HomeMy WebLinkAboutContract 45280-A1 CONTMC No.
AMENDMENT N0 . 1
TO CITY SECRETARY CONTRACT
WHEREAiS, the City of Fort Worth (CITY) and Lockwood,
Andrews & Newnam, Inc. , ENGINEER) made and entered into City
Secretary Contract No. 45280, (the CONTRACT) which was
authorized by M&C C-26567 on the 19'h day of September, 2013
in the amount of $575, 828 .00; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Sycamore Creek Drainage Basin Parallel Interceptor
Improvements at Various Locations with the Sycamore
Creek Drainage Basin
WHEREAS, it has become necessary to execute Amendment
No. l to the CONTRACT to include an increased scope of work and
revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
July 22, 2014, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$168,311 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $744,139. 00 .
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
OFFI ML WECORD
Mv SECRETARY
RECEIVED SPP Page -1- G�=G�OE3 G�9 YK `A
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Lockwood, Andrews & Newnam,Inc.
Fernando Costa Ju tOea�der
ves, P.E.
Assistant City Manager Tea;
DATE: 9 /5�/¢ DATE: ePi 0 20�
APPR AL RECOMMENDED:
/ 7
S. Frank Crumb, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-26964
a,"" Date: September 9, 2014
Doug W. Black
Assistant City Attorney
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Mary J. K se y
City Secretary ° p
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OFFICIAL RECORD
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Lockwood,Andrews
&Newnam,Inc.
A LEO A DALY COMPANY
July 22, 2014
City of Fort Worth I Water Department
Attention: Liam Conlon
1000 Throckmorton St.
Fort Worth, Texas 76102-6311
RE: REQUEST FOR CONTRACT AMENDMENT 01
City of Fort Worth Project 02200 1 Sycamore Creek Interceptor Rehabilitation
Dear Mr. Conlon:
Previous coordination efforts with the City of Fort Worth Parks and Community Services (PACS)
Department for the Sycamore Creek Interceptor Rehabilitation project have resulted in the need
for additional design and consulting services. This request details additional effort required
to complete design and delivery of bid documents for the subject project. Effort as
requested in several meetings with PACS is detailed in the meeting minutes attached. The
task/hour breakdown for the specific activity is attached, but, in summary,the following items
are included in this request:
• Topographic Survey($12,650): At City request, a section of interceptor between
original Segments 09 and 10 is to be added to the rehabilitation design package.
Additional topographic survey is required to incorporate this work.'
• Access Easements ($6,160): Construction within parks property will require specific
temporary access easements and document preparation. Points of access have
previously been coordinated with PACS, and seven (7) separate access easements are
assumed.
• Tree Survey I Access Routes ($10,071): Construction within parks property will
require temporary construction access at various points and locations. PACS has
requested a complete tree survey along all negotiated and approved routes proposed for
construction access during rehabilitation operations. Except if and where otherwise
noted in meeting minutes attached, all trees 6-IN and larger 60-FT each side of the
proposed by-pass route centerline will be identified for inclusion on plans and/or exhibits.
• Route Staking ( Access Routes ($7,304): PACS has requested that each approved
access route be staked 20-FT each side of the proposed centerline after final location
has been determined (following Tree Survey).
• Tree Survey I By-Pass Routes ($24,954): PACS has requested a complete tree
survey along all negotiated and approved routes proposed for by-pass piping during
rehabilitation operations. Except if and where otherwise noted in meeting minutes
Regarding all additional survey items requested, areas identified in proposed access and/or bypass
routes have been previously surveyed as part of our originally authorized scope of services and that
every effort has been made to ensure no duplication of previous efforts here.
1320 South University Drive Fort Worth,Texas 76107 817.820.0420 Fax:817.820.0441 - v,vnv.1an4nc.c0m
Liam Conlon, Project Manager
City of Fort Worth
July 22, 2014
Page 2
attached, all trees 6-IN and larger 60-FT each side of the proposed by-pass route
centerline will be identified for inclusion on plans and/or exhibits.
• Route Staking I By-Pass Routes ($7,442): PACS has requested that each approved
by-pass piping route be staked 20-FT each side of the proposed centerline after final
location has been determined (following Tree Survey).
• Phase II Environmental Site Assessment($23,518): A Phase I ESA completed for
Segment 07 of the rehabilitation package identified some material and findings at the
former landfill that justify further investigation. Preparation of a Phase II Environmental
Site Assessment and associated TCEQ permitting for the same area is recommended,
without which design activity and effective bidding of the work cannot be completed.
• Additional Design ($76,212): All of the above requires additional design activity and
coordination. Additional consulting and engineering design services include (1) design
of an additional section of interceptor between original Segments 09 and 10, (2)
development of additional by-pass pipe routing and access design, (3) development of
project specific specifications for golf course and parks impacts, (4) railroad permit
coordination associated with additional rehabilitation segment, and (5)further
coordination and meetings with PACS personnel.
