HomeMy WebLinkAboutContract 30921 STATE OF TEXAS §
COUNTY OF TEXAS § CITY SECRETARY CONTRACT NO.�� I
oLI
WHEREAS, the City of Fort Worth ("City") and Stanley Love-Stanley, P.C. (SLS)
("Consultant") made and entered into City of Fort Worth City Secretary Contract No. 30146, (the
"Contract") which was authorized by the City Council by M&C C-20114 on June 15, 2004; and
WHEREAS, the Contract involves professional services related to the Evans and
Rosedale Renewal Project; and
WHEREAS, it has become necessary to amend the Contract to include an increased scope
of work and/or revised maximum fee.
NOW, THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement that amends the contract:
1.
Section I, Services of the Consultant, of the Contract is amended to include the additional
consultant services specified in specified in M & C C-20294, adopted by the City Council on
September 28, 2004, and further described in Consultant's proposal letter of September 15, 2004
and the attachments thereto, copies of which are both attached hereto and incorporated herein.
The cost for these additional services to be performed by Consultant shall not exceed $662,078
plus $84,422 for reimbursables.
2.
Section V, Compensation to the Consultant, of the Contract is amended to provide for an
increase in the lump sum to be paid to Consultant for all work and services under the Contract, as
amended, so that the total lump sum fee to be paid by City for all work and services is $881,178,
and reimbursables shall not exceed the sum of$143,622.
3.
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in City contracts.
Consultant acknowledges the MA"E goal(25%) established for this amendment and its
commitment(30%) to meet that goal. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Consultant may result in the termination
ORIGINAL
of this agreement and debarment from participating in City contracts for a period of time of not less
than three (3) years.
4.
Section X, Indemnity and Insurance, of the Contract is amended by deleting
paragraphs 3 and 4 in their entirety. After such deletion, Section X, Insurance and Indemnity, is
further amended by adding a new paragraph 3, which shall be and read as follows:
Consultant agrees, to the fullest extent permitted by law, to indemnify and hold
City harmless from damages and losses arising from the negligent acts, errors or
omissions of Consultant in the performance of Professional Services under this
Agreement, to the extent that Consultant is responsible f or such damages and
losses on a comparative basis of fault and responsibility between Consultant and
City. Consultant is not obligated to indemnify City for City's own negligence.
The remainder of the paragraphs contained in Section X is renumbered according.
5.
All other provisions of the Contract that are not expressly amended herein shall remain in
full force and effect.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)
STANLEY-LAVE-STANLEY
EVANS AND ROSEDALE—AMENDMENT NO.1
Page 2 of 3
Executed on this the day of fiber, 2004.
APPROVAL RECOMMENDED: CITY OF FORT WORTH
Department of Transportation and
Public Works
� C -
Robert D. Goode,P. E. Mc Ott
Director Ass' ant City Manager
ATTEST: Approved as to Form and Legality
Marty Hendrix Assistant City'Attorney
City Secretary
ATTEST: Stanley, Love-Stanley, P.C.
By_ -
Corporate Secretary Ivenue Love- tanley
Principal
-U �
:ont act Autho izatioa
Dt e
STANLEY-LOVE-STANLEY
EVANS AND ROSEDALE—AMENDMENT NO.1
Page 3 of 3
A
September 15, 2004
Mr. Greg Simmons
Facilities Manager
City of Fort Worth
1000 Throckmorton Street, Room 263
Fort Worth, Texas 76102
Re: Evans & Rosedale Cultural and Business District Redevelopment
Expanded Scope of Work Phase II
Dear Mr. Simmons:
Stanley, Love-Stanley, P.C. is pleased to provide you with the expanded Scope of Work and associated fees for the
Evans & Rosedale Business & Cultural District Redevelopment Project. The total architectural fee for Phase II is
$749,000.00. The fee breakdown is $664,578.00 lump sum plus$84,422.00 not to exceed reimbursables.
Attached please find:
➢ Expanded Scope of Work for Phase II
➢ Agreement Letter from Baird, Hampton & Brown, Inc. for survey
Should you require additional information or if you have any questions, do not hesitate to contact me.
Sincerely,
STANLEY, LOVE-STANLEY, P.C.
