HomeMy WebLinkAboutContract 45989 CITY SECRETARY(
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
CAMP FIRE FIRST TEXAS
FISCAL YEAR 2015
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and CAMP FIRE FIRST TEXAS, a Texas private non-profit corporation ("Contractor")
acting by and through Zem Neill, President and Chief Executive Officer, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during Fiscal Year 2015 to meet one or more of the
Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts
to reduce violent crime and gang-related activities through enhanced enforcement
activities and crime prevention programs, (2) to support efforts to increase the safety of
residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support
efforts to increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "Step Up," which will support the police department's crime prevention efforts
throughout the community; and
WHEREAS, City desires to contract with Contractor to operate the Step Up
program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$27,006.58 ("Program Funds") to provide to the Contractor for the operation of the Step
Up program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follows:
CONTRACT DOCUMENTS
The contract documents shall include the following: OFFICIAL RECORD
1. This Agreement for the Step Up program CITY SECRETARY
2. Exhibit A—Program Abstract and Proposal Narrative FT. WORTH TX
3. Exhibit B—Budget
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Camp Fire First Texas RECEIVED SEP 2 9 2014 Page 1 of It
4. Exhibit C —Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
All exhibits attached hereto are incorporated herein and made a part of this Agreement
for all purposes. In the event of any conflict between the documents, the terms and
conditions of this Agreement shall control.
AGREEMENT
1. Responsibilities of Contractor. Contractor covenants and agrees to fully
perform, or cause to be performed, with good faith and due diligence, all work and
services described in Exhibit "A" — Program Abstract and Narrative, attached, and
incorporated herein for all purposes incident to this Agreement. Contractor shall be
responsible for day-to-day administration of the Step Up program. Contractor agrees to
expend the Program Funds in accordance with its Step Up program budget, described in
Exhibit "B," attached. Program activities shall be reported in accordance with Exhibit
"D," attached and effectiveness measures shall be reported in accordance with Exhibit
"E,"attached.
2. Prop_ram Funds.
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of$27,006.58.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," attached, and copies of all receipts.
Contractor shall deliver to City a written detailed Program Activities Report and Program
Effectiveness Measures Report as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities
Report shall be submitted to City no later than the 15th day following the end of the
month. Submittal of a monthly RFR and Program Activities Report is required even if
services are not provided.
The monthly RFR, with an original signature by an authorized representative, must be
submitted to the Grants and Contracts Management Section of the Fort Worth Police
Department, ATTENTION: JACOB BROWNING, 350 W. Belknap St., Fort Worth,
Texas, 76102. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report from the Contractor.
Reimbursements shall be made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
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total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made which shall be described in Exhibit "F." if the City gives written approval of the
Contractor's proposed Budget amendment, then the Amended Budget will take effect on
the first day of the month following the month in which it was approved by City, unless
otherwise specified in the amendment.
Budget adjustments shall be submitted to the Grants and Contracts Management Section
of the Fort Worth Police Department, ATTENTION: JAMI HOFFMAN, 350 W.
Belknap Street, Fort Worth, Texas, 76102.
3. Term. This Agreement shall commence upon October 1, 2014, or the date that
the City has executed this Agreement ("Effective Date"), whichever occurs later, and
shall end on September 30, 2015. All of Contractor's expenditures under this Agreement
must be completed no later than September 30, 2015.
4. Program Per;urmance.
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and
Effectiveness Measures shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measures shall be reported on a
quarterly basis and included in the January, April, July, and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measurement
Report must include any successes realized in descriptive detail. The monthly Program
Activities and quarterly Program Effectiveness Measurement Reports shall be submitted
to City no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. Should
Contractor not meet these requirements, Contractor will be given an additional 15 days to
submit the required reports to City. If, at the end of this 15-day extension period,
Contractor has not submitted the required reports, City will send a non-compliance letter
notifying Contractor's duly authorized representative of a possible suspension of program
funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime
Control and Prevention District Board as requested.
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5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder. City will have no
responsibility or liability for Contractor's expenditures or actions occurring after the
effective date of termination of the Agreement.