The following presents the project fee summary:
Original Contract $ 575,828
Amendment No. 1 $ 168,311
Revised Contract Amount $ 744,139
As noted on the attached breakdown, the additional effort associated with tasks above
totals $168,311. Of this, 52% ($88,205) is proposed to be performed by small business
partners included in our original Project Team.
Please review this as a formal request to consider and process Amendment 01 to City Project
Number 02200 in the amount of$168,311. Should you require further documentation for this
request, please contact me to support your consideration. Should you have any questions or
require additional information, please contact Walter Norwood or me at 817-820-0420.
Respectfully,
Lockwood, Andrews & Newnam, Inc.
Jus " eeves, PE, LEED AP
Project Manager
Liam Conlon, Project Manager
City of Fort Worth
July 22, 2014
Page 3
CC: Andy Cronberg (City of Fort Worth I Water Department)
Walter Norwood (Lockwood, Andrews & Newnam, Inc.)
Paul Banschbach (Lockwood, Andrews & Newnam, Inc.)
Attachments: Exhibit ADD-01 I Task/Hour Breakdown (1 Page)
PACS April 18, 2014 Meeting Minutes (12 Pages)
City of Fort Worth I Water Department April 21, 2014 Meeting Minutes (5 Pages)
PACS May 2, 2014 Meeting Minutes (3 Pages)
PACS July 18, 2014 Meeting Minutes I DRAFT
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
ITY COUNCILAGENDA FoR� T` RTH
COUNCIL ACTION: Approved on 91912014 -Ordinance No. 214426-09-2014
DATE: 9/9/2014 REFERENCE NO.: **C-26964 LOG NAME: 60SCM275VARAI-LAN
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 45280, an
Engineering Agreement with Lockwood, Andrews & Newnam, Inc., in the Amount of
$168,311.00 for a Total Revised Contract Amount of$744,139.00 for Sycamore Creek
Drainage Basin Parallel Interceptor Improvements at Various Locations Within the
Sycamore Creek Drainage Basin and Adopt Appropriation Ordinance (COUNCIL
DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $168,311.00 from the Water and Sewer Fund to the Sewer Capital
Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Sewer Capital Projects Fund in the amount of$168,311.00 from available funds; and
3. Authorize the execution of Amendment No. 1 to City Secretary Contract No. 45280, an
Engineering Agreement with Lockwood, Andrews & Newnam, Inc., in the amount of
$168,311.00 for Sycamore Creek Drainage Basin Parallel Interceptor Improvements at
various locations thereby increasing the contract amount to $744,139.00.
DISCUSSION:
On September 19, 2013, (M&C C-26567) the City Council authorized an Engineering Agreement with
Lockwood, Andrews & Newnam Inc., in the amount of$575,828.00 for the Sycamore Creek Drainage
Basin Parallel Interceptor Improvements at various locations within the Sycamore Creek Drainage
Basin.
Amendment No. 1 will provide for the following:
Tree survey and route staking for access and by-pass routes as required by the Parks and
Community Services Department (PACSD) for work within Sycamore Golf Course and Cobb Park.
Access easements within park property.
Phase II Environmental Site Assessment for further investigation of material at a former landfill
site.
Design and survey services for additional sewer rehabilitation on Sycamore Golf Course.
Additional coordination meetings on the project
Lockwood, Andrews & Newnam, Inc. proposes to perform the necessary additional work for a lump
sum fee of$168,311.00. Staff considers this fee to be fair and reasonable for the scope of services
proposed.
Lockwood, Andrews & Newnam, Inc. is in compliance with the City' s BDE ordinance by committing to
an additional 52 percent MBE participation on this Amendment No. 1. The City' s goal on this
amendment is 20 percent.
The project is located in COUNCIL DISTRICT 8, Mapsco 77D, 77R and 78N.
htt ://a s.cfwnet.or /council�acket/Me_review.asp?ID=20226&councildate=9/9/2014 9/10/2014
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M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, and adoption of the attached appropriation ordinance, funds will be available in
the current capital budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1&2) $168,311.00 1) PE45 538040 0709020 $168,311.00
P258 476045 708170220OZZ
3) P258 531200 708170220031 $29,919.00
2) P258 531200 708170220031 $29,919.00
3) H258 531200 708170220032 $59,838.00
2) P258 531200 708170220032 $59,838.00
3) P258 531200 708170220033 $9,973.00
2) P258 531200 708170220033 $9,973.00
3) P258 531200 708170220051 $68,581.00
2) P258 531200 708170220051 $68,581.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Liam Conlon (6824)
ATTACHMENTS
60SCM275VARAl-LAN MAP 01.pdf
60SCM275VARAI-LAN MAP 02(Rev8.28.14).pdf
60SCM275VARAI-LAN MAP 03.pdf
60SCM275VARAI-LAN P258 AO.docx
http://apps.cfwnet.org/council_packet/me review.asp?ID=20226&councildate=9/9/2014 9/10/2014