HomeMy WebLinkAboutContract 45986 CITY SECRUAW
CONTRACT NO. 40Y(t_.,.._.
AGREEMENT FOR COMMUNITY BASED PROGRAM
RECOVERY RESOURCE COUNCIL
FISCAL YEAR 2015
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and RECOVERY RESOURCE COUNCIL, a Texas private non-profit corporation
("Contractor") acting by and through Eric Niedermayer, Chief Executive Officer, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during Fiscal Year 2015 to meet one or more of the
Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts
to reduce violent= crime and gang-related activities through enhanced enforcement
activities and crime prevention programs, (2) to support efforts to increase the safety of
residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support
efforts to increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "Preventing Violence and Crime: PVC Pipeline," which will support the police
department's crime prevention efforts throughout the community; and
WHEREAS, City desires to contract with Contractor to operate the Preventing
Violence and Crime: PVC Pipeline program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$56,133.70 ("Program Funds") to provide to the Contractor for the operation of the
Preventing Violence and Crime: PVC Pipeline program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
CONTRACT DOCUMENTS
The contract documents shall include the following:
1. This Agreement for the Preventing Violence and Crime: PVC Pipeline program
2. Exhibit A—Program Abstract and Proposal Narrative
3. Exhibit B—Budget
OFFICIAL RECORD
FY 2015 Community Based Program CITY SECRETARY
Recovery Resource Council r.�i�1�1`I'I�Tx
RECEIVED SEP 2 9 2014 U"
4. Exhibit C — Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F— Request for Budget Modification
All exhibits attached hereto are incorporated herein and made a part of this Agreement
for all purposes. In the event of any conflict between the documents, the terms and
conditions of this Agreement shall control.
AGREEMENT
1. Responsibilities of Contractor. Contractor covenants and agrees to fully
perform, or cause to be performed, with good faith and due diligence, all work and
services described in Exhibit "A" — Program Abstract and Narrative, attached, and
incorporated herein for all purposes incident to this Agreement. Contractor shall be
responsible for day-to-day administration of the Preventing Violence and Crime: PVC
Pipeline program. Contractor agrees to expend the Program Funds in accordance with its
Preventing Violence and Crime: PVC Pipeline program budget, described in Exhibit
"B," attached. Program activities shall be reported in accordance with Exhibit "D,"
attached and effectiveness measures shall be reported in accordance with Exhibit "E,"
attached.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of$56,133.70.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," attached, and copies of all receipts.
Contractor shall deliver to City a written detailed Program Activities Report and Program
Effectiveness Measures Report as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities
Report shall be submitted to City no later than the 15th day following the end of the
month. Submittal of a monthly RFR and Program Activities Report is required even if
services are not provided.
The monthly RFR, with an original signature by an authorized representative, must be
submitted to the Grants and Contracts Management Section of the Fort Worth Police
Department, ATTENTION: JACOB BROWNING, 350 W. Belknap St., Fort Worth,
Texas, 76102. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report from the Contractor.
Reimbursements shall be made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
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exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made which shall be described in Exhibit "F." If the City gives written approval of the
Contractor's proposed Budget amendment, then the Amended Budget will take effect on
the first day of the month following the month in which it was approved by City, unless
otherwise specified in the amendment.
Budget adjustments shall be submitted to the Grants and Contracts Management Section
of the Fort Worth Police Department, ATTENTION: JAMI HOFFMAN, 350 W.
Belknap Street, Fort Worth, Texas, 76102.
3. Term. This Agreement shall commence upon October 1, 2014, or the date that
the City has executed this Agreement ("Effective Date"), whichever occurs later, and
shall end on September 30, 2015. All of Contractor's expenditures under this Agreement
must be completed no later than September 30, 2015.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and
Effectiveness Measures shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measures shall be reported on a
quarterly basis and included in the January, April, July, and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measurement
Report must include any successes realized in descriptive detail. The monthly Program
Activities and quarterly Program Effectiveness Measurement Reports shall be submitted
to City no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. Should
Contractor not meet these requirements, Contractor will be given an additional 15 days to
submit the required reports to City. If, at the end of this 15-day extension period,
Contractor has not submitted the required reports, City will send a non-compliance letter
notifying Contractor's duly authorized representative of a possible suspension of program
funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime
Control and Prevention District Board as requested.
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5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder. City will have no
responsibility or liability for Contractor's expenditures or actions occurring after the
effective date of termination of the Agreement.
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6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. Contractor shall maintain all equipment
used in the administration and execution of the Preventing Violence and Crime: PVC
Pipeline program. Contractor shall maintain, replace or repair any item of equipment
used in support of the Preventing Violence and Crime: PVC Pipeline program and/or for
use under the terms of this Agreement that no longer functions or is lost or stolen. The
cost for maintenance, replacement or repair of any equipment used in support of the
Preventing Violence and Crime: PVC Pipeline program and/or for use under the terms of
this Agreement is the sole responsibility of Contractor. Contractor shall not use Program
Funds or City funds to repair or replace said equipment. Contractor shall use any and all
equipment purchased with Program Funds exclusively in support of the Preventing
Violence and Crime: PVC Pipeline program. Within 10 days following the purchase of
equipment, Contractor shall submit to City a detailed inventory of all equipment
purchased with Program Funds to the Grants and Contracts Management Section at the
address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was
purchased, the cost of purchase for each piece of equipment, and the location of each
piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at any time any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication or misappropriation.
