HomeMy WebLinkAboutContract 29022 aUa-�S`03 gtl :gg IN
TEXAS DEPARTMENT OF HEALTH CITE' SECRETARY
1100 WEST 49TH STREET CONTRACT NO.
AUSTIN, TEXAS 78756-3199
STATE OF TEXAS TDH Document No. 7560005286 2004
COUNTY OF TRAVIS Contract Change Notice No. 01
The Texas Department of Health, hereinafter referred to as RECEIVING AGENCY,did heretofore enter into a contract in writing
with FORT WORTH DEPARTMENT OF PUBLIC HEALTH hereinafter referred to as PERFORMING AGENCY. The parties
thereto now desire to amend such contract attachment(s)as follows:
SUMMARY OF TRANSACTION:
ATT NO. 02 : OPHP- BIOTERRORISM PREPAREDNESS
All terms and conditions not hereby amended remain in full force and effect.
EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.
CITY OF FORT WORTH
Authorized Contracting Entity (type above if different Vii, ,✓ � id�
from PERFORMING AGENCY)for and in behalf of: Y
PERFORMING AGENCY: RECEIVING AGENCY :
FORT WORT EPARTMENT OF PUBLIC TEXAS DEPARTMENT OF HEALTH
HEALTH
By: By:
(Sign a of persoW4uthorized to sign) (Signature of person authorized to sign)
Bob Burnette, Director
Libby Watson, Assistant City Manager Procurement and Contracting Services Division
(Name and Ti e) (Name and Title)
n
Z
Date: D �� Date:
RECOMMENDED:
(PERFORMING AGENCY Director, if different
from person authorized to sign contract
SC PCSD-Rev.2/03
Contract Authorization
10.3
Dot* BY
ATTESTED
Cover Page 1
DETAILS OF ATTACHMENTS
Att/ TDH Program ID/ Term Financial Assistance Direct Total Amount
Amd TDH Purchase Order Assistance (TDH Share)
No. Number Begin End Source of Amount
Funds*
01 DIAB/CDSP 09/01/03 08/31/04 State 63,941.00 0.00 63,941.00
0000001027
02 OPHP/BIOTERR 09/01/03 08/31/04 93.283 500,517.00 0.00 500,517.00
0000000872
TDH Document No.7560005286 2004 Totals
$564,458.00 $ 0.00 $564,45
Change No. 018.00
*Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance(CFDA), if applicable. REFER TO
BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS.
Cover Page 2
DOCUMENT NO. 7560005286-2004
ATTACHMENT NO. 02
PURCHASE ORDER NO. 0000000872
PERFORMING AGENCY: FORT WORTH DEPARTMENT OF PUBLIC HEALTH
RECEIVING AGENCY PROGRAM: OFFICE OF PUBLIC HEALTH PRACTICE
TERM: September 01, 2003 THRU: August 31, 2004
SECTION I. SCOPE OF WORK:
PERFORMING AGENCY shall assist RECEIVING AGENCY in the implementation of
RECEIVING AGENCY activities associated with the FY 04 Centers for Disease Control and
Prevention (CDC) Public Health Preparedness and Response for Bioterrorism Cooperative
Agreement. This project is designed to upgrade state and local public health jurisdictions'
preparedness for and response to bioterorrism, other outbreaks of infectious disease, and other
public health threats and emergencies.
PERFORMING AGENCY shall develop a bioterrorism preparedness plan that addresses the
required critical benchmarks outlined within the focus areas listed below. In addition,
PERFORMING agency must agree to participate in National Preparedness Programs initiated by
CDC, such as the Smallpox Preparedness Program. The PERFORMING AGENCY may address
other critical capacities within the focus areas for which they are eligible after they achieved all
the critical benchmarks. The PERFORMING AGENCY may not address enhanced capacities in
any of the focus areas unless all of the critical benchmarks and critical capacities for that focus
area have been fully achieved. The PERFORMING AGENCY may not contract to conduct
activities relating to Focus Area C — Laboratory Capacity-Biologic Agency — unless
PERFORMING AGENCY was approved to conduct activities in Focus Area C under this
attachment during the FY 03 contract period.
