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HomeMy WebLinkAboutContract 44676-A1 CITY SECR,E W CONTPACT MO. LI M- AMENDMENT No.1 TO CITY SECRETARY CONTRACT No. 44676 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 44676, (the CONTRACT) which was authorized M&C #C-26358 on the 23rd day of July, 2013 in the amount of $ 422, 850. 00; and WHEREAS, the CONTRACT involves engineering services for the following project: Caylor 5 Million Gallon Ground Storage Tank; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated July 30, 2014, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $143,200. 00. (See Attached Funding Breakdown Sheet, Page -3-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $566,050. 00. M 3. m M All other provisions of the Contract, which are not expressly C3 © amended herein, shall remain in full force and effect. n ° EXECUTED and EFFECTIVE as of the date last writte Msignator� below.CityofPortWorth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 3 APPROVED: City of Fort Worth ENGINEER Kimley-Horn and Associates, Inc. Fernando Costa Glenn A. Gary, P.E. Assistant City Manager Senior Vice President DATE: /O�S�/4 DATE: APPROVAL RECOMM DED: Andrew T. Cronberg, E. Interim Director, Water Department APPROVED AS TO FORM AND LEGALITY: M&C: ( 2DE Date: J Douglas W. Black Assistant City Attorney ATTEST: ) °°°0O000CCjaDO,( q �A 0 a Mary J. s r 0 0.City Sec ary ��1.%00 ° OOOG OFFICIAL RECORD City of Fort Worth CITY SECRETARY Professional Services Agreement Amendment Template FT.WORTH9 TX PMO Official Release 8/1/2012 Page 2 of 3 — -- - FUNDING BREAKDOWN SHEET City Secretary Noe 44676 Amendment No. 1 Department Fund-Account-Center Amount Water P265 531200 601180211130 $143, 200 . 00 Total : $143, 200 . 00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 � J J1 . >Horn July 30, 2014 Ms. Farida Goderya, Ph.D., P.E. Project Manager City of Fort Worth Water Department 1000 Throckmorton Fort Worth, TX 76012 RE: City of Port Worth- Caylor 5MG Ground Storage Tank Project No. P265-607180211130ICity Secretary Contract'944676 Amendment n 7-Additional Services—Property Acquisition, Platting, and Off-Site Storm Water Design KHA No. 061018119 Dear Farida: As part of the Site Evaluation report for this project, it was recommended by Kimley-Horn for the City to purchase an adjacent site for construction of the 5 MG Ground Storage Tank(GST). Subsequently, this site was purchased by the City. This change from the original design intent of the project has required additional services that were not included as part of our Original Contract. These services have been related to property acquisition and platting associated with the purchased site, as well as off-site drainage design required to convey the overflow runoff from both the proposed and existing tank sites. These services are further described below. Property Acquisition The original scope of services assumed that the GST would be placed within the existing City property and stated that Property Acquisition would be considered Additional Services. Due to the City's decision to acquire the additional site, Kimley-Horn performed services including meeting with and coordinating with the property owners, determining site layout requirements to size the site and performing preliminary grading analysis. In addition, Kimley-Horn subcontracted surveying services to Gorrondona &Associates, Inc, for preparation of the boundary and topographical survey needed to appraise and finalize purchase of the property. The additional amount requested for these services is $15,800. (SBE Fee: $7,000) Platting,Zoning,and Grading Permit Since the City purchased additional property which subsequently subdivided the adjacent property, platting of the remainder tract and re-platting the acquired property to become part of the existing Caylor Addition plat was required. The original scope of services stated that platting services would be considered Additional Services. In addition to platting, additional services were required to incorporate the newly acquired site into the Urban Forestry, iSWM requirements for approval