X1,e - 01�,t
Ivenue Love-Stanley, FAIA, NOMA
Principal
Attachments: 2
cc: William J. Stanley, ill, FAIA, NOMA
ARCHITECTURE o INTERIORS c PLANNING c CONSTRUCTION MANAGEMENT
1056 SPRING STREET,NW o ATLANTA,GEORGIA 30309-3818 o 404-876-3055 o FAX:404-876-6841
Evans and Rosedale, Phase II Consultant Scope of Work
DesiLrn and Construction of Public Facilities
1. Final Programming (much of this work took place under Phase I of the consultant
agreement):
1.1. The Consultant shall visit the site and make himself familiar with the scope of
the assignment
1.2. Prepare alternative floor and site plans, Architectural concepts and principal
equipment and finish plans and area-based cost estimates.
1.3. Consultant shall not proceed to the Design Phase until the City has approved in
writing the Program Design Manual.
2. Design Phase:
2.1. The Consultant shall perform all services necessary to survey, plat, prepare and
vacate easements and any other property issues necessary to complete the design
and secure a construction permit.
2.2. The design shall include all site work, design and coordination of utilities,
landscaping and facility design required for a complete and functional project.
2.3. The Consultant shall prepare presentation graphics using plans necessary for the
design and attend two public meetings during the design of the project.
2.4. Consultant shall prepare the design in stages as follows:
2.4.1. Design Development Phase: Preparation of Architectural and MEP floor
plans, principal elevations, civil and utility site plans, cartoon set, selection
of principal equipment and finishes, and discipline-based cost estimates.
Upon written approval of this phase of the work, Consultant may proceed to
the Construction Document Phase.
2.4.2. Construction Document Phase: Preparation of details, mechanical,
electrical, and plumbing plans, finishes schedules, detailed technical
specifications, and detailed cost estimates.
2.5. Format of Drawings
2.5.1. Drawings at all stages of design will have the following characteristics:
Scale for floor plans will be 1/8" or such other scale as may be agreed to in
writing for all disciplines, elevations will be at same scale as floor plans,
area plans will have same scale for all disciplines, and site plans for all
disciplines will be at same scale.
2.5.2. Drawings shall plot to 22x34 sheet to facilitate half-size 11x17 prints.
Fonts shall be legible at half-size.
2.6. Consultant, at its sole cost and expense, shall engage a consultant to prepare
"Elimination of Architectural Barriers Registration" and submit the applications
to the Texas Department of Licensing and Regulation. The City will pay all fees
required for TDLR reviews and inspections. All designs shall be in conformance
with the Elimination of Barriers Act, State of Texas, City of Fort Worth Building
Codes and the Americans with Disabilities Accessibility Guidelines for Buildings
and Facilities.
2.6.1. The Consultant shall reimburse the City of Fort Worth for all costs and .
fees incurred in modifying a facility in the event it is constructed in
accordance with the Consultant's designs and is subsequently determined to
be in non-conformance with the above Act, Codes or Guidelines.
2.6.2. The City will bear the construction costs associated with enhancements.
The Consultant will reimburse the City for costs to replace or rework
features that were constructed in accordance with the design but fail to meet
accessibility requirements or building codes.
2.7. The Consultant shall include procedures for mitigating environmental impact,
use of recycled building materials, sustainable construction, in the design of the
project.
2.8. The Consultant shall submit estimates of probable construction cost for each
stage of design to the City.
2.9. The City shall acknowledge the probable construction costs and scope in writing
at each stage of design.
2.10. Upon written approval of the final design, the Consultant shall make
whatever final changes are necessary and submit the drawings and technical
specifications to the City for use in bidding.
2.11. The Consultant shall provide electronic files in PDF or DWF format for
posting to the Internet.
3. Bidding:
3.1. The Consultant shall respond to Contractors inquiries, prepare necessary
addenda, and conduct the Prebid Conference.
3.2. The Consultant shall coordinate printing of documents for bidding.
3.3. Following bidding, the Consultant shall investigate the qualifications of up to
three bidders and make recommendations concerning the capability of the bidder
to satisfactorily perform the contract.
