HomeMy WebLinkAboutContract 32622 P 'p
CITY SECRETARY
x CONTRACT NO.
DEPARTMENT OF STATE HEALTH SERVICES
1100 WEST 49TH STREET
AUSTIN, TEXAS 78756-3199
STATE OF TEXAS DSHS Document No. 7560005286 2006
COUNTY OF TRAVIS Contract Change Notice No. 03
The Department of State Health Services, hereinafter referred to as RECEIVING AGENCY,did heretofore enter into a contract in
writing with FORT WORTH DEPARTMENT OF PUBLIC HEALTH hereinafter referred to as PERFORMING AGENCY. The
parties thereto now desire to amend such contract attachment(s) as follows:
SUMMARY OF TRANSACTION:
ATT NO. 04 : CPS-BIOTERRORISM PREPAREDNESS
All terms and conditions not hereby amended remain in full force and effect.
EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.
CITY OF FORT WORTH
Authorized Contracting Entity(type above if different
from PERFORMING AGENCY) for and in behalf of:
PERFORMING AGENCY: RECEIVING AGENCY :
FORT WORTH DEPARTMENT OF P BLIC DEPARTMENT OF STATE HEALTH SERVICES
HEALTH
B y:
By. (Signature of person authorized to sign)
(Signature V`
f ers n uthori to si )
Bob Burnette, Director
Joe Paniagua, Assistant City Manager Client Services Contracting Unit
(Name and Title) k
(Name and Title)
Date: Date:
RECOMMEND
By: t't `' OA
(PERFORMING AGENCY Director, if different Hendr
from person authorized to sign contract
City Secretary
CSCU-Rev. 6/05
Contract Authorization
Date
Cover Pae 1
DETAILS OF ATTACHMENTS
Att/ DSHS Program ID/ Term Financial Assistance Direct Total Amount
Amd DSHS Purchase Assistance (DSHS Share)
No. Order Number Begin End Source of Amount
Funds*
01 RLSS/LPHS 09/01/05 02/28/06 State 20,000.00 0.00 20,000.00
0000309849
02 DIAB/CDSP 09/01/05 08/31/06 State 80,000.00 0.00 80,000.00
0000309271
03 IMM/LOCALS 09/01/05 08/31/06 State 93.268 57,305.00 0.00 57,305.00
0000309148
04 CPS/BIOTERR 09/01/05 08/31/06 93.283 497,463.00 0.00 497,463.00
0000310525
DSHS Document No.7560005286 2006 Totals
Change No. 03 $654,768.00 $ 0.00 $654,768.00
*Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance(CFDA), if applicable. REFER TO
BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAELS.
Cover Page 2
DOCUMENT NO. 7560005286-2006
ATTACHMENT NO. 04
PURCHASE ORDER NO. 0000310525
PERFORMING AGENCY: FORT WORTH DEPARTMENT OF PUBLIC HEALTH
RECEIVING AGENCY PROGRAM: COMMUNITY PREPAREDNESS SECTION
TERM: September 01, 2005 THRU: August 31, 2006
SECTION I. SCOPE OF WORK:
PERFORMING AGENCY shall administer programs and perform activities in support of
RECEIVING AGENCY'S FY2006 Centers for Disease Control and Prevention (CDC)
Cooperative Agreement Work Plan for Public Health Preparedness and Emergency
Response for Bioterrorism (Program Announcement 99051). This program is designed to
upgrade and integrate state and local public health jurisdictions' preparedness for and
response to terrorism and other public health threats and emergencies.
PERFORMING AGENCY shall enhance its bioterrorism preparedness plans by
conducting activities at the local level relating to the following goal areas, as designated
by CDC:
• Goal 1 — Prevent: Increase the use and development of interventions known to
prevent human illness from chemical, biological, radiological agents, and
naturally occurring health threats.
• Goal 2 — Prevent: Decrease the time needed to classify health events as
terrorism or naturally occurring in partnership with other agencies.
• Goal 3—Detect/Report: Decrease the time needed to detect and report chemical,
biological, radiological agents in tissue, food, or environmental samples that
cause threats to the public's health.
• Goal 4 — Detect/Report: Improve the timeliness and accuracy of information
regarding threats to the public's health as reported by clinicians and through
electronic early event detection in real time to those who need to know.
• Goal 5 — Investigate: Decrease. the time to identify causes, risk factors, and
appropriate interventions for those affected by threats to the public's health.
• Goal 6 - Control: Decrease the time needed to provide countermeasures and
health guidance to those affected by threats to the public's health.
ATTACHMENT—Page 1
• Goal 7 - Recover: Decrease the time needed to restore health services and
environmental safety to pre-event levels.
• Goal 8 — Recover: Increase the long-term follow-up provided to those affected
by threats to the public's health.
• Goal 9 — Improve: Decrease the time needed to implement recommendations
from after-action reports following threats to the public's health.
PERFORMING AGENCY shall participate in National Preparedness Programs initiated
by CDC, including but not limited to: HRSAICDC crosscutting activities; Chem-Pak;
pandemic influenza planning; performance evaluation; Smallpox Preparedness Program;
and Strategic National Stockpile Program activities.
PERFORMING AGENCY shall complete Local Public Health Preparedness and
Response Capacity Inventory and 2005 CDC Performance Metrics Assessment.
PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,
and regulations including, but not limited to, the following:
• Public Law 107-117, Department of Defense and Emergency Supplemental
Appropriations for Recovery from and Response to Terrorist Attacks on the
United States, Act. 2002.
• Public Law 107-188, Public Health Security and Bioterrorism Preparedness and
Response Act of 2002; and
• Chapter 81, Texas Health and Safety Code.
PERFORMING AGENCY shall comply with all applicable regulations, standards and
guidelines in effect on the beginning date of this contract.
This is an interlocal agreement under Chapter 791 of the Government Code.
Through this agreement RECEIVING AGENCY and PERFORMING AGENCY are
furnishing a service related to homeland security and under the authority of Texas
Government Code § 421.062, neither agency is responsible for any civil liability that may
arise from furnishing any service under this agreement.
The following documents are incorporated by reference and made a part of this contract
Attachment:
• Centers for Disease Control and Prevention (CDC) Guidance for Public Health
Emergency Preparedness (Funding Opportunity Number AA154; Announcement
Number 99051);
• FY 2006 Public Health Emergency Preparedness Workplan for Local Health
Departments and any written revisions;
• PERFORMING AGENCY'S FY 06 Applicant Information and Budget Detail;
and
• CDCs Local Emergency Preparedness and Response Inventory.
ATTACHMENT—Page 2
PERFORMING AGENCY shall coordinate activities and response plans within the
jurisdiction, with the state, regional, and other local jurisdictions, among local agencies,
and with hospitals and major health care entities, jurisdictional Metropolitan Medical
Response Systems, and Councils of Government.
If PERFORMING AGENCY agrees to perform public health preparedness services for
another county in exchange for all or a portion of the other county's funding allocation,
PERFORMING AGENCY shall submit to RECEIVING AGENCY a signed
Memorandum of Agreement (MOA) between PERFORMING AGENCY and the other
county with the first (1st) Quarterly report. The MOA shall outline services, timelines,
deliverables and the amount of funds agreed upon by both parties.
PERFORMING AGENCY shall notify RECEIVING AGENCY in advance of
PERFORMING AGENCY'S plans to participate in or conduct local exercises, in a
format specified by RECEIVING AGENCY. PERFORMING AGENCY shall
participate in statewide exercises planned by RECEIVING AGENCY as needed to assess
the capacity of PERFORMING AGENCY to respond to bioterrorism, other outbreaks of
infectious disease, and other public health threats and emergencies. PERFORMING
AGENCY shall prepare after- action reports, documenting and correcting any identified
gaps or weaknesses in preparedness plans identified during exercises, in a format
specified by RECEIVING AGENCY.
PERFORMING AGENCY shall cooperate with RECEIVING AGENCY to coordinate all
planning, training and exercises performed under this contract with the State of Texas,
Governor's Division of Emergency Management of the State of Texas, or other points of
contact at the discretion of the division, to ensure consistency and coordination of
requirements at the local level and eliminate duplication of effort between the various
domestic preparedness funding sources in the state.
PERFORMING AGENCY shall participate in the Texas Disease Reporting Program
described in Chapter 81, Texas Health and Safety Code by:
• Educating, training and providing technical assistance to local providers and
hospitals on Texas reportable disease requirements;
• Monitoring participation by local providers and hospitals in appropriately
reporting notifiable conditions;
• Conducting disease surveillance and reporting notifiable conditions to the
appropriate RECEIVING AGENCY regional office;
• Coordinating with RECEIVING AGENCY regional Epidemiology Response
Team members to build an effective statewide system for rapid detection of
unusual outbreaks of illness through notifiable disease and syndromic or other
enhanced surveillance; and
• Reporting immediately all illness resulting from bioterrorism, and chemical and
radiological emergencies or other unusual events and data aberrations as
compared to background surveillance data to RECEIVING AGENCY regional
ATTACHMENT—Page 3
e
office or to RECEIVING AGENCY by calling 512-458-7219, 512-458-7228,
512-789-9033, or 512-826-7638.
PERFORMING AGENCY shall coordinate all risk communication activities with
RECEIVING AGENCY Communications Unit by using RECEIVING AGENCY'S core
messages posted on RECEIVING AGENCY'S website, and submitting copies of draft
risk communication materials to RECEIVING AGENCY for coordination prior to
dissemination.
In the event of a public health emergency involving a portion of the state,
PERFORMING AGENCY shall mobilize and dispatch staff or equipment that were
purchased with funds from this contract Attachment and that are not performing critical
duties in the jurisdiction served to the affected area of the state upon receipt of a written
request from RECEIVING AGENCY.
If PERFORMING AGENCY provides smallpox vaccinations in conjunction with
activities authorized under this contract Attachment, PERFORMING AGENCY shall
enter the vaccination information in the Pre-event Vaccination System (PVS) database.
PERFORMING AGENCY shall inform RECEIVING AGENCY in writing if it shall not
continue performance under this contract Attachment within thirty (30) days of receipt of
an amended standard(s) or guideline(s). RECEIVING AGENCY may terminate the
contract Attachment immediately or within a reasonable period of time as determined by
RECEIVING AGENCY.
PERFORMING AGENCY shall develop, implement, and maintain a system for
accurately tracking expenditures. All equipment, supplies, and other resources acquired
with public health preparedness funds must be used to achieve, maintain and enhance
critical benchmarks and capacities as outlined in the FY2005 local guidance document.
PERFORMING AGENCY shall develop, implement, and maintain a timekeeping system
for accurately documenting staff time and salary expenditures for all staff funded through
this contract Attachment, including partial FTEs and temporary staff.
PERFORMANCE MEASURES:
PERFORMING AGENCY shall complete activities and performance measures as
outlined in the FY2006 Public Health Emergency Preparedness Workplan for Local
Health Departments. This document is attached as Exhibit A to this contract Attachment.
PERFORMING AGENCY shall provide reports as requested by RECEIVING AGENCY
to satisfy information-sharing requirements set forth in Texas Government Code,
Sections 421.071 and 421.072 (b) and (c).
PERFORMING AGENCY shall provide services in the following county(ies)/area:
Tarrant.
ATTACHMENT—Page 4
SECTION II. SPECIAL PROVISIONS:
General Provisions, Funding Participation Requirement Article, is amended to include
the following:
PERFORMING AGENCY shall use funds provided by this contract Attachment
to supplement disease detection and response programs. Funds provided by this
contract Attachment may not be used to supplant other federal, state, and local
public funds. Supplanting is defined as using federal funds to replace existing
state or local funds.
General Provisions, Allowable Costs and Audit Requirements Article, is amended to
include the following:
For the purposes of this contract Attachment, vehicles are not an allowable cost.
General Provisions, Terms and Conditions of Payment Article, Paragraph 3, is revised
to include following:
PERFORMING AGENCY'S request for reimbursement shall include the State of
Texas Purchase Voucher and supporting documentation that details monthly
expenditures in a format specified by RECEIVING AGENCY.
General Provisions, Terms and Conditions of Payment Article, is revised to include:
RECEIVING AGENCY will monitor PERFORMING AGENCY'S billing activity
and expenditure reporting on a quarterly basis. Based on these reviews,
RECEIVING AGENCY may reallocate funding between contracts to maximize
use of available funding.
General Provisions, Overtime Compensation Article, is not applicable to this contract
Attachment.
General Provisions, Reports Article, third paragraph, is revised to read as follows:
PERFORMING AGENCY shall submit quarterly progress reports to
RECEIVING AGENCY no later than thirty (30) days after the end of each quarter
in a format specified by RECEIVING AGENCY. PERFORMING AGENCY
shall provide RECEIVING AGENCY other reports, including financial reports,
and any other reports that RECEIVING AGENCY determines necessary to
accomplish the objectives of this contract and to monitor compliance. If
PERFORMING AGENCY is legally prohibited from providing such reports, it
shall immediately notify RECEIVING AGENCY.
ATTACHMENT—Page 5
SECTION III. BUDGET:
PERSONNEL $282,200.00
FRINGE BENEFITS 68,660.00
TRAVEL 7,172.00
EQUIPMENT* 4,211.00
SUPPLIES 23,195.00
CONTRACTUAL 0.00
OTHER 76,939.00
TOTAL DIRECT CHARGES $462,377.00
INDIRECT CHARGES $35,086.00
TOTAL $497,463.00
Total reimbursements will not exceed $497,463.00.
Financial status reports are due the 30th of December, 30th of March, 30th of June, and the 30th
of November.
* Equipment list attached.
The indirect cost rate shown above is based upon an indirect cost rate on file at the RECEIVING
AGENCY and subject to review by RECEIVING AGENCY fiscal monitors. Indirect charges to
this contract may not exceed the amount shown above.
ATTACHMENT—Page 6
PERFORMING AGENCY: FORT WORTH DEPARTMENT OF PUBLIC HEALTH
RECEIVING AGENCY PROGRAM: COMMUNITY PREPAREDNESS SECTION
DSHS DOC. NO: 7560005286 2006
ATTACHMENT NO:04
Change No. 03
EQUIPMENT LIST
ITEM DESCRIPTION NO. OF UNIT EXTENSION
UNITS COST
001 Dell GX280 Pentium 4-3.4GHa, 19" flat panel, 1 GB RAM, 80GB Hard 2 1,806.00 $ 3,612.00
Drive,DVD/CDRW w/playback,optical mouse and keyboard,Windows XP
and Office 2003.
002 1 Adobe Photoshop CS2 (Full Version) Digital Imaging software. 1 599.00 $ 599.00
TOTALS $ 4,211.00
Items may be brand name, if specified, or equivalent.
Equipment List Page 1
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LL H
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS,
LOANS AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or an
employee of any agency, a member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this federal contract, grant,
loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-111, "Disclosure Form to Report Lobbying," in accordance with it's
instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who 'ls to file the required certification shall be subject to a civil penalty of not
less than 10,0 d t more than $100,000 for each such failure.
v�
Signatu a V Date
Joe Paniagua, Assistant City Manager
Print Name of Authorized Individual
7560005286 2006-04
Application or Contract Number
FORT WORTH DEPARTMENT OF PUBLIC HEALTH
Organization Name and Address
1800 UNIVERSITY DR
FORT WORTH, TX 76107-3405
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/27/2005 - Ordinance No. 16619-09-2005
DATE: Tuesday, September 27, 2005
LOG NAME: 50BIOGRANT REFERENCE NO.: **C-21031
SUBJECT:
Authorize Execution of a Contract with the Texas Department of State Health Services for a Public
Health Preparedness and Bioterrorism Response Grant from September 1, 2005, through August
31, 2006; Authorize an Interfund Loan and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a contract with the Texas Department of State Health Services
(DSHS) for up to $500,000.00 to be used for public health preparedness and bioterrorism response from
September 1, 2005, to August 31, 2006;
2. Authorize a non-interest bearing interfund loan from the General Fund to the Grants Fund in the amount
of $25,000.00 for the interim financing of this grant pending contract execution transition from one grant
funding period to the next;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by up to $500,000.00; and
4. Approve an indirect cost rate of 10% of salaries, as approved by DSHS.
DISCUSSION:
For the fourth year, the Centers for Disease Control and Prevention (CDC) has provided funding to the
DSHS to enhance the capacity of the public health system to prepare for and respond to terrorism,
infectious outbreaks and other public health threats and emergencies. Last year funding for the Fort Worth
Public Health Department was $495,512.00, (M&C C-20186). During the current funding period a total of
$34,437,966.00 is to be allocated among DSHS, the regional offices and local health departments in
Texas. Each county will receive a base amount of $20,000.00 plus an additional amount based upon $1.30
per capita. No local matching dollars are required.
Tarrant County will receive $2,064,162.00, which will be allocated between the City of Fort Worth and
Tarrant County Public Health Departments according to a needs assessment and plan jointly developed by
the departments and approved by the Regional Health Director. The estimated apportionment will be
approximately $497,463.00 for the City and $1,566,699.00 for Tarrant County.
The CDC and DSHS require each local health department to address nine preparedness goals, including:
1. Increase the use and development of interventions to prevent human illness from chemical, biological,
radiological agents, and naturally occurring health threats;
2. Decrease the time needed to classify health events as terrorism or naturally occurring in partnership
with other agencies;
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/9/2005
Page 2 of 2
3. Decrease the time needed to detect and report chemical, biological, radiological agents in tissue, food,
or environmental samples that cause threats to the public's health;
4. Improve the timeliness and accuracy of information regarding threats to the public's health as reported
by clinicians and through electronic early event detection in real time to those who need to know;
5. Decrease the time to identify causes, risk factors, and appropriate interventions for those affected by
threats to the public's health;
6. Decrease the time needed to provide countermeasures and health guidance to those affected by
threats to the public's health;
7. Decrease the time needed to restore health services and environmental safety to pre-event levels;
8. Increase the long-term follow-up provided to those affected by threats to the public's health; and
9. Decrease the time needed to implement recommendations from after-action reports following threats
to the public's health.
Fort Worth has received funds for the Metropolitan Medical Response System (MMRS) development
program which requires local health departments to continue to assure their need assessments and plans
are coordinated with the plans of MMRS cities, as well as regional plans with other jurisdictions and
implementation of the program services underwritten by the subject grant will enable the City to meet this
requirement.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, receipt of the grant and
adoption of the appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund. Upon execution of the grant contract, the interim inter-fund loan will be
returned to the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451923 050301053000 $500,000.00 GG01 136076 0000000 $25,000.00
GR76 5 $500,000.00
(VARIOUS) 050301053010
GR76 220001 000301053000 $25,000.00
Submitted for City Manager's Office Joe Paniagua (6140)
Originating Department Head: Daniel Reimer (7201)
Additional Information Contact: Witold Migala (6209)
http://www.cfwnet.org/council_packetfReports/mc_print.asp 12/9/2005