
shall be the total number of sheets in this file.
EA1-12
Rev 5/18/04
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-
35667_org36.pdf' where "X-35667" is the
assigned file number obtained from the City of Fort
Worth, "_org" designating the file is of an original
plan set, "36" shall be the total number of sheets in
this file.
Example: X-12755_orgl8.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will
become property of and remain with the City of Fort Worth. Floppy disks,
zip disks, e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Engineering Vault at telephone number (817)
392-8426. File numbers will not be issued to a project
unless the DOE number and proper fund codes have been
assigned and are in the Department of Engineering
database.
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Bid Documents Submittal
The ENGINEER will make available for bidding, upon request by
the CITY, up to fifty (50) sets of the final approved and dated plans
and specifications and contract documents for the projects to the
CITY for distribution to potential bidders. Proposal will be provided
in electronic format.
EA1-13
Rev 5/18/04
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including
preparation and delivery of any additional addenda prior to bid
opening to plan holders and respond to questions submitted to
DOE by prospective bidders. Engineer shall attend the scheduled
pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness
and accuracy. The ENGINEER shall attend the project bid opening,
develop bid tabulations in hard copy and electronic format and
return four (4) copies of the bid tabulation, along with the contract
documents to the City within three (3) working days after bid
openings.
PART D—ASSISTANCE DURING CONSTRUCTION
The ENGINEER shall attend the pre-construction conference for
the project. The ENGINEER shall also consult with and advise the
CITY on design and/or construction changes, if necessary.
The ENGINEER shall provide the following. services for the
construction project:
Perform, in company with the CITY and Contractor, final
inspections, review the punch list of deficiencies to be
corrected, and make recommendations for acceptance of the
work.
The following services are not included in this scope of work,
however, if the CITY were to require these services during the
construction phase, the ENGINEER could perform such services at
a compensation schedule agreed to by the CITY at the time such
services were requested:
Answer questions during the Construction Phase, issue
clarifications, and make recommendations to the CITY
EA1-14
Rev 5/18/04
regarding Project issues as they arise
• Attend monthly meetings with the Contractor if necessary
• Visit the Project site during piping and/or road surfacing
installation to observe the work in progress. The proposed fee
allows the ENGINEER to make two visits to the site per month
on average.
• Review shop drawings and other submittals
• Review change orders and make recommendations regarding
such to the CITY
EA1-15
Rev 5/18/04
ATTACHMENT "B"
COMPENSATION AND PAYMENT SCHEDULE
PROJECT NO. 00090
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $149,763 as
summarized in Exhibit "B-1". Payment of the total lump sum fee shall be
considered full compensation for the services described in Attachment "A"
and Exhibit "A-1" for all labor materials, supplies and equipment necessary
to complete the project.
B. The Engineer shall be paid in partial payments as described in Exhibit "B-1"
upon receipt of individual invoices from the Engineer. In this regard, the
Engineer shall submit invoices for partial payments as described in Exhibit
"B-1",Section 1 -Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms
of this Contract by an officer of the Engineer.
Z Schedule
A. Final plans shall be submitted within 217 calendar days after the "Notice to
Proceed" letter is issued.
B-1
EXHIBIT "B-1"
METHOD OF PAYMENT
Project No. 00090
III. Method of Payment for Lump Sum Compensation
A. The Engineer shall be compensated a total lump sum fee of $149,763 as
summarized in Exhibit "B-2". Payment of the total lump sum fee shall be
considered full compensation for the services described in Attachment "A"
and Exhibit "A-1" for all labor materials, supplies and equipment necessary
to complete the project.
B. Partial payment shall be made to the Engineer monthly upon the City's
approval of an invoice from the Engineer outlining the estimated current
percent complete of the project.
The aggregate of such monthly partial fee payments shall not exceed the
following:
Partial payments will not exceed 30% of the Lump Sum Fee ($44,929)before
satisfactory completion of Exhibit A-1,Part B Section 1.v,Conceptual
Engineering Plan Submittal.
Partial payments will not exceed 60% of the Lump Sum Fee ($89,858) before
satisfactory completion of Exhibit A-1,Part B Section 3,Final Engineering
Plan Submittal.
Partial payments will not exceed 90% of the Lump Sum Fee ($134,787) before
satisfactory completion of Exhibit A-1,Part C,Pre-Construction Assistance.
Balance of earnings to be due and payable after the successful completion of
Exhibit A-1,Part D, Assistance During Construction.
IV. Progress Reports
A. The ENGINEER shall submit to the designated representative of the Director
of the Department of Engineering monthly progress reports with each
invoice covering all phases of study and design by the 15th of each month in
the format required by the CITY.
