HomeMy WebLinkAboutContract 45944 CiTY SECRUAIW
CONTRACT N0.
Department of Justice
Office of Justice Programs
�� F) PAGE 1 OF 8
Bureau of Justice Assistance Grant
1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2014-DJ-BX-0297
City of Fort Worth
350 W.Belknap Street 5.PROJECT PERIOD:FROM 10/01/2013 TO 09/302017
Fort Worth,TX 76102-2004
BUDGET PERIOD:FROM 1010f/2013 TO 09/302017
6.AWARDDATE 081062014 7.ACTION
IA.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
756000528 00
9.PREVIOUS AWARD AMOUNT $0
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $568,848
FY 14 JAG Program
11.TOTAL AWARD $568,948
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE
ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FY14(BJA-JAG)42 USC 3750,et seq.
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O'Donnell Charles W.Daniels
Director Assistant City Manager
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFJ AL 19A.DATE
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. NDJUGT0458
FISCALYFUNDC BUD.A OFC. DJV.RE SUB. POMS AMOUNT
EAR ODE CT. G.
X B DJ 80 00 00 568848
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000 12(REV.4-88)
OFFICIAL RECORD
CITY SECRETARY
RECEIVED SEP 19 2014 FT. WORTN, TX
RECEIVED SEP 16 2014
Department of Justice
Office of Justice Programs AWARD
A Bureau ofJusticeAssistance CONTINUATIONSHEET PAGE z of s
t
Grant
PROJECT NUMBER 2014-DJ-BX-0297 AWARD DATE 08/0612014
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs(OJP)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a
violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States,
Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and
any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims
Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S.Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington,DC 20530
e-mail:oig.hotline @usdoj.gov
hotline:(contact information in English and Spanish):(800)869-4499
or hotline fax:(202)616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. 1
1
3
1
I
OJP FORM 4000/2(REV.4-88) I
Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONMEET PAGE J OF a
- Grant
PROJECT NUMBER 2014-DJ-BX-0297 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management(SAM)(or with a successor government-wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System(DUNS)number.The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/funding/sam.htm(Award condition:Registration with the
System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This
special condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
9. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost
limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses
related to conferences,meetings,trainings,and other events,including the provision of food and/or beverages at such
events,and costs of attendance at such events. Information on pertinent laws,regulations,policies,and guidance is
available in the OJP Financial Guide Conference Cost Chapter.
11. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available
at http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm.
12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award,and those award funds have been,are being,or are to be used,in whole or in part,for one or
more of the identical cost items for which funds are being provided under this OJP award,the recipient will promptly
notify,in writing,the grant manager for this OJP award,and,if so requested by OJP,seek a budget-modification or
change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds,or of the parents or legal guardians of such students.
14. The recipient understands and agrees that-(a)No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing,downloading,and exchanging of pornography,and(b)Nothing in
subsection(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any
other entity carrying out criminal investigations,prosecution,or adjudication activities.
15. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic
desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks,including documentation related to any subawards made under this award. Further,the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to grant
funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk
grantee;or termination of an award(s).
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
i. Bureau of Justice Assistance CONTINUATION SHEET PAGE 4 OF 8
Grant
PROJECT NUMBER 2014-DJ-BX-0297 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
16. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are
incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All
program income earned must be accounted for and used for the purposes of funds provided under this award,including
such use being consistent with the conditions of the award,the effective edition of the OJP Financial Guide and,as
applicable,either(1)28 C.F.R.Part 66 or(2)28 C.F.R Part 70 and 2 C.F.R.Part 215(OMB Circular A-1 10). Further,
the use of program income must be reported on the quarterly Federal Financial Report,SF 425.
18. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent
possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
19. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community,OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOJ's Global)guidelines and recommendations for this particular grant.Grantee shall conform to the Global
Standards Package(GSP)and all constituent elements,where applicable,as described at:
http://www.it.ojp.gov/gsp_grantcondition.Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed
justification for why an alternative approach is recommended.
20. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing
account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate
the grant funds in the trust fund(including any interest earned)during the period of the grant and expend within 90
days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to the Office of
Justice Programs at the time of closeout.
OJP FORM 4000/2(REV.4-88)
44-
n' /
&Z4e_
Department of Justice
Office of Justice Programs AWARD
i` Bureau of Justice Assistance CONTINUATIONSHEET PAGE 5 OF 8
Grant
PROJECT NUMBER 2014-DJ-BX-0297 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
21. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National
Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these
grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any
of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a
subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of property located in an environmentally or historically sensitive area,including
properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or
education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan,as detailed at
http://www.ojp.usdoj.govBJA/resource/nepa.htmI,for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
22. JAG funds may be used to purchase vests for an agency,but they may not be used as the 50%match for purposes of the
Bulletproof Vest Partnership(BVP)program.
23. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written"mandatory wear"policy in effect.Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body
armor purchases.This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor.There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty.
24. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level,make
or model,from any distributor or manufacturer,as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List(http://nij.gov),In addition,ballistic-resistant and stab-resistant body armor purchased must be American-
made.The latest NIJ standard information can be found here:http://www.nij.gov/topics/technology/body-armor/safety-
initiative.htm.
OJP FORM 4000/2(REV.4-88)
quit--
A�
Department of Justice
Office of Justice Programs AWARD
£ E Bureau Of Justice Assistance CONTINUATIONSHEET PAGE 6 OF 8
Grant
PROJECTNUMBER 2014-DJ-BX-0297 AWARD DATE 08/0612014
SPECIAL CONDITIONS
25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S,C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period.This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file
documenting the meeting of this requirement.For a list of Stale Information Technology Points of Contact,go to
http://www.i t.ojp.go v/defau lt.aspx?area=po li cyAndPracti ce&page=1046.
27. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct
grants may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith-
based organizations may,in some circumstances,consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal f bo.htm.
28. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must
conform to the grant program requirements as stated in BJA program guidance.
29. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that
are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant
approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations,
OMB circulars,and guidelines,including the OJP Financial Guide,and to include the applicable conditions of this
award in any subaward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
32. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be
used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law
enforcement activities.
OJP FORM 4000/2(REV.4-88) </�w
Department of Justice
Office of Justice Programs AWARD
t
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 7 OF 8
Grant
PROJECT NUMBER 2014-DJ-BX-0297 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
33. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through
GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
34. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
35. The grantee agrees that within 120 days of award acceptance,each current member of a law enforcement task force
funded with these funds who is a task force commander,agency executive,task force officer,or other task force
member of equivalent rank,will complete required online(internet-based)task force training.Additionally,all future
task force members are required to complete this training once during the life of this award,or once every four years if
multiple awards include this requirement.The training is provided free of charge online through BJA's Center for Task
Force integrity and Leadership(www.ctfli.org).This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task
force oversight and accountability.When BJA funding supports a task force,a task force personnel roster should be
compiled and maintained,along with course completion certificates,by the grant recipient.Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership(www.ctfli.org).
36. No JAG funds may be expended on the purchase of unmanned aircraft,unmanned aircraft systems or unmanned aerial
vehicles(UA/UAS/UAV),unless the BJA Director certifies that extraordinary and exigent circumstances exist,making
them essential to the maintenance of public safety and good order.Any state or local jurisdiction receiving BJA
approval to utilize JAG funds for this type of purchase must certify to DOJ that it received Federal Aviation
Administration(FAA)approval to operate a UA/UAS/UAV and that it is legal to operate a UA/UAS/UAV in the
proposed jurisdiction or geographic area. The recipient must submit a statement on the goals and objectives for the use
of a UA/UAS/UAV,the anticipated specific uses,and policy regarding privacy considerations.BJA may require
additional reporting requirements that will be stipulated post award.
37. BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success
story,sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.
If you do not yet have a My BJA account,please register at bttps://www.bja.gov/proFle.aspx.Once you register,one of
the available areas on your My BJA page will be"My Success Stories".Within this box,you will see an option to add a
Success Story.Once reviewed and approved by BJA,all success stories will appear on the new BJA Success Story web
page at https://www.bja.gov/SuccessStoryList.aspx.
38. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance(BJA)has received documentation
demonstrating that the state or local governing body review and public comment requirements have been tnet and a
Grant Adjustment Notice(GAN)has been approved releasing this special condition.
39. The recipient may not expend or draw-down funds until the required body armor certification related to mandatory
wear has been submitted and approved by the Bureau of Justice Assistance(BJA)and a Grant Adjustment Notice
(GAN)has been approved releasing this special condition.
OJP FORM 4000/2(REV.4-88)
qW
'' Zf ,
Department ofJustice
Office of Justice Programs AWARD
3 € Bureau of Justice Assistance CONTINUATION SHEET PAGE 8 OF 8
i
" Grant
PROJECT NUMBER 2014-DJ-BX-0297 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
40. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has
received and approved the signed Memorandum of Understanding(MOU)between the disparate jurisdictions and has
issued a Grant Adjustment Notice(GAN)releasing this special condition.
41. The recipient may not obligate,expend,or draw down any award funds until:(1)it has provided to the grant manager
for this O1P award either an"applicant disclosure of pending applications"for federal funding or a specific affirmative
statement that no such pending applications(whether direct or indirect)exist,in accordance with the detailed
instructions in the program solicitation,(2)OJP has completed its review of the information provided and of any
supplemental information it may request,(3)the recipient has made any adjustments to the award that OJP may require
to prevent or eliminate any inappropriate duplication of funding(e.g.,budget modification,project scope adjustment),
(4)if appropriate adjustments to a discretionary award cannot be made,the recipient has agreed in writing to any
necessary reduction of the award amount in any amount sufficient to prevent duplication(as determined by OJP),and
(5)a Grant Adjustment Notice has been issued removing this special condition.
42. With respect to this award,federal funds may not be used to pay cash compensation(salary plus bonuses)to any
employee of the award recipient at a rate that exceeds 110%of the maximum annual salary payable to a member of the
federal government's Senior Executive Service(SES)at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate,provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
OJP FORM 4000/2(REV.4-88)
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APPROVAL RECOMMENDED:
By: W.
Jeffr . H lstead
Chief of Police
Date: —jq
APPROVED AS TO FORM
A4ya 'ALI
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Assistant City Attorney
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Contract Authorization:
M&C: _C-26971
Date Approved: _9/9/14
FY 2014 Justice Assistance Grant Page 9
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/9/2014 —Ordinance No.21455-09-2014
DATE: Tuesday, September 09, 2014 REFERENCE NO.: C-26971
LOG NAME: 35JAG14
SUB.IECT:
Conduct a Public Hearing,Ratify Application for and Authorize Acceptance of a Grant from the Fiscal Year
2014 Edward Byrne Memorial Justice Assistance Grant Formula Program from the United States Department
of Justice, Office of Justice Programs and Bureau of Justice Assistance in the Amount of$568,848.00,
Authorize Execution of a Grant Agreement with the United States Department of Justice and Related
Memoranda of Understanding with Tarrant County and the Cities of Arlington,Hurst and North Richland
Hills,Authorize Use of Anticipated Interest in the Amount Up to$2,000.00 and Adopt Appropriation
Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing;
2.Ratify the application for and authorize acceptance of a grant from the
Fiscal Year 2014 Edward Byrne Memorial Justice Assistance Grant
Formula Program from the United States Department of Justice, Office of
Justice Programs and Bureau of Justice Assistance in the amount of
$568,848.00;
3.Authorize the execution of a Grant Agreement with the United States
Department of Justice and related Memoranda of Understanding with
Tarrant County and the cities of Arlington,Hurst and North Richland Hills
to designate the City of Fort Worth as the cognizant fiscal agency for the
purpose of administrating this grant and determining the manner in which
the grant money will be disbursed and utilized;
4. Authorize the use of anticipated interest up to the amount of$2,000.00,
in accordance with the grant; and
5.Adopt the attached appropriation ordinance increasing estimated receipts
and appropriations in the Grants Fund in the amount of$570,848.00,
subject to receipt of the grant.