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6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. Contractor shall maintain all equipment
used in the administration and execution of the Step Up program. Contractor shall
maintain, replace or repair any item of equipment used in support of the Step Up program
and/or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support
of the Step Up program and/or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds or City funds to
repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Step Up program. Within 10 days
following the purchase of equipment, Contractor shall submit to City a detailed inventory
of all equipment purchased with Program Funds to the Grants and Contracts Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall
include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at any time any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
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providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of Step Up program assets as appropriate.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees, or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee, or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any
way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY
KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,
ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE
CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS,
COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT
LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING
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ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS)AND/OR PERSONAL INJURY(INCLUDING
DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED
BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACTOR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO
ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY,
IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING
HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS
OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assisnment. No assignment or delegation of duties under this Agreement
by Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Step Up program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect to the Step Up program during his tenure or for one year thereafter, shall
have any interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member, or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
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12. Nondiscrimination.
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
14. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and
has or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property; Contractor hereby
expressly waives its rights to plead defensively such immunity or exemption as against
City. This section shall not be construed to affect a governmental entity's immunities
under constitutional, statutory or common law.
15. Insurance Requirement.
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
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(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000
per occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis
OR split limits are acceptable if limits are at least $250,000 Bodily Injury per
person, $500,000 Bodily Injury per accident and $100,000 Property Damage.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
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16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Jacob Browning, Planner
Fort Worth Police Department
350 W. Belknap Street
Fort Worth,TX 76102
CONTRACTOR: Zem Neill, President and Chief Executive Officer
CAMP FIRE FIRST TEXAS
2700 Meacham Boulevard
Fort Worth,TX 76137
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
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16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples
in Fort Worth, Tarrant County, Texas, to be effective this<D_ day of �..
20PI.
CITY OF FORT WORTH CAMP FIRE FIRST TEXAS
a Texas Private Non-Profit Corporation
By:
Chart W. Daniels Zem Neill T
sslstant City Manager President and Chief Executive Officer
Gt9.
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Chief of Police [ 'N�
APPROVED AS TO FORM
AV LEGALITY:
Charlene Sanders
Assistant City Attorney
ATTEST: ___� �Q�°a°°°°°00
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Mary °°°°*
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT..WORTH,TX
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III
AN
Camp Fire
Light the fire within
PROPOSAL NARRATIVE
Camp Fire First Texas respectfully requests an award of$27,006.58 from the Fort Worth Crime
Control and Prevention District (CCPD) to support the Step Up School Completion Program
(Step Up). The primary goal of Step Up is for participants to increase their grade level
performance and, ultimately, complete high school. In order to achieve this goal, the program
aligns services with the following performance objectives: (l) increase school attendance, (2)
improve grades, (3) increase parent involvement, (4) increase youth's engagement in school and
community, and(5) decrease delinquent behavior.
1) Describe in detail the problem that your program addresses.
The major issues that the Step Up program addresses are truancy, poor school achievement,
unhealthy habits including: drug and alcohol abuse, gang activity, physical and sexual abuse,
poor anger management, and violence. The goal of the program is to reduce truancy, drop-out
rates, and unhealthy habits among students attending North Side High School, helping them to
stay in school, graduate, and pursue college or career plans after graduation.
It is well documented that youth who drop out of school are likely to participate in criminal
activity and become a financial burden on the economy of the local community. Drop-out rates
are usually measured by tracking attrition or by calculating the percentage of 9th graders who are
not enrolled in school four years later. According to a recent report, Fort Worth ISD had a
graduation rate of only 50%, ranking it the 12th worst among the country's 50 largest school
districts. Furthermore, North Side High School has a higher than average drop-out rate (6%)
compared to the state average of 2.9%. Step Up serves to reduce this drop-out rate.
The non-completion of high school is an indicator of the increased likelihood for delinquent
behavior, criminal activity, and future incarceration. According to the Alliance for Excellent
Education, for every 40 students who complete high school, over half a million dollars is added
to the Tarrant County economy each year. Furthermore, it is estimated that the 40 graduates
would contribute over $20 million in the form of wages, taxes, and purchases over the course of
their lifetimes. On the contrary, this outcome stands in opposition to the expense to the
community for students who fail to complete high school as it is averaged that the community
spends $200,000 4300,000 per student drop out for costs associated with law enforcement
interaction, incarceration, and welfare.