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7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of Preventing Violence and Crime: PVC
Pipeline program assets as appropriate.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees, or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee, or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees, or invitees.
82 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any
way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY
KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,
ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE
CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
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HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS,
COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT
LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS)AND/OR PERSONAL INJURY(INCLUDING
DEATH) THAT MAY RELATE TO,ARISE OUT OF, OR BE OCCASIONED
BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPL Y TO
ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY,
IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING
HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS
OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Preventing Violence and Crime: PVC
Pipeline program is situated; and no other public official of such locality or localities who
exercises any functions or responsibilities with respect to the Preventing Violence and
Crime: PVC Pipeline program during his tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for
work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
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except on behalf of Contractor, as an officer, employee, member, or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
14. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and
has or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property; Contractor hereby
expressly waives its rights to plead defensively such immunity or exemption as against
City. This section shall not be construed to affect a governmental entity's immunities
under constitutional, statutory or common law.
15. Insurance Requirement.
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
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(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000
per occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis
OR split limits are acceptable if limits are at least $250,000 Bodily Injury per
person, $500,000 Bodily Injury per accident and $100,000 Property Damage.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
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16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Jacob Browning, Planner
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
CONTRACTOR: Eric Niedermayer, Chief Executive Officer
RECOVERY RESOURCE COUNCIL
2700 Airport Freeway
Fort Worth,TX 76111
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
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16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
IN WITNESS WHEREOF, the parties hereto have execu t is agreem nt i mul 'glee
in F rt Worth, Tarrant County, Texas,to be effective this ay of ,
20
CITY OF FORT WORTH RECOVERY RESOURCE COUNCIL
a Texas Pri - rporation
By.
harles W. Daniels Eric Niedermayer
Assistant City Manager Chief Executive Officer
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Jk46 V1. Halsted q IV
Chief of Police l
APPROVED AS TO FORM
AND LEGALITY:
Charlene Sanders
Assistant City Attorney
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
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EXHIBIT A
PROGRAM ABSTRACT
Provide a short description of your program to be funded. Please summarize the problem and what your program
will do to address it.(Roughly 2 paragraphs in length on a separate page)
As a collaborative, non-profit organization, Recovery Resource Council is offering the "Preventing Violence and
Crime: PVC Pipeline" project as a prevention/intervention program to enhance Fort Worth's efforts to increase the
safety and reduce juvenile crime in our city. The PVC Pipeline project aims to increase coping, social, and life skills
of students by empowering them with education, empathy, and tools to make healthy decisions and to remain drug-
free, crime-free, and violence-free. The evidence-based Life Skills Training curriculum (15 sessions) will be
delivered, throughout the entire school year, in classroom style instruction to 6th-8th graders attending one of two
high-need middle schools in Fort Worth ISD(Morningside Middle and Jean McClung Middle). These middle schools
and this "Preventing Violence and Crime(PVC)"program were selected based upon two sets of risk factors: 1)The
volume of at risk students and the frequency of disciplinary referrals to alternative school due to various problem
behaviors and policy violations among students such as aggression, violence, threats, and substance abuse. 2) The
Priority/Focus ranking of each campus as a result of overall low test scores. The PVC project will also be delivered as
weekly support group sessions within 3 different homeless/domestic violence shelters in Fort Worth throughout both
the school year and the summer months.
The focus of the PVC Pipeline project is to foster productive, responsible behaviors in youth through the delivery of
critical life skiIIs training and the strengthening of protective factors in the lives of Fort Worth youth attending high-
need school campuses and homeless/domestic violence shelters. Program content addresses strategies to remain
violence and crime free, provides opportunities for pro-social involvement, increased autonomy and interdependence,
development of sense of purpose, increased social skills,peaceful conflict resolution skills, improved communication
and coping skills, enhanced knowledge of the health impacts of alcohol, tobacco and other drugs, improved decision
making/problem solving skills and bonding to family, teachers and peers with healthy beliefs and clear standards.
This program will also contribute to the City of Fort Worth's Blue Zone project which is committed to making our
city a healthier place to live. The PVC Pipeline project will inspire daily healthy habits and actions in our
community's youth and direct them in taking a conscious, active role in promoting the wellness of Fort Worth.
Throughout the year, youth will be challenged with personal service projects aimed at improving the Fort Worth
community.
