HomeMy WebLinkAboutContract 32416 rlTY �s-rnETARY�`f/
FORT WORTH
September 6, 2005
Mr. Gregory Smith, PE
Jamail Construction Company
16875 Diana Lane
Houston, TX 77058
RE: Contract Renewal Extension of Job Order Contract (City Secretary Contract No. 30131)
Dear Mr. Smith:
In accordance with Article 4 (Term) of the contract and as described in Articles 14 (Contract
Term) and 15 (Option to Extend the Term of the Contract) of the General Conditions, the City of
Fort Worth desires to extend the subject contract to be effective from October 1, 2005 until
September 30, 2006.
Should this be acceptable, request you sign and FAX (and mail) this to me.
Si erely,
r PE
F i tie ger
Fac' i agement Group --�
A REED: � PP�C,�/ED:
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Jamail Construiion Mcrc Ott Assistant Cit Man r
APPROVAL RECOMMENDED: CORDED:
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Robert Goode, C4ector, T/PW Marty Hendrix, Cit Secretary
AP Cy/ED AS TO M AND LE ITY:
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TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
FACILITIES MANAGEMENT GROUP
THE CITY OF FORT WORTH * 319 WEST 10TH STREET * FORT WORTH, TEXAS 76102
817-392-7862 * FAx 817-392-8488
{~Printed on recycled paper
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/6/2004
DATE: Tuesday, January 06, 2004
LOG NAME: 20JAMAIL2 REFERENCE NO.: **C-19916
SUBJECT:
Construction Contract with Jamail Construction Company, Inc. for Fixed Unit Price, Indefinite
Delivery of Building Renovation and Construction Services for the Transportation and Public Works
Department, Facilities Management Division
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a contract with Jamail Construction Company, Inc. for construction services
for minor construction and renovation projects. Prices will be based on an existing Texas Local
Government Cooperative, BuyBoard contract as follows:
a) 18% discount off of R. S. Means Construction Pricing Guide for normal hours; and
b) 15% discount off of R. S. Means Construction Pricing Guide for other than normal hours.
2. Authorize the contract to begin January 6, 2004, and expire September 30, 2004, with options to renew
for four additional one-year periods; and
3. Authorize the maximum value of any individual purchase order to be $200,000. The aggregate amount
of purchase orders in an individual year will not exceed $1,000,000 without authorization from the City
Council. A Mayor and Council Communication will be required for any purchase order exceeding $25,000.
DISCUSSION:
On February 18, 2003 (Informal Report No. 8465), the City Council was briefed on the anticipated use of
Job Order Contracting to deliver minor construction and renovation tasks. Under this delivery method, a
single contractor is engaged to deliver small (under $200,000) projects. The costs for each small project
are calculated using a unit cost estimating guide such as published by R. S. Means Construction Pricing
Guide. The contractor is selected by a best-value method based on qualifications and demonstrated
performance as well as the discount offered on the unit cost estimating guide.
The Texas Local Government Cooperative was created to increase the purchasing power of government
entities and to simplify purchasing by using an electronic purchasing system, called the BuyBoard. The
items listed on the BuyBoard have been competitively bid and awarded under a best-value method by the
Cooperative or by a member of the Cooperative. By selecting a vendor from the BuyBoard, the City has
satisfied the competitive bidding requirements and is assured of a competitive price for the work or item
purchased.
Jamail Construction Company, Inc. was selected for listing on the BuyBoard by a best-value selection. The
City of Fort Worth, as a member of the BuyBoard, has access to the contract.
Logname: 20JAMAIL2 Page 1 of 2
Several advantages accrue from using Job Order Contracting:
a) The procurement time is reduced since the project no longer has to be publicly advertised for
competitive bidding; and
b) The design effort is greatly reduced on smaller projects, since the details of the scope need
only be sufficient to satisfy the needs of the owner and contractor, rather than all potential
contractors; and
c) The scope of the project can be adjusted to meet budget objectives prior to issuance of the
purchase order; and
d) The purchase order is adjusted for scope changes and unforeseen site conditions using the
same price guide rather than by negotiation; and
e) The contractor subcontracts the majority of the work, thus providing additional opportunities for
minority general contractors.
The contractor will report the status of MWBE participation on projects issued each month. The Trans-
portation and Public Works Department, Facilities Management Division, will manage work for other
departments. All purchase orders will be fulfilled by funds from the requesting department.
M/WBE — Jamail Construction Company, Inc. is in compliance with the City's M/WBE Ordinance by
committing to 25% M/WBE participation. The City's goal on this project is 25%.
RENEWAL OPTIONS — This agreement may be renewed for up to four successive one-year terms at the
City's option. This action does not require specific City Council approval, provided the City Council has
appropriated sufficient funds to satisfy the City's obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the operating budgets and current capital budgets,
as appropriated, of various funds. All expenditures against this contract will be reviewed for availability of
funds prior to release on a project-by-project basis.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by-- Marc Ott (8476)
Originating Department Head: Robert Goode (7804)
Additional Information Contact: Greg Simmons (392-7862)
Logname: 20JAMAIL2 Page 2 of 2