According to the Bill and Melinda Gates Foundation, the clearest early indicator of future
dropouts is persistent absenteeism. Other indicators include low grades, behavior problems, lack
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of school involvement, and grade retention. 68% of students at North Side High school are
considered at-risk for dropping out. To that end, Step Up strives to proactively address these
indicators.
2) Describe what your program does to 1) support efforts to reduce violent crime and gang-
related activities through enhanced enforcement activities and crime prevention programs,
2) support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and 3) support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs.
The Step Up program works to reduce violent crime and gang activity in the program service area
by reducing truancy rates and increasing school completion. According to Creating Safe and
Drug Free Schools: An Action Guide, truancy is a gateway to crime. High rates of truancy are
linked to high daytime burglary rates and high vandalism. Truancy is the most powerful predictor
of juvenile delinquent behavior. "I've never seen a gang member who wasn't a truant first," says
California District Attorney Kim Menninger. The Camp Fire Director of Teen Services and
Program Specialist work with the court and school systems to establish a path for success for
truant youth in the Step Up program. Weekly attendance monitoring and regular communication
with school counselors, teachers, and parents ensure students receive the support they need to stay
in school.
Camp Fire program staff focus on increasing the safety and reducing crime in the affected
neighborhoods through community and parental involvement. Step Up program participants
engage in community service projects, teaching them the importance of volunteerism and
engaging them in their neighborhood. Step Up works with parents to increase their engagement
in the community as well. The characteristics of a student's family may include parent(s) who:
do not value education, did not complete school, were truant themselves, have poor parenting
skills, are of low socio-economic status, have a family history of delinquency, are single parent
families, or have many children in the family. Step Up helps identify these issues and will work
with families to identify social service organizations that can help them. This adds to the stability
of the household and supports the learning environment for the student.
Thrive is a research-driven positive youth development approach that integrates well established
youth development theories focused on developmental assets, resiliency, character strengths and
self-actualization. Thrive is distinct, however, in that it incorporates the notion of purpose and
movement towards reaching one's full potential ("thriving"), which extends contribution beyond
oneself and focuses on gradual upward life trajectory. The Thrive approach develops the whole
person by integrating the Step-It-Up-2-Thrive theory of change, or the following four program
constructs, to help move youth along the path of thriving:
1. Youth identify their inner motivations, strengths, and assets ("sparks") that support,
and serve as a catalyst for, positive personal growth.
2. Youth discover how their brains learn and practice a "growth mindset" oriented
towards growth and potential that also positively responds to challenges and setbacks.
3. Youth practice self-reflection skills, for assessment of strengths related to thriving
("thriving indicators") and barriers to thriving.
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4. Youth build goal management skills to select appropriate goals and respond to
challenges in reaching them.
Youth explore these concepts through planned programming/activities and with the support of
caring, positive adult guides.
Through the Step-It-Up-2-Thrive process, youth progress along indicators of thriving which range
from exhibiting healthy habits to gaining a sense of purpose that leads to making contributions to
society, with the ultimate goal being measured improvements at the individual level of thriving
indicators. The Step-It-Up-2-Thrive theory of change provides a framework to facilitate young
peoples' drive, direction, purpose, and aspiration so that they move beyond survival and, instead,
have opportunities to thrive
The program increases the safety of youth and works to reduce juvenile crime through weekly
group sessions, many with a focus of crime prevention. Step Up utilizes the research-based
Thrive curriculum during the sessions. Group meetings are held before and after school as well as
during elective period to ensure participation. Thrive is a proven successful framework that is
effective in helping high-risk youth in areas of school achievement, anger management and
depression. Additionally, it is designed to reconnect participants with their family, their peers and
their community. These sessions also have focused topics on drug and alcohol education, family
violence, crime prevention, and recognizing abusive relationships. They also receive education
and information on truancy issues and laws, making each student aware of the consequences to
their behavior.
The Director of Teen Services focuses on creating a supportive group atmosphere, as well as
providing individual life skills training which includes conflict resolution, communication skill
building, and goal setting. Staff then works individually with students, mentoring them on
specific needs.
The program also extends into the summer so that students remain connected to their families,
schools, and communities. During this time, participants help plan for and coordinate service-
learning projects, often alongside community volunteers. Through these projects and educational
field trips, Step Up participants not only contribute to their local community, but also further
develop personal skills and learn about career preparation.
In 2012, actively engaged participants significantly increased academic performance as
compared to their non-engaged peers. Students who attended all sessions increased their GPA
by 22% as opposed to those who did not participate regularly and had a 4% drop in GPA. The
one-on-one mentorship offered through Step Up helps to achieve a 100% graduation rate each
year since 2010, as well as more than 90% next grade level achievement in participating youth.
This resulted in positive behavior and reduction in risk factors including: decreased drug and
alcohol abuse, decreased gang activity, decreased interaction with law enforcement, and
increased involvement in community and service-learning activities.
3) Does your program address the CCPD priority/special emphasis of the prevention or
intervention of youth violence and/or family violence? Describe how your program
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addresses this priority.
Step Up addresses family violence, abuse awareness and recognition, prevention efforts, and
protocol for safely escaping from an abusive situation. This is done through home visits, phone
calls, PTA meetings, and school presentations. In addition, several group sessions throughout
the year focus on abuse and violence prevention and reporting, by bringing in outside experts
such as: law enforcement, counseling, and abuse prevention experts. This program focus has led
to successful interventions for a number of program participants.
The Director of Teen Services works closely with community partners that address abuse and
provide safe housing and tools for individuals from abusive situations.
4) How will you measure the effectiveness of the program? You must include specific
performance measures within the Activities and Outcomes Summary and describe
evaluation tools and the method of data collection that you will use. If awarded funding,
these performance measures will be included as an exhibit in the contract, and you will be
required to report progress towards these measures, which will be reported to the CCPD
Board.
Step Up will be measured by assessing a variety of participant performance indicators including:
school attendance (monitored weekly), grade reports (monitored in 6-week intervals), attitude,
juvenile delinquent incidents, and participation in program activities. The Director of Teen
Services meet with teachers, counselors, the Stay-in-School coordinators, principal, and other
relevant school staff to discuss student progress and school collaborations. The evaluation will be
conducted utilizing the following multi-model tools:
1. Pre/Post Protective Factor Survey — self-reporting tool to identify risk and protective
factors
2. Risk Factor Survey — assessment tool completed by the Program Specialist using
information gathered from adults in the youth's life (i.e., teachers, parents, counselors)
3. Observation Reports from the Program Specialist
4. Academic Reports provided by school (with parental consent) — attendance reports,
progress reports, report cards, and other academic records
5. Case Management notes from school faculty and parent(s)/guardian(s)
6. Referral tracking from community providers
S) Who will the program benefit? How many people? What age group? What geographic
area will it serve? Please include geographic boundaries.
Step Up focuses on serving primarily low-income youth, ages 14-18 years, who reside in the
76164 and 76104 zip code areas and who have been identified as truant. Camp Fire First Texas
anticipates that it will serve a total of 90 students in 2014. The definition of truant behavior used
for the purpose of the program ranges from moderate truancy levels that affect the student's
grades to excessive truancy where students face truancy court and a possible mandated exit from
school. The target population is primarily Hispanic students. In addition, participants often are
4/17/2014 Page 4 of 6
identified with additional risk factors associated with juvenile delinquency including, but not
limited to: poor expressive language, lack of self-control, impulsiveness, aggressive temperament,
poor social skills, friends who engage in problem behaviors, low school attendance, parents with
low academic attainment, parents who were teen parents, high parental conflict, a family history
of problem behaviors, low grade point average, and a history of mistreatment.
6) What makes this program unique from any other crime prevention program in Fort Worth?
This program is unique in both its high success rate as well as the scope of activities and
educational opportunities offered. Over the past 4 years the program has had a 100% success rate
of participating seniors graduating and continuing on to college or vocational school. Moreover,
90% of participating youth moved on to the next grade level with improved grades, attendance,
and attitude.
Also unique to this program are the opportunities that students receive through outreach events,
family services, school services, field trips, guest speakers, and outdoor education. Students
attend outdoor programs at Camp Fire Camp El Tesoro in Granbury, Texas and go on field trips
to museums, local universities, and community colleges. They participate in educational projects
led by local experts. Moreover, Camp Fire works with community partners like Union Gospel
Mission, Fort Worth Museum of Science and History, and CASA, Inc. to provide service projects
for participants. These opportunities, along with crime prevention education and the academic
success rate of the program, make it unlike any other school-based crime prevention program in
the community.
7) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
Step Up has been serving FWISD since its launch in 2004. The program is implemented through
a team of staff—Director of Teen Services, Program Specialist, Vice President of Group Services,
and other support staff— who ensure its ongoing success. The Step Up program is in need of
financial support at this time through CCPD funds. The 2014 program operating budget is
$58,416. Currently, we anticipate support through the Community Development Block Grant
program ($42,296) and Community Youth Development program ($20,815) leaving a need for
$39,054 in program support.
8) Is this a new program? If so, what other funds have you applied for?Also,please describe
the sequence of steps needed to implement your program and the timeframe in which this
will occur.
No, Step Up is not a new program. The program is implemented year-round. Further details are
outlined in the Program Activities & Schedule and Program Activities Summary sections of this
application.
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
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complete attached budget forms.
Camp Fire First Texas requests support from CCPD funding to be utilized toward the following
for Step Up: Personnel ($12,858.80), Fringe Benefits ($1,460.98), Travel ($3,615), Equipment
($500), Supplies ($6,038), and Other indirect costs (administrative overhead - $2,533.80).
10) Iffunds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
Camp Fire First Texas remains committed to this program and continues to make a concentrated
effort to support the program. Currently, net proceeds from two of our special events are used to
support this program. In addition, Camp Fire has allocated a portion of our United Way of
Tarrant County Donor Designations to support the project.
Finally, in order to ensure the ongoing availability of services, Camp Fire First Texas has
established a comprehensive development plan that enables the organization to identify and
secure financial support for programs. The organization's development management system is
utilized to identify potential donors, track contributions, and monitor the continuing reporting
requirements necessary to fulfill our obligations to funders. Additionally, on-going
communication between the development staff, executive leadership, and the Board of Directors
provides a continuous cycle of donor development as various reporting measures are utilized to
ensure the review of all identified funding opportunities and determination of feasible options to
coordinate the preparation and submission of funding requests.
4/17/2014 Page 6 of 6
EXHIBIT B
BUDGET NARRATIVE FY 2015
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Program Personnel
Norma Valdez, Director of Teen Services—Responsible for all direct program services,
including registering participants, conducting weekly group meetings, year-round
implementation of Thrive curriculum, monitoring student progress, collaborating with
school officials, and working with parents/guardians. Additional responsibilities include:
submitting all required output measures, monitoring progress of the youth, making
referrals.
Requested amount: 100% of total salary= $16,000
This amount covers a portion of the cost of Camp Fire First Texas' fringe benefits for
1 direct personnel including:
FICA - $1,224
Unemployment - $436
Worker's Compensation - $160
Requested amount: $1,820
B. Supplies and Services—N/A
C. Miscellaneous
Program Mileage (Travel) covers the cost for staff to implement Step Up direct services
including: school visits, community meetings, home visits, and other program-related travel.
Requested amount: $2,925
Field Trips cover the cost of transportation expenses for educational and service-
learning trips. A Field Trip to the Fort Worth Museum of Science and History provides
an educational and cultural experience. An overnight trip to Camp Fire Camp El Tesoro
allows Step Up participants to come together as a community for team-building and a
challenge course experience
Requested amount: $1,938.
Professional Development covers the cost for staff to attend a variety of professional
development events related to the program. Trainings include: Cultural Competency,
Thrive, Youth Work Methods, and integration of Dr. Peter Benson's spark methodology.
Requested amount: $1,000
Program Supplies covers the cost for a variety of supplies including Curriculum
Resources covers the cost of the Thrive curriculum and other life-skills and violence
prevention programs books, service learning materials, spiral notebooks, pens, pencils,
Arts and Crafts Supplies.