The "Send A Message That Matters" awareness campaign will be incorporated into each service site. "Send A
Message That Matters"is a Public Awareness Campaign that uses various print and media outlets to expose youth to
positive messaging. The purpose of the campaign is to empower, educate and excite youth via a text-messaging
concept that they can easily relate to. While emphasizing the value of respect, both for oneself and for others, this
campaign is focused on generating a positive sense of well-being, creating a spirit of hope and promoting healthy
decision-making among our Fort Worth community's youth. Media influence is one of the most powerful forces on
today's young people, and cell phones are the number one communication device of choice. "Send A Message That
Matters" incorporates both methods in an attempt to create a"pipeline" of health promotion messaging that generates
positive motivations and actions in youth.
RFP No.14-0106,FY 2015 Community Based Programs, Page 2
EXHIBIT A
PROPOSAL NARRATIVE:
Provide a 4-5 page description of your program to be funded. In this narrative, please respond to each of the
following questions:
1) Describe in detail the problem that your program addresses.
It is an unfortunate reality that many Fort Worth youth are living with risk factors and are growing up in environments
that promote the prevalence of drug use, violence and crime. These environments are often void of healthy role
models, positive nurturing, and people who are committed to their child's success. Far too many Fort Worth youth
live with violence, neglect, and substance abuse which are significant risk factors for future crime. Consider the
psychological and emotional effects of such environments. These youth have difficulty trusting anyone, articulating
goals and desires, feeling that they have any worth and believing that the future holds something better than the
darkness life has shown them.They act out of anger,hurt and fear.The Preventing Violence and Crime: PVC Pipeline
project offers a positive vision of what life can be and empowers them with the tools to achieve it. The program
encourages citizenship through schoolwork, excellence, responsibility and the idea that young people have the talents
and capacity that are valuable to the world. Numerous students have faced intense adversity without turning to crime.
One viable explanation for this is that some form of prevention/intervention has been present in their lives that
demonstrated the vision of the capability of each youth. The PVC project and its' evidence-based Life Skills series,
can be that protective factor for Fort Worth youth who are heading down the wrong path and showing early warning
signs of destructive behaviors.
Many of the problems of adolescence begin to surface in the turning point years of ten through fourteen. Important in
its own right as a potentially rewarding time of personal growth and development, early adolescence is the phase
when young people begin to adopt behavior patterns that can have lifelong consequences. At the same time, it is an
age when, much like younger children, individuals still need skill building, nurturing and adult guidance. For these
reasons, early adolescence offers a unique window of opportunity to empower youth with critical life skills and to
shape enduring patterns of healthy behavior. The PVC project delivers the proactive patterns of behavior that we
want our Fort Worth youth to possess. Young adolescents initially explore risk-taking behaviors tentatively. That is
why, before damaging patterns are firmly established, it is important to intervene early to prevent later casualties and
promote more successful outcomes. Adolescence, in fact, is the last phase of life in which society has reasonably
ready-access to virtually the entire population, so the potential for constructive influence during the middle school
years is promising. The schools selected for PVC services show student need based upon a high percentage of
students at-risk and low student/counselor ratios. Student support services in our school districts are limited with
most having only one counselor available to as many as 750 students. The problems and patterns of these districts are
emphasized by county statistics, arrest reports, and alternative school attendance records. There is a tremendous need
for additional student support services and the proposed PVC pipeline project will effectively increase life skills
knowledge, perception of substance use harm, and motivation to remain violence and crime free within the target
groups.
2) Describe what your program does to 1) support efforts to reduce violent crime and gang-related activities through
enhanced enforcement activities and crime prevention programs, 2) support efforts to increase the safety of residents
and to decrease crime throughout Fort Worth neighborhoods; and 3)support efforts to increase the safety of youth and
reduce juvenile crime through crime prevention and intervention programs.
Recovery Resource Council has well established youth health and wellness programs throughout the community and
within local school systems to help children and adolescents succeed in school, live safe, healthy lives and develop
their potential. The "Preventing Violence and Crime: PVC Pipeline"project delivers interactive lessons and activities
to high risk school campuses and shelters in the City of Fort Worth in order to keep kids on the pathway of healthy
decision-making. The PVC project includes 15 research based lessons on topics such as violence, anger-control,
conflict resolution, drugs use, and coping with anxiety. Youth learn strategies to improve skills in communication,
social integration, and assertiveness to incorporate into their daily and lifelong goals of remaining violence and crime-
free. For over 25 years,the Prevention Specialist staff of Recovery Resource Council has invested their resources in
directing youth attitudes and motivations toward positive behaviors. With children exposed to negative behavior
RFP No.14-0106, FY 2015 Community Based Programs,Page 3
EXHIBIT A
patterns such as bullying, crime, drug use and violence, as early as elementary school, education and supportive
services must be provided at younger and younger ages, and our community is no exception. The PVC Pipeline
project is committed to providing high-quality preventative services to Fort Worth youth to aide them in their life
trajectory of success, health, and wellness. Youth participate in classroom lessons that reinforce positive attributes,
develop their sense of purpose, decrease their intent to engage in high-risk behaviors, and increase their ability to
visualize positive futures. The PVC project equips youth with skills necessary to stay on the"pipeline of success"and
to steer clear of problem behaviors that bring negative consequences. Youth are provided with weekly life skills
training to avoid the dangers of drugs and other high-risk behaviors that deter individual success in both school and
life. The PVC Pipeline project is dedicated to making a positive difference and a lasting impact on the lives of youth
by delivering education, inspiring hope,and creating safe,enriching environments for youth to thrive.