of the . I 801 s Mrs. Panda Gocferya, ,Ply.D., P.E. July 30, 2014, Page 2 Horn Grading Permit. Urban Forestry requirements include preparation of a Part I (existing) and Part 2 (proposed)site plan and canopy calculations to determine tree coverage in accordance with the City's Tree Ordinance. In addition to the proposed site, the remainder site was required to be included in the Conceptual-acid Preliminary iSWM checklist application for review. Coordination is also required to prepare an application for a Zoning Special Exception to present to the Zoning Board of Adjustments for consideration. The additional amount requested for these services is$36,300. (SBE Fee: $6,000) Off-Site stormwater Design.Biddinp, and Construction Phase Services The original contract did not include services associated with preparing Construction documents for off-site stormwater improvements. During conceptual design for the GST, the City decided that due to the proximity of development within the vicinity of the GST, not only the site drainage, but also the potential overflow runoff should be conveyed through a storm drainage system. As part of the conceptual design submittal, Kimley-Horn evaluated storm drainage alternatives and projected construction costs associated with each alternative. Upon review of these alternatives with the City, it was determined that approximately 3,000 linear feet of 30 to 36-inch storm drain should be designed to outflow to an existing drainage channel in a downstream development. It is anticipated that these contract documents will consist of 15 total plan sheets (5 plan and profile) and specifications. These services will be performed in accordance with Tasks 3 (Preliminary Design) and 4 (Final Design) of the Attachment"A" Scope for Engineering Design Related Services for Storm Water Improvements Projects as located on the City's Buzzsaw site. Additional Bid Phase services will be performed to incorporate bidding the storm drainage improvements together with the GST plans and specifications as one project. These services will require development of additional Division 01 General Requirements, Division 33 Specifications, as well as a Unit Price Bid Form for the stormwater portion of the project. These services will be performed in accordance with the terms described in Task 5 of the Original Contract. Additional Construction Phase Services will be performed associated with the stormwater construction related to Site Visits, Clarifications, Shop Drawings, Final Walk Through, and Record Drawings in accordance with Task 6—Construction Phase Services of the Original Contract. These services will include review of up to ten (10) shop drawings, response to up to three(3) requests for information, and up to three (3)site visits during construction. The additional amount requested for these services is$91,100. (SSE Fee: $23,000) e a 801 • 1 Ft.Wort1h, 1 Mrs. rarida Goderya, Ph.D., P.E,July 30, 2014, Page 3 1;__!l i�iI -))Hof n A fee sulninary of the services explained above is shown on the following table. Also included is a 10% markup for the additional subconsultant services performed by Gorrondona &Associates, Inc (GAI) and V&A Engineering. Task Kimley-Horn SBE Fee Total Fee Fee Property Acquisition $8,800 $7,000 $15,800 Platting, Zoning, and Grading $30,300 $6,000 $36,300 Permit Off-Site Stormwater Design $68,100 $23,000 $91,100 Amendment No. 1 TOTAL $107,200 $36,000 $143,200 Original Contract Total $422,850 Revised Contract Total $566,050 A portion of these services will be performed by SBE subconsultants. Our SBE participation percentage for this project is 25.0%. We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Texas Registration No.F-928 Glenn A. Gary, P.E. Senior Vice President JRT/jrt IOFTWFPOIlDatalProjectlFTW Utilities\0 61 01 81 1 91PPP1Amendment#11DraftllAmendl_Addsvcrequest_Fnal_Revislon2.Doc d Ic�jcrll` �F:�ja�tC�7�n :1 1 Cherry Street,Unitl 1,Suite 950,ft.Worft 76,102 t O O ry W mm 0 N O v o ti m t m m 0 c a �°• o o `i O Ia- O pO 0 O N p O k N M m O m = G O o O t� y CO W 1' G cry fyj G1 W u o a ^ m a � .Nn vNi N C A O N C 'ate. O