Food Supplies—Will be used for the Youth in the program who attend the program
Before school starts, Afterschool Program, and Dinner. Water, Granola Bars, Juice Boxes
Popcorn, Pizza, Fresh Fruit, Nutrigrain bars, Yogurt,
Requested amount: $3,083.58
D. Facility and Utilities—Communications covers the cost of 12 months of reimbursement
of($20/month) for the Director of Teen Services' cell phone. Requested amount: $240
E. Direct Assistance—N/A
F. Indirect Costs—Administrative—N/A
G. Indirect Costs—Legal, Financial, and Insurance—N/A
EXHIBIT B—BUDGET SUMMARY
Contract TOTAL
Bud-get
A )MOGRAM PERSONNEL. $17,820 S17XO
Salaries $16,000 $16,000
FICA $1,224 $1,224
Life Insurance 0 0
Health Insurance 0 0
Unemployment $436 $436
Worker's Compensation $160 $160
Retirement 0 0
B Si @'LMS AND SERVICES 0 0
Office Supplies 0 0
Office Equipment Rental/Purchase 0 0
Postage 0 0
Printing 0 0
C. MMCELLANEOUS $8;946.58 $8,94658
Contract Labor(City needs copy of contract
before expenses can be reimbursed) 0 0
Craft Supplies $2,000 $2,000
Field Trip Admission Expenses $1,938 $1,938
Other Field Trip Expenses 0 0
Food Supplies $1,083.58 $1,083.58
Teaching Aids 0 0
Travel $3,925 $3,925
ID.E M[Tl`AND UTILTMS $240 $240
Telephone $240 $240
Electric 0 0
Gas 0 0
Water and Wastewater 0 0
Solid Waste Disposal 0 0
Rent(City needs copy of lease before
expenses can be reimbursed) 0 0
Custodial Services 0 0
Repairs 0 0
Cleanin&Supplies 0 0
E. DVMff ASSISTANCE 0 0
Childcare Scholarships 0 0
F MIERE T COSTS-ADMTOSTRATIVE 0 0
Salaries 0 0
FICA 0 0
Life Insurance 0 0
Health Insurance 0 0
Unemployment 0 _ 0
Worker's Compensation 0 0
Retirement 0 0
G. INDIRECT COSTS-LEGAL,FINANCIAL,
AND INSURANCE 0 0
Fidelity Bond or Equivalent 0 0
Directors and Officers 0 0
General Commercial Liability 0 0
Contract Accounting 0 0
TOTAL INDIRECT COSTS(F+G) 0 0
TOTAL BUDGET $27,006.58 $27,006.58
EXHIBIT B—BUDGET DETAIL
Contractor may make changes to any column except the "Position Name" column in the "Salary Detail" table
without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first
page of the EXHIBIT B—BUDGET. Changes to the column labeled"Position Name" may only be made with the
prior written consent of the City.
SALARY DETAIL
Position Name Rate Annual Hours Percent to Grant Amount to Grant
Director of Teen 17.00 2080 45% 16,000
Services
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 1,224 100% 1,224
Life Insurance
Health Insurance
Unem to ment 436 100% 436
Worker's Compensation 160 100% 160
Retirement
SUPPLIES AND SERVICES
Total Budget Percent to Grant Amount to Grant
Office Supplies
Office Equipment
Rental/Purchase
Postage
Printing
MISCELLANEOUS
Total Budget Percent to Grant Amount to Grant
Contract Labor
Craft Supplies 2,000 100% 2,000
Field Trip Admission 1,938 100% 1,938
Expenses
Other Field Trip Expenses
Food Supplies 1,083.58 100% 1,083.58
Teaching Aids
Travel 3,925 100% 3,925
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone 240 100% 240
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
DIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships
INDIRECT COSTS—ADMINISTRATIVE
Total Budget Percent to Grant Amount to Grant
Salaries
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement
INDIRECT COSTS—LEGAL, FINANCIAL,AND INSURANCE
Total Bud et Percent to Grant Amount to Grant
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Contract Accounting
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2015 Community Based Program
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Submitting Agency: Camp Fire First Texas
Attn:Jami Hoffman Agency Contact Name: Cindy Clines
Program Support Division Phone Number: (817)831-2111
350 West Belknap Street Email: cinclyacampfirefw.oro
Fort Worth,TX 76102 Remit Address: 2700 Meacham Boulevard
Fort Worth,TX 76137
Invoice Number:
Period covered by this request: 10/01/14 to 09/30/15
mm/d&W mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Program Personnel $ 17,820.00 $ - $ - $ - $ 17,820.00
2 Supplies and Services $ - $ - $ - $ -
3 Miscellaneous $ 8,946.58 $ - $ - $ - $ 8,946.58
