Loading...
HomeMy WebLinkAbout1965/01/25-Agenda-Pre-Council 0"r A G E R D A FRE-ODUNCIL 00NMENCE 8:30 A.M. . JANUARY 25, 1965 1) Appointments to Citizen Hoards 2) Intersection Improvements - 28th and [forth Main Streets (M&C C-446) 3) l@sahington Heights Addition Storm Drain (HfiC C-445) 4) Air Conditioning Contractor Licensing Ordinance (M&C G-754) 5) Final Payments : a) M&C FP-182 - South Adams Street improvements b) M&C FP-183 - Stalcup Road Improvements 6) Draft Resolution regarding the Preliminary Comprehensive Plan (I.R . #672) ift 8) Other M&C's of January 25, 1965 4) Other Items PRE-OOUNCIL OONFERENCE KIIWES JANUARY 25, 1965 Present: Late - Absent : 1 . Friedman 8. Hamm (Item 1) 9. Harding 2. Hoover 3. Kemble 4. Shannon 5. Jones 6 . Barr 1 . Stovall I t e m Follow-up 1 . Appointments to Citizen Boards BATEMAN - please notify of appoint- ments. Mayor Friedman referred to this intOrmal report relating to appointments by the City Council to the Charitable Solicitations Commission and the Electri- cal Board. Mayor Friedman stated that the Medical Association had informed him that they desired to be represented on the Charitable Solicitations Commis- sion, and the Mayor suggested the appointment of Dr. John Sewell to fill one of the vacancies on this Com- mission. Councilman Jones stated that he had talked to Mr. Robert Snakard, a member of this Commission regarding; the duties of the Charitable Solicitations Commission, and that Mr. Snakard had stated that the Commission desired a woman to serve as a member of the Commission. Mr. Jones suggested the appointment of Mrs. W. S. Dubois to fill one of the vacancies en the Commission. Consensus of Council was to appoint Dr. John Sewell and Mrs . Dubois to the two terms on the Chari- table Solicitations Commission ending in April 1967, and to appoint Mrs. Olcott Phillips to the one vacan- cy for the term ending in April , 1965. This action was taken by Council at regular Council meeting. Councilman Barr stated that lie had spoken with Mr. Bud Wann regarding the vacancy for a journeyman electrician on the Electrical Board, and that it was proposed to name Mr. Nathan Johnston as a member of the Electrical Board to fill this vacancy. Consensus of Council was to approve the appointment, and this action was taken at regular Council meeting. Attention was called to the letter of resigna- tion from Mrs. Edith Deen from the Library Board in view of her candidacy for a position on the City Council . Councilman Barr suggested that Mr. Tom Chamberlin be reappointed to the Board since he had resigned his position on the Board in order to be eligible for a City contract which he had not re- ceived. Consensus of Council was to appoint Mr. Tom Chamberlin to the Library Board, and this action was taken at regular Council meeting. _ 2. Additional Information re Cost of City Elec- HAN tions Using Voring Machines Attention was called to the letter from the City Secretary providing additional information regarding the cost of the forthcoming City elections by using a combination of both voting machines and paper bal- lots . Councilman Haman stated that he was opposed to the use of voting machines in this election due to the higher costo Mayor Friedman stated that he was also opposed to the use of voting machines due to the higher cost, and that he preferred the use of the paper ballots Consensus of Council was to use paper ballots in the April City Council elections, and this action was taken at regular Council meeting. 3. Appointment of City Manager to TML Research N. A Committee The City Manager reported that he had been ap- pointed to the Texas Municipal League Research Ad- vosyr Committee, and that the Committee Was meeting on Monday, February 1st in Austin. The City Manager reported that unless Council desired otherwise he would attend this meeting, and requested Council Members who had any particular thoughts on research activities that the League should undertake to con- tact him prior to the meeting on February let. (bnsensus of Council was to approve the I,w_aager's absence from the next Council meeting in order to at- tend this meeting. 4. Intersection Improvement - 28th and North Main NAN Streets (M&C C-446) The City Manager reported that this MGC recom- mended approval of a State contract for intersection improvements at 28th and North Main Street, with a participation in the cost by the City of approxi- mately $22,500. It was reported that the intersec- tion would be widened and left-turn lanes constructed, together with new traffic signals . The City Manager informed the Council that in 1964 this had been the most hazardous intersection in regard to traffic accidents, and that there had been a total of 88 accidents at this intersection during the year, while the next most hazardous intersection had 56 traffic accidents . Consensus of Council was to approve the M&C, and this action was taken at regular Council meeting. 5. Washington Hts. Storm Drain (M&C C-445) EHD - follow up with Public Works on report regarding amounts o: Councilman Hamm stated that the low bidder pro- penalities , deviations from speci- posed to be awarded this contract was the same con- fications, etc. tractor who had performed the work in the connection with the South Adams Street improvements which was up for final payment at the Council meeting. Councilman Hamm stated that the core test on the South Adams Street project indicated more cores where t-he surface and base thickness were below the specification thick- ness than over. Councilman Hamm also inquired if only four tests on this project were sufficient. The Chief Engineer, Public ib rks Dept., reported that this project provided for the improvement for the median and parkway area, and that a test core had been taken each 50 to 60 feet. CCouncilman Hamm sta s that he would prefer to award the Washington Hts . Storm Drain project to the second low bidder were it not for a cost difference of approximately $15,000 between the two bids . Councilman Hamm stated that the $367 proposed to be penalised the contractor on the South Adams Street job was not severe enough. Councilman Hamm also stated that had this been a private project, the inspectors would have turned the project down prior to the surfacing since the base test had indicated a deficiency in thickness. The Chief Engineer, Public Works Dept. , re- ported that the tolerances provided in the City specifica- tions were the same as those used by the State and the Federal Aviation Agency for paving projects . The Chief. Engineer also reported that the penalty proposed to be charged to this contractor would more than offset the gain to the contractor from the underage in materials . Councilman Jones stated that he was also disturbed about the deficiencies in paving; projects, and that he felt the contractors owed the City an obligation to do a good job in performing the work, whether they were inspected or not. Councilman Jones stated that lie felt the pantlies were not high enough for deficient paving projects, and re- quested the staff to consider an increase in the penalties . Councilman Barr stated that he felt the staff should consider the increase in penalties , but that the Public Works Department should be asked for a recommendation. Councilman Jones stated that there were three possi- ble things that should be done in connection with this problem, and that these were: 1) require contractors to LINE - follow up on depart- submit a detailed qualification questionnaire, 2) increase mental review of pre-quali- penalties for deficiencies , 3) develop a method of suspend- fications and materials ing a particular contractor's right to bid on a City from ICMA and APWA. project where a record of deficiencies existed. Councilman Kemble requested a report from the Public Works Department on the amount of overruns and underruns on previous paving projects , together with the amount of penalties applied. The City Manager reported that the specifications for paving projects recognized that there would be some cases where underruns occurred and some where overruns occurred, but that this was in accordance with standard engineering practices as recognized by the State and the FAA. The City Manager reported that the staff could take a tougher attitude in this matter if so instructed by the City Council. Councilman Shannon asked the Public Works Director if he would recommend an increase in penalties on defi- ciencies for paving projects, and was informed by the Public Works Director that he would not recommend such an increase in penalty. Councilman Barr asked the Public Works Director if he would recommend an increase in the specifications to provide for a y inch greater pavement thickness in order to avoid the deficiencies in pavement thickness, and was informed by the Public Works Director that lie would not recommend such an increase in specifica- tions. However, the Public Works Director reported thac his recommendation would be to take bids on tonage basis for surface material rather than by the square yard basis as is presently done. The Public Works Director stated that he felt the City was receiving a satisfactory quality of street construction. Amik Aftk ACTION REQUESTED OF THE ADMINISTRATIVE STAFF CITY COUNCIL MEETING JANUARY 25, 1965 P r o j e_ c t Referred To : 1 T-Request of Mr. Richard U. Simon re Construe- JLB - conferred with Public W rks , tion of Fire Station No . 16 who sant latter of instnictions to Barker. Council referred the request of Mr. Richard- U. Simon regarding construction difficulties of Fire Station No. 16 to the City Manager. 2 . Air-Conditioning-, Contractor Livensing Ordinance CKD - follow up. (M&C G-754) Council deferred action on the proposed air- conditioning contractor licensing ordinance pending review of the ordinance by the Supervising; Board of- Plumbers . fPlumbers . 3, Sale of City-Owned Property (M&C L-553) CKD - obtain maps EHD - Agendas , February 1, 1965 Council deferred action on this M&C for one week, and requested that each Council Member be furnished a map showing the location of the property to be sold o _ 4. Appointments to Charitable Soliciations Commis- BATEMAN - please notify appointee:: . sion, Electrical and Library Boards Council made the following; appointments to the ChA-ritable Solicitations Commission: 1) Mrs . Olcott Phillips , term ending in April 1965, and 2) Dr. John Sewell and Mrs . W. S. Dubois, terms ending in April 1967 . Council appointed Mr. Tom Chamberlin to the vacancy on the Library Board created by the resigna- tion of Mrs . Edith Deen. Council appointed Mr. Nathan Johnston to the journeyman electrician's vacancy on the Electrical Board.