The focus areas include the following:
A. Preparedness Planning and Readiness Assessment: Establish strategic leadership,
direction, assessment, and coordination of activities to ensure statewide readiness,
interagency collaboration, local and regional preparedness for bioterrorism, other outbreaks
of infectious disease, and other public health threats and emergencies. Conduct smallpox
vaccination planning activities, Strategic National Stockpile planning activities, and
HRSA/CDC cross-cutting activities as outlined in the FY 04 local guidance document;
B. Surveillance and Epidemiology Capacity: Enable state and local health departments to
enhance, design, and/or develop systems for rapid detection of unusual outbreaks of illness
that may be the result of bioterrorism, other outbreaks of infectious disease, and other public
health threats and emergencies. Assist state and local health departments in establishing
expanded epidemiologic capacity to investigate and mitigate such outbreaks of illness.
ATTACHMENT—Page I
Conduct smallpox surveillance activities and HRSA/CDC cross-cutting activities as outlined
in the FY 04 local guidance document;
C. Laboratory Capacity-Biologic Agent: Ensure that core diagnostic capabilities for
bioterronst agents are available at all state and major city/county public laboratories. These
funds will enable state or major city-county laboratories to develop the capability and
capacity to conduct rapid and accurate diagnostic and reference testing for select biologic
agents likely to be used in a terrorist attack;
D. Health Alert Network/Communications and Information Technology: Enable state and
local public health agencies to establish and maintain a network that will:
a. Support exchange of key information and training over the Internet by linking public
health and private partners on a 24/7 basis;
b. Provide for rapid dissemination of public health advisories to the news media and the
public at large;
c. Ensure secure electronic data exchange between public health partners' computer
systems;
d. Ensure protection of data, information, and systems, with adequate backup,
organizational, and surge capacity to respond to bioterronsm and other public health
threats and emergencies;
e. Develop systems to recruit and track participants, data collection, storage, management,
reporting and evaluation activities, smallpox vaccination team members related to the
National Smallpox Vaccination Program; and
f. Cross-cutting activities as outlined in the FY 04 local guidance document.
E. Communicating Health Risks and Health Information Dissemination: Ensure that state
and local public health organizations develop an effective risk communications capacity that
provides for timely information dissemination to citizens during a bioterrorist attack,
outbreak of infectious diseases, or other public health threat or emergency. Such a capacity
should include training for key individuals in communication skills, the identification of key
spokespersons (particularly those who can deal with infectious diseases), printed materials,
timely reporting of critical information, and effective interaction with the media. Develop
smallpox public information system and communication materials, and cross-cutting
activities as outlined in the FY 04 local guidance document; and
F. Education and Training: Ensure that state and local health agencies have the capacity to:
a. Assess the training needs of key public health professionals, infectious disease
specialists, emergency department personnel, and other healthcare providers related to
preparedness for and response to bioterrorism, other outbreaks of infectious disease, and
other public health threats and emergencies;
b. Ensure effective provision of needed education and training to key target audiences
through multiple channels, including academic institutions, healthcare professionals,
CDC, HRSA, and other sources; and
c. Conduct assessment of bioterrorism preparedness and smallpox response plans training
needs and develop individual training plans for staff responsible for detecting and
responding to a bioterrorism threat or other public health emergency.
ATTACHMENT—Page 2
PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,
regulations, standards and guidelines in effect on the beginning date of this contract Attachment
unless amended. The following documents are incorporated by reference and made a part of this
contract Attachment. These include:
• Public Law 107-117, Department of Defense and Emergency Supplemental
Appropriations for Recovery from and Response to Terrorist Attacks on the United
States, Act. 2002.
• Public Law 107-188, Public Health Security and Bioterrorism Preparedness and
Response Act of 2002;
• Centers for Disease Control and Prevention (CDC) Guidance for Fiscal Year 2004
Supplemental Funds for Public Health Preparedness and Response for Bioterrorism
(Announcement Number 99051 —Emergency Supplemental);
• PERFORMING AGENCY'S FY 04 Grant Application and Work Plan for Local Public
Health Preparedness and Response for Bioterrorism, any written revisions;
• CDCs Local Emergency Preparedness and Response Inventory; and
• Chapter 81, Texas Health and Safety Code.
PERFORMING AGENCY must achieve all critical benchmarks and smallpox activities
identified in the Grant Application and Work Plan for Local Public Health Preparedness and
Response for Bioterrorism for focus areas for which the PERFORMING AGENCY is eligible
for funding.
If the PERFORMING AGENCY agrees to perform public health preparedness services for
another county in exchange for the county's funding allocation, a written statement signed by an
authorized county official must be submitted to the RECEIVING AGENCY with the completed
Grant Application and Work Plan for Local Public Health Preparedness and Response for
Bioterrorism. The PERFORMING AGENCY must then submit a signed Memorandum of
Agreement between the PERFORMING AGENCY and the county to the RECEIVING
AGENCY with the first (1st) Quarterly report that includes the services, timelines, deliverables
and the amount of funds agreed upon by both parties.
