HomeMy WebLinkAboutOrdinance 21487-09-2014 I
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Ordinance No.21487-09-2014
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AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE CULTURE AND TOURISM FUND IN THE AMOUNT
OF $705,000.00,FROM AVAILABLE FUNDS,FOR THE PURPOSE OF THE DESIGN j
AND CONSTRUCTION OF THE TOWER DRIVE/CATTLE BARN 2 RENOVATION
AT WILL ROGERS MEMORIAL CENTER; PROVIDING FOR A SEVERABILITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES;
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
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That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Culture and Tourism Fund in the amount of$705,000.00,from available funds,for the purpose of the design
and construction of the Tower Drive/Cattle Barn 2 renovations at Will Rogers Memorial Center.
SECTION 2.
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That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or I
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in noway
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
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That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed. ?
SECTION 4.
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This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRE
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Assistant City Attorn ey kayo)
ary J. ` I
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ADOPTED AND EFFECTIVE: September 23,2014
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION Approved on90142014 Ordinance Nos 21486 09 2014 & 21487 09
K201:4
DATE: Tuesday, September 23, 2014 REFERENCE NO.: C-27013
LOG NAME: 25WRMCTOWERDRIVE/CATTLEBARN2
SUBJECT:
Authorize Execution of a Construction Contract with Sedalco, Inc., in the Amount Not to Exceed
$11,800,966.00, Authorize Execution of a Construction Administration Services Agreement with Hahnfeld V
Hoffer Stanford in the Amount of$275,699.00 Plus Reimbursable Expenses Not to Exceed $10,000.00,
Authorize Execution of a Materials Testing Agreement with CMJ Engineering, Inc., in the Amount Not to I
Exceed $75,000.00, Authorize Execution of a Design Procurement Agreement with Event Facilities Fort
Worth, Inc., in the Amount of$510,000.00 and Provide for City Expenses for Information Technology I
Services, Furnishings, Fixtures and Equipment, Contingency and Staff Costs in the Amount of$417,335.00
for a Total Project Amount of$13,079,000.00 for the Tower Drive/Cattle Barn 2 Renovation at Will Rogers
Memorial Center and Adopt Appropriation and Supplemental Appropriation Ordinances (COUNCIL
DISTRICT 9)
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RECOMMENDATION:
It is recommended that the City Council:
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1. Adopt the attached appropriation ordinance increasing supplemental appropriations in the Culture and
Tourism Fund in the amount of$3,300,000.00 and decreasing the assigned Culture and Tourism fund
balance by the same amount; r
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the j
Culture and Tourism Fund in the amount of$705,000.00;
3. Authorize a transfer from the Culture & Tourism Fund to the Public Events Capital Projects Fund in the
amount of$4,005,000.00;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the f
Public Events Capital Projects Fund in the amount of$4,079,000.00 which includes $74,000.00 in earned
interest;
5. Authorize the execution of a construction contract with Sedalco, Inc., in the amount not to exceed
$11,800,966.00 for construction of the Tower Drive/Cattle Barn 2 Renovations at Will Rogers Memorial
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Center;
6. Authorize a Construction Administration Services Agreement with Hahnfeld Hoffer Stanford in the
amount of$265,699.00 plus reimbursable expenses not to exceed $10,000.00 for construction oversight of
the Tower Drive/Cattle Barn 2 Renovations at Will Rogers Memorial Center; j
7. Authorize the execution of a Materials Testing Agreement with CMJ Engineering, Inc., in the amount not
to exceed $75,000.00 for the Tower Drive/Cattle Barn 2 Renovations at Will Rogers Memorial Center; and
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Logname: 25WRMCTOWERDRIVE/CATTLEBARN2 . Page 1 of 4
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8. Authorize the execution of a Design Procurement Agreement with Event Facilities Fort Worth, Inc., in
the amount of$510,000.00 for procurement of design services for the Tower Drive/Cattle Barn 2
Renovations at Will Rogers Memorial Center. i
DISCUSSION:
The Tower Drive/Cattle Barn 2 Renovation project was jointly planned by the City, the Fort Worth Stock
Show and Event Facilities Fort Worth, Inc., and will include a covered promenade that provides access
from the parking on the southern part at the Will Rogers Memorial Center (WRMC) complex to the central j
part of the complex to improve visitor and participant circulation and accessibility within the WRMC and
provide a much needed renovation of Cattle Barn 2 including updating and relocating the Milking Parlor.
On July 16, 2013, (M&C G-17937) the City Council adopted Ordinance No. 20806-07-2013 providing notice
of its intent to issue Certificates of Obligation (CO) in the amount not to exceed $13,000,000.00 and
authorized this amount to be used for improvements to the Will Rogers Memorial Center. The COs in the
amount of$11,000,000.00 were sold on August 22, 2013. On September 17, 2013, (M&C G-18007) the
City Council appropriated the proceeds of the COs, Series 2013B for funding the project. Of the
$11,000,000.00 COs sold, the amount of$9,000,000.00 was designated for the Tower Drive/Cattle Barn 2 I
Project and the amount of$2,000,000.00 was designated for the Multi-Purpose Pavilion Project.
