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HomeMy WebLinkAbout1965/05/24-Agenda-Pre-Council G• MI17lrPES PRE-COUNCIL CONFLRENCE MAY 24 , 1OW: Present : Late: Absent: 1 . Eagle 9. Mrs . Deen (Iteuu 2) None 2. Jones 3. Stovall 4. Kemble 5. Barr 6. Shannon 7. Hamm 8. Hoover I t e m Follow-Up 1 . Long-Range Capital Improvement Program (M&C G-797 - NAN Held over from previous week) The City Manager inquired of the Council when they desired to have the first study session on the Long-Range Capital Improvement Program. Mayor Barr inquired of the Manager how many meetings would be necessary and what would be the length of each. The City Manager repliced that two meetings might be sufficient to cover the Long-Range Capital Improvement Program with the first one being a general dis- cussion of about 45 minutes, and the second to go into detail as desired by the City Council , for approximately 2 hours . Councilman Kemble stated that he would be in favor of meeting on Mondays since this was the day set aside for Council busi- ness . The general consensus of the Council was to have the first study session on the Long-Range Capital Improvement Program immediately following the regular Council meeting and a two-hour review session was held immediately follow- ing the regular Council meeting on May 24, 1965. It was the consensus following this meeting that no further study ses- sions would be required at this time. 2. Maintenance of Trinity Cemebery (I.R. Nos . 710 and RNL - work with S.G. Johndroe, 734 - held over from previous week) Jr. , on legal problems, and develop course of action to The City Manager asked the City Council for direc- provide needed maintenance. tion on the maintenance of Trinity Cemetery. Councilman Kemble inquired if the Park Department was not presently maintaining a cemetery in this area. The City Manager replied that the Park Department is presently maintaining a City-owned cemetery immediately adjacent to and south of the privately owned cemetery that has been abandoned. Councilman Shannon inquired as to the cost for maintain- ing this cemetery. The City Manager replied that no figure had been determined, but it would probably be minor after the initial clean-up. Councilman Shannon suggested that the Park Department might be reimbursed from the General Fund for the maintenance of the privately owned cemetery. Councilman Shannon inquired if the first year's clean-up of this cemetery by the Oakwood Cemetery Associ- ation provided for one year's maintenance. The City Manager replied that this was correct . Ank Councilman Hamm stated that he thought the City should acquire a quit-claim deed to this cemetery before entering the property and cuttin; the weeds . The Cit_v Manager reported that he would obtain information from the Legal Department as to the legal procedure that would enable the City to maintain this cemetery and recommended that the Park Department he assigned the responsibility o:. maintaining this cemetery once thL proper legal proce- dure is determined. The City Manager stated that Dallas was presently having the same problem with abandoned cemeteries and that they were in the process of attempt- ing to obtain quit-claim deeds on the cemeteries . Councilman Hamm stated there would he a maintenance problem at this cemetery if a significant number of grave monuments and headstones were still present , and sugy;ested that headstones might he replaced by markers flush to the ground. The general consensus of the Council was for the Park Department to assume the responsibility of maintain- ing the privately owned portion of Trinitv Cemetery after the legal process to obtain the right of maintenance of this cemetery was accomplished. 3. Hulen Street Improvements (M&C C-512) NAN Councilman Hoover inquired at what point the Hulen Street improvement project terminated. The City Manager and the Chief Engineer of the Public Works Department stated that the funds presently authorized for the Hulen Street improvement project enabled Hulen Street to he constructed to Hartwood Street. Councilman Hoover in- quired it the contract was dependent on new bonds to be built further than Hartwood Street. The City Manager re- plied that additional bonds would be needed to extend Hulen beyond Hartwood, and the 1965 CIP proposed an addi- tional $100,000 in bonds to be voted for this project. Councilman Kemble inquired il there would be any connecting ramps with the East-West Freeway. The Chief Engineer replied that there were no provisions for the construction of new ramps onto the East-West Freeway at this time. Councilman Hoover inquired if any other construc- tion was to take place on Vickery Blvd except at the in- tersection of Vickery and Hulen Streets . The Chief Engineer replied that approximately 2 ,000 feet of Vickery Blvd would be improved along with the improvement of the intersection. Councilman Hamm inquired if the bids received were in line with the cost estimated . The Chief Engineer re- plied that the low bid was approximately $100,000 under the amount estimated for the cost of this project