4. Construction Services:
4.1. The Consultant shall assist the City by approving submittals, observing
construction procedures and results, reviewing methods and costs associated with
proposed change orders, and resolving construction problems.
4.2. Consultant shall attend periodic job site meetings, prepare meeting notes and
distribute them to all participants and key project personnel.
4.3. At the completion of construction, the Consultant shall conduct and document
the final inspection and assist the City on the resolution of construction or design
deficiencies.
4.4. Consultant will review contractor's pay requests.
4.5. Consultant will conduct final acceptance and end of warranty inspections.
4.6. The Consultant shall review Contractor's marked up field drawings and prepare
"Record Drawings" on bond and DWF/PDF files for the City's archives.
4.7. Consultant will provide CAD files of all drawings suitable to use on AutoCAD
LT or such other operating system as determined by the City.
All designs, drawings, specifications, documents, and other work products of the
Consultant, whether in hard copy or in electronic form, are instruments of service for this
Project, whether the Project is completed or not. Reuse, change, or alteration by the City
or by others acting through or on behalf of the City of any such instruments of service
without the written permission of the Consultant will be at the City's sole risk. The City
shall own the final printed designs, drawings, specifications and documents. Transfer of
ownership of the contract documents does not constitute sale of the documents
Expanded Master Plan
1. Improving linkages between the Urban Village and the surrounding area
There are a number of discontinuities in the fabric surrounding the Urban Village. For
example, the community center parking lot has closed through traffic on Verbena.
Although Glenwood and Hillside Parks are within easy walking distance of the Urban
Village, the routes are not clear. The pattern of at-grade crossings of the rail line is
erratic and does not lead to easy pedestrian or vehicular continuity from one side of the
line to the other, the result being confusion, wasted land, and the creation of unruly rural
pockets. Where Rosedale diverts southward, both parks should be visible and accessible,
but are not. Also to be addressed in conceptual form are: Glenwood and Hillside Parks
and their role within the area; the I-35W underpass, and the potential for visual treatment
there which can improve its appearance and signal the gateway to a revitalized
community with a strong cultural identity; and the widening of Rosedale. The proposed
task involves analyzing existing conditions and challenges, identifying needs for stronger
linkages, and making prioritized recommendations for implementing improvements such
as opening up streets, relocating at-grade crossings, etc. as depicted in a Master Plan
drawing for the entire area.
SL,S:
Task(s):
• Project management and coordination.
EDAW
Task(s):
• Prepare the base plan for the larger area, prepare urban design
diagrams illustrating linkages and new proposals for urban
design interventions in the area.
• Prepare implementation strategies and prioritized action steps to
accompany urban design diagrams.
Dennehyy
Task(s):
• Provide photographic survey of identified areas to be used in
preparation of expanded scope deliverables. Photographic
survey to be identified by address, name, or other appropriate
identifier.
• Provide any additional support information, such as local code
requirements/limitations to preparation of expanded scope
deliverables. Local codes that may impede the development
should be explained and recommendations made to remove
barrier.
• Integration with other similar City-wide efforts related to the
designated Urban Villages, especially those within close
proxirruty of the Evans & Rosedale Urban Village (Fort Worth
South and Texas Wesleyan). Possible integration or connection
with other revitalization initiatives to be explained in written
text.
• Participate in discussions/brainstonT ing during the design
process of the Master Plan of the expanded area.
HJS
Task(s):
• Present street level concepts as attraction (historic and other) in
addition to teaming with others to determine "mix" of area.
Include written text on proposed street level concepts.
Deliverables: Illustrated summary of research and analysis; conceptual master plan
illustrating proposed interventions and appropriate land uses; and written
report of implementation strategies and prioritized action steps.
2. Locations for specific retail facilities: Supermarket
ERDT has become aware of specific retail facilities that either the community has
requested, or that have been recommended by the marketing study to enhance job
creation and economic health of the area, which either will not fit within the 15-acre
Urban Village, or would be better located in another part of the Neighborhood
Empowerment Zone. This includes particularly a new supermarket, which is likely to
require at least 4 acres to encompass a 40,000-60,000 sf store plus parking. Members of
the community are currently either driving many miles on I-35W to remote locations, or
overpaying at small inefficient local stores. There are several sites within the proposed
expanded site area that could support a new supermarket, providing a needed resource as
well as localobs. The recommended approach would be more environmentally
responsible and appropriate for today's communities in allowtify
ing for walkable access.
The proposed task involves identifying the resource needs, idening potential sites
within the expanded Master Plan area, and making proposals for those facilities as part of
a Master Plan drawing for the entire area.
SL-S
Task(s):
• Develop sketch proposals for specific retail and job growth
facilities.
EDAW
Task(s):
• Integrate sketch proposals (by SL-S) for specific retail and job
growth facilities into base map. Describe specific facilities in
written text.
Dennehy
Task(s):
• Provide photographic survey of identified areas to be used in
preparation of expanded scope deliverables. Photographic
survey to be identified by address, name, or other appropriate
identifier.
• Provide any additional support information, such as local code
requirements/limitations in preparation of expanded scope
deliverables. Local codes that may impede the development
should be explained and recommendations made to remove
barrier.
• Integration with other similar City-wide efforts related to the
designated Urban Villages, especially those within close
proximity of the Evans/Rosedale Urban Village (Fort Worth
South and Texas Wesleyan). Possible integration or connection
with other revitalization initiatives to be explained in written
text.
• Participate in discussions/brainstorming during the design
process of the Master Plan of the expanded area.
r
HJS
Task(s):
Identify commercial mix and make recommendations as to how
we locate and seek appropriate goods,services and entertainment
venues.
• Provide written text on recommended commercial mix and
recommended organizations the City should contact to
implement the vision.
Deliverables: Illustrated summary of research and analysis; conceptual sketches
illustrating proposed retail and job growth facilities; and written report of
implementation strategies and prioritized action steps.
3. Expanded locations for housing
It has become clear that additional housing units will greatly help to revitalize the
Neighborhood Empowerment Zone,and the new multi-farrul and townhome units which
ERDT expects to propose in the Urban Village will help to provide some of the
additional economic impetus, presence of new residents, increased population base to
support retail, etc which is desirable. However, the 15-acre area of the Urban Village is
limited; some of that land is already occupied by churches, and other uses and buildings
(including the new plaza) which should remain for good reasons; and some of the new
uses designated for the site (Health Center, Library, public access to these facilities)
together reduces the amount of land available for mixed-use housing and retail
development. Within the proposed larger area, however, there are many sites which
would be suitable for new single-family housing. The proposed task consists of
identifying these sites, determirung future housing capacity, developing specific
proposals for developments illustrated in the Master Plan drawing for the entire area, and
producing smaller scale sketch studies.
SL-S
Task(s):
• Prepare sketches prepared for housing around the parks and
other areas to the east of the 15-acre site. Sketches to be
explained by written text in addition to conceptual drawings.
EDAW
Task(s):
• Prepare sketch studies for areas immediately adjacent to the 15-
acre site, and integrate these as well as sketches prepared by SL-
S for housing around the parks and other areas to the east of the
15-acre site, into base drawing. Sketch studies to be explained by
written text in addition to conceptual drawings.
Dennehy
Task(s):
• Provide photographic survey of identified areas to be used in
preparation of expanded scope deliverables. Photographic
survey to be identified by address,name, or other appropriate
identifier.
• Provide any additional support information,such as local code
requirements/limitations in reparation of expanded scope
deliverables. Local codes that may impede the development
should be explained and recommendations made to remove
barrier.
• Integration with other similar City-wide efforts related to the
designated Urban Villages, especially those within close
proximity of the Evans/Rosedale Urban Village (Fort Worth
South and Texas Wesleyan). Possible integration or connection
with other revitalization initiatives to be explained in written
text.
• Pa.rticipate in discussions/brainstorming during the design
process of the Master Plan of the expanded area
HJS
Task(s):
• Help to establish profiles for urban housing buyers and draw
uFupon experience with 44-house subdivision developed in
ashinggtton Park area of Atlanta, and others. Provide written
text outlining profiles.
Deliverables: Illustrated summary of research and analysis of housing
capacity; conceptual sketches illustrating proposed housing
developments; and written report of implementation strategies
and prioritized action steps.
4. African-American heritage issues associated with the larger area
Thus far African-American heritage interventions into urban design and building
programming have been identified and have focused on the immediate site plan area. It
becomes apparent, however, that with an expanded area and scope of work that herita�e-
themed identity must run throughout the entire expanded district if the notion is to nng
true through all other associated development activities, i.e. housing, commercial, parks,
transportation. In this re-ard the identification of linkages that connect, pedestrian-
vehicular opportunities 0 streetscape experiences as defined by both terms heritage
AND destination necessitate an expanded concentration on opportunities to identify both
strengths and weaknesses in the larger urban fabric that will further challenge the notion
of seamless connectivity to theme,place,message and media opportunities.
SL-S
Task(s):
• Project management and coordination.
EDAW
Task(s):
• Participate in discussions in this area.
Dennehy
Task(s):
• Participate in discussions in this area.
HJS
Task(s):
• To emphasize that we need profit making possibilities,still being
true to our documentation and telling of our history, using this to
help achieve economic sustainability.
Deliverable: Written summary of profit making possibilities and their
connection to heritage tourism with recommendations for
achieving economic sustainability.
StudioRotan
Task 1: To identify urban space zones and opportunities for heritage,
theme, media intervention; examine access issues, linkages,
connections, barriers + opportunities in larger area where
gateways, nodes, hubs,open space, commercial districts,housing
enclaves can take full advantage of the form, function, design
and positioning of streetscape,�iistoric interpretation and media
devices, within a community that insists upon becoming a
heritage destination.
Deliverable: A set of maps (site plan) with conceptual images of urban space
opportunities with pertinent urban design solutions. Written text
to accompany conceptual images.
Task 2: To design streetscape in `opportunity zones" within the
expanded public realm: street furniture, signage kiosks, banners,
wayfinding devices, public art programming and placement etc.
that carry out the heritage theme throughout the larger milieu.
Deliverable: Design of a series of streetscape elements (see above) with
recommendations for locational pnonties and use/placement of
these devices. Street furniture design, wayfinding devices and
public art performance guidelines, along wits conceptual
diagrams and mapping will be included in the final scheme for
the expanded distnct. Written text to accompany the streetscape
element recommendations.
Site Survey
See attached agreement from Baird, Hampton & Brown, Inc. Engineering &
Surveying.
'sj-c!, i-iampton & Brown, Inc. Engineering &_Surveying
August 9,2004
J.aul Dennehy
Architects
_4,164 Blue Bamet CiTdlc-
;n or Worth,Texas 761 D4
R,,.Evans&Rosedale
lot Worth,TX .
DasrMr,Dennehy; '
Baird, Hamgma & Brown, Inc is pleased to provide this agreement for surveying services related to the
re:-erenccd projoct is response to the "Land Survey Requisition"received on Friday August 6, 2004, To be
f r:cled by this agreement will.be the following:
OPE '
sMtjar Survey— BHB will prepare a single boundary survey to show the six (6) to nine (9) parcels
_.ls od in this project It is our understanding that these parcels are generally bound on the west by
T_,:r'state Highway 35W CE 35% on the north by E.Leuda St; ort the south by Rosedale St,and on the cast
'by Evans and Mission Ave and divided into parcels by.the existing City Streets. ' This survey will be
prepared to the specifications for a TSPS Category IA, Condition 2,Land Title Survey. It is.assumed that
current title reporWcommitments wil l be provided at authorization for this task. Interior owners hip lines will
be shown graphically, Adjoiner information (Addition: Names, Lots,and Blocks) as wall a•s ownership
ti- lien(per current tax rolls)will be shown to 100' bey6nd the limits of this Survey.
II:a2gapWc.IN amp g—PM will propare a topographic map for the area set for%above,with overlaps into
the adjaining'propctty to•+/-15'. Includedby this mapping will be; '
Option 1
-I'contours
-Spot elevations on paved surfaces at+/-•100' intervals and grade breaks
-Utilities with-elevations for all wet utilities, showing physical locations and
provided noord information.
-Visible Physical improveme is(drives,building,roads, etc.)
-Trees over 6"DBMS
Option 2
-2' Contours
-Rccord fa-cations of udlitias,per plan or existing aerial mapping.
-Visiblo Physical improvements(drives,building,roads,etc.)
-Trees over 6"DBE
C`otion 3 —limits will be as follows: bound ori the north by Cannon St,on the cast by N(-.w York, on
the south by Oleander St and oxtcnding to the west side of IH45w.
-I' canto=
-Spot elevations,on paved surfaces at+/-100' intervals and grade breaks
-utilities with elevations for all wet utilities, showing physical locations and
provided rocord information.
-Visible Physical improvements(drives,building,roads,ctc,)
S3Q0 R1dg{ea Place,Sultd 700 Fort worth,Texas 781116 Tel:817-33 -1277 Faz 7-358-9245 E-Ma(I:meIIL&bhbinc,com
C�
Baird, Hampton & Brown, Inc. Englnesring. & Surveying
-Trees over 6"DBH
-_; -fo-nation will be shown on a single drawing, which will substantional.ly.conform to the;mccifications
sPt forth by the "Land Suryey Requisition"received by this ofi`'ice on August 6, 2004, Flood Plain and
"Nvetlands"information will be shovm per available public information.
FrUv & SCHEDULE
3c,adary-57,500.00 (+) sales tax with'delivery.in+/- 10 working days,"
Togo -Option 1 -S7,000.00 with delivery in+/-15 Nvorldng days after
Boundary completion
=Option 2-$3,200,00 with delivery in y/- 10 working days after
Boundary completion
-Option 3 -$15,000.00 with delivery in+/-20 worldng days afteT
Boundary completion
*If this project will be tax exempt please provide the appropriate fOm at authorization.
' _o-z-aphic mapping for Dptions 1 and 3 will be a combination of gxound surveys and aerial mopping.
These budgets and schedules are valid for a period of six months from the date hereon, These budgets and
schedules may change,as authorized, due to changes in scope,timing or cornplcxity.-Billing for these
arsvices will be monthly, on a percent complete basis. Additionally, this agreement is subject to the terms
corndi=s as set forth on the attached"Compensation and Liability" foxrn,which shall be a part hereto,
5„-ces not specified above,will be provided as authorized, in accordance with tho rates shown by said
corm. T a teen"Client”as uscd'in this form shall refer to Dennehy Architects,
To i,dicate your approval of the above scope and schedule please sign and return a copy of this letter,
�c�=ti�na?ly,indicate which Option you.would like us to use far the topo mapping.
Th,
nk you for this opportunity to provide the surveying services for this project.
\ly1 ?--�
.z Ruber<,RPLS
Accepted this'the day of U- `,.2004,
Option:
• l �
,&`ipature 2
L 3
P intcd Name&Title
°lac�Su00 rt Worth,7�xas 701116 leh 817.3 8-1277 Fax 81T�38.0245 E-Mall;ma►�(8�bhbinc.com
1�3
Baird, Hampton & Brown, Inc. Engineering & Surveying
QwoNiPENSATiON AND L-IABiLiTY
�-..19 Services by Baird, Hampton & Brown, inc.
For Baird, Hampton & Brown, Inc, survey services, the following schedule of rates applies for a standard 8--
hour work day.
RPLS $ 110:00 per hour
Project Surveyor S 85.00. per hour
Technician $ 75.00 per hour
1-man crew $ T0.00 per hour
2-man crew $ 100,00 par hour
Vrnan crew $ 125,00 per hour
?.obotic Total Station $ 25.00 per hour'
GPS RTK System $ 40.00 per hour".
Computer $ 15,00 per hour
Expenses will be billed at cost plus ten(10)percent.
=gird, Hampton & Brown, Inc. reserves the right to determins the craw slze and equipment usage for each
project,allowing us to utilize our experience to maximize project efficiency and production.
The standard workday Includes travel time to and from Baird, Hampton & Brown, Inc.'s affioe. Variation In
%ort time, to include weekends, holldays or ovetilnle must be agreed to in writing before working. A
lir:^•um of four (4) hours of crew time will be billed for each scheduled site visit:, We Tequlre two (2)working
-�c;s notice when scheduling crew activities, _.