B. Note: If the ENGINEER determines in the course of making design
drawings and specifications that the construction cost estimate of $1,573,132
(as estimated in Exhibit "B-4") will be exceeded, whether by change in the
scope of the project, increased costs or other conditions, the ENGINEER shall
immediately report such fact to the CITY's Director of the Department of
s
Engineering and, if so instructed by the Director of the Engineering
Department shall suspend all work hereunder.
EXHIBIT B-3
(SUPPLEMENT TO ATTACHMENT B)
2004 CIP SOUTHLAND TERRACE DRAINAGE IMPROVEMENTS
PROJECT NO. 00090
FEE SUMMARY
ACTIVITY FEE
BASIC ENGINEERING SERVICES $95,607
SPECIAL SERVICES $42,900
CONSTRUCTION PHASE ASSISTANCE $7,506
SUBTOTAL $146,013
10%MARKUP FOR SUBCONSULTANTS $3,750
TOTAL ENGINEERING $149,763
SERVICES
MIWBE ENGINEERING SERVICES FEE PERCENT WORK
ANA CONSULTANTS -SURVEYING $37,500 25.04%
TOTAL MWBE ENGINEERING SERVICES $37,500 25.04%
CITY'S MWBE GOAL 17%
PROPOSED NON-M/WBE ENGINEERING FEE PERCENT WORK
SERVICES
NONE NIA NIA
77 � _'17 • �II-y'r
Exhibit B-3B
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY
FEE)
A. SUMMARY OF TOTAL FEE
Service Description Storm Water Sewer Street Total
Drainage Design/Paving
Engineering Services $95,607 $0 $0 $0 $95,607
Additional Services $10,400 $0 $0 $0 $10,400
Surveying Services $32,500 $0 $0 $0 $32,500
10% Markup for $3,750 $0 $0 $0 $3,750
Subcontractors
Construction Services $7,506 $0 $0 $0 $7,506
Total $149,763 $0 $0 $0 $149,763
. B. BREAKDOWN OF FEES (LESS SURVEY FEES)
1. Total Storm Drainage/Paving Replacement Fee (less survey fee) Breakdown by
concept,Preliminary,and Final Design
a. Concept(30%) = (Total Storm Drain Fee - Storm Drain.Survey Fee) x .30 =
$35,179
b. Preliminary (60%) = (Total Storm Drain Fee -Storm Drain Survey Fee)x .60 =
$70,358
C. Final (10%) = (Total Storm Drain Fee -Storm Drain Survey Fee) x .10 =
$11,726
EXHIBIT B-3A
(SUPPLEMENT TO ATTACHMENT B-3)
SOUTHLAND TERRACE DRAINAGE IMPROVEMENTS
DESIGN FEE SUMMARY
ENGINEERING SERVICES
FEE FIRM M/WBE
BASIC ENGINEERING SERVICES' $95,607 CH2M HILL N/A
SPECIAL SERVICES
DESIGN SURVEYS $32,500 ANA YES
SWPPP $4,000 ANA YES
PERMANENT/TEMP EASEMENTS $1,000 ANA YES
GEOTECHNICAL SERVICES $0 City of Fort Worth N/A
RECORD DRAWINGS $0 CH2M HILL N/A
PUBLIC MEETING/EXHIBITS $1,500 CH2M HILL N/A
BLAYLOCK OR
BIDDING AND PRELIMINARY DOCUMENT, LAUGHTON
AND FINAL DESIGN MYLAR REPRODUCTION $3,900 REPROGRAPHICS N/A
TOTAL SPECIAL SERVICES $42,900
CONSTRUCTION SERVICES ASSISTANCE CH2M HILL N/A
PRE-CONSTRUCTION ASSISTANCE $5,320
ASSISTANCE DURING CONSTRUCTION $2,186
TOTAL CONSTRUCTION SERVICES ASSISTANCE $7,506
SUBTOTAL $146,013
10% MARK-UP FOR SUBCONTRACTORS $3,750
TOTAL ENGINEERING FEE $149,763
M/WBE ENGINEERING SERVICES
FIRM % M/WBE
ANA CONSULTANTS, INC. -SURVEYING 25.04%
TOTAL PERCENTAGE MWBE 25.04%
CITY'S MWBE GOAL 17%
TSPE CURVE A, % OF CONSTRUCTION ` 0.85 = 6.08%
2 SEE EXHIBIT B-3C FOR FEE DETAIL
3 SEE EXHIBIT B-3D FOR FEE DETAIL
i
EXHIBIT B-3C
(SUPPLEMENT TO EXHIBIT B-3)
SOUTHLAND TERRACE DRAINAGE IMPROVEMENTS
BID PHASE ASSISTANCE
FEE BREAKDOWN
TASK ACTIVITY GRADE NO. HRS. TOT. RATE FEE
DESCRIPTION EACH HRS.
