HomeMy WebLinkAboutOrdinance 21456-09-2014 i
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Ordinance No.21456-09-2014
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AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND k
APPROPRIATIONS IN THE STORMWATER UTILITY FUND IN THE AMOUNT OF
$295,752.91 AND DECREASING THE AVAILABLE CASH BALANCE BY THE
SAME AMOUNT, FOR THE PURPOSE OF FUNDING ADDITIONAL LICENSES
AND FOUR YEARS OF SYSTEM-WIDE MAINTENANCE AND SUPPORT FOR THE
ACCELA WORK ORDER AND ASSET MANAGEMENT SYSTEM; PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE. I
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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, I
TEXAS: i
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SECTION 1. i
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That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 iri the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations inl the
Stormwater Utility Fund in the amount of$295,752.91, and decreasing the available cash balance by,the
same amount, for the purpose of funding additional licenses and four years of system-wide maintenanceland
support for the Accela Work Order and Asset Management System.
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SECTION 2.
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That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
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impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
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That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions '.
of said prior ordinances and appropriations are hereby expressly repealed.
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SECTION 4. i
This ordinance shall take effect upon adoption.
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APPROVED A TO FORM AND LEGALITY: CITY SECRETARY, !>
s ant Ci Attorne ary J. s
ADOPTED AND EFFECTIVE: September 16,2014 i
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City of Fort Worth, Texas
Mayor and Council Communication
"�"COU,NCIL�.ACTION�,eApprowed yon 9L16/2014, Ordinance No.-21456-09-2014
DATE: Tuesday, September 16, 2014 REFERENCE NO.: **C-26978
LOG NAME: 20SW-WOAMS-AMENDMENT-4
SUBJECT:
Authorize Execution of Amendment No. 4 to City Secretary Contract No. 42344 with Accela, Inc., in the
Amount of$295,752.91 for Work Order and Asset Management System Software Licensing and
Maintenance for the Stormwater Utility, Thereby Increasing the Total Contract Cost Amount Not to Exceed
$880,103.91, Increasing Appropriations in the Stormwater Utility Fund in the Amount of$295,752.91,
Decreasing Unrestricted Net Position by the Same Amount and Adopt Appropriation Ordinance (ALL
COUNCIL DISTRICTS)
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RECOMMENDATION:
It is recommended that the City Council:
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1. Authorize the execution of Amendment No. 4 to City Secretary Contract No. 42344 with Accela, Inc., in
the amount of$295,752.91 for Work Order and Asset Management System software licensing and
maintenance for the Stormwater Utility, thereby increasing the total contract cost amount not to exceed
$880,103.91.
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Stormwater
Utility Fund in the amount of$295,752.91 and decreasing the unrestricted net position by the same !
amount. I
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DISCUSSION:
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The amendment recommended by this Mayor and Council Communication will authorize funding for ¢
additional user licenses in the amount of$76,965.00 and four years of system-wide maintenance and f
support for the Accela Work Order and Asset Management System in the amount of$218,787.91 for a
total of$295,752.91, thereby increasing the total contract cost amount not-to-exceed $880,103.91.
The Accela Work Order and Asset Management System has enhanced work process efficiencies,
improved data integrity and enabled critical data to be retrieved and communicated from the field. Since i
implementation, the benefits of expanding the use of the system and deploying mobile access to i
additional work functions and field crews has become evident.
On September 20, 2011, (M&C G-17379) the City Council approved an Agreement with Accela, Inc., for 0
Work Order and Asset Management System software and implementation services for the Stormwater
Utility. Two no-cost amendments were subsequently executed to extend the term of performance of the 1
Agreement.
On August 6, 2013, (M&C C-26375) the City Council approved Amendment 3 to City Secretary Contract
No. 42344 with Accela, Inc., in the amount of$71,600.00 to procure additional configuration, training and
support for valuable new system features that were developed by Accela, Inc., since the execution of the
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Logname: 20SW-WOAMS-AMENDMENT-4 Page 1 of 2 f
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original Agreement.
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M/WBE Office -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Transportation Public Works Department and approved by the M/WBE Office, in accordance with the BDE
Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier i
opportunities are negligible. i
ADMINISTRATIVE AMENDMENT-An administrative Amendment or increase may be made by the City
Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
This project will include ALL COUNCIL DISTRICTS.
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FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations i
and adoption of the attached supplemental ordinance, funds will be available in the current operating P
budget, as appropriated, of the Stormwater Utility Fund. Upon approval, the available cash balance of the
Stormwater Utility Fund will exceed the minimum reserve as outlined in the Financial Management Policy
Statements.
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FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers i
2) PE69 539120 0209000 $295.752.91 1) PE69 539120 0209000 $295,752.91
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CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Maenica Berry (8198)
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Logname: 20SW-WOAMS-AMENDMENT-4 Page 2 of 2