and the other bids were reasonable ones . Councilman Jones inquired a: to what kind of adminis- trative and supervisory checks were beim; provided for this project . The Chief Engineer replied that there would be 1) laboratory controls , 2) plant controls on the asphalt and other materials used, 3) X-Raying of wcldin},, and 4) the con- tractor would be responsible for all envineerin- other than the establishment of the center line aA various base control points . Councilman Hamm inquired if the bridge would be made of steel or concrete. The Chien Engineer replied that the brid-e utilized steel beams because of the length of the spans . Councilman Jones inquired how many inspectors would be present at the building of the bridge. The Chief. Engineer replied that one to three inspectors would be present at the bridge site at all times . Councilman Hoover inquired how much of the bridge would actually be over the railroad lines . The Chief Engineer replied that approximately one-half of the bridge would be located over the railroad lines . Councilman hoover inquired ii the recently proposed classification program of the rail yards would require the same amount of bridge span. The City Manager and the Chief Engineer replied that in all likelihood the T&P would not be af- fected by the new rail classification yard plan. Councilman Jones inquired as to Cite working time of the project and if there were any penalty provisions . The Chief Engineer replied that there would be 340 work- ing days time and that penalty provisions would apply. Councilman Jones inquired if a City office would be lo- cated on the site. The Chief Engineer replied that a City office would be located on the site and would be equipped with a telephone. Councilman Jones inquired if Brown & Blakney, Inc . , the low bidder on the Hulen Street project, had constructed similar projects of this size and scope. The Chief Engineer replied that Brown & Blakney, Inc . 1) had constructed I-20 in the vicinity of the Convair Plant; 2) is presently under contract to the City to reconstruct Paddock Viaduct ; 3) per- formed the site grading for the Seminary South Shopping Center; 4) constructed the ramps on Beach Street which over- passes the Turnpike. Councilman Jones inquired who was awarded the bid for the Weatherford Overpass . The Chief Engineer replied that Texas Bitulithic was awarded this contract. Councilman Shannon inquired how long the construction project would take in terms of months. The Chief Engineer stated that the project is anticipated to take approximately 18 to 20 months before completion. The general consensus of the Council was to approve this contract and such action was taken in the regular Council meeting. _ 4. Angle, Cliff, and Clinton Avenue Improvements NAN (M&C C-514) Councilman Hoover inquired as to the termination point of this project. The City Manager replied that this project would terminate one block south of 33rd Street, but the current 33rd Street project included two blocks of Angle on either side of 33rd . Councilman Hoover inquired if any other intersection other than the Cliff-28th Street intersection would be widened or channelized on the project. The Chief Engineer of the Public Works Department replied that the intersections of Clinton and Cliff, Cliff and 28th Streets, Cliff and Angle Avenue, 33rd and Angle Avenue would also be chan- nelized. Councilman Hoover also inquired if the County paving project would tie in where the City terminates . The Chief Engineer replied that the County paving project would tie in where the City torminates its project. Coun- cilman Hoover inquired if there would be any channelization at 28th and Clinton. The Chief Engineer replied that no channelization was planned for this intersection. Councilman Hoover inquired if the City decided to come back and channelize the 28th and Clinton Streets in- tersection, would the right-of-way present a problem. The Chief Engineer replied that the right-of-way should be sufficient to handle any channelization at this inter:;ec- tion if such was the decision in the future. The general consensus of the Council was to approve this contract and such action was taken at the regular Council meeting. _ 5. Sanitary Sewer Relocation - West Fork Floodway NAN Project (M&C C-513) The City Managei repotted that the condition of the e::isting concrete sanitary sewer main located south of Vniite Settlement Road in the vicinity of Nursery Lane re- quires the relocation and repair of approximately 3,280 feet of 24 inch concrete main lines . The Tarrant County Water Control and Improvement District No. 1 is proceed- ing with this work and is responsible for paying, the cost of relocating the pipe with the same capacity and similar type pipe as the original installation. Councilmen Shannon inquired as to how long the present line had been down. The City Manager replied that the line had been installed in the early 1950's . Councilman Shannon stated that lie was in favor of appropriating the funds for the relocation of this sanitary sewer main at the West Fork Floodway project . Councilman Kemble inquired as to what the City actually would be paying for. The Water Department Director stated that the City would assist in paying, for the addi- tional cost of the vitrified clay pipe used in the reloca- tion rather than concrete pipe, because of its resistance to corrosion, and for the additional engineering fee neces- sary due to the higher project cost. Councilman Eagle inquired what the difference was in the pipe cost. The Water Department Director replied that the additional cost to the City for the clay pipe would be approximately $19,300, including engineering and miscel- laneous costs. The Water Department Director further re- ported that the City was actually picking up the difference in cost to the Water District for the installation of this additional 3,280 feet of vitrified clay pipe in lieu of concrete pipe. The encral consensus of the Council was to approve this contract and such action was taken at the regular Council meeting. _ + Acquisition of land for Northeast and Southeast NAN Branch Library Sites (M&C L-684 and L-685) The City Manager inquired of the Council if they had any questions regarding; the acquisition of land for the Northeast and Southeast breach library sites. Coun- cilman Hamm inquired if these sites were the same onuL, mentioned in prior meetings , and was advised thin wn:; tnoe. Councilman Kemble stated that the Southeast Branch Library would acquire additional land from the Pates . The City Manager replied that the library mould need this property in addition to any donations rade by the Pates . Councilman Hoover inquired which end of the property the church was located on at the Northeast branch library site. Tito City Manager re- plied that the church was located on the east end. The general consensus of the Council was to ap- prove the purchase of the branch library site.; and such action was taken in the re,,ular Council tueetin:. . 7 . Letter regarding Oakland Channelization GENE - please prepare I.R. t-iayor Barr asked the City Manager for information regarding the letter on channelization of Oakland Blvd. The City Manager replied that he would prefer to prepare a report in response to this letter for the Council within the next week or two and the kencral consensus of the Council was to refer this letter to the staff or such report . _ 8. Purchase of City ManaRar's Car RNL - Please follow tip with Rubottom. Mayor Barr reported to the City CoullLil the recent accident involving the City Manager's car causing approx- imately $500 worth of damas•,e, and requested the Council 's opinions as to the replacement of the car at this: time. Councilman llmrmi inquired hot,, old the car was . The City Manager replied that it was 2� years old. Councilman Jones, Kemble, Hamm and others stated that the City Ran- ager should buy a new car now. Councilman Jonc: inquired what part of the buds-,et ti►e purchase of this automobile came from. The City Manaper replied that it came from Lite City Manager's bud�,et. Councilman Jones asked what tite purchase procedure for such automobile would be . The City Manager replied that the car would he open for bids and returned to the Council for its evaluation and deci- �ion. The general consensus of the Council was for the City Manager to take bids on a vehicle in the -eneral price range of the Buick, Chrysler, etc . and to submit r:uclt bids to the a Council for it:: decision. !►, Letter from Community Council BATEMAN - please re^pond to Connnunity Council . Mayor Barr asked the Council ' s consideration of the letter from the Corununity Council and stated that he would be in favor of a motion naming the Community Council as the coordinating agency for the implementa- tion of the Economic Opportunity Act and asking; that it take the lead in establishing a non-profit corporation Lo oversee the program. Councilman Eagle requested that this item be held over for one week for additional information. Councilman hoover stated that lie would be in favor ok turning the programs: of the Economic Opportunity Act over to the Community Council but would be in favor of allowing them to determine their own organization for t1lis purpose. 9' t .r Councilman Jones inquired about the requ( st of the Community Council . Mayor Barr replied that the letter asked only that it be designated as the administrators of the Economic Opportunity Act. Mayor Barr asked the City Manager what approach otter cities were using in implementing the provisions of the Economic Opportunity Act. The City Manager re- plied that most cities were usinv, the non-profit corpora- tion type organization for the implementation and administration of the Economic Opportunity Act, but that the federal government encourages the use of any type of organization a community chooses as best fitting its needs . Tis' general consensus of the Council was to turn the administration of the Economic Opportunity Act program over to the Community Council without Council instruction as to the type of organizational strucpure and such action was taken in the regular Council meeting.