I ISSUE ADDENDA(ASSUMES 1 ADDENDUM E3 1 12 12 $100 $1,200
02 1 4 4 $32 $128
2 ATTEND PRE-BID CONFERENCE E6 1 2 2 $150 $300
E3 1 4 4 $100 $400
02 1 0 0 $32 $0
3 ATTEND BID OPENING E6 1 2 2 $150 $300
E3 1 4 4 $100 $400
4 REVIEW OF BIDS AND BID TABULATION E6 1 2 2 $150 $300
E3 1 16 16 $100 $1,600
TOTAL LABOR 46 4,628
SERVICE CENTER/COMPUTER $ 5.90 /hr 271
POSTAGE 6 Express Shipments 25 shipment 150
REPROGRAPHICS (Allowance) 200
AUTO MILEAGE @$.375/MILE 2 trips @ 90 mi/trip 68
TOTAL EXPENSES 689
TOTAL LABOR&EXPENSES $ 5,320
EXHIBIT B-3D
(SUPPLEMENT TO EXHIBIT B-3)
SOUTHLAND TERRACE DRAINAGE IMPROVEMENTS
CONSTRUCTION PHASE ASSISTANCE
FEE BREAKDOWN
TASK ACTIVITY GRADE NO. HRS. TOT. RATE FEE
DESCRIPTION EACH HRS.
1 FINAL INSPECTION AND REPORT E6 1 8 8 $150 $1,200
E3 1 8 8 $100 $800
TOTAL LABOR 16 2,000
SERVICE CENTER/COMPUTER $ 5.90 /hr 94
POSTAGE 0 Express Shipments 25 shipment 0
REPROGRAPHICS(Allowance) 25
AUTO MILEAGE @$.375/MILE 2 trips @ 90 mi/trip 67
TOTAL EXPENSES 186
TOTAL LABOR& EXPENSES 2,186
Exhibit B-3E
2004 Hourly Fee Schedule
CH2M HILL
Billing Category Description Hourly Rate Range
02 Office $40.00- 110.00
T4 Cadd Designer/Technician $60.00-140.00
E1 Designer/Staff Engineer $70.00 -110.00
E2 Staff Engineer $80.00-130.00
E3 Project Engineer $100.00- 140.00
E4 Assistant Project Manager $130.00-150.00
E5 Project Manager $140.00- 170.00
E6 Senior Consultant $140.00- 200.00
E7 Project Principal $150.00-280.00
A multiplier of 1.10 will be applied to all subconsulting services.
In-house computer usage is billed at$4.75 per hour and communications are billed at$1.15 per hour.
kw
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Exhibit B4
2004 CIP-Southland Terrace Drainage Improvements
Preliminary Opinion of Probable Construction Costs
Item Description Unit I Quante Unit Cost I Total
Hammond Street IStandard 10'Curb Inlets I EA 1 4 $2,6001 $10.400
21'RCA LF 1 7001 S501 535,000
Curb Removal LF I - 60 $5 $318
Curb Replacement I LF 1 45 $20 $900
Saw Cut of Paving LF 1 7001 $3 $2,100
Pavement Replacement I LF 1 700 553 537.100
Ad'ust Manholes to Grade I EA 1 $350 $350
Adjust Water Valves to
Grade FA 2 $250 $500
TO I CY 1867 $17 $31,733
Subtotal Hammond: $118,401
Bo ce Avenue IStandand 10'Curb Inlets I EA 1 4 $2.6001 S10.4001
21'RCP I LF 1 700J S501 $35,000
Curb Removal I LF 1 60 $5 $318
Curb Replacement LF 45 $20 5900
Saw Cut of Pavin LF 700 $3 $2,11%
Pavement Replacement I LF 700 $53 $37,106
Adjust Manholes to Grade I EA 1 $350 $350
Adjust Water Valves to
Grade I EA 2 5250 5500
CY 1867 $121 522,400
Subtotal Boyce:1 $109,068
Spurgeon Street IStandard 10'Inlets EA 4 $2,6001 $10,400
21'RCP I LF 1 700 $501 S35,000
Curb Removal I LF 1 80 $5 $318
Curb Replacement I LF 1 451 S20 $900
Saw CutofPaving I LF 1 700 $31 S2,100
Pavement Replacement I LF 1 7001 S531 S37,100
Adiust Manholes to Grade I EA I 1 $350 $350
Adjust Water Valves to
Grade I EA 1 2 $250 $500
CY 1867 $12 $22,400
Subtotal Spurgeon: $109.068
Cardinal Ridge
Avenue Slandard 10'Inlets I FA 4 S2,600 $10,400
21'RCP I LF 6001 S50 $30,000
Curb Removal LF 60 $5 $318
Curb Replacement I LF 45 $20 $900
Is Cul of Paying LF 600 $3 $1,800
Pavement Replacement LF 600 S53 S31,800
Adjust Manholes to Grade EA 2 5350 5700
Adjust Water Valves to
Grade EA 2 $250 $500
CY 1600 $12 $19,200
Subtotal Cardinal: $95,618!
