HomeMy WebLinkAboutContract 43451-A1 CITY SECRETARY CONTRACT NO. q 3d 5\ - M
RENEWAL AND AMENDMENT NO. 1 TO
CITY SECRETARY CONTRACT NO. 43451
This Amendment is entered into by and between the City of Fort Worth ("City"), a
home rule municipal corporation situated in portions of Tarrant, Denton, Parker and Wise
Counties, Texas and Vets Securing America, Inc. (hereafter "Company"), a Delaware
corporation acting by and through Gerald Gregory, its duly authorized president and CEO.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 43451 (the "Contract") for hospital guard services, which was executed on July 30,
2012; and
WHEREAS, the Contract provides hourly rates for hospital guard services for the City of Fort
Worth; and
WHEREAS, the Contract establishes that the maximum amount to be paid to Company is
$200,000; and
WHEREAS, the original term of the Contract expires on September 30, 2014; and
WHEREAS, the City and Company now wish to extend the term of the Contract for
continued services pursuant to the original Contract.
WHEREAS, the parties wish to amend the Contract to revise the fee structure by
establishing an hourly rate for security services;
NOW,THEREFORE, City and Company do hereby agree as follows:
1. RENEWAL
Section 2. Term. The term of the Contract is hereby renewed pursuant to Section 2 of
the original agreement, for the first of three two-year option periods. The City retains the right,
in its sole discretion to terminate earlier in accordance with the Contract.
OFFICIAL RECORD
SEP 2 9 1014 CITY SECRETARY
RECEIVED FT. WORTH, TX
2. AMENDMENT
"Exhibit B–Payment Schedule," of the Fort Worth City Secretary Contract No. 43451
is amended to delete Section 1 in its entirety and replace it with a new Section 1 to read as
follows:
1. Company will provide the above services in Exhibit A at a cost to the City
of Fort Worth at $16.73 per hour for unarmed guard services and $20.79
per hour for armed guard services.
1.1 Services will be rendered in an amount not to exceed$200,000 between
October 1,2014,and September 30,2015.
1.2 Services will be rendered in an amount not to exceed$200,000 between
October 1,2015, and September 30,2016.
3.
All other provisions of Fort Worth City Secretary Contract No. 43451 that are not
amended herein shall remain in full force and effect.
CITY OF FORT WORTH: VETS SECURING AMERICA,INC.
By: By:
C%adps W. Daniels Ge
Assistant City Manager President/CEO
Date: PA. 29, l- Date: 9/18/14
APPROVED AS TO FORM AND LEGALITY:
B a J- /v-
Kelly Madrid
Assistant City Attorney Q� 000
moo °O
ATTEST: - gip
By.
O
Contract Authorization:
M&C: C-25654
CFW/Purchasing Amendment No. 1 to CSC No.43451 rOFF71CIAL RECORD age 2 of 3
ECRETARY ORTH,TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo_ Tot'
COUNCIL ACTION: Approved on 6/12/2012
DATE: 6/12/2012 REFERENCE NO.: **C-25654 LOG NAME: 35VETS GUARD
SERVICE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Agreement with Vets Securing America, Inc., in the Amount Up
to$450,000.00 to Provide Guard Services for Fort Worth Prisoners Admitted to John Peter
Smith Hospital (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an Agreement with Vets Securing America,
Inc., in the amount up to $450,000.00 to provide guard services for Fort Worth prisoners admitted to John
Peter Smith Hospital.
DISCUSSION:
The Police Department will use this Agreement to provide guard services for Fort Worth prisoners admitted
to John Peter Smith Hospital. Vets Securing America, Inc. (VSA), has been in business for four years and is
licensed by the Texas Department of Public Safety as an investigation/security contractor guard company.
REQUEST FOR PROPOSAL ADVERTISEMENTS- RFP 12-0041 was advertised in the Fort Worth Star:
Telegram on December 14, 2011, December 21, 2011, December 28, 2011, January 4, 2012 and January
11, 2012. One hundred ninety-four vendors were solicited from the purchasing vendor system and ten
responses were received for RFP 12-0041.
PRICE ANALYSIS - Pricing for services offered by VSA are 28 percent lower than pricing offered from the
current vendor. Overall the pricing being recommended for award is considered fair and reasonable. The
Police Department will spend up to $50,000.00 in the remaining three months of Fiscal Year 2012. The
anticipated annual cost for subsequent years is$200,000.00.
AGREEMENT TERMS - Upon City Council approval, this Agreement will begin on July 1, 2012 and expire
September 30, 2014.
ADMINISTRATIVE CHANGE ORDER -An Administrative Change Order or increase may be made by the
City Manager for the Purchase Agreement in an amount up to $50,000.00 and does not require specific City
Council approval as long as sufficient funds have been appropriated.
RENEWAL OPTIONS -This Agreement may be renewed for up to three consecutive two year terms at the
City's option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that
the costs for the renewal years will be $200,000.00 annually.
M/WBE-A waiver of the goal for M/WBE subcontracting requirements was requested by the department
and approved by the M/WBE Office because the purchase of services is from sources where
subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and upon the adoption of the Fiscal Year 2013-2014 budget by the City Council to include the above
recommended item(s), $200,000.00 in funds will be available in the Fiscal Year 2014 operating budget, as
http://apps.cfwnet.org/council_packet/mc review.asp?ID=16995&councildate=6/12/2012 9/29/2014
M&C Review Page 2 of 2
appropriated, of the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1) GG01 539120 0353501 $450,000.00
Submitted for City Manager's Office by: Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4201)
Additional Information Contact: Christy Rodriguez (4244)
ATTACHMENTS
http://apps.cfwnet.org/council packet/mc review.asp?ID=16995&councildate=6/12/2012 9/29/2014