4 Facility and Utilities $ 240.00 $ - $ - $ - $ 240.00
5 Direct Assistance $ - $ - $ - $ - $ -
6 Indirect Costs-
Administrative $ - $ - $ - $ - $ -
7 Indirect Costs-Legal,
Financial, and Insurance $ - $ - $ - $ - $ -
Total Costs $ 27,006.58 $ - $ - $ - $ 27,006.58
Please Attach:
1. Copies of invoices and the receipts on all expenditures
2. For Personnel Cost, copies of signed times sheets
3. Copy of Monthly Performance Report
Summary:
Total Budget: $ 27,006.58
Previous Requests: $ -
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $ -
expenses and support documentation are accurate. Balance left in grant: $ 27,006.58
— Fiscal Agent Usa Only
OxeRteeAuthorlre+dOfficial Date Fund Accaurlt conter
Title
Exhibit D
FY 2015 Program Activities Report
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Agency: Camp Fire First Texas
Jacob Browning Contact Name: Alicia Galloway
350 West Belknap Street Email: alicia a campfirefw.org
2nd Floor Phone Number: (817)831-21 l l
Fort Worth,TX 76102 Address: 2700 Meacham Boulevard
Fort Worth, TX 76137
Period covered: 10/01/14 to 09/30/15
Cumulative Total
4 Activities Monthly Total Oct 1st-Present Year End Goal
1 Number of small group session conducted at school 100
2 Number of unduplicated participants in Step Up small group sessions 50
conducted at school
3 Number of unduplicated participants that complete Step Up small group 20
sessions conducted at school
4 Number of confidence-building Thrive Curriculum activities 50
5 Number of parent contacts made,including email,telephone,or home visit 12
6 Number of unduplicated participants in 6-week Step Up Summer Program 15
7 Number of truancy court-ordered participants in Step Up small group sessions 20
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
Exhibit E
FY 2015 Program Effectiveness Measurement Report
Program Period 10/01/14 to 09/30/15
Due Quarterly: 1st Qtr(Oct-Dec)due Jan 15th,2nd Qtr(Jan-Mar)due Apr 15th,3rd Qtr(Apr-Jun)
due Jul 15th,and 4th Qtr(Jul-Sep)due Oct 15th
Submit to: Fort Worth Police Department Agency: Camp Fire First Texas
Jacob Browning Contact Name: Alicia Galloway
350 West Belknap Street Email: alicia(c_Pcampflre fiv.or�
2nd Floor Phone Number: (817)831-2111
Fort Worth,TX 76102 Address: 2700 Meacham Boulevard
Fort Worth,TX 76137
Period covered: 10/01/14 to 09/30/15
# Effectiveness Measurements
1 50%of participants will increase their overall GPA by 20%.
Please include a narrative of events and accomplishment that occurred during the reporting period.
2 The truancy rate of Step Up paricipants will decrease by 25%.
Please include a narrative of events and accomplishment that occurred during the reporting period.
3 Using a validated and reliable National Camp Fire retrospective pre-post survey,75%of participants will experience a
statistically significant positive increase in all 6 outcome areas—Confidence,Caring,Character,Competency,Connection,
Contribution and all four components of the Thrive Theory of Change—Sparks(ID and Champion),Mindset,GPS(Goal
Management),and Reflection.
Please include a narrative of events and accomplishment that occurred during the reporting period.
4 100%of initial Challenges brought up in parent contacts will be addressed by Camp Fire Staff or Outside referral
Please include a narrative of events and accomplishment that occurred during the reporting period.
5 40%of youth enrolled in Step Up will complete the program.
Please include a narrative of events and accomplishment that occurred during the reporting period.
Please include a narrative of any success stories during the reporting period Use additional pages if necessary.
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD
goals set forth in the contract.
Authorized Official Signature Date
Title
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Program Personnel
B. Supplies& Services
C. Miscellaneous
D. Facility & Utilities
E. Direct Assistance
F. Indirect Costs -
Administrative
G. Indirect Costs -
Legal, Financial, and
Insurance
TOTAL COST
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION: