HomeMy WebLinkAboutContract 29321 CITY SECRETAFiv
CONTRACT Np
AMENDMENT NO. 1
STATE OF TEXAS § CITY SECRETARY CONTRACT NO.
(No M&C needed)
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Freese and Nichols, Inc.,
(Engineer) made and entered into City Secretary Contract No. 28468 (the Contract)
which was authorized by the City Council by M&C C-19434 on the 21th day of January,
2003; and
WHEREAS, the Contract involves engineering services for the following project:
Construction Administration and Inspection of West Cargo Taxiway
Improvements at Alliance Airport
WHEREAS, it has become necessary to execute Amendment No. 1 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the
Contract:
1.
Article I of the Contract is amended to include the additional engineering services
specified in a proposal letter dated September 12, 2003 a copy of which is attached hereto
and incorporated herein. The cost to City for the additional services to be performed by
Engineer total $23,180.
2.
Article II of the Contract is amended to provide for an increase in the maximum
fee to be paid to Engineer for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of$351,868.
3.
All other provisions of the contract, which are not expressly amended herein, shall
remain in full force and effect.
v *7M1�
EXECUTED on this the day of o vim*' 2003, in
Fort Worth, Tarrant County, Texas.
APPROVAL RECOMMENDED: APPROVED:
A.Douglas Rademaker, P.E. Marc Ott
Director, Department of Assistant City Manager
Engineering
Freese and Nichols, Inc.
ENGINEER
*erry aFle 'ng, P.E
Principal
ATTEST:
Z, ,, n e� —
Glor Pearson, City Secretary
4( 6 M � � c(�
contract Authorization
APPROVED AS TO FORM AND LEGALITY: Date ;~
Gary Steinberger
Assistant City Attorney
CA!Y HICIRUF
�i`�Alliance
Memo'
Date: September 22, 2003
To: GoPaul Sahu
From: Tim Ward
Re: Freese & Nichols Fee Adjustment
Freese & Nichols has requested an increase in their fee for engineering services for the
West Cargo Apron and Taxiway Project at Alliance Airport in the amount of$23,180.00.
This increase is a result of expenses associated with filing preliminary plat, final plat and
zoning data with the City of Haslet.
As you will recall, after this project commenced it was discovered that the above platting
and zoning issues were overlooked in the preparation of construction bid documents. The
land for this project, although airport property, lies within the City of Haslet.
Freese & Nichols at our direction filed the necessary documentation for preliminary plat,
final plat and zoning. In order to expedite the work and prevent a work stoppage by the
City of Haslet, Freese & Nichols hired the firm of Carter & Burgess to complete this
work, since Carter & Burgess was familiar with City of Haslet procedures. With the
cooperation of the City of Haslet and the immediate attention to the matter by Freese &
Nichols the project continued without interruption.
The request for this fee adjustment is justified and I recommend the contract be amended
accordingly. FAA was made aware of the platting and zoning issue when it was
discovered and will participate in the fee adjustment.
If you have any questions, please contact me.
2121 Alliance Blvd. Suite 100 Fort Worih, Texas 76177.4300 Phone 817 890 1000 Faa 817 .490 /099 H itwallianceoirport.cont
1:1 a HILLWOODcompan
Freese
and N 1'
C h o ls, Inc. Engineers Environmental Scientists Architects
4055 International Plaza, Suite 200 Fort Worth, Texas 76109 817 735-7300 817 735-7491 fax www.freese.com
September 12, 2003
Tim Ward
Air/Aviation Services
2221 Alliance Blvd.
Fort Worth, Texas 76177-4300
Re: City of Haslet Platting and Zoning
Dear Mr. Ward,
We are submitting this request to revise our contract fee for engineering services
associated with Alliance Airport, West Cargo Apron and Taxiways. The fee increase is
for Platting and Zoning requirements for the City of Haslet.
As you know, it was brought to our attention recently that the portion of the West Cargo
Apron and Taxiways at Alliance Airport located west of the existing AOA fence is
actually within the City of Haslet. This made it necessary to file preliminary plat, final
plat and zoning data with the City of Haslet. We had no knowledge about the
development being primarily within the City Limits of Haslet. According to the Mapsco
Map, the Haslet City Limit appears to be west of Harmon Road, a copy is attached.
Further, the property map provided by the owner does not distinguish between Fort
Worth and Haslet. Referencing the attached document, the Point of Beginning is
described to be within the City of Fort Worth.
Freese and Nichols, Inc. retained the services of Carter and Burgess to develop the plats
and zoning data for this development. Their cost data is attached for your information.
We made presentation to the City of Haslet Planning and Zoning Committee as well
addressing the City Council regarding the cargo apron development. In addition to the
time for developing the plat and meeting with the City of Haslet, we paid fees associated
with the platting and zoning as required by the city.
Our request fee increase is summarized on the attached spreadsheet and amounts to
$23,180. The fee includes all effort for plats and zoning documents, City of Haslet
submittal fees and associated expenses. It is our understanding that Article V, Paragraph
C of the contract states that the City of Fort Worth will pay for these services. This page
from the contract is provided for your reference.
We respectfully request that our contract be amended to reflect this additional effort and
costs. Please feel free to contact me if you have any questions.
Sincerely,
JerryFleming, P.E.
Principal
CC: File
FrW00244 T I-Mfeeincreasereq.doc
Alliance Airport
West Cargo &Taxiway
Platting and Zoning Costs
City of Haslet
September 12, 2003
Labor Tasks PIC PM Tech Admin Total
Hrs. Hrs. Hrs. Hrs. Hrs.
Plat/Zoning Preparation 2 2
Planning/ZoningPlanning/Zoning Comm. Meetin 3 7 1 11
Council Meeting 3 6 3 12
Final Plat Development 1 1
Final Coordination 1 1 2
Total Hours 0 10 13 5 28
Labor Total $0 $1,410 $910 $155 $2,475
Expenses
FNI-Council Exhibits $86
Plat/Zoning Submittal Fee $7,580
Sub Consultant Plat/Zoning Develo ment+ 10% $13,039
Total Expenses $20,705
Total Cost for City of Haslet Platting and Zoning $23,180
CONTINUED ON MAP 642
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BOOK PAGE 1007
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_ -- ----------- -------------------- ----`_
LEGAL DESCRIPTION
I
BEING A TRACT OF LAND SITUATED IN THE M.E.P.& P. RR. SURVEY,ABSTRACT NUMBER 1135 AND THE C. I I
HARMON SURVEY, ABSTRACT NUMBER 737, TARRANT COUNTY, TEXAS AND BEING A PORTION OF THAT CERTAIN j
TRACT OF LAND DESCRIBED BY DEED TO ADL DEVELOPMENT,L.P., FORMERLY KNOWN AS HILLWOOD/2470., I
LTD., FORMERLY KNOWN AS ALLIANCE AIRPORT LTD., AS RECORDED IN VOLUME 9279, PAGE 377, DEED
RECORDS, TARRANT COUNTY, TEXAS AND BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS
FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF THAT CERTAIN TRACT OF LAND DESCRIBED BY DEED TO CITY OF
FORT WORTH AS RECORDED IN VOLUME 10503, PAGE 1579, DEED RECORDS, TARRANT COUNTY, TEXAS AND
ALSO BEING IN THE WESTERLY LINE OF LOT 1,BLOCK 1 OF THE PLAT OF ALLIANCE AIRPORT AS RECORDED IN
CABINET A, SLIDE 622, PLAT RECORDS, TARRANT COUNTY, TEXAS
THENCE N 46'21'45"W, 187.69 FEET ALONG THE WESTERLY LINE OF SAID- LOT 1, BLOCK 1;
THENCE N 43°38'15"E, 260.00 FEET CONTINUING ALONG SAID WESTERLY LINE TO A 5/8 INCH IRON ROD
WITH PLASTIC CAP STAMPED "CARTER & BURGESS" SET FOR THE POINT OF BEGINNING.
THENCE N 46'21'45"W,DEPARTING SAID WESTERLY LINE, 278.25 FEET TO A 5/8 INCH IRON ROD WITH
PLASTIC CAP STAMPED "CARTER & BURGESS" SET:
THENCE S 33'14'01"W, 146.36 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET;, ,
THENCE N 58'47'07"W, 24.59 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET;
THENCE N 29°11'45"E„ 162.84 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET;
THENCE N 09°53'13"W, 1284.70 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET: -
THENCE N 80°06'47"E, 278.39 FEET TO A 5/8..INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET;
THENCE N 09"53'13"W, 688.05 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET;
THENCE N 80'06'47"E, 92.08 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET;
THENCE N 09"53'13"W, 74.99 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET AT THE BEGINNING OF A CURVE TO THE RIGHT;
THENCE WITH SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 90'00'00", HAVING A RADIUS OF.
58.00 FEET, THE LONG CHORD OF WHICH BEARS N 35°06'47"E, 82-02 FEET, AN ARC DISTANCE OF 91.11 FEET
TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER & BURGESS" SET;
THENCE N 80'06'47"E, 44.23 FEET TO A 5/8 INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER &
BURGESS" SET AT THE BEGINNING OF A CURVE TO THE LEFT:
THENCE WITH SAID CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 43'35'50", HAVING A RADIUS OF
40.00 FEET,THE LONG CHORD OF WHICH BEARS N 58°18'52"E, 29.71 FEET, AN ARC DISTANCE OF 30.44 FEET
RETURNING TO THE AFOREMENTIONED WESTERLY LINE OF SAID LOT 1, BLOCK 1. ALLIANCE AIRPORT TO A 5/8
INCH IRON ROD WITH PLASTIC CAP STAMPED "CARTER & BURGESS" SET;
THENCE S 09°53'13"E, 2657.70 FEET ALONG SAID WESTERLY LINE TO A 5/8 INCH IRON ROD WITH PLASTIC
CAP STAMPED "CARTER & BURGESS" SET;
THENCE S 80"06'46"W, 110.89 FEET CONTINUING ALONG SAID WESTERLY LINE TO A 5/8 INCH IRON ROD
WITH PLASTIC CAP STAMPED "CARTER & BURGESS" SET;
AN
THENCE N 46° 21'45"W, 350.00 FEET TO,,'THE POINT OF BEGINNING AND CONTAINING 984,626 SQUARE
FEET OR 22.604 ACRES OF LAND MORE OR LESS.
-- PROJEI
standards which ENGINEER should have been aware of at the time this
AGREEMENT was executed, . ENGINEER shall revise plans and
specifications as required, at i-ts own cost and expense. However,
if design changes are required due to the changes in the permitting
authorities ' published design criteria and/or practice standards
criteria which are published after the date of this AGREEMENT which
ENGINEER could not have been reasonably aware of, ENGINEER shall
1h notify the CITY of such changes and an adjustment in compensation
will be made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished 'Data
The CITY will make available to ENGINEER all technical data in the
CITY's possession relating to ENGINEER's services -on the PROJECT.
ENGINEER may rely upon the accuracy, timeliness , and completeness of
the information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to ENGINEER as required
for ENGINEER' S performance of its services and will provide labor
and safety equipment as required by ENGINEER for such access. The
CITY will perform, at no cost to ENGINEER, such tests of equipment,
machinery_, pipelines, and other. components of the CITY's facilities'
as may be required in connection with ENGINEER's services. The CITY
will be responsible for all acts of the CITY's personnel .
C. Advertisements , Permits , and -Access
Unless otherwise -agreed to in the Scope of Services, the CITY will
obtain; arrange, and pay for all advertisements for bids -' permits
and licenses required by local , state, or federal authorities, and
land., easements , rights-of=way, and access necessary for ENGINEER's
services or PROJECT construction.
D. Timely Review
The CITY will examine ENGINEER's studies, reports, sketches,
drawings , specifications, proposals , and other documents , obtain
advice of an attorney, insurance counselor, accountant, auditor,
bond and financial 'advisors, and other consultants as the CITY deems
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Carter.-Surgess
Invoice Number: 1654826
Invoice Date: 05/22/03 Remit To:
CARTER&BURGESS, INC.
Bill To: P.O. BOX 99350
FREESE&NICHOLS FORT WORTH,TX 76199-0350
ATTN:JERRY FLEMING,P.E.
4055 INTERNATIONAL PLAZA,SUITE 200
FORT WORTH,TX 76109-4895
Terms: NET 15
Due Date: 06/06/03 Invoice Total: 11,854.03
Currency: USD
Project No: 013017.010 Description: ALLIANCE AIR CARGO APRON
Statement of Work:
Billing Period From: 04/05/03
To: 05/02/03
J"
Project Manager: Head,Aric
Description:
• PREPARED&SUBMITTED ZONING APPLICATION,ZONING EXHIBIT,ZONING LEGAL DESCRIPTION.
• PREPARED&SUBMITTED PRELIMINARY PLAT APPLICATION,PRELIMINARY PLAT.AND LEGAL DESCRIPTION.
• PREPARED&SUBMITTED FINAL PLAT APPLICATION,FINAL PLAT.
• PREPARED&SUBMITTED EXHIBIT BOARDS FOR PLANNING&ZONING COMMISSION AND CITY COUNCIL
PRESENTATION.
• ATTENDED TWOPUBL•IC-MEETINGS.
• ADDRESSED COMMENTS BY CITY STAFF,COMMISSION AND CITY COUNCIL MEMBERS.
• eg4T
1RCUED FINAL PLAT AND PRELIMINARY-PLAT FOR SIGNATURE.
FEE PRIOR CURRENT
FEE % EARNED BILLED DUE
PROFESSIONAL SERVICES 11,500.00 100% 11,500.00 0.00 11,500.00
Subtotal: 11,500.00 11,500.00 0.00 11,500.00
REIMBURSABLES:
Reproduction 303.63
Postage&Courier 36.00
Travel-Mileage 14.40
Subtotal: 354.03
*"`INVOICE TOTAL"" 11,854.03
PROJECT BILLING SUMMARY
PAYMENTS BAL DUE
CURRENT PRIOR. . . TOTAL- RECEIVED PRIOR INV.
11,854 11.3 0.00 11,854.03 : 0.00 0.00
"his statement may not include disbursements and other charges incurred during the period shown but notyet reflected on our accounting records.
Terms: 15 days: Please reference invoice#with all payments.
Remit To: Carter& Burgess, Inc., P.O. Box 99350, Fort Worth, TX 76199-0350
Wire Transfer: Bank One, Texas, ABA 4111 000 61.4, Credit: Carter & Burgess, Account#18811372,42
Carter&Burgess,Inc. Corier&Burgess Architects/Engineers,Inc. Carter&Burgess Consultants,Inc. C&B Architects/Engineers,Inc.
C&B Architects/Engineers,P.C. C&B,Nevada,Inc. Nixon&Laird Architects/Engineers,P.C.
Alliance Air Cargo Apron Entitlements Page 1 of 1
Jerry Fleming
From: Head, Aric A. [HeadAA@c-b.com]
Sent: Wednesday, April 02, 2003 4:52 PM
To: Jerry Fleming
Cc: Schneider, Joe (E-mail);.Laughlin, Russell (E-mail); Tim Ward (E-mail)
Subject: Alliance Air Cargo Apron Entitlements
Jerry - per our conversation, the Haslet Fees for the entitlement process are as follows:
Zoning: $1500
Preliminary Plat: $3034
Final Plat: $3034
Thanks.
Aric A. Head, AICP
Associate
Carter::Burgess, Inc.
777 Main Street
FortWorth, Texas 76102
W phone:(817) 735-7153
&fax: (817) 735-6148
E� email: headaa(aD_c-b.com
4/2/2003
• r . .
FREESE-NICH4DLS im
INNOVATIVE APPROACHES ...PRACTICAL RESULTS
LETTER OF TRANSMITTAL
To: Aric A. Head, AICP Date: April 2, 2003
Project: Alliance Airport-West Cargo
We are sending you Attached ❑ Under Separate Cover VIA
the following items:
1- Plan set for the west side cargo apron and associated improvements
1- Check for Preliminary Plat, City of Haslet $3,040.00
1- Check for Zoning, City of Haslet $1,500.00
1- Check for Final Plat, City of Haslet $3,040.00
These items are transmitted for your:
❑ Use ❑ Review & Comment ❑ Information
❑ Approval 4 Distribution to Parties ❑ Response
❑ Records ❑ Other
Remarks: Aric, attached are the drawings for the West Cargo project at Alliance and the three
checks for platting and zoning action.
Please let me know if there is anything else that is needed for the City of Haslet.
G *Vit
By: Jeing, P. .
xc: Tim Ward
Gopal Sahu, P.E.
File:FTW00244
DIFNI Slar4ard Form51LMER OF MANSWTTALrd
Freese and Nichols,Inc. Engineers • Environmental Scientists • Architects
4055 International Plaza Suite 200 • Fort Worth,Texas 76109-4895
SEP-22-2003 15: 18 FREESE & NICHOLS 817 735 7491 P.01
4055 International Plaza, Suite 200, Fort Worth 76109-4895
r 817735-7300 FAX 817/735-7491
III
REESE - NICHOLS
FAX TRANSMITTAL SHEET
Architecture
Aviation To: ! 2rd
Cons"ction Management Fax No.: 617 - �30 - 2-B 79
Dams &Spillways '
From: Jerry F(e m I A'Q
Drainage Date: � /�
Electrical Engineering Total number of pages, including transmittal sheet: ?
Enviroranental Science Charge:
Pine Protection Co�UIIeIltS:
it ere are /W reeer L.5
T C, �fT O�!� 15�e !/(/�. 4/ G J�
Flood Management
Levees &Canals reef-id, were s e n fJ0 C'♦ �3 L
Mechanical Engineering C r 1 d r e C e l u ecr +4t e S e ( a d a r.
Pipeline Desi Q rn L- 4 eed
Plumbing Desip �+
Pump Station Design '
Remediation
Site Development
Streets &Highways
If there is a problem receiving any pages; please call
Structural Engineering at 817/735- .
Telecommunications
Utilities SEP 2
2 2003
Solid Waste Facilities
ALLIANCE IR CA)ATION SERVIr.F
Water Resource Planning AIRPORT S
Water Transmission Systems
Water/Wastewater
SEP-22-2003 15: 18 FREESE & NICHOLS 817 735 7491 P.02
i
I
I
t
Citr 0( Haslet ;
This is Your Receipt
' 84!83/i?BO3 16:54:11 SANDY
Receipt Number: 19576 Me
GC Acct: 8145280088 ,
Plat Fees 3,934,66
' payee: City of ft, Mprth/Alliance
Final Plat
Total- 3 934.a
I !
Check 31
jchange Due: .80
i Think You
f '
City Uf Haslet
This; :s Your Receipt
84183/2083 16:53:11 (ANDY
keceipt Nusber: 19575 ml
G1. Acct; 8145386988
Zoning and Subdivision fees 1,580.88
Payee: City of Ft. Worth/Alliance
Zoning fee
Total: 1,596.84
j Check 1!586,09
iChante Due: .B8
Thank You
+
i
I
` Citz Of Kaslet
This is Your Receipt
84/83/2883 16:48:45 9AND�
Receipt Nurber: 19574 Mel
cL Acct: 814528MB
+ Plat Fees 3,834.80
PAyee: Citpp of Ft. Worth -Alliance
Prelinitsary plat
Total: 3,834.08
Check 3,934.98
Change Due: .80
Tha* You
iFbZS L�T6 01 909TGZt►4T 13-15UH J0 A.LI9:W0ad 81b:20 E002-22-d8S
a.a:.� TOTAL P.02
Sahu, Gopal
From: Ward, Tim [Tim.Ward@hillwood.com]
Sent: Monday, September 22, 2003 8:15 AM
To: Sahu, Gopal
Cc: Jerry L. Fleming (E-mail); Rick Compton (E-mail); Ash, Chris
Subject: FW: Southwest Cargo Apron - Damaged Concrete Panels
RainDamageMemo
091803,doc
Gopal
Enclosed is a memorandum from Jerry Fleming regarding some rain damaged
panels at the Southwest Cargo Apron. It his opinion that the contractor
took reasonable precaution to protect the panels, but the intensity of the
storm and the quickness in which it generated did not allow for protection
to be put in place. we have discussed this matter with Rick Compton of FAA
and he has indicated a willingness to participate in a change order to have
these panels removed and replaced subject to receipt of the explanation from
the engineer, that the circumstance could not have been avoided.
In addition, to the above, there are other panels that will need to be
replaced by the contractor at his expense. These panels are located
adjacent to Runway 16R/34L at Taxiway C and D and throughout the cargo apron
area. The panels located adjacent to the runway were not constructed with
the proper joint, while the panels on the cargo apron have mid-panel
shrinkage cracks.
Jerry is drafting letters to the contractor directing him accordingly. we
can view these areas during our regularly scheduled meeting on Tuesday,
September 23, at 10:00 AM. Jerry will have the letters at that time for us
to review and discuss.
Tim
1