pI ION:
The City of Fort Worth was awarded a grant from the Edward Byrne
Memorial Justice Assistance Grant(JAG)Formula Program for Fiscal Year
2014, which has been established by the United States Department of
Justice to allow local governments to support a broad range of activities
aimed at preventing crime and improving the criminal justice system.The
City of Fort Worth applied for the grant in conjunction with the cities of
Arlington,Hurst and North Richland Hills and with Tarrant County and,
pursuant to the application terms, was required to negotiate with the other
jurisdictions to develop a program budget and strategy. Upon closure of the
negotiations,the jurisdictions agreed to funding distribution amounts and
that the City of Fort Worth should serve as the cognizant fiscal agency for
the Fiscal Year 2014 JAG Formula Program. The cities and county
included in the application have worked collaboratively under JAG
programs since 2005.
A total in the amount of$568,848.00 is available to be shared among the
jurisdictions listed below and will be distributed in the following manner:
RI DI TI N$ PLRLQSEAB E AMOUNT
City of Fort Worth Police Equipment $277,375.00
Tarrant County Adult Drug Court and Mental Health Liaison $149,744.00
Arlington Police Equipment $118,101.00
[Hurst rolicc Equipment $11,607.00
North Richland Hills olice Equipment $12,021.00
No matching funds are required. The City of Fort Worth is responsible for
submitting the full grant application and will, upon receipt of the grant
funds,distribute the agreed upon funding amounts to the other jurisdictions.
In the JAG Formula Program application,the City of Fort Worth indicated
it would use the amount of$277,375.00 in JAG Formula Program funding
for general law enforcement equipment and tactical body armor. The
equipment would consist of a Virtual Desktop Infrastructure(VDI)for
$210,000.00 to be utilized in the Public Safety Training Center. This
facility has two computer labs, one which is dedicated to recruit training
(State of Texas required T.C.O.L.E. testing) and the other which is used for
in—service and other computer—based training.A VDI allows for ease of
software and hardware management and support, lowers total cost of
ownership,requires a lower energy usage than non—VDI desktop hardware
components and provides additional safety features.
The remaining amount of$67,375.00 will be used to purchase tactical
ballistic entry vests and helmets for the Fort Worth Police Department
S.W.A.T. officers. The S.W.A.T. Section consists of 26 officers.In Fiscal
Year 2015, 18 officers'tactical ballistic entry vests and helmets will be
expiring.The ballistic capabilities of remaining helmets and vests will have
diminished within five years and according to the manufacturer's
recommendations,will need to be replaced. Additionally,the anticipated
interest will be available for use by the City of Fort Worth, as the cognizant
fiscal agency,and will be used for purposes consistent with the JAG
Formula Program requirements.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval
of the above recommendations,receipt of the grant, and adoption of the
attached appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
5)GR76 451891 035423735000 $568.848.00
45)GR76 441042 035423735000 $2,000.00
5) GR76 5(VARIOUS) 035423735010 $277.375.00
5) GR76 539120 035423735020 $149.744.00
5) GR76 539120 035423735030 $118.101.00
5) GR76 539120 035423735040 $11.607.00
5)GR76 539120 035423735050 $12.021.00
45) GR76 5(,VARIOUS) 035423735060 $2.000.00
CERTIFICATIONS:
Submitted for City Ma -er' Office by: Charles W. Daniels (6299)
Originating Department Head: Jeffrey W. Halstead (4210)
Additional Information Contact: Aya Ealy (4239)
ATTACMNIENTS
1. 35JAG14 A014.doc