PERFORMING AGENCY must notify RECEIVING AGENCY in advance of the
PERFORMING AGENCY's plans to participate in or conduct local exercises designed to test
components of local public health preparedness capacity. PERFORMING AGENCY shall
participate in statewide exercises planned by the RECEIVING AGENCY as needed to assess the
capacity of the PERFORMING AGENCY to respond to bioterrorism, other outbreaks of
infectious disease, and other public health threats and emergencies.
PERFORMING AGENCY must submit all requests for purchased services to the RECEIVING
AGENCY by providing a detailed description of the purchased services with the Grant
Application and Work Plan for Local Public Health Preparedness and Response for
Bioterrorism. The description must include a description of the purchased service, how the
service will be used to achieve the required capacities specified in the Grant Application and
Work Plan for Local Public Health Preparedness and Response for Bioterrorism, and a budget
ATTACHMENT—Page 3
narrative. The PERFORMING AGENCY may not award a bid, execute a contract or purchase
the service until written authorization has been received from the RECEIVING AGENCY.
PERFORMING AGENCY shall conduct CDC's self-assessment instrument entitled Local
Emergency Preparedness and Response Inventory and submit the results to the RECEIVING
AGENCY within thirty (30) days after the end of the first quarter.
PERFORMING AGENCY shall provide the names and contact information for all key
bioterrorism/public health preparedness staff, including bioterrorism coordinator, HAN
coordinator, SNS coordinator, planner, trainer, epidemiologist(s), or equivalent, to the
RECEIVING AGENCY on the form entitled Key Bioterrorism/Public Health Preparedness Staff
Contact Information Sheet included in the Grant Application and Work Plan for Local Public
Health Preparedness and Response for Bioterrorism. This information must be submitted with
the original grant application and work plan, and be updated and submitted with each quarterly
report.
PERFORMING AGENCY shall participate in the Texas Disease Reporting Program described
in Chapter 81, Texas Health and Safety Code by:
• Educating, training and providing technical assistance to local providers and hospitals on
Texas reportable disease requirements;
• Monitoring participation by local providers and hospitals in reporting notifiable
conditions to the appropriate Texas Department of Health regional office;
• Conducting disease surveillance and reporting notifiable conditions to the appropriate
Texas Department of Health regional office;
• Coordinating with the Texas Department of Health regional Epidemiology Response
Team members to build an effective statewide system for rapid detection of unusual
outbreaks of illness through syndromic or other enhanced surveillance; and
• Reporting immediately all data aberrations as compared to background surveillance data
to the Texas Department of Health regional office.
PERFORMING AGENCY shall coordinate all risk communication activities with Texas
Department of Health Communications Division.
In the event of a public health emergency involving a portion of the state, PERFORMING
AGENCY is required to mobilize and dispatch staff, vehicles or other equipment purchased with
funds from this attachment and that are not performing critical duties in the jurisdiction served,
to the affected area of the state upon receipt of a written request from the RECEIVING
AGENCY.
If PERFORMING AGENCY provides smallpox vaccinations in conjunction with activities
authorized under this contract Attachment and reports these vaccinations in accordance with
guidelines specified by the RECEIVING AGENCY, PERFORMING AGENCY shall be
authorized to receive additional funding up to $150 per vaccination provided. These funds will
be added to this contract Attachment at a later date.
ATTACHMENT—Page 4
PERFORMING AGENCY shall inform RECEIVING AGENCY Program in writing if it shall
not continue performance under this Attachment within thirty (30) days of receipt of an amended
standard(s) or guideline(s). RECEIVING AGENCY may terminate the Attachment immediately
or within a reasonable period of time as determined by RECEIVING AGENCY.
PERFORMANCE MEASURES
The following performance measure(s) will be used to assess, in part, PERFORMING
AGENCY'S effectiveness in providing the services described in this contract Attachment,
without waiving the enforceability of any of the other terms of the contract.
The critical benchmarks included in the Grant Application and Work Plan for Local Public
Health Preparedness and Response for Bioterrorism will constitute performance measures for
project objectives and target levels of performance in each focus area for which the
PERFORMING AGENCY is eligible.
PERFORMING AGENCY shall submit quarterly progress reports which describe
accomplishments, challenges, barriers, impact, progress toward achieving the work plan goals
and objectives contained in the PERFORMING AGENCY'S FY 04 Grant Application and Work
Plan for Local Public Health Preparedness and Response for Bioterrorism, and updates on the
status of all contracts for purchased services.
PERFORMING AGENCY shall provide reports as requested by RECEIVING AGENCY to
satisfy information-sharing requirements set forth in Texas Government Code, Sections 421.071
and 421.072 (b) and (c).
PERFORMING AGENCY shall provide services in the following county(ies)/area: Tarrant.
SECTION 11. SPECIAL PROVISIONS:
General Provisions, Reports Article, third paragraph, is revised to read as follows:
PERFORMING AGENCY shall submit quarterly progress reports and an annual report to
RECEIVING AGENCY no later than thirty (30) days after the end of each quarter and thirty
(30) days following the end of PERFORMING AGENCY'S contract term in a format
specified by RECEIVING AGENCY.
PERFORMING AGENCY shall provide RECEIVING AGENCY other reports including
financial reports RECEIVING AGENCY determines necessary to accomplish the objectives
of this contract and to monitor compliance. If PERFORMING AGENCY is legally
prohibited from providing such reports, it shall immediately notify RECEIVING AGENCY.
ATTACHMENT—Page 5
SECTION III. BUDGET:
PERSONNEL $257,342.00
FRINGE BENEFITS 64,335.00
TRAVEL 24,276.00
EQUIPMENT* 36,862.00
SUPPLIES 10,414.00
CONTRACTUAL 6,206.00
OTHER 75,354.00
TOTAL DIRECT CHARGES $474,783.00
INDIRECT CHARGES $25,734.00
TOTAL $500,517.00
Total reimbursements will not exceed $500,517.00.
Financial status reports are due the 30th of December, 30th of March, 30th of June, and the 30th
of November.
* Equipment list attached.
Based on UGMS, indirect cost may be recovered up to 10% of the direct salary and wage costs
of providing the service (excluding overtime, shift premiums, and fringe benefits).
ATTACHMENT—Page 6
' S
PERFORMING AGENCY: FORT WORTH DEPARTMENT OF PUBLIC HEALTH
RECEIVING AGENCY PROGRAM: OFFICE OF PUBLIC HEALTH PRACTICE
TDH DOC. NO: 7560005286 2004
ATTACHMENT NO: 02
Change No. 01
EQUIPMENT LIST
ITEM DESCRIPTION NO. OF UNIT EXTENSION
UNITS COST
001 Motorola MTS 2000 11 800 MHz Radio, 160 Channels,3 x 2 button keypad, 2 2,195.00 $ 4,390.00
14 character alphanumeric display.
002 STD Executive Dell GX260,Pentium 4,2.56GHz, 1GB Memory,40GB 1 2,300.00 $ 2,300.00
Hard Drive,CDRW,Floppy Drive,Windows 2000, 17" Monitor.
003 HP Design Jet 5500 42"Large Scale Printer, 128MB RAM,40GB Hard l 10,507.00 $ 10,507.00
Disk,HP jetdirect 615n Print Server,Stand with media output bin,42" indoor
dye inks,complete installation with driver software.
004 Word Magic Translation Software V 4.0, Professional Suite,Premier 1 1,000.00 $ 1,000.00
Version.
005 Trimble GeoXT Handheld,GPS/GIS data collection unit,512MB Internal 2 7,408.00 $ 14,816.00
Flash Disk, 12 Channels,206MHz Intel StrongARM SA-1110,64MB RAM,
TerraSync Professional,#49100-30,External Antenna(5m cable, magnetic
base)#40767-05,Vehicle Power Adapter#39182,Hand Carry Case for XT
&Accessories#PEL1400,Extended Complete System Software
Enhancement#47288-60.
006 Minolta Image F-300 Digital Camera,5.0 megapixels,LCD Display,View 1 600.00 $ 600.00
Finder,In Camera Editing, Auto Focus Lens,OpticaUDigital Zoom,Tripod
Mount, 1.2 fps Continuous Shooting Seed, 1 year arts/90 days labor.
007 HP Color LaserJet 5500 Printer#C9656A,400 MHz Processor,600 x 600 1 3,249.00 $ 3,249.00
dpi,one year on-site warranty.
TOTALS $ 36,862.00
Items may be brand name, if specified,or equivalent.
Equipment List Page 1
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS,
LOANS AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or an
employee of any agency, a member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this federal contract, grant,
loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-111, "Disclosure Form to Report Lobbying," in accordance with it's
instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person ho fails to file the required certification shall be subject to a civil penalty of not
less than $ ,000 and not more than $100,000 for each such failure.
Signat re Date
Libby Watson, Assistant City Manager
Print Name of Authorized Individual
7560005286 2004-02
Application or Contract Number � � � BY
FORT WORTH DEPARTMENT OF PUBLIC HEALTH gal
Organization Name and Address
1800 UNIVERSITY DR
FORT WORTH, TX 76107-3405
City of Fort Worth, Texas
410a. ar And Council Communication
__J
DATE REFERENCE NUMBER LOG NAME PAGE
7/8/03 **C-19651T 50BIOGRANT 1 of 2
SUBJECT ADOPTION OF APPROPRIATION ORDINANCE AND AUTHORIZATION TO EXECUTE
A CONTRACT WITH THE TEXAS DEPARTMENT OF HEALTH FOR A PUBLIC
HEALTH PREPAREDNESS AND BIOTERRORISM RESPONSE GRANT FOR
SEPTEMBER 1, 2003, THROUGH AUGUST 31, 2004
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a contract with the Texas Department of Health (TDH) for
$500,517.00 to be used for public health preparedness and bioterrorism response during the period
September 1, 2003, to August 31, 2004; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $500,517.00; and
3. Approve an indirect cost rate of 10% of salaries, as authorized by TDH_
DISCUSSION:
For the second year, the Centers for Disease Control and Prevention (CDC) has provided funding to
the TDH to continue to enhance the capacity of the public health system to prepare for and respond to
terrorism, infectious outbreaks, and other public health threats and emergencies. The inaugural funding
last year for the Fort Worth Public Health Department was $526,860.00, as approved in M&C C-19069
on April 30, 2002. A total of $38,741,505.00 in funds is to be allocated this year among TDH, the
regional offices, and local health departments in Texas. Each county will receive a base amount of
$20,000.00, plus an additional amount based on $1.36 per capita.
Tarrant County will receive $2,073,106.00, which will be appropriated between the City's and Tarrant
Counties Public Health Departments according to a needs assessment and plan jointly developed by
the departments and approved by the Regional Health Director, Dr. James Zoretic. The estimated
apportionment will be approximately $500,517.00 for the City and $1,572,589.00 for Tarrant County.
This division of labor is consistent with the City Council's policy direction in reorganizing public health in
Fort Worth and Tarrant County and with the previous year's activities.
The CDC and TDH require that each local health department continue to address six focus areas:
• Preparedness Planning and Readiness Assessment; and
• Surveillance and Epidemiology Capacity; and
• Laboratory Capacity-Biological and Chemical Agents; and
• Health Alert Network/Communications and Information Technology; and
• Risk Communication and Health Information and Dissemination; and
• Education and Training.
City of Fort Worth, Texas
4Ayar And cou"Cil 4:ommtwicatio"
DATE REFERENCE NUMBER LOG NAME PAGE
7/8/03 **C-19651 50BIOGRANT 2 of 2
SUBJECT ADOPTION OF APPROPRIATION ORDINANCE AND AUTHORIZATION TO EXECUTE
A CONTRACT WITH THE TEXAS DEPARTMENT OF HEALTH FOR A PUBLIC
HEALTH PREPAREDNESS AND BIOTERRORISM RESPONSE GRANT FOR
SEPTEMBER 1 , 2003, THROUGH AUGUST 31 , 2004
Local health departments are required to continue to assure that their needs assessments and plans
are coordinated with the plans of cities that have received funds for Metropolitan Medical Response
System (MMRS) development, as well as regional plans with other jurisdictions. Fort Worth is an
MMRS city.
The grant-funded activity will cover the period from September 1, 2003, through August 31, 2004. The
projected activities will continue to build upon accomplishments achieved during the inaugural funding
period from June 1, 2002, through August 31, 2003. These accomplishments include the design and
presentation of educational programs for public and professional communities, development of mass
prophylaxis immunization protocols, and the revision and enhancement of disaster preparedness plans
at the local and regional level. Overall, these activities have served to better prepare Fort Worth
citizens for a variety of emergency events.
The requested re-funding will be used to further cultivate and disseminate educational and
preparedness activities throughout Fort Worth, enhance communication and response capabilities, and
provide for an additional position to the five already hired_ This position will serve to coordinate the
increasingly elaborate and sophisticated activities of the current staff of the Bioterrorism and Health
Emergency Preparedness team.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Funds.
LW:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
GR76 451923 050301864000 $500,517.00
Libby Watson 6183 GR76 5(various) 050301864010 $500,517.00
Originating Department Head:
Daniel Reimer 7201 (from) APPROVED 07/08/03
ORD.# 15616
Additional Information Contact:
Daniel Reimer 7201