HomeMy WebLinkAboutContract 30924 C'TY SECRETARY
CONTRACT NO.
NAPA
3i-i33 MIOWY PARII
! 'As?Stay
October 5, 2004
City of Fort Worth
Purchasing Department
1000 Throckmorton Street
Fort Worth Texas 76102
Re: Modification of Current Contract
Napa Contract for Onsite Parts
Current Contract # 02-0059
Current Purchase order Number Type—03-00017926
Napa hereby agrees to modify the existing and current contract between the City of Fort Worth and
Napa Auto Parts. Napa agrees to source and procure any " Non Stock" order that the City request
that has a cost of $1,000.00 or more per order for a fee of 5%. This modification applies to non-
stock and single use items only. This modification will become a part of the original contract
between Napa Auto Parts and the City of Fort Worth dated October 1, 2002.
Y leas fnake this modification a part of they iginal contract _ /
Deon Rooks �G►']C�rd�,
District Manager i4 SSistir* MtiV10 �
Napa Auto Parts CiIty of Fort Worth
No, do not make this modification a o the original contract.
Deon Rooks Karle Kevin
District M ger Buyer
Nap o Parts City of Fort Worth
rr
;-•s. D BY
A STM :ontracL i-,tnorizatioA
City of Fort Worth, Texas
"Agar And Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
7/30/02 C-19178 21 NAPA 1 of 2
SUBJECT OUTSOURCING OF PARTS OPERATIONS IN THE EQUIPMENT SERVICES
DEPARTMENT TO NAPA AUTO PARTS
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an agreement with
NAPA Auto Parts to provide parts, staffing, and systems for management of parts operations for
Equipment Services Department maintenance facilities for the period October 1, 2002, through
September 30, 2005.
DISCUSSION:
The Equipment Services Department (ESD) is responsible for the acquisition, preventive maintenance,
repairs, and fueling for the City's mixed fleet of vehicles, off-road equipment, and auxiliary equipment.
As part of on-going efforts to ensure the competitiveness of ESD services by considering alternative
delivery systems, a Request for Proposals (RFP) was developed to provide parts, supplies, staffing,
and management for ESD parts operations at six maintenance facilities. The RFP was issued on
March 20, 2002. Proposals were received May 2, 2002, and evaluated by a team comprised of staff
from the Budget Office, Internal Audit, Organizational Analysis Unit, and ESD. NAPA Auto Parts
(NAPA) was determined to have submitted the best and most responsive proposal.
NAPA will provide all parts, staffing, and systems for parts management at each of ESD's six
maintenance facilities to meet the following performance requirements:
• 85% of parts provided on demand; and
• 90% of parts provided within twenty-four hours or less; and
• 95% of parts provided within three working days or less.
Actual costs for repair parts and services for FY2002-2003 are estimated to be $2.6 million. NAPA will
recover its costs by adding 10% to the cost of all parts and services provided by NAPA for the City.
Additionally, NAPA will provide staffing and parts management for a first year fixed fee cost of
$780,880. The contract with NAPA will be for an initial three-year term, with three additional one-year
options to renew. Year two and subsequent year costs are subject to annual adjustments based on
changes in the Consumer Price Index. Control and management of the City's current inventory of parts
will be assumed by NAPA and issued back to the City at no charge until it is eliminated.
Following City Council approval, the City will notify current parts vendors that the City, upon execution
of an agreement with NAPA, will exercise cancellation provisions in current purchase agreements.
NAPA, however, intends to contact parts vendors about the prospects of their continuing to provide
parts and services.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
department and approved by the M/WBE Office because the purchase of goods and services is from
sources where subcontracting or supplier opportunities are negligible.
City of Fort Worth, Texas
"Agar And Council 4:oml"unication
DATE REFERENCE NUMBER LOG NAME PAGE
7/30/02 C-19178 21 NAPA 2 of 2
SUBJECT OUTSOURCING OF PARTS OPERATIONS IN THE EQUIPMENT SERVICES
DEPARTMENT TO NAPA AUTO PARTS
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and execution of a contract, funds will be available in
the FY2002-2003 operating budget, as appropriated, in the Equipment Services Fund.
C B:k
Submitted for City Manager's FUND I ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Charles Boswell 8511
Originating Department Head:
Tom Davis 5118 (from) APPROVED 07/30/02
P161 523200 0212085 $2,600,000.00
Additional Information Contact: P161 539120 0212015 $ 780,880.00
Tom Davis 5118
City of Fort Worth, Texas
"agor And Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
7/30/02 C-19178 21 NAPA 2 of 2
SUBJECT OUTSOURCING OF PARTS OPERATIONS IN THE EQUIPMENT SERVICES
DEPARTMENT TO NAPA AUTO PARTS
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and execution of a contract, funds will be available in
the FY2002-2003 operating budget, as appropriated, in the Equipment Services Fund.
C B:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Charles Boswell 8511
Originating Department Head:
Tom Davis 5118 (from) APPROVED 07/30/02
P161 523200 0212085 $2,600,000.00
Additional Information Contact: P161 539120 0212015 $ 780,880.00
Tom Davis 5118