Fuller Street IStandard 10'Inlets I EA 41 S2,6001 $10.400
21'RCP I LF 6001 $50 $30,000
Curb Removal LF 60 $51 $318
Curb Replacement I LF 45 $20 $900
Saw Cut of Paving LF 600 $3 $1,800
Pavement Replacement I LF 600 $531 531,800
Adjust Manholes to Grade EA 1 $3501 5350
Adjust Water Valves to
Grade EA 2 $250 $500
TEB CY 1600 $12 $19,200
Subtotal Fuller: $95,268
Brown Drive Standard 10'Inlets I EA 4 $2.6001 $10,400
21'RCP I LF 6001 S50 $30,000
Curb Removal I LF 601 S5 $318
Curb Replacement I LF 1 45 $20 $900
Saw Cul of Pavin LF 1 600 $31 S1.800
Pavement Re lacement I LF 1 600 $53 $31.800
Ad ust Manholes to Grade I EA 1 1 $350 S350
Adjust Water Valves to
Grade EA 2 $250 5500
TEB CY 1 1600 $12 $19700
Subtotal Brown: $95 88
Cole Street 21'RCP I LF 400 $50 S20,000
27'RCP LF 325 $87 $28,2751
36'RCP LF 350 $124 W,4001
48'RCP LF 750 $243 5182 250 r
60'RCP LF 675 $300 $202,5001
Standard 20'Intets EA 10 S4,000 S40,000
Standard 30'Curb Inlet, FA 3 S6,500 $19,500
Curb Removal LF 400 $5 $2.1201
Curb Replacement LF 300 $20 $6,000
Saw Cut of Pavement LF 2250 $3 $8 750
Pavement Replacement LF 22501 S53 $119250
TEB I CY 67281 512 $80,733
Adjust Manholes t0 Grade f EA 7 Mill $2,455
Adjust Water Valves to
Grade EA 4 5250 $1.000
RI Ra CY 30 5150 14 500
isc atge Wcture EA t $25,000 $25,000
Subtotal Cole:1 $783,728
General SWPPP Implementation LS 1 $10000 $10000
Proect Signs FA 3 5300 $900
Trench Safety for Trenches
>5'Deep LF 6400 $2 $12 800
Subtotal Entire Construction: 51 430 120
Conlin enc 10'/. 5143 012
Total Estimated Construction Cost 51,573,132
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND ATTACHMENT A
PROJECT NO. 00090
There are no changes and amendments to Standard Agreement and
Attachment A
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/25/2005
DATE: Tuesday, January 25, 2005
LOG NAME: 30CIPSOUTHLAND REFERENCE NO.: **C-20499
SUBJECT:
Authorize Execution of Engineering Agreement with CH2M Hill for the Southland Terrace Drainage
Improvements Project
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering agreement
with CH2M Hill in the amount of$149,763.00 for the Southland Terrace Drainage Improvements Project.
DISCUSSION:
The 2004 Capital Improvement Program (CIP) includes funds for drainage improvements at Southland
Terrace.
The scope of the project includes the design for the storm drain improvements on Hammond Street from
Cole Street moving 700 feet westerly; Boyce Avenue from Cole Street moving 700 feet westerly; Spurgeon
Street moving 700 feet westerly; Cardinal Ridge Avenue from Cole Street moving 600 feet westerly; Fuller
Street from Cole Street moving 600 feet westerly; Brown Drive from Cole Street moving 600 feet westerly;
and Cole Street from Hammond Street moving 1,100 feet southerly.
CH21M Hill proposes to perform the necessary design work for a lump sum fee of $149,763.00. City staff
considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $13,200.00 is required for project management by the Engineering
Department.
CH21M Hill is in compliance with the City's M/WBE Ordinance by committing to 256/o M/WBE participation.
The City's goal on the project is 17%.
This project is located in COUNCIL DISTRICT 8, Mapsco 91K and P.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budgets, as appropriated, of the
Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C200 531200 2092800090 35179.00.
http://www,cfwnet.org/council_packet/Reports/mc_print.asp 1/25/2005
I 0.5,L Vl L
C200 531200 209280009032 $70,358.00
C200 531200 209280009033 $11,726.00
C200 531200 209280009051 $32,500.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating_Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
http://www.cfwnet.org/counciI_packet/Reports/mc_print.asp 1/25/2005