As was explained on January 28, 2014, (M&C C-26656) the Tower Drive/Cattle Barn 2 Project was I
removed from the combined Multi-Purpose Pavilion scope so that further refinements in design and
planning could be completed.
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The Tower Drive/Cattle Barn 2 project was advertised in the Fort Worth Star-Telegram on May 29, 2014
and June 5, 2014. On June 26, 2014, nine Offerors submitted proposals and on July 3, 2014 eight of the
nine Offerors submitted the required Post Proposal-PreAward documents. The following nine proposals
were received (base proposal and Alternate Nos. 1A and 2): !
3i Construction, LLC $ 9,920,179.00
Ratcliff Constructors, LP $10,692,273.00
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Sedalco, Inc. $11,069,596.00
Thos. S. Byrne, Ltd. d/b/a Byrne Construction Services $11,127,342.00
Reeder General Contractors, Inc. $11,497,000.00
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Tradeco-Basecom JV $11,432,854.00
Imperial Construction, Inc. $11,658,305.00
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Steele & Freeman, Inc. $11,982,000.00
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SpawGlass Contractors, Inc. $12,107,808.00
On July 16, 2014, the Best Value Selection Committee met and addressed the eight proposals. The
committee members included representatives from the Public Events Department, M/WBE Office, project's
design architect and Transportation and Public Works Department. The eight Offerors were evaluated and
ranked as follows:
Logname: 25WRMCTOWERDRIVE/CATTLEBARN2 Page 2 of 4
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PROPOSERS: Experience Relationship
and with I
Price Schedule MBE Reputation City
(0-50) (0) (0-10) (0-20) (0-20) TOTAL RANK
3i Construction LLC 50 0 2.5 5 10 67.5 4
Ratcliff Constructors, LP 46 0 3 10 14 73 2
Sedalco, Inc. 44 0 6 18 10 78 1
Byrne Construction Service 44 0 3 10 14 71 3
Reeder General
Contractors, Inc. 42 0 3 10 10 65 7
Tradeco-Basecom JV 42 0 0 5 10 57 8
Imperial Construction, Inc. 41 0 2 10 13 66 5T
SpawGlass Contractors,
Inc. 39 0 7 10 10 66 5T
Based on a weighted matrix including price, schedule, MBE participation, reputation and experience,
Sedalco, Inc., was determined to offer the best value for the City.
As authorized by the Competitive Sealed Proposals, Best Value delivery method that this project was
advertised, the committee members and representatives of the Southwestern Exposition and Livestock
Show and Event Facilities Fort Worth met several times with Sedalco, Inc., to Value Engineer the
project. The final Agreement is in the overall project cost below. l
The overall project cost is expected to be:
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Design Reimbursement $ 510,000.00
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Construction Administration $ 275,699.00 I
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Construction $11,800,966.00
Materials Testing $ 75,000.00
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ITS, FF&E, Contingency, Staff $ 417.335.00
Total $13,079,000.00 r
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The construction contract in the amount not to exceed $11,800,966.00 is based on the base proposal, I
Alternate Nos. 1 B, 2, and 5, additional fire sprinkler system requirement, Value Engineer items and general
contingency allowance for use by the City only (any remaining allowance at the end of construction will be
retained by the City).
Sedalco, Inc., is in compliance with the City's BDE Ordinance by committing to 35 percent MBE
participation on the base bid plus identified alternates. The City's goal for this project is 27 percent.
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Hahnfeld Hoffer Stanford is in compliance with the City's BDE Ordinance by committing to 22 percent SBE
participation. The City's goal for this project is 9 percent.
CMJ Engineering, Inc., is in compliance with the City's BDE Ordinance by committing to 15 percent SBE
participation. The City's goal for this project is 10 percent.
FISCAL INFORMATION /CERTIFICATION: j
The Financial Management Services Director certifies that upon approval of the above recommendations j
and adoption of the attached supplemental appropriation ordinance and appropriation ordinance, funds will
be available in the current operating budget, as appropriated, of the Culture and Tourism Fund and the {
current capital budget, as appropriated, of the Public Events Capital Projects Fund. Upon approval, the
assigned fund balance of the Culture and Tourism Fund will exceed the minimum reserve, as outlined in
the Financial Management Policy Statements.
FUND CENTERS:
TO Fund/Account/C enters FROM Fund/Account/Centers
1) GG04 538040 0241000 $3.300.000.00 3) GG04 538040 0241000 $4,005,000.00
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2) GG04 412062 0241000 $705.000.00 5) C234 541200 247060237480 $11,800.966.00
2) GG04 538040 0241000 $705,000.00 6) Q234 531200 247060237430 $275,699.00
3&4) C234 476004 2470602374XX $3.915,000.00 7) Q234 531060 247060237480 $75.000.00 I
3&4) C234 476004 2070602374XX $90.000.00 8) C234 531200 247060237430 $510,000.00 '
4) C234 441012 2470602374XX $74.000.00
3&4) C234 541200 247060237480 $3.989,000.00 ?
3&4) C234 511080 207060237480 $90,000.00
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CERTIFICATIONS: i
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kirk Slaughter (2501) 4
Additional Information Contact: Kirk Slaughter (2501)
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