N � O O Z � C m N O O O o O m V O O oo N O ^ N N E * n n v 9 N ` NO m O o y + 0 LL N Z L 10 O u i? Q O >.w E l7 T N u 3 U G N O U O u � o v 0 0 0 O S d N m � v c c v co R •- 0 c v m Y m eu 3 u Q N O T o a O N . : `o y0 Kimley-Horn and Associates. Inc. Budget Summary Project Workplan Budget Date: Jul 2,2014 General Project Information Fee Information Client: Fort Worth Fee Type: CID « Fix.Mult. Project: Caylor-Amendment#1 Expense Mult: 1.10 Schedule: KHA No. 061018119 PM: Jeni Tatum Allocation: 0.0% Budget 00 Task 888 No. Task Name Hours Labor Expenses Allocation Subtotal 100 Property Acq - Platting 277 $ 37,000 $ 800 $ 37,800 200 Off-Site Storm Drain 442 $ 51,400 $ 1,800 $ 53,200 400 SD CCA 93 $ 12,000 $ 500 $ 12,500 777 Contingency $ - TOTALS: 8121 $ 100,400 $ 3,100 1 $ - $ 103,500 Subconsultant Summary Task No. Task Name Cost I Multiplier Subtotal 705 V&A Resistivity Testing $ 2,400 1.10 $ 2,700 710 GAI-Bounary/Topo Survey-Church Site $ 7,000 1.10 $ 7,700 711 GAI-Platting $ 6,000 1.10 $ 6,600 712 GAI-Off-Site Storm Drain Survey $ 16,800 1.10 $ 18,500 715 Blackstone Engineering $ 3,800 1.10 $ 4,200 TOTALS:I $ 36,000 $ 39,700 Project . . - Labor: $ 100,400 Expenses: $ 42,800 TOTAL: $ 143,200 Page 2 of 7 \\FT\NFPO1\nl fn\PrniPCt\FTW iitiiitiac\nfiin1£3119\PPP\Amendment#1\Draftl\Worki)lan-Cavlor-Amendment#1.xlsm Printed:7/2/2014,10:16AM City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/9/2014 DATE: Tuesday,September 09, 2014 REFERENCE NO.: **C-26963 LOG NAME: 60CAYLOR GST DESIGN ENG AMEND I—KHA SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 44676 with Kimley—Horn and Associates, Inc.,in the Amount of$143,200.00 for the Design of the Caylor 5 Million Gallon Ground Storage Tank, Thereby Increasing the Total Contract Cost to$566,050.00(COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary Contract No.44676 with Kimley—Horn and Associates,Inc.,in the amount of$143,200.00 for the design of the Caylor 5 million gallon ground storage tank, thereby increasing the contract cost to$566,050.00. DISCUSSION: On July 23, 2013, (M&C C-26358), the City Council authorized the execution of an Engineering Agreement with Kimley—Horn and Associates,Inc., in the amount of$422,850.00,for the design of the Caylor 5 Million Gallon(MG) Ground Storage Tank(GST). Amendment No. 1 will cover additional design engineering items required for the completion of the project documents. During the site evaluation, it was determined that the purchase of an adjacent site will be the cost effective option for the proposed second tank. Also,the Fort Worth Water Department decided that due to the proximity of existing residential development within the vicinity of the GST,the site drainage as well as the potential overflow runoff needs to be conveyed through an appropriate storm drainage system. This change from the original design intent required additional services including property acquisition,platting, off—site drainage design to convey the overflow from both the proposed and existing tank sites, as well as additional survey and associated minor design improvements. M/WBE Office—Kimley—Horn and Associates,Inc., agrees to maintain its initial SBE commitment of 25 percent that it made on the original Agreement and extend and maintain that same SBE commitment of 25 percent to this Amendment No. 1.Therefore, Kimley—Horn and Associates,Inc.,remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous SBE Commitment form executed by an authorized representative of its company. This project serves the entire City and is located in COUNCIL DISTRICT 7,Mapsco 234 B-1. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Water Capital Projects Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers k P265 531200 601180211130 $143.200.00 CERTIFICATIONS: Submitted for Citv Manager's Office by: Fernando Costa (6122) Originating Department Head: S.Frank Crumb (8207) Additional Information Contact: Farida Goderya (8214) ATTACHMENTS 1. Caylor GST site Surroundings MW2.12df 2.FAR-00003 CIP#02111 P265.12df 3. P265 FAR-00003 Fund Verification.pdf 4.Water-02111 SBE APCF for Caylor GST Amend Nol.pdf