Services provided.under this agreement will be preformed in a manner consistent with that lavtil of care and
skill ordinarily exercised by members of this profession currently practicing in the same locality under similar
cohdittons, No other representation, expressed or implied and no warranty or guarantee Is Included or
in order to provide a fee which Includes a losser allowance for risk funding, the liability arising from
a-�`� stona! acts, orrors, or omissions, will be Ilmited such that the total aggregate liability will not exceed
$11)0,000 or the total proposed fee for the services rendered on this project,whichever Is greater.
Payment to Baird, Hampton & Brown, inc, for authorized services will be due upon mcelpt of monthly
invoices for such services. If Client falls to pay the full amount due as specified by any such invoice within
.`'-17y (30) days, the Client shall pay to Baird, Hampton & Brown, Inc., Interest of twetve per?erlt par annum
the date of the Invoice,in addition to the original sum until such invoice Is fully paid,
Any complaints regarding the surveying services under this agreement, which Baird, Hampton& Brown, inc.
dors not setlsfy, may be addressed to the Texas Board of professional Land Surveyors; 7701 K.Lamar,
Sidle 400,Austin,TX.78752; phone (512)452-9427,
.4: ar-subject to revision in January of each year.
a " These rates are billed in addition to the appropriate crew rete for osch hour of the approprIate
equipment usage.
�0 Ridgiva Place,Suite 700 Fort Worth,Texea 78116 Tel:817-338-1277 Fax:817-338-9245 E-Mail; mail(O!bhbinc.com
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/28/2004 - Ordinance No. 16146
CONTINUED FROM A PREVIOUS WEEK
DATE: Tuesday, September 21, 2004
LOG NAME: 20SLS REFERENCE NO.: C-20294
SUBJECT:
Adopt Appropriation Ordinance and Authorize Phase II of the Consultant Agreement for the Evans
and Rosedale Business and Cultural District Redevelopment Project
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Issue a $749,000 amendment to the consultant agreement with Stanley Love-Stanley, P.C. (SLS) for
architectural design and construction phase services related to the Evans and Rosedale Business and
Cultural District project; and
2. Adopt the attached appropriations ordinance increasing estimated receipts and appropriations in the
Grants Fund by $749,000.
DISCUSSION:
On June 15, 2004 (M&C C-20114), City Council authorized the expenditure of $300,000 on consultant fees
for market analysis, master site planning and preliminary facility programming for the Evans and Rosedale
Business and Cultural District project. Additionally the M&C reported that a fee of $704,500 had been
negotiated with SLS, the prime consultant for the project, for phase II of the consultant's services. Phase II
is for architectural design and construction phase services for a $7,000,000/43,000 square foot Public
Health Building/Branch Library complex on the 15 acre Evans and Rosedale Business and Cultural district
site.
After the fee of $704,500 was negotiated it was determined that, to optimize the master plan product., the
consultant would need to conduct a more detailed assessment of the community surrounding the Evans
and Rosedale area than originally thought. The additional fee associated with these services is
$30,000. Additionally, it was discovered that the existing topographic and boundary surveys for the 15 acre
site were inadequate. The fee to provide the quality of survey needed is $14,500. The total phase II
consultant fees then will be $749,000. The additional fees associated with the expanded master plan and
survey can be accommodated from the contingency amount established in the original project budget. No
need for additional funding is anticipated as a result of these increases in consultant fees.
Funds for this phase will come from the Section 108 funds designated for this project. The Section 108
Loan Application has been amended and final approval is pending with HUD Washington. HUD
Washington has given written approval to the City to proceed with a pre-award of the Section 108 and
expenses incurred will be eligible for reimbursement from the Section 108 funds once they are
received. HUD regulations allow for funds to be made available through a pre-award process, which City
staff has followed.
SLS is in compliance with the City's MWBE ordinance by committing to 30% MWBE participation on the
Logname: 20SLS Pave 1 of'?
Phase II consultant services. The City's goal for this project is 25%.
This project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451727 002440947000 $749,000.00
GR76 5NARIOUS) 002440947020 $749,000.00
Submitted for City Manager's Office by: Joe Paniagua (6191)
Originating Department Head: Robert Goode (7804)
Additional Information Contact: Greg Simmons (7862)
Logname: 20SLS D— I „f-)