3) Does your program address the CCPD priority/special emphasis of the prevention or intervention of youth violence
and/or family violence?Describe how your program addresses this priority?
The effectiveness of the PVC project and its' Life Skills series in reducing and preventing drug use and violence is due
in part to instructional activities and strategies that require the exploration of concepts, analysis of norms, and practice
of skills in small and large, cooperative learning groups. The student materials provide tutorials that require
comprehension and interpretation of concepts through reading the written word. Activities require students to read and
understand the specifics of the situation as well as the possible implications of the scenarios being presented and to use
this information in developing effective, skill-based, non-violent responses. The main objectives of the violence unit
within the life skills series is to influence youth awareness and perceptions about violence; to identify the harmful
effects of violent behaviors and the distorted imagery the media presents; and to emphasize that violence is not an
acceptable option for solving problems. The PVC project delivers weekly support groups in Fort Worth
homeless/domestic violence shelters to convey these messages while taking more of a therapeutic approach to provide
supportive guidance and mentorship to youth who are victims of domestic violence. The main objectives throughout
the shelter groups are to help youth understand that the violence in their families is not their fault; they are not alone;
and they can choose healthy,non-violent ways to express their feelings.
4) How will you measure the effectiveness of the program? You must include specific performance measures within the
Activities and Outcomes Summary and describe evaluation tools and the method of data collection that you will use.
If awarded funding,these performance measures will be included as an exhibit in the contract,and you will be required
to report progress towards these measures, which will be reported to the CCPD Board.
PVC program facilitator will implement 2 pre-tests on day one of the series and 2 post-tests on the final day of the
series. One test will measure life skill knowledge and the other will measure perception of drug use harm. Also, on the
last day of the school-based series, or after session 5 of the shelter support group series,youth will complete a"My Safe
Future/Our Safe Community" survey which will measure their attitudes, intentions,and skill level in remaining safe and
free from violence and crime. Attendance for all activities will be documented for each session and records for all
testing instruments, service agreements, and evaluations will be kept in group file folders for each participating class.
Data will be entered into an education database for summary and evaluation of outcomes. Statistical data generated by
this internal database will be used to evaluate the effectiveness of service delivery.The Director of Prevention Services
will work cooperatively with the PVC facilitator to ensure high-quality service delivery. Program goals and delivery
requirements will be monitored for each PVC Pipeline site throughout the contract year. Staff observations will be
conducted throughout the school year to ensure a high level of competence and integrity. These observations include
monitoring for curriculum fidelity, session content documentation, and cultural competence. The Director of Prevention
Services will assess program achievement and develop improvement plans as necessary. Specific CCPD performance
measures are provided in the "Activities and Outcomes Summary"of this RFP, along with a more detailed description
of evaluation tools and data collection methods.
Program effectiveness is measured on the following outcomes:
• 85%of youth who attend at least 12 of the 15 sessions will show an increase in life skills knowledge.
• 75%of youth who attend at least 12 of the 15 sessions will show an increase in the perception of drug use harm.
RFP No.14-0106, FY 2015 Community Based Programs, Page 4
EXHIBIT A
• 90% of youth who attend at least 12 of the 15 sessions will report being"Fully Committed"to remaining violence
and crime free.
• 90%of youth who attend at least 12 of the 15 sessions(or 5 shelter sessions)will report learning 2 or more ways to
stay safe and healthy throughout their middle and high school years.
• 70% of youth who attend at least 5 shelter groups will report being "Fully Committed"to remaining violence and
crime free.
Selected youth will also: 1) Create their own anti-violence, anti-crime, safety-promotion "Send A Message That
Matters" advertisement to be displayed within their school/shelter sites/community businesses. 2) Write letters to
other youth to spread positive messaging and to inspire healthy decision-making. 3) Complete a personal service
project to improve their school,their neighborhood,or the Fort Worth community at large.
5) Who will the program benefit? How many people? What age group? What geographic area will it serve? Please
include geographic boundaries.
The program will benefit youth in grades 6`h-8'h who are students in either Morningside Middle school or Jean
McClung Middle school and youth ages 8-17 who are residents in a Fort Worth shelter. Both middle schools are
operated by Fort Worth Independent School District and are located in the 76107 (Morningside) and the 76112
(McClung) zip codes within the city of Fort Worth. Both schools include a majority African-American and Hispanic
population which, according to the 2013 Tarrant County Criminal Justice Community Plan, is a priority target group
based upon the disproportionately high detainment and arrest rates among these groups.
Each shelters is located in the 76102 zip code. 800 unduplicated students will be served within school settings and
200 unduplicated youth will be served within shelter settings. The program will also benefit the youth and community
members who are exposed to the"Send A Message That Matters"campaign or who benefit from a service project.
6) What makes this program unique from any other crime prevention program in Fort Worth?
Recovery Resource Council implements research based curriculum that is proven effective. The Life Skills Training
(LST) curriculum, to be used as the core content of this PVC Pipeline project, is proven to cut verbal and physical
aggression, fighting and delinquency by up to 50%. According to an October 2013 Washington State Institute for
Public Policy report on the economic benefit of evidence-based prevention programs, the LST curriculum produced
a$50 benefit for every dollar invested in terms of reduced corrections costs, welfare and social services burden, drug
and mental health treatment; and increased employment and tax revenue. LST had the highest return on investment
for all of school-based prevention programs studied. The analysis of the return on investment of LST and other
evidence-based prevention programs is part of a series of reports prepared by researchers at the Washington State
Institute for Public Policy. Together, these reports consistently show effective prevention programs not only work but
can produce dramatic savings. The Life Skills series has been in over 30 scientific studies and major findings show
that the curriculum reduces drug and alcohol abuse, crime rates, and violence in schools. With a National Registry of
Effective Prevention Program (NREPP) rating of 4.0 out of 4.0, LST is a curriculum that is proven effective in
classroom settings. Effectiveness has been studied in all 50 states, District of Columbia, Puerto Rico and the Virgin
Islands. LST has been implemented with an estimated 3 million students. The curriculum is designed to provide
youth with the motivation skills necessary to resist peer pressure to use drugs,to understand violence and crime in the
media, while remaining personally violence and crime free, and to face the challenges of adolescence in a healthy,
productive manner. With the introduction of the PVC Pipeline project in selected middle schools and Fort Worth
shelters, knowledge and skills are introduced at critical points in the developmental trajectory to support the
promotion of health,wellness,and safety for individuals, schools, and communities.
Recovery Resource Council believes in the potential of every youth and in the power of prevention. Our outcomes
demonstrate that problem behaviors can be avoided, reduced, or eliminated when youth are empowered with
education, skills, and opportunity. Our team knows that every interaction a child has during the course of a day
influences the adult that the child will become. We provide all services with this in mind. We are dedicated to the
positive connections,role modeling, and skill building that is required to promote the overall health and well-being of
RFP No.14-0106, FY 2015 Community Based Programs,Page 5
EXHIBIT A
youth. The PVC Pipeline project is operated with professionalism, high moral character, and ethics while upholding
our agency core values of empowerment, integrity, compassion,and vision.
7) Is the program already in operation? If so, how long have you operated the program? What resources are currently
used to operate the program? Why are CCPD funds necessary at this time?
We have employed trained Life Skills Prevention Specialist staff and have been facilitating life skills classes to youth
throughout Tarrant County for over 20 years. The two high-need schools identified for this PVC Pipeline project are
not currently receiving the service but they have expressed a need and desire for our support. CCPD funds are
necessary at this time as a result of a reduction in state funding from the Department of State Health Services (DSHS).
Recovery Resource Council sustained a 30% cut ($152,336), effective September 1, 2013, for this Life Skills
programming. As a result, two full-time facilitators of the Life Skills program were laid off and our capacity to
provide evidence-based prevention education services to Fort Worth youth was reduced by approximately 2,000
students. CCPD support of this PVC project would allow us to rededicate one full-time employee to the safety,health,
and wellness of the youth in these Fort Worth schools and shelters. We have been serving the Fort Worth shelters for
the past 8 years.
The resources that are currently used to operate the "Project Ascent" program, which also uses the Life Skills
curriculum, is 5.5 full time professional staff who are funded by DSHS program revenue of$350,000 per year.
8) Is this a new program? If so, what other funds have you applied for? Also, please describe the sequence of steps
needed to implement your program and the timeframe in which this will occur.
The provision of Life Skills Training curriculum is an ongoing service of Recovery Resource Council. The PVC
Pipeline project is an extension of that programming. The PVC Pipeline will emphasize the violence, anger control,
and conflict resolution sessions that are optional in our current Life Skills Training program. In the PVC Pipeline
project, these sessions will become the centerpiece of the program and represent its main goals and objectives.
Support from the City of Fort Worth will enable us to recover one full-time position and extend our services to
identified campuses in need. Steps have already been taken to secure service agreements with both schools and
meetings have been held with school counselors to review program structure and specific campus needs. Services will
begin during the fall semester of the 2014/2015 school year and will continue throughout the entire school year. After-
school and summer services for both schools will be offered as needed. One-on-one counseling and referral services
will also be available for students needing additional support and guidance. Life skills groups at the shelters will take
place during both the school year and the summer months.
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete attached budget
forms.
CCPD funding will be used to pay 90% of the salary and benefits of one full-time Prevention Specialist; a portion of
his or her travel/training expenses; program supplies needed to serve 800 students; and a portion of the direct program
operating costs for telephone service, printing costs, and computer IT support. The CCPD funded staff person would
use the facility at Recovery Resource Council for supervision, planning, preparation, documentation, data submission,
and evaluation. The staff person would have a desk, computer, and access to telephone and copy machine. A
completed budget narrative is included in the application.
10) If funds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
Recovery Resource Council is committed to sustaining and expanding prevention education programming through
State funding, private foundation and personal contributions, United Way of Tarrant County, income producing
programs and agency fundraising events. To achieve its goals for prevention services, the Board and staff have
developed a strategic vision and made an investment in realizing that vision. In May of 2013, in response to the
reduction in federal grant allocations, a Director of Major Gifts was hired who launched a comprehensive program to
RFP No.14-0106, FY 2015 Community Based Programs, Page 6
EXHIBIT A
generate increased revenues. One initial goal of achieving 30 donor cultivation sessions per month has been far
exceeded as these sessions have increased in some months to 70. Recovery Resource Council kicked off its' capital
campaign in March 2014 with a goal of increasing annual program revenue through the elimination of current office
building debt. Recovery Resource Council submits an average of 50 foundation proposals per year to support and
expand prevention services. Planning and exploring the potential of an array of funding strategies is of paramount
importance to our Council's vision for state-of-the-art, comprehensive and effective prevention program services for
Tarrant County.
RFP No.14-0106,FY 2015 Community Based Programs,Page 7
EXHIBIT B
BUDGET NARRATIVE FY 2015
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Personnel $46,029.13
B. Supplies&Services 700.00
C. Miscellaneous 8,159.57
D Facility&Utilities 1,245.00
TOTAL $56133.70
A. Program Personnel—$46,029.13
Name Position Rate of Pay #of Hours Total Salary Time in CCPD Cost
Rosaline Thomas Prevention/Intervention $19.68 2080 $40,934 @ 90% $36,840.96
Specialist
Position is needed in order provide program and obtain outlined measures
TOTAL Salaries $36,840.96
Fringe Benefits
Name Position Description of Benefits Cost
Rosaline Thomas Prevention/Intervention FICA @ 7.65%on CCPD salary $2,818.33
Specialist
Worker's Comp @.09%on CCPD salary $331.57
Health Ins @$300 month per mo based on
90%of cost $3.-40.00
Unemployment 7.8%on 1 st$9,000 each $631.80
employee based on 90%of cost
Life Insurance at$10.75 per mo per $116.10
employee based on 90%of cost
Retirement @ 3%of CCPD salary $1,105.23
HSA @$1,000 per FT employee based on $900.00
90%of cost
Consult a Doc @$50.46 per employee $45.14
based on 90%of cost
Fringe costs are in line with other staff at Recovery Resource Council.
TOTAL Fringe Benefits $9,188.17
1
B. Supplies & Services—$700.00
100%of listed costs are for CCPD program
Administrative copies for program preparation, participation data and submitting monthly reports avg 83.33
copies per month @$.10 each $100.00
Printing
Printing—Send a Message that Matters printed materials (Brochures, banners,fliers) $600.00
100%CCPD program
C. Miscellaneous—$8,159.57
Teaching Aids
100%of listed costs are for CCPD program
Curriculum supplies-program implementation supplies for violence prevention and anti-drug program
supplies including pencils, pens, workbooks,and student incentives for the delivery&implementation
of the program. Supplies are needed for the effective implementation of program.
Curriculum set(1 teacher's manual, 30 student guides& 1 Stress management Techniques DVD)
$275;plus, 10 sets of 10-pack Student Guide @$60 each$600 $875.00
Participant worksheets @ 800 participants receiving 24 worksheets in multiple sessions
@$.10 each $1,920.00
Materials for information dissemination 2,000 @$.26 each= $520; Drug—free message
1,586 pencils/pens @$.40 each=$634.40; Anger Control, Conflict Resolution, Violence/Drug Prevention
Educational Videos @ $450.17 $1,604.57
Send a Message that Matters student project activities&program enhancements $902.50
TOTAL Teaching Aids $5302.07
Travel (Costs are based on pro-rated amount @ 90%)
Purpose of Travel Cost
Mileage reimbursement for staff to deliver services outlined in CCPD proposal in Fort Worth
Total 400 miles per month @$.50 per mile(based on 90%of cost) $2,160.00
Registration fee for Prevention Strategies with High-Risk Youth training/workshop(Austin)
Registration=$500(based on 90%of cost) $450.00
Local training for Teaching Enrichment Activities
Cost=$75 (based on 90%of cost) $67.50
Mileage reimbursement for travel to Austin for training
200 miles each way @$.50 per mile(based on 90%of cost) $180.00
2
Travel costs are needed to reimburse staff for use of personal vehicle and for specific training for staff working with
the target population.
TOTAL Travel $2,857.50
D. Facilities&Utilities—$1,245.00
Other costs include costs that are needed for the successful implementation and outcome of the program.
Phone for use in scheduling,follow-up&ordering supplies $645.00
($59.67 per month a 90%of cost)
Computer& IT services @$60 per month(internet on laptop at remote program sites based on 90%on cost)
$600.00
TOTAL $56,133.70
3
EXHIBIT B-BUDGET SUMMARY
Contract
B TOTAL
F_
tt
A.7Unemployment' RSQNN>
36,840.96
2,818.33
ance 116.10
urance 4,185.14
631.80
Worker's Compensation 331.57
Retirement 1,105.23
ERIGLS
Office Supplies 100.00
Office E ui ment Rental/Purchase
Postage
Printing 600.00
S 5 .5
Contract Labor(City needs copy of contract
before expenses can be reimbursed
Craft Supplies
Field Trip Admission Expenses
Other Field Trip Expenses
Food Supplies
Teaching Aids 5,302.07
Travel 2,857.50
IBS 1
Telephone&Internet use&upkeep 1,245.00
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed
Custodial Services
Repairs
CleaninE Supplies
Childcare Scholarships
COSTS-ADIWIMISTRATIVE
Salaries
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement
G. INDIRECT COSTS-LEGAL,FINANCIAL,
IURANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Contract Accounting
TOTAL INDIRECT COSTS F+G
TOTAL BUDGET $56,133.70 $56,133.70
EXHIBIT B-BUDGET DETAIL
Contractor may make changes to any column except the "Position Name" column in the "Salary Detail" table
without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first
page of the EXHIBIT B—BUDGET. Changes to the column labeled"Position Name" may only be made with the
prior written consent of the City.
SALARY DETAIL
Position Name Rate Annual Hours Percent to Grant Amount to Grant
Rosaline Thomas $19.68 2080 90% $36,840.96
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 7.65 2818.18 100 $2,818.18
Life Insurance 10.75 per month 129.00 90 116.10
Health Insurance 4,650.15 90 4,185.14
Unemployment 7.8%on 1"$9,000 702.00 90 631.80
Worker's Compensation .09%on salary 368.41 90 1 331.57
Retirement 3%of salary 1,245.00 100 1,245.00
SUPPLIES AND SERVICES
Total Budget Percent to Grant Amount to Grant
Office Supplies $100 100 $100
Office Equipment
Rental/Purchase
Postage
Printing $600 100 $600
MISCELLANEOUS
Total Budget Percent to Grant Amount to Grant
Contract Labor
Craft Supplies
Field Trip Admission
Expenses
Other Field Trip Expenses
Food Supplies
Teaching Aids $5.302.07 100 $5,302.07
Travel $2,857.50 100 $2,857.50
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone $1,245.00 100 $1,245.00
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
DIRECT ASSISTANCE
Total Bud et Percent to Grant Amount to Grant:4 1 1
Childcare Scholarships
INDIRECT COSTS—ADMINISTRATIVE
Total Budget Percent to Grant Amount to Grant
Salaries
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement I
INDIRECT COSTS—LEGAL,FINANCIAL,AND INSURANCE
Total Budget Percent to Grant Amount to Grant
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liabilit
Contract Accountin
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2015 Community Based Program
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Submitting Agency: Recovery Resource Council
Attn:Jami Hoffman Agency Contact Name: Lisa Reiling
Program Support Division Phone Number: (817)332-6329
350 West Belknap Street Email: I.reilingO)recovervcouncil.org
Fort Worth,TX 76102 Remit Address: 2700 Airport Freeway
Fort Worth,TX 76111
Invoice Number:
Period covered by this request: 10/01/14 to 09/30/15
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Program Personnel $ 46,029.13 $ - $ - $ - $ 46,029.13
2 Supplies and Services $ 700.00 $ - $ - $ - $ 700.00
3 Miscellaneous $ 8,159.57 $ - $ - $ - $ 8,159.57
4 Facility and Utilities $ 1,245.00 $ - $ - $ - $ 1,245.00
5 Direct Assistance $ - $ - $ - $ - $ -
6 Indirect Costs-
Administrative $ - $ - $ - $ - $ -
7 Indirect Costs-Legal,
Financial,and Insurance $ - $ - $ - $ - $ -
Total Costs I $ 56,133.70 $ - $ - I $ - $ 56,133.70
Please Attach:
1. Copies of invoices and the receipts on all expenditures
2. For Personnel Cost, copies of signed times sheets
3. Copy of Monthly Performance Report
Summary:
Total Budget: $ 56,133.70
Previous Requests: $
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $
expenses and support documentation are accurate. Balance left in grant: $ 56,133.70
Fincal Agent Uss On
Grantee Authorized Official Date Fund Aceaun# C�n#ar
TWO
Exhibit D
FY 2015 Program Activities Report
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Agency: Recovery Resource Council
Jacob Browning Contact Name: Lisa Reiling
350 West Belknap Street Email: l.reilingkrecovervcouncil.ore
2nd Floor Phone Number: (817)332-6329
Fort Worth,TX 76102 Address: 2700 Airport Freeway
Fort Worth,TX 76111
Period covered: 10/01/14 to 09/30/15
Cumulative Total
# Activities Monthly Total Oct 1st-Present Year End Goal
Number of unduplicated youth participating in 15 session evidence-based
1 curriculum series(Life Skills)implemented at Momingside Middle School and 800
Jean McClung Middle School.
Number of unduplicated youth who complete the Life Skills curriculum-based
2 series at selected Middle Schools by attending at least 80%of the classroom 640
lessons.
3 Number of unduplicated youth participating in weekly educational support 200
groups at one of three homeless and domestic violence shelters.
4 Number of unduplicated youth who complete at least 5 shelter-based support 160
group sessions.
Number of youth participating in the"Send a Message that Matters"campaign
5 implemented in schools,shelters and surrounding Fort Worth community 2,000
centers.
6 Number of youth who complete a PVC Pipeline service project aimed at 40
improving the safety and overall condition of their Fort Worth community.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
Exhibit E
FY 2015 Program Effectiveness Measurement Report
Program Period 10/01/14 to 09/30/15
Due Quarterly: 1st Qtr(Oct-Dec)due Jan 15th,2nd Qtr(Jan-Mar)due Apr 15th,3rd Qtr(Apr-Jun)
due Jul 15th,and 4th Qtr(Jul-Sep)due Oct 15th
Submit to: Fort Worth Police Department Agency: Recoverry Resource Council
Jacob Browning Contact Name: Lisa Reiling
350 West Belknap Street Email: l.reding c recovervcouncil.org
2nd Floor Phone Number: (817)332-6329
Fort Worth,TX 76102 Address: 2700 Airport Freeway
Fort Worth,TX 76111
Period covered: 10/01/14 to 09/30/15
# Effectiveness Measurements
1 85%of youth who attend at least 12 of 15 sessions will show an increase in life skills knowledge.
Please include a narrative of events and accomplishment that occurred during the reporting period.
2 75%of youth who attend at least 12 of 15 sessions will show an increase in the perception of drug use harm.
Please include a narrative of events and accomplishment that occurred during the reporting period.
3 90%of youth who attend at leaset 12 of 15 sessions will report being"fully committed"to remaining violence and crime free.
Please include a narrative of events and accomplishment that occurred during the reporting period.
4 90%of youth who attend at least 12 of 15 sessions(or 5 shelter sessions)will report learning 2 or more ways to stay safe and healthy
through out their middle school and high school years.
Please include a narrative of events and accomplishment that occurred during the reporting period.
5 70%of youth who attend at least 5 shelter groups will report being"fully committed"to remaining violence and crime free.
Please include a narrative of events and accomplishment that occurred during the reporting period.
6 65%of youth participating in the"Send a Message the Matters"campaign will deliver violence and crime free messages to others.
Please include a narrative of events and accomplishment that occurred during the reporting period.
7 80%of youth participating in the Preventing Violence and Crime program will complete at least 12 of 15 classroom sessions of the
Life Skills series.
Please include a narrative of events and accomplishment that occurred during the reporting period.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Program Personnel
B. Supplies& Services
C. Miscellaneous
D. Facility& Utilities
E. Direct Assistance
F. Indirect Costs-
Administrative
G. Indirect Costs -
Legal, Financial, and
Insurance
TOTAL COST
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
M Ma - Bit M
CITY COUNCIL AGENDA FORTWORT11
DATE: 9/23/2014 REFERENCE**C-26997 LOG 35FY15RE COVE RYRESOURCECOUNCIL
NO.: NAME:
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with Recovery Resource Council for Fiscal Year 2015
Community-Based Program Funding from the Crime Control and Prevention District Fund
in the Amount of$56,133.70 to Operate the Preventing Violence and Crime, PVC Pipeline
Program (COUNCIL DISTRICTS 5 AND 8)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Recovery Resource
Council for Fiscal Year 2015 Community-Based Program funding from the Crime Control and
Prevention District Fund in the amount of$56,133.70 to operate the Preventing Violence and Crime,
PVC Pipeline Program.
DISCUSSION:
The Crime Control and Prevention District Board (Board) allocated $200,000.00 in its Fiscal Year
2015 budget for community-based crime prevention programs. Funding requests were solicited
through a Request for Proposal. A panel of staff and community representatives was assembled to
evaluate the proposals and ensure that minimum qualifications were met and that the proposed
projects addressed one or more of the Board's goals. On August 12, 2014, the Board reviewed and
approved the panel's recommendations to fund five of the community-based crime prevention
program proposals, which included the Preventing Violence and Crime, PVC Pipeline Program (PVC
Program) from the Recovery Resource Council.
The Recovery Resource Council will implement the PVC Program as a prevention and intervention
program aimed at increasing the safety and reducing the crime of juveniles in Fort Worth. The PVC
Program increases the coping, social and life skills of students by empowering them with education
and empathy so that they can make healthy decisions and remain drug, crime and violence free. The
focus of the PVC Program is to foster productive, responsible behaviors in youth through the delivery
of critical life-skills training and the strengthening of protective factors in the lives of the program
participants.
The term of the contract is October 1, 2014 through September 30, 2015.
FISCAL INFORMAT ION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation, funds will be available in the Fiscal Year 2015 operating budget, as appropriated,
from the Crime Control and Prevention District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
G R 79 539120 0359504 $56.133.70
Submitted for City Manager's Office